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HomeMy WebLinkAboutM120886 J. _,I. ~f - t I , ~ ..:r--- )' M, M -I 1_ _I JEFFERSON COUNTY BOARD OF COMMISSIONERS I IE _I 1 _I District No. 1 Commissioner: Larry W. Dennison, Chairman I III _I District No. 2 Commissioner: B.G. Brown, Member I III _I District No. 3 Commissioner: George C. Brown, Member 1_ _I 1M MI Clerk of the Board: Jerdine C. Bragg I _ _I Public Works Director: Gary A. Rowe I M -I 1_ M' M M I NUT E S Week of December 8, 1986 The meeting was called to order at the appointed time by Chairman Larry W. Dennison, with Commissioners B. G. Brown and George C. Brown in attendance. Al Jakewav re: Funding for the Quilcene and Tri Area Community Centers: Mr. Jakeway came before the Board to urge them to fund the operation of the Tri Area and Quilcene Community Centers for 1987 because many Senior Citizen activities are held in these Centers. Commissioner B.G.Brown stated that the consensus of the Board is to do as much as possible, in light of the budget problems the County faces, to keep these Centers operating at their present level. Chairman Dennison added that these Centers will be funded at the level requested by the Director of the Clallam/Jefferson Community Action Council, Peter Simpson. Mr. Jakeway added that some maintenance work is needed on these buildings and the Board asked him to submit a list of items that need attenti~n to the Public Works Department. Isabel & Ole Brekke and Al Jakeway re: Olympic Area Aaency on Aaina (03A) Coordinating Council Proposal for Information Gatherina: Mrs. Isabel Brekke presented the Board with a proposal for their consideration regarding identifying needs of the Senior Citizens of Jefferson County and meeting those needs, through establishment of a Department or sub department of County government for that purpose. Mrs. Brekke explained that the Coordinating Council is a planning and advisory group which reports t~ the OlYmPic Area Agency on Aging for Jefferson County. Mrs. Brekke continued that elderly people who need assistance have a hard time finding it because the services are scattered among so many agencies. The Seniors need a department or place to go, or who will go to them, that can research and provide information on the needs of the elderly. If an Senior Advisory group could be established they could make sure that the information needed is provided to the Board, which would benefit both the County and the Senior citizens. Chairman Dennison stated that he is in favor of a program that can find ways to make the systems that are presently in place work more effectively. Ole Brekke added that there is a tremendous need for the elderly in Jefferson County that is not being met because funds from federal and State sources are dwindling. The discussion continued regarding the needs of the Senior citizens and their request for a Senior Citizens Center~ Mrs. Brekke reported that the Coordinating ......1 ofn n," -, ~ ~'tt', ") .iC ~y:; W~~~cJ ..,. , ~ Commissioners' Meeting Minutes: Week of December 8, 1986 Page: 2 Council meetings are held the second Friday of each month at 10:00 a.m. at the Tri Area Community Center and invited the Board to attend. Marilou Sanelli re: Time Extension on Closure of VFW Hall: Marilou Sanelli came before the Board to request that they allow her to rehearse for a performance in the space she has rented in the VFW Hall, until May of 1987. She advised that she has found another space to rent for her dancing, but it requires some work before it can be used. Chairman Dennison advised Ms. Sanelli to ask her insurance company to name the County as a co-insured on her policy for the use of this space. Ms. Sanelli also asked to be allowed to use the space on December 17 and 22, 1986. Chairman Dennison advised that it is not fair for Ms. Sanelli to ask the entire County to take a risk for just one person. After further discussion of Ms. Sanelli's needs she advised she will check with her insurance company about adding the County as a co-insured on her policy and report back. APPROVAL OF MINUTES: Commissioner B. G. Brown moved to approve the Minutes of October 20 and 27, 1986 as written. Chairman Dennison seconded the motion. Proposed Resolution declaring Jefferson County a Nuclear Free Zone: Commissioner B.G. Brown and George Brown advised the Chairman that they would like to have more information from the Navy before any action is considered to declare Jefferson County a Nuclear Free Zone. Chairman Dennison will write a letter to Captain Hoag, the Commanding Officer of Keyport (who is in charge of Indian Island) and ask him to brief the Board on what is being planned regarding the storage of' nuclear weapons. AGREEMENT re: Superior Court Indigent Defense for 1987: Clallam Jefferson Public Defender: Commissioner B. G. Brown moved to approve the 1987 Agreement with the Clallam-Jefferson Public Defender. This agreement will provide indigent defense for the Superior Court. The agreement amount is $55,000.00 with a maximum caseload of 260 during the year. Commissioner George Brown seconded the motion. HEARING NOTICE re: Emergency Budget Appropriation Non- Departmental Fund: Commissioner B.G. Brown moved to approve Resolution No. 95-86 setting the hearing date at December 2.2, 1986 10:00 a.m. for the Emergency Budget Appropriation for the non- departmental budget. Commissioner George Brown seconded the motion. Dissolution of Revolving Fund: Sheriff's Office: Commissioner B. G. Brown moved to approve and sign Resolution No. 96-86 to dissolve the Revolving Fund for the Sheriff's Office that was established by Resolution No. 84-86. Commissioner George Brown seconded the motion. A change in the procedures for the purchase of food for the jail eliminated the need for this revolving fund. