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Home My WebLink AboutM022585 " _;r'J;.t:f'_8]J!!l.II;1:Jil:li1lUiJ:f,,-<<:'J~.'1'1II.~i."'.~'l~l~''''''L'''I']J~IOO:T:1. District No. 1 Commissioner: District No.2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member John L. Pitts, Chairman Clerk of the Board Public Works Director Jerdine C. Bragg Brian L. Shelton --------------------------------------------'-------.---....:._--------------- NIl 1 ]l1~ J!Jl",i!l?: E!,:~'" Week of February 25, 1985 Chairman John L. Pitts called the meeting to order in the presence of Commissioner B.G. Brown and Larry W,. Dennison. Hearing Notice re: Proposed Budget A propriation; Olympic Area Agency on ging: omm~ss~oner Brown move to approve an s~gn Resolution No. 17-85 setting March 11, 1985 at 10:30 a.m. as the date and time for the public hearing regarding the proposed budget appropri- ation for the Olympic Area Agency on Aging. Commissioner Dennison seconded the motion. Homer Smith III re: County Insurance: Homer Smith III of Homer Smith Insurance came before the Board to keep them appraised of the recent changes in the insurance market for municipalities since the Countysinsurance coverage needs to be renewed on or before March 22. Many of the companies that wrote municipality coverage last year are finding that they are losing money on this coverage and will not write it again. The Western Insurance Companies that wrote the County's coverage last year are not writing the General Liability coverage this ~ear so Homer Smith has gone out for quotes and is looking for alterna- tive way to write the County's insurance package for the best price and coverage. He advised that he should have some figures in about two weeks and noted that the Board will need to act quickly when the final package is put together in order to assure that the price quoted won't be subject to change. BUSINESS FROM COUNTY DEPARTMENTS : PUBLIC WORKS DEPARTMENT Reimbursable Work Agreement; Chimacum School District:. Commissioner Dennison seconded Commissioner Brown's motion to approve the reimburs- able work agreement as recommended by the County Engineer, for the Chimacum School District. The agreement cqvers the graveling of the parkingiot at the Grade School Bus Garage. Call of Bids; Rock Crushing and Stockpiling: March 11, 1985 at 2:00 p.m. was set as the date and time for the bid opening for Crushing and Stockpiling Crushed Screenings as set forth in the Public Works Depart- ment's specifications, by motion of Commissioner Brown seconded by Commissioner Dennison. " Commissioner Brown directed that the Public Works Department include in the specifications information on the contractors responsibility to meet any req~irements regarding compliance with noise standards. ~VOl 11 ~:. -t)~ ; .' , i~Z;= ~J::","'~" ~~, d_i_ " Minutes Week of February 25, 1985 Page 2: PLANNING DEPARTMENT Setback Variance Request: John Dowd; Pleasant Harbor: Mr. Dowd applied for and received a building permit for a waterfront home at Pleasant Harbor. A shoreline permit was also granted for this home in 1982 and since there were no shoreline setback requirements at the time, the Planning Department asked, and Mr. Dowd agreed to set the house back 12 feet from the waterward bank, David Goldsmith Planning Director advised. In order to accomodate the 17' x 36' house that Mr. Dowd plans t as well as the 12 foot shoreline setback previously agreed to, M has asked for a variance from the road setback requirement to si He is willing to have an engineered retaining wall along the roa of his house which will keep the road in place. build, . Dowd feet. side Commissioner Brown moved to approve the variance as requested by Dowd to allowhts structure to be setback six feet from the road with the condition that an engineered wall be installed along th road side of his property. Commissioner Dennison seconded the m Union Wharf: A company named Sea Form Manufacturing, Inc. will working for the next two weeks on restoring the piling under the Galley Restaurant, using concrete. David Goldsmith reported tha a representative of Sea Form estimated that his company could provide the County with a pile by pile inspection report of the pilings nder Union Wharf for approximately $4,000 to $5,000 while they are in the area. This report would document the strengh of "the piles and i the County decided that the company should restore the pilings that mount would