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HomeMy WebLinkAboutM111786 -, - _I 1_ _I 3EFFERSON COUNTY BOARD OF COMMISSIONERS I _ -I 1_ 1111 District No. 1 Commissioner: Larry W. Dennison, Chairman I _ -., District No. 2 Commissioner: B.G. Brown, Member I _ -I District No. 3 Commissioner: George C. Brown, Member 1_ 1111 'III _I Clerk of the Board: 3erdine C. Bragg I _ -I Public Works Director: Gary A. Rowe I _ -I 1_ M' M I NUT E S Week of November 17, 1986 Chairman Larry W' Dennison called the meeting to order with Commissioner B. G. Brown in attendance. Bud Porter, Elmer Assman and Russell B. Hicks re: Soldiers' and Sailors' Relief Fund: Mr. Porter, Elmer Assman and Russell B. Hicks came before the Board to discuss the Soldiers' and Sailors' Relief Fund. Discussion of the proposed policy suggestions from the Board for handling applications for assistance over $500 ensued due to the Board's receipt of such an application last week. Chairman Dennison asked if a meeting of the Service Officer's Review Committee had been held to review this application? Mr. Porter stated that he talked with two other Service Officers, by phone, which .is a quorum of the committee, regarding this application. Chairman Dennison stated that the Board's understanding of the purpose of the Review Committee is to allow ,all Posts a voice on applications submitted for one person for amounts over $500.00. The members of the Review Committee (Service Officers) are, Mr. Porter reported: Herschel Atkinson, Russell Hicks, Lee Morgan, Ken Austin and Bud Porter. Commissioner Brown added that a policy has to be established so that the funds are administered in a judicious manner to as many veterans as possible who find themselves in emergency situations. After further discussion of the proposed policies, Mr. Porter advised that he would like to postpone any further work on this policy until the Veterans groups have a chance to meet with a representative from the Attorney General's Office regarding the law which regulates this fund. Mr. Assman added that it is the feeling of the Service Officers that these funds should be turned over to them (see Board's proposal #1) for distribution, because this distribution is their responsibility. Since an agreement could not be reached on this item the newly drafted application was discussed. Mr. Assman asked that the question regar,dinghome ownership be deleted from the form. Mr. Assman then asked that the levy rate for this fund be raised and wanted assurance that the Board would negotiate on this matter. Chairman Dennison stated that he is willing to negotiate the levy rate for the future, if a policy can be established for an accountable process for distribution of these funds. After discussing what has happened at previous meetings, Bud Porter advised that he will contact the Attorney General's Office for an opinion regarding the issues raised on distribution of these funds. ,y~\... 12 rAr;rOO !,:u,:"S,Q Commissioners'Meeting Minutes: Week of November 17, 1986 Page: 2 Bob HarDer re: Ferry Advisory Committee Update: The Board was updated on the activities of the Ferry Advisory Committee, by Bob Harper. An Executive Committee composed of the Chairman of every local Ferry Advisory Committee has been established and meets quarterly. There is also a Productivity Committee which was created approximately seven years ago by State law, and is composed of a representative from every local Ferry Advisory Committee, two Ferrysyste~ management staff members and two representatives from the Ferry system employees union. The Productivity Committee makes recommendations to the Ferry system. Mr. Harper reported that a recommendation has been made that the one way fare system be eliminated from the Port Townsend-Keystone run, which has since been approved by the Transportation Commission, and will be eliminated sometime around the first of the year. Another matter that is being discussed, is the utilization of both ticket booths on the dock at Port Townsend, which should help eliminate some of the traffic problems experienced last summer. The ferry system is willing to work with the Port Townsend area representatives to provide extra service during special events, Mr. Harper reported. 3erryBarnhart, Clallam/3efferson Public Defenderre: 1987 Contract: Mr. Barnhart introduced himself as the new attorney with the Clallam/3efferson Public Defenders' office who will be working in this area. The 1987 contract has ,been submitted at $55,000.00, which is about $5,000 higher than the 1986 contract. Mr. Barnhart explained that because of changes in the contract withClallam County, there will only be one attorney available to handle all of the work in Jefferson County. The caseload projected for 1987 is 150 felonies, which is the maximum one attorney can handle. This does not include the juvenile cases, involuntary commitments, and special matters that are also handled. The office in Jefferson County will cost approximately $56,700.00 to maintain during 1987. Money generated