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Imposing Load Limits on County Roads: County Engineer, Bob Nesbitt, reported that this resolution is to impose load limits on County roads during the freeze-thaw cycle in the winter months. Commissioner B.G. Brown moved to approve Resolution No. 97-86 imposing load limits from December 8, 1986 through March 31, 1987, during the times the advisory signs are uncovered. Commissioner George Brown seconded the motion. '....' . it.. 12: r,~:-r un " J.:~:,i , ., Commissioners' Meeting Minutes: Week of December 8, 1986 Page: 3 PLANNING DEPARTMENT Dale Brady ',Alan Carman and Gary Jensen re: sonnV' sR. V. Project SR20: Chairman Dennison read a letter, in the presence of Mr. Brady, Mr. Jensen and Mr. Carman, from Randy Durant, Director of Environmental Health, Health Department, dated 11/26/86 to Gary Jensen, Sonny's R.V., which notified him that his site was denied for on-site sewage disposal. A copy of the Site Evaluat,ionReport dated 12/2/86, from the Health Department was available for the Board's review. Alan Carman, Taas Survey Associates, Inc., then reported that soil logs that Bob Leach, the Engineer hired by Mr. Jensen (Sonny's R.V.) had done, disagree with those evaluat~d by the Health Department. Mr. Carman stated that the problem is one of interpretation of soil types rather than the actual percolation characteristics of the soil itself. He asked that they be allowed to submit evidence of proper percolation, to be used as the basis for approving the construction of a septic system. David Goldsmith, Health Department Administrator reported that the policy of the Department is to use soil evaluations rather than percolation rates, but the option to use percolation test results is available. Percolation tests are more expensive to conduct and require that an Engineer perform them. Commissioner B.G.Brown reminded Mr. Carman that the high water table on this site is also a factor that must be dealt with, in addition to how the soils percolate, and that may cause problems. Gary Jensen added that the Engineer's design meets the requirements of the State regulations, but Mr. Durant advised him that those are not acceptable for Jefferson County. Chairman Dennison reiterated that a percolation test will only provide one part of the information that is necessary to make a determination regarding the suitability of on-site sewage disposal for this site. The discussion continued regarding the site conditions, the s~ze of the sewage disposal system, and how much area would be needed for the system with the required replacement area. David Goldsmith outlined two options that the Board can consider: 1) Have an independent soils specialist looks at the soils and/or 2) Submit the design of sewage disposal system developed by the project proponent's engineer to the Department of Social and Health Services for their review and recommendations. Mr. Jensen reported that he understands that the Board must make a decision on this request based on their best judgement, and he asked that the Board take into consideration that funds have been committed to this project and the funding sources are asking why the project is not proceeding. Mr. Jensen further stated that he believes that an acceptable sewage disposal System can be designed for this site which will accommodate the planned uses of the property. He asked if the Board will allow the building of the structure to proceed while an acceptable on-site sewage system is being designed. Chairman Dennison stated, and the other Board members concurred, that it does not make sense for the County to allow Mr. Jensen to start construction of the building wh:lch will be a major investment, before it is known if the State will approve the sewage system design. The possibility of the project proponent signing a "Hold Harmless" Agreement regarding this request, the Chairman further stated, would have to be researched by the Prosecuting Attorney before it would be considered. Bart Phillips, Director, Economic Development Council of Jefferson County re: Update on Union Wharf: Planning Director, David Goldsmith was present when Bart Phillips came before the Board to discuss the ownership consolidation and present project status of the Union Wharf project. Mr. Phillips reported that an interested developer has been found and an application for a Community Development Action Grant is being assembled. This application is due in Washington D.C. by January 31, 1987. One of the requirements of this grant application is that the developer has control of the site. This means VOL 12, rA:,~ o5r- - - ~::S15 " Commissioners' Meeting Minutes: Week of December 8, 1986 Page: 4 that the ownership of the Wharf must be consolidated from the agencies involved (The County and State Department of Natural Resources). The proposal is that the City will be the ultimate owner of the Wharf, DNR will transfer its' ownership to them and in turn the City will lease the tidelands and a portion of the dock to the Union Wharf Associates (project proponent). The County would also transfe,r its' ownership in the dock to the City and the City will also lease the County's tidelands. The compensation for the City and the County will be 50% participation in the excess cash flow of the