be taken off the bill. It is guessed that restoration wo ld run at least $300,000.00. David Goldsmith will talk with the City and the Port of Port To send to see if they have any interest in participating in the project. There are some Coastal Zone Management Funds that were set aside for t e Port's use which have not been used yet and the Port may be willing to ut them into this project. Warning lights for Fire District #6 Substation at the Airport:' avid Goldsmith reported that when the environmental review of the substation at the Airport built by Fire District #6 was considere~ a mitiga ive measure requiring that a warning light be installed on the highw y and 'Fire Station Ahead" warning signs be installed along the road w e con- ditions of approval of the building permit. After discussion of the matter (See also Minutes of February 11, 1985) Commissioner Brown stated that the Fire District Commissioners s ould submit a request, along with thek reasons, to have this mitigati e measure removed from the building permit. * * * The meeting was reconvened Tuesday morning after Mond evening) recess. All Board members were in attendance. velop- t~on e ed pment; ncil Mary Frost, Washington State Department of Community ment and Peter Simpscn,Director of Clallam Jefferson 'ommun~ty}, ounci re: Brinnon en~or enter oc rant: eventeen interes Brinnon residents were in attendance when Chairman Pitts introd Mary Frost of the Washington State Department of Community Devel Peter Simpson, Director of Clallam Jefferson Community Action C and Beverly Brice of the Olympic Area Agency on Aging. Mary Frost then explained that the funding for a grant such as one awarded to Jefferson County for the Brinnon Senior Center/M project comes from the Department of Community Development of t federal government's Housing and Urban Development branch. The has administered these federal funds for the last three years t its Department of Community Development. VOl 11 h1Z;E t' r -=-29 Minutes, Week of February 25, 1985 Page 3: Cities and counties with under 50,000 in population are eligibl~ these federal funds and the grant application deadline is Octobe each year. A city or county that is eligible can apply each yea that they feel they have a worthwhile project even if they were funding previously. The State has set a $750,000 .ceiling for each application but that could be changed in the future. T Jefferson County block grant was approved for $575,382.00 of fed funding. The rating system used on each application, Mary Frost continued a three tier system: 1) Each of seven staff members review and rate all applicatio submitted for their compliance to ten different criteria q as: Community support of project, follow through plan for ject if it is accepted, local funding availability and wit the project solve a problem for the community. 2) Each staff member then pairs up with another staff member they review and rate all of the application a second time. 3) The entire staff meets and rates the applications togethe~ This process takes about three months. After the projects are rated and selected for funding, Jefferson was one of only 16 projects selected for funding in 1985, a lett incur costs is sent to each recipient. This letter gives the Coun specific items that it can spend funding on prior to contracting as administration (Staff, travel, etc), preliminary environmenta and engineering, feasibility studies and professional service co for those studies. The environmental review process takes about to complete, after which the acquisition process can begin. Onc acquisition process is begun the County can also start looking f for the project. Otto Schramm asked why a consulting engineer or the County hadn't started to work on obtaining the permits required for the project? Peter Simpson, Director of the CAC, whose agency will administering the project for the County, explained that the Cou Engineer does not have the qualifications to do the necessary en eering for the project and since there are no engineering firms Jefferson County, the engineering will have to be put out for bi Randy Durant, Director of Environmental Health for the Health De is helping develop the scope of work for the bidding process to a consulting engineer to work out problems such as: 1) Determin the adequacy of the water sys,tem in relation to the use the proj require and 2) Having the water system approved by DSHS and the Department. Peter