by handling the paperwork for appeals will help offset the difference between the bid and the estimated costs. Negotiating for a two year contract may be something the County would like to consider to help in budget planning. The costs for this service in the future were discussed as well as possible management alternatives to hold down those costs. Mr. Barnhart noted that one problem that has surfaced is the cost of inmate telephone calls from the new jail to attorneys. These calls are costing $1.00 each which is charged to the number that i.s being called. Mr. Barnhart is going to check into this further. The possibility of the County providing office space in the Courthouse was mentioned by the Board and Mr. Barnhart advised that he would be willing to consider such an arrangement. If the Board does not accept this contract, the alternative for providing this service is to go to an assigned counsel system which provides an attorney on a case by case basis. Court appointed attorneys can charge $50.00 per hour for their services. * * * After the Board met with 30e Wheeler to discuss Centrum's 1987 funding request from. Hotel/Motel taxes they recessed for lunch. The meeting was reconvened with both Board members in attendance. ADDlicationfor Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Brown moved to approve applicati.ons' for assistance from the Soldiers' and Sailors' Relief Fund in the amount of $160.00 for Daniel L. Ruby and $341.00 for Delmer L. Sayer. Chairman Dennison seconded the motion. YUl 12" rAGE 00 '/1 C~ 1C'~, ' ---tioy",Iwf8...... Commissioners' Meeting Minutes: Week of November 17, 1986 Page: 3 BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Franchise ADPlication Olvmpus Beach Tracts Water System, Inc.: Public Works Director, Gary Rowe, explained that this franchise application is to allow the Olympus Beach Tracts Water System, Inc. to install, operate and maintain a waterline in the Plat of OlYmpus Beach. Chairman Dennison opened the hearing and asked for public comment for or against this franchise application. Hearing no comment the Chairman closed the hearing. Commissioner Brown moved to approve Resolution No. 92-86 Granting a Non-Exclusive Franchise on County Road Rights-of-Way to the Olympus Beach Tracts Water System, Inc. Chairman Dennison seconded the motion. License to Use County Road Riahts-of-Way; Beaver Valley Road/Larson Lake Road Intersection; Well Protection Area; Bill Kamp: This matter was referred to the Prosecuting Attorney who advised that he will discuss the matter with Mr. Kamp, because of a change in the wording that Mr. Kamp requested. Selection,of Consultina Firm for Groundwater Monitorina and Geohydroloaical Studies at'County Landfill: After conducting interviews and background checks on the consulting firms that responded to the County's request for proposal, the Public Works Department recommends that the firm of Sweet, Edwards and Associates, Inc. be hired for this work. Commissioner Brown moved to select Sweet, Edwards and Associates, Inc. to perform groundwater monitoring and geohydrological studies on the 3efferson County landfill as recommended by the Public Works Department and directed the Public Works Department to begin contract negotiations with them. Chairman Dennison seconded the motion. ReQUest for Chanae in Aareement Item #7,Pavina: Old Alcohol Plant Resort: Ray Hanson: Mr. Hanson the owner of the Alcohol Plant Resort has requested that his agreement with the County which requires that Charles Avenue be paved, at his expense, prior to the opening of the Resort, be amended to allow the paving to be delayed until next spring. Gary Rowe recommended that this request be granted to allow the roadbed to settle over the winter. Commissioner Brown moved, and Chairman Dennison seconded the motion, to allow the paving of Charles Avenue to be delayed (Change Item #7) as requested by Mr. Hanson, until 3uly 1, 1987. Revision of Hours of Operation; Solid Waste Collection Sites: Customer counts at various sites were taken since the change from Daylight Savings to Standard Time, Gary Rowe reported, and business at Quilcene, Brinnon and Hadlock sites falls off sharply from 5:00 p.m. to 6:00 p.m. because it gets dark at this time of evening in the winter. Because of the expense of keeping these sites open for such a few people, Commissioner Brown moved to close the Drop Box sites at Hadlock, Quilcene and Brinnon at 5:00 p.m. effective December 8, 1986. The change in hours will be posted at the sites and published in the newspaper to notify customers of the change. Chairman Dennison seconded the motion. Vacation of County Road Riaht-of-way: Portion of Second Street and Lot Lines within Block 5 of the Plat of South Port Townsend: Morrisev: Compensation in the amount of $3,749.46 was required on this vacation granted to the Morrisey's (See Resolution No. 26-86 approved April 7, 1986), Gary Rowe reported and added that this compensation has VQl 12 ~AL)t 00 i?1'~ ,e1 'r ~".