project. Mr. Phillips added that since the grant requires site control of the Wharf by Union Wharf Associates by January, he suggested that a contingency agreement be considered during the month of January with all parties involve,d. These agreements could be structured in such a way that they would be contingent on the award of the grant and the ultimate development of the property. Mr. Phillips will keep the Board posted on the progress of the project so that the necessary meetings can be scheduled to allow the deadlines to be met. CONTRACT Amendment re: Professional Services: Janet Welch: David Goldsmith reported that this amendment to Janet Welch's Professional Services contract is to increase her working hours from 35 hours per week to 40 hours per week for work on the water quality study. This increase will be reimbursed through the State grant for this study. This amendment will also change her duties to reflect that she is in charge of the project. This contract amendment will be effective December 1, 1986. Commissioner B. G. Brown moved to approve the amendment to the Professional Services Contract for Janet Welch as recommended by the Planning Director. Commissioner George Brown seconded the motion. Setback Variance Reauest: Extension of Porch: South Rhododendron Drive, Cape Georae Colony: Donald R. Holm: Planning Director, David Goldsmith, presented Mr. Holm's request for a variance from the setback requirements for a porch his is building on the south side of his house which would be setback 14 feet from the road right- of-way. The requirement is a 20 foot setback. The Public Works department advised that Rhododendron Drive is not a public road. Commissioner B.G. Brown moved to grant the setback variance as requested by Mr. Holm. Commissioner George Brown seconded the motion. CUrrent Use Tax Assessment Application Cl-86: Michael Whittaker: Mr. Whittaker owns 16.5 acres along t:t>.e Quilcene River (near the fish hatchery) David Goldsmith reported, which is subject to a Washington State Department of Game easement which consists of a 25 feet wide strip bordering the north side of the river for the purpose of pedestrian travel and sports fishing. This easement area amounts to about one acre, and Mr. Whittaker would like to put this acre into the Open Space tax classification. The Planning Commission recommends, after reviewing the application, that the Board approve it. The current assessed valuation of this one acre parcel is $10,075.00 which will be reduced to $5,040.00 and therefore reduce the taxes on the parcel by $42.61. Commissioner B.G.Brown moved to approve the Current Use Tax Assessment Application for Michael Whittaker as recommended by the Planning Commission. Commissioner George Brown seconded the motion. * * * , 'mt 12 fM;f on ~"--499'S (, ~ ~ " ~ Commissioners' Meeting Minutes: Week of December 8, 1986 Page: 5 Setting of Levy Amounts for 1987: Commissioner B.G.Brown moved and Commissioner George Brown seconded the motion to direct the County Assessor to set the following levy amounts for the 1987 tax year: Veteran's Relief - 106% of Mental Health Mental Retardation- Bond Redemption,Fund- the property values used in 1986 Same as 1986 levy Same as 1986 levy The amount necessary to redeem bonds as directed by the County Treasurer Current Expense Fund-106% of the property values used in 1986. Commissioner B.G. Brown then moved to of the 1986 property values and' to set for road patrol (Sheriff) at $86,500. seconded the motion. set the County Roads levy at 106% the diversion to Current Expense Commissioner George Brown Budget Transfers: Various County Departments: The following budget transfers were approved by passage of Resolution No. 98-86 on the motion of Commissioner B.G. Brown, seconded by George Brown: Correction Center Construction Treasurer Health Department $139,946.51 265.00 33,140.17 Applications for Assistance from the Soldiers' and Sailors' Relief Fund: The following three applications for assistance from the Soldiers' and Sailors' Relief Fund were approved by motion of Commissioner B.G. Brown, seconded by Commissioners George Brown: Andrew Karagas William L. Foster Lawrence T. Wyatt $475.00 482.79 339.00 ReappOintments to the Tri Area Community Center Board of Directors: Commissioner B. G. Brown moved to reappoint the following to another 2 year term on the Tri Area Community Center Board of Directors: Beth Williams, John Parker, Alice Sell and Toru Araki. Commissioner George Brown seconded the motion. Juvenile Services Department re: Payment for Juvenile Diversion Services: Commissioner B. G. Brown moved to approve payment of the 4th quarter allocation for the Juvenile Diversion Program as approved with the 1986 budget, in the amount of $2,449.00. Commissioner George Brown seconded the motion. MEETING ADJOUijNED " r ."" v C'O~'J4,"".~,. . ; ./: i..'\ f~," ." ,./f,.;1,'~~"i' . --. "j, "'~Q'&~ _ u~ -.'1 . t:) ....~ ',,,' or ".~ "\\ I'.;; ('>'-n' , ~,<. ~ \\ ,'" . \,f~r ",.>.:.:" '~.f~.;d t ",{:: ~ '~'1'\' ,,''1 ;!" "\',',.., ','.., .,.,' ..~'";,.,, ','If _ I_ '". \ '." I II'" ~ q.t', ..., "'.',..,, ,,,,,,,,,,,,,.:/., ,.., I" .~.., "'" ,,', '. . '" ',,'" '~~ , '.- -, 'f, ".... ill ". "':j;~" __:""". :~ -"O"~"" -' , 1.f +. .. ','lJ "., ., \,,', "",-:,,~, ~,:or"~., <4. .',1. ~,': -:lct~" _' . c~"iJ1} t-- _ - -'\._ h-t"4 SEAL .,~v,;:~,"~", ''., ."~ ~\\~'" (1", ' ....,,: , _I: ~ S 0 tt~--,( '---';'.7,:::'_.:~:':I~' TTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Chairman ~~ ' George C. rown, Member vQt. 1.2~ f-M;€ mer -' ~.~ ~"ry ~-~~itJ