Simpson then noted, in response to Betty Fenno's question how soon an engineer will be hired, that the request for bids w~ placed in the paper hopefully on March 6, with a five day respon At the same time the environmental review and the appraisal proc will begin so that everything can be completed at approximately time. The regulations give you flexibility, Mary Frost reiterated, but acquisition can not take place until the Environmental ,Review is Once that is complete and'the building has been acquired the Cot! hire the motel staff and the motel can start operating even thou bottom of the building will be under construction. It is impor that all of the requirements are met so that when the project is the final audit and closeout report can proceed smoothly. Betty Fenno noted that when the project was first discussed in B the idea was for the motel income to take care of the Senio~ Cen expenses. She now undexstands that only a certain amount will b to be put into the Senior Center and she'asked how that will wor VOl 11 f AG~ rlr--~t3(J \f'u_" , I for ::1, I I warded e ral ts s ch pto- nd County's r to y the such studies tracts 34 days the r staff er e ty in- n: artment ind ng ct will Health f: I be e period. sses he same the done. ty can h the ant complete innon er allowed ? A discussion ens ed of the type of people the ou1j1ty is seeking,. Boards and the c mposition of the Boards. Sev ra~ of the Brinnd> dents present as ed that only Senio~ citizens e put on the Seni Board to which C mmissioner Brown replied that th~re are some yo pIe with good id as to contribute who support eniors and could bute in the fra, work of the advisory or gover inf board. In terms of the ' ay the application Mas submit ed! and for the in of the project, ary Frost advised that the pn mary function of., building should e a Senior Center, :but that d es I not mean that.. building or spac in the building c~nnot be us d py a community if there is a ti e when the Seniors ihaven't sc eduled its use. Ch~irman Pitts al ded that once the governing/a vi~ory Boards uar~ established and 11,orking, there w'ill- be a bett r indication of w the facility ~i~ .. be in use by the !Seniors or av~ilable for use other groups and these Boards may w&nt to look atlthe way the C9 Centers in the CI unty charge for use of their acilities. " The Chairman th ked the Brinnon re~idents for ma~ing the trip i town and Mary Fr st, Beverly Brice and Peter S mpson for their t : ' ! Adopti n of a Consolidated Juvenile eryices Program: Resolution No. was approve y motion 0 o~iss~oner Bro, seconded by Com~, ss~oner Dennison td adopt a C nsolidated Juveni e Services Progra , Minutes, Week 0 Page 4: Peter Simpson e must operate suc of the space. ~ set up in terms ofl of the motel's ji motel of the mo In 1984, Mr. RiC1 net profit was $ I , Chairman Pitts ~ funds could be s finish carpentr applied to othe Any volunteer wo Frost advised, for a project Ii with a fringe be park was to be c ply with the regl and State regula It is hoped thatl place within the R. iChardson, 's rel another, better to speed up the Chairman Pitts I occasions with a Brinnon residentl , Percy assist, advise a and engineering and Federal gove Board and Motel is currently an or volunteer the suggested that e terms of one, t , lained that it was 'his understan~ing that the m tel essfully as a busirtess, and it w~ll pay rent fo use verly Brice added dhat in the gr~nt applicatiop it was f the Motel paying :for rent of its space to all w some come to go to the Senior Center, I and not to dra n the y that will be rteeq,ed to operate I it successfull . ardson'who currently owns the motel reported, t e 0,900.00 of the $50,500 in, to, alimotel income. , I en asked Mary Frost to explai hbw it might wor if ved by having Senidrs in Brin onlprovide some 0 the work on the building and if t eSf funds could b items that will be Ineeded. February 25, 1985 I ic11ly detailed, eq~ires that a co d provide the wor it was noted tha er~ and that woul hatre to meet all from the local a I i . g w~ll be able to te~ in response t f Mr. Richardson hing the County c ! , I ported that he and !Peter Simp on! had met on sev Ad Hoc Interim Committee com os~d of thefollQ Ole Brekke, Cecil , tto Schramm, Geor laisdell and IsabeL Armstrong which was formed d participate in the acquisit'on~ environmental rocess while the Cqunty is de ling with the Sta nment and until th~ ongoing S ni~r Center