~ t_;..',.... ,()fI..J Commissioners' Meeting Minutes: Week of November 1 , 1986 Page: 4 not been received yet. The Board directed that the Public Works Department contact the Morrisey's and request that hey respond with a proposal for the payment of this amount, in a timel manner. PLANNING DEPARTMENT Final Short Plat A roval' Petersen-Smith Short Plat. SP9-86 McDonald Cove: Senior Planner, Rachel Nathanson, r ported that this short plat consists of three lots and is adjacent t McDonald Cove on Highway 101. There is one approved access off of Highway 101. November 18, 1986: After the signature of the Plan ing Director was obtained, Commissioner Brown moved to approve the Petersen-Smith Short Plat #SP9-86. Chairman Dennison seconded the motio . Fair Board's Res onsibilit over use of Fairarounds: The Prosecuting Attorney will researc the matter of the Fair Board's authority over controlling the use of t e fairgrounds, Rachel Nathanson reported. INTERLOCAL AGREEMENT re: Use of Boat b 3efferson Count : Washinaton State Department of Fisheries: Commissio er Brown moved to approve the Interlocal Agreement with the Washingto State Department of Fisheries for use of their boat located at the itney Point Shellfish Laboratory, by the County for water qualit sampling in Quilcene and Dabob Bays. Chairman Dennison seconded the motion. Refund ReQUest: Fred Stouffer: The refund request in the amount of $10.00 as submitted by Fred Stouffer was a proved by motion of Commissioner Brown, seconded by Chairman Dennison. HEALTH DEPARTMENT CONTRACT re: Professional Services. 3effer on Count Health Department: Karen Dimitroff: Commissioner B. G. Bro moved to approve the Professional Services contract between Karen Dimitroff and the Health Department for the provision of Family Nurse ractitioner services. Chairman Dennison seconded the motion. CONTRACT re: Professional Services' 3effer Department: 30y YGuptill: The professional se~vice Guptill to provide the Health Department withp.rtt Nurse Services was approved by motion of Commis$ione by Chairman Dennison. . I on Count Health contract with Joy me Public Health Brown, seconded * * * Ordinance Commissioner roposed adoption of malt liquor seconded the VQL 12,JA{,E 00 I I s.CS3 Commissioners' Meeting Minutes: Week of Novemb~r 1 , 1986 Page: 5 Attorney and Human Services Department for Dece~ber 1, 1986 at 10:00 a.m. Establishin 3efferson Count Fire Protection District #6: It was discovered, upon checking the records, that the Board of Commissioners never passed a resolution as required by RCW establishing Fire District No. 6 after the election results in f vor of the formation were finalized in 1975. Commissioner'Bro moved to approve and sign Resolution No. 91-86 establishing 3efferso County Fire Protection District #6. Chairman Dennison seconded the motion. ! APPROVAL OF MINUTES: Commissioner Brown oved and Chairman Dennison seconded the motion to approve the Minutes of October 6, and 13 1986. Bud et Transfers' Various Count Commissioner Brown moved to approve and sign Resolution No. 93-86 authorizing the budget transfers as requested by the Building Mainte ance, County Parks and Veteran's Relie~ Funds as requested. Chairman Dennison seconded the motion. CONTRACT Amendment re: Port Townsend Trai in and DeveloJ:)ment Company: Commissioner Brown moved to aprove the Contract Amendment #85-10-06 (2) with the Port Townsend Training and Development Company to include a revised Statement of Work, ias r commended by Human Services Coordinator, Ella Sandvig. Chairman Dennis n seconded the motion. Petitions for Pro ert Tax Refunds' Protec ion Island Property Owners Commissioner Brown moved to approve he following petitions for property tax refunds as submitted by P otection Island property owners: 30hn B. Adams John A. Avery Gary A. Smith Katy Riley Clifton Parris Olav Nesheim C.L. Meeks Billy Klas Eileen Hendrikx Roger Elsner D3 Brennan &: T.R. Cullen Dorothy Brennan D.D. Davenport Elmer Johnson Dennis McElwain Monroe Norman Donald Reidel Terry Swinggi Bruce Wakeman $18.98 10.94 4.87 25.02 16.08 19.30 11. 25 3.98 7.72 28.95 Thomas Auma~ Thomas Tanaka Ronald Sanborn 3erry Ramsey' Floyd Oster Roy Muehlius Harry Bacon Virgil Hughes Herbert Fugman Willis coston Robert Birch. Dale Bellin Severen Carlson Wayne Gaub ' Allen Longfellow Clifford Miller Donald Quist. Myron Savage. Clyde M. Todd 19.30 41.18 12.87 9.01 14.47 10.29 8.04 12.87 12.87 7.72 10.94 8.78 16.41 20.59 12.92 16.09 11.81 32.16 11. 92 14.47 18.02 11. 25 14.80 18.98 7.72 15.45 34.74 11.58 The Board recessed on Monday evening after review with representatives of the 3efferson County meeting was reconvened on Tuesday morning with both Brown and Commissioner Larry W. Dennison in attendan after more budget reviews and certification of the N election results, the Board attended the swearing in elected Commissioner from the third district, G~orge the budget request air Board. The ommissioner B.G. e. At 11:00 a.m., vember 4, 1986 of the newly C. Brown. 'lOt 12 ur,,~ ~ ~ r a:::'~ ~~. '''-'" ",,~.l .. ~ 0:0 ;-.~ Meeting. Millutes: