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Home My WebLink AboutM102786 .. District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, B.G. Brown, Member (Vacant) I I I Chairman! I I , I I I R - - - - _I ., _I RI DB' RI 1 ., -, -I .. 3EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe R - - - - MINUTES Week of October 27, 1986 The meeting was called to order at 7:30 a.m. by Chairman Larry W. Dennison, with Commissioner B. G. Brown in attendance. Lois Smith, Director 3uvenile Services;ProsecUtinaAttorney and Sheriff re: Office Space Problems: The Board discussed allocation of Courthouse space with Juvenile Services Director Lois Smith; Prosecuting Attorney 30hn Raymondi the Sheriff's Department Chief Civil Deputy, MelMefford; and Human Services Director Ella Sandvig. Public Works Director Gary Rowe stated and the Board concurred that the first priority in remodeling the basement floor of the Courthouse is to remove all of the asbestos. It is estimated that the 3uvenile Services offices will be ready for occupancy, in the Courthouse basement by 3anuary 1, 1987. The meeting was recessed from 10:00 a.m. until 2:00 p.m. so the Board could attend a rally, along with other Elected Officials, for Brook Adams and Al Swift. Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund as submitted for Augustus A. Ward, 3r. in the ~ount of $100.00. Chairman Dennison seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Easement re: puaet Power: CR0607, West Valley-RhodY Drive Intersection: Public Works Director, Gary Rowe reported that puget Power needs the necessary easements to. place anchors for relocated power poles at the intersection of West Valley Road and Rhody Drive. October 27, 1986: Commissioner Brown moved to approve the Easement as requested by puget Power. Chairman Dennison seconded the motion. ,', Chanqe Order #7, Contract #3089 QueetsRiver Bridae Project: This Change Order is being requested by Ross Brothers Construction, Inc. to modify the bearing anchor bolt assembly at no additional cost or change in schedule to the project, Gary Rowe reported. Commissioner Brown moved to approve Change Order #7 as requested by the contractor of the Queets Clearwater Bridge. Chairman Dennison seconded the motion. ., , 't 4 t ~..... '1a.~ O[r ~~Zl ~ , :,,':l .-' Commissioners' Minutes: Week of October 27, 1986 Page: 2 License to Use Right-of-Way; Beaver Valley Road Larson Lake Road for Well Protection Area: 3.W. and Deanna Kamp: The Kamp's own the Beaver Valley store, Gary Rowe reported, and they are requesting a license to use County Road Right-of-Way for a well protection area. The standard license agreement includes a clause that states that the licensee will pay for all of the costs and expenses related to the use, operation and maintenance of the well and the well protective area. The Prosecuting Attorney's Office eliminated this wording from the License, at the request of Mr. Kamp. When a license such as this is issued, the County may find that the maintenance of that portion of right-of-way has to be handled differently'" i.e. Not spraying the right-of-way with a herbicide because of the well protection area. If this change in maintenance means an additional cost to the County, then the licensee should bear that cost. Commissioner Brown suggested that this policy be reviewed with the Prosecuting Attorney before this license is approved. .Notification of Completion for Day Labor Projects: Gary Rowe stated that at the end of a day labor project, a notification of completion must be published. The Notification of Completion was signed by the Chairman for the following projects by motion of Commissioner Brown, seconded by Chairman Dennison: Four Corners Project and the Church Road Project. Bid forPavina at Landfill Scales: After obtaining phone bids for the paving needed around the new scales installed at the landfill, Gary Rowe reported that the cost is estimated at $4,500.00. A job for this amount is not large enough to issue a call for bids and the Board concurred that the Public Works Department draft a change order for an existing paving project to have this work done. Road Fund AUdit: A change in the gas tax has instituted a change in the method of payment for road fund audits. Each County will be charged for the time spent on their road fund audit. This audit used to be paid for out of the gas tax. Chanae in Hours of Operation: Drop Box and County Landfill sites: Due to the change back to standard time, the drop box sites and the County landfill have not had any customers during the hour from 5 to 6 p.m. Commissioner Brown asked for documentation on how many customers each site has during the last hour of operation before any change in hours is made. PLANNING/BUILDING DEPARTMENT Declarina Support for the Hood Canal Reaional Planning Policy as the OfficialPolicvfor Guiding Activities of the Hood Canal Coordinating Council: Commissioner Brown moved to-approve and sign Resolution No. 83-86 declaring support for the Hood Canal RegiQnal Planning Policy as the Official Policy for guiding activities of the Hood Canal Coordinating Council. Chairman Dennison seconded the motion. Refund Reauests of Buildina Department Permit Fees: Commissioner Brown moved to approve the refund of the building permit fee as requested by Doris Fisher $26.50. Chairman Dennison seconded the motion. * * * ,V(l 12 r.~ 00- ......,"",. r~.. L' co ... "'lr"'l"~ C n' cL ... ..... l-'.J...- .. . Commissioners' Minutes: Week of October 27, 1986 Page: 3 APPROVAL OF MINUTES: The Minutes for the week of September 15 and 22, 1986 were approved as corrected by motion of Commissioner Brown, seconded by Chairman Dennison. The meeting was recessed for the day after the Board conducted interviews with three applicants for the vacancy on the Planning Commission. The meeting was reconvened on Tuesday morning with both Chairman Larry W. Dennison and Commissioner B. G. Brown in attendance after a 7:30 a.m. meeting with the Mayor of Port Townsend at City Hall. The following business was conducted after the Board spent the morning reviewing the proposed 1987 budget requests submitted by the Assessor, Auditor, Elections, Non-Departmental, Building Maintenance and Data Processing. Withdrawal from the November 4, 1986 General Election: Incumbent Sheriff Lee Smith: Commissioner Brown moved and Chairman Dennison seconded the motion to accept the official withdrawal notification of incumbent, Democratic Sheriff Lee Smith from the November 4, 1986 general election. Establishina a Revolvina Fund; Sheriff's Office: Commissioner Brown moved and Chairman Dennison seconded the motion to approve and sign Resolution No. 84-86 establishing an additional revolving fund for the Sheriff's Office in the amount of $1,500.00 to be used for the sole purpose of purchasing food for the jail. This resolution cancels Resolution No. 69-86. Transfer of $252,000 from Correction Center Construction Fund to the General Obliaation 3ail Oompletion Bond Anticipation Note Fund: Treasurer: Commissioner Brown moved to approve the transfer of $252,000 from the Correction Center Construction Fund (#303-000-010 Account Code 13960) to the Limited General Obligation Jail Completion Bond Anticipation Note Fund (#303-001-020 account code 13835) as recommended and approved by the Treasurer and the State Examiner, to retire the Bond Anticipation Notes. Chairman Dennison seconded the motion. Homer Smith .Insurance, Inc. re: County Insurance on VFW Hall (1020 Water Street): Commissioner Brown moved to officially close the building at 1020 Water Street, known as the VFW Hall to all uses, due to the notification and recommendation from the County's insurance carrier regarding the high liability and the fire hazard. Chairman Dennison seconded the motion. Thirty days written notice will be given to all groups who have leases with the County for use of the spaces in the building. A pending rental agreement for the building with Toy for Tots was not acted upon due to the building closure which will be effective December 1, 1986. 3EFFERSON CDUNTY BOARD OF CO SIONERS ""'- . B.G. Brown, Member ATTEST: (Position Vacant) v~., !2.JAGf..OCf 4~~3