Advis. anagement Advisory ,Board, ca be appointed. T dvertisement being ]run for pe pl~ to nominate.o selves for these t~o Boards. Th~ Ad Hoc Commlt ch of these Boards have seven members with rota d 1 I I an three years. I k would have to be Ivery speci cause the Federal government e this pay prevail~ng wages a efit plan. In the iapplicatio , nstructed by volunteers,howe lations. The cont~actor will ions and is encour~ged to hir , the acquisition of :the buildi next 60 days, Peteri Simpson n est for a time estimate, but ffer in that time there is no rocess. WOl '1 ,1'" i", . ~ r , '. tlfl _ I I ~, Ofr,-s31 ary tractor ers a com- ederal ea. ral ing e to review e ry ere hers ee has ing or these resi- r Center ng peo- ontri- egrity he he roup . Minutes, Week of Feb uary 25, 1985 Page 5: Lois Smith, Dire tor Court Departmentl exp Divison of Juven'le will be written, rev The Board signed a c to Bill Spence, dmi HEARl for Nip Lee oa oa were presen establishment of of the hearing hearing for the 3) establish th Gary Rowe, Assi the the petition that there had n or deleted from developed, Gary of the Jefferson County J ained that a application ehabil i tation, .Consolidat ewed and mailed to Olympi ver letter for the grant istrator, for the Divisio Proposed Establishment 0 ve property owners rom t n Chairman Pitts opened t ad Improvement District a 1) Determining a method t to Establish Nip Lee Ro d Improvement District. Director of the Public W been verified and the Cle en any requestsi from prop roposed District. The pr added. 1 , , i i ve~ile and Family orjfunds throug~ d Juvenile Servi~ by the March lid pplication addres of Juvenile Reha i I , R~ad Improvement e area aroun ip e fuearing regardi d <))utlined the pu f ~ssessment, 2). d ~s a County R0a ! rk~Department, ..r k of the Board re rty owners to be petty is sufficie i , The procedure wh petition for an RID is re eited, Gary conti is to review the pro ect and make a preliminar e.timate and m~i affected propert 0 .ers notice of what their ss~ssment would'b was done two to hre weeks ago. Each propert o~er was advise what the RID wou d c st for his parcel based 0 three different of assessment: ) qual amount for each prop rty owner, 2) bas area of lot and ) b sed on the front footage :C each parcel alo road. The estim tes however, did not include aniadditional c~s $1,000.00 for Ie al ees and costs a.ssociated it~ creating and the bonds. The ota cost of the RIp for 700 ee~ including tqe costs is $11,250.00. This amount would be amo_tized over a peri time to be deter ine ,by a consensus of the pr petty owners and'. would be charged at he going rate, but not ov r t2%. If a prop owner sells his arc I during the li'fe of the sSEfssment the tot for that parcel eco es payable at the time of sa~e. I i Since the proper I y 0 ers present could not ag_eelon a method of ment, Commission r B own informed them that a om*ination of two methods of asses mep had been used in the pas t~ make the asse more equitable. . I I , In answer to Mr. Rob over the $11 , 250.0 es . , , than the e$timat , G County has i absor edi i out that it is, possible otleveryone of th stood what they were sign'ng!when they sign d they could have requeste t~at their name tion prior to this hearin . i i g tor two weeks u rty owners to cot sment and to ma~e is labout. in'sinquiry regarding who imate if the actual costs mmissioner Browp advised ny costs over 10% higher Louise Nelson po'nt~ property owners nde the petition and tha removed from the pet Commissioner Bro March 12, 1985 a more information they all u1;lderst The Board urged bors and advise of assessment. , to work up and s ndl which would comb'nei m ved to continue the heari 3:30 p.m. to allow the prop oni he various method of asse nd' hat this proposed project the property owners prese of what the RID means and oard also directed the Pu ut figures on two additio wo of the prevtpusly disc outd pay any amou tutned out to be ha~ in the past it han the estimated i , t talk with .vol \:'" -- '~--' 1~'1.~ f ! r~ fi~I-"""-~=-~---6~ , IN. 'liJ.! - - - -: I i -- I I I I I I I I I , I , I he i s i adlilne. I ed i. ili~ation. i DistJrict ee I ~o~~e et aJ an~ partied orteid ddedj tly i I I ued,1 alii , whkch I etholds d o~ g thle of I ellilng legail d of nter~st rty I I aiount I asseis- I I smenlts I I t I , ~re I costs. I I I I I I til ! ~~;e i neig~- s I nt i ssmefnt I I I , I I i , ! I e ~ Minutes, Page 6:, t . SEAL: i I j,