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Home My WebLink AboutM121685 )1 .co I JftI I'. / : ' / , " I / /' _if....*D.h~-~t"-~RlT , District No. 1 Commissioner: Larry W~ Dennison, Member District No. 2 Commissioner: B.G. Brwn, Member District No. 3 Commissioner: John L. Pitts, Chairman Public Works Director: Gary A. Rowe Clerk of the Board: Jerdine C. Bragg ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~,~~~~~~~~~~~~~~~~~~'~~~~~~~~~~~~~~ ! , ! Week of December 16, 1985 I I The meeting was called to order by Chairm~'n John L. Pitts. Commissioner B.G. Brown and Commissioner Larry W. D,nnison were both present. 1 Agreement re: Rental of VFW Hall: Deborah lishomer: Commissioner Dennison moved to approve the rental agreement tor ,he VFW Hall as pre- sented by Deborah Shomer. Commissioner Brown secon ed the motion. ttIl I ill TItS i i APPROVAL OF MINUTES: The Minutes of Nove 'ber 18, 25 and December 2, and 9, 1985' were approved as read by mot '~on of Commissionel!:' Brown, seconded by Commissioner Dennison. ! i Revision of County Payroll Policy: In or4er to comply with State Statute, commi"ssion er Brown moved to approve j,nd sign Re,SOlution No. 96-85 revising the Jefferson County Payroll Pol ,;cy. Commissioner Dennison seconded the motion. This revision establ ishes the payroll cutoff date as the last working day of each month w 'th the payday being set as the fifth day after the end of each month. i draw day will be provided for employees who wish to participate on t~'.e twentieth of each month. i , , Disbursement of Federal Forest Reserve Momies: Commissioner Brown moved to approve and sign Resolution No. 97-8$ tor the disburse- ment of $754,884.93 in Federal Forest Reserve funds !ifor 1985 to the County Road Fund. Commissioner Dennison seconded t1e motion. HEARING NOTICE re: Emergency Budget APpro~riation Non-Depart- mental Budget: The hearing tor the emergency budge~ appropriation tor the Non-Departmental Budget in the amount of $1,6001Iwas set for January 6, 1986 at the hour of 10:15 a.m. by approv~l of Resolution No. 98-85 as moved by Commissioner Brown, seconded "y Commissioner Dennison. I ! BUSINESS FROM COUNTY DEPARTMENTS: ' PUBLIC WORKS Furnishing were opene Price BIDDERS Buckeye Gas Products: Sequim Paradise propane, Inc.: Port Townsend Wes' Wholesale Distributing, Forks Harper Oil Company, Port Townsend Oil Heat of Port Angeles, Port Angeles Thomas Oil, Port Townsend Commissioner Brown moved to have the Public Works D partment check the bids for accuracy and make a recommendation. Commi sioner Dennison seconded the motion. f.' r , I 'I''''l' ~ ~ u '1"~~ 1. h\Gt ~ft 3"9' 62 ,,~~, ~ Minutes, Week of December 16, 1985 Page 2: II Business from County Departments (Pub~ic Works Continued) I ~itch regrade, Paradise Bay Mr. Haakenso~; Mr.iHaakenson was presen~when Bob Nesbitt, County ~ngineer, repotted on the site inspection land recommendation on the ditch regrade ~ear Mr. Haakensorrs property ati Paradise Bay. (See also ~inutes of Ii, ) . Bob Nesbit4 reported that a hole was drilled above *he ditch and there is evidenc~ of alot of ground water. iIn order to tlke care of that wate~ installation of a ditch and lowered ctilverts would Ie req~ired. No swampy area'.,'s were found" on, ' Mr. Haa k.en~.on' s proper,ty , where:,.,., rock is surfacing. Water seems to be coming from just about everywheraDue :to this problem, Mr. Nesbitt's recommendation to Mr. Haakenson is fo him to install a good drain~ge interceptor about six f~et back from he edge of his bank. A future, p~,oject is planned to redo Q,he ditch linetl,and IO"wer the crO$ drain culvert, by the Public Works Department, but ,his won't be a total solution. ' , i! : ,!, i Mr. Haaken~,onad vised that he still, fJ"e,ls that the j!.treaml, that crosses above his property to the west, drains into the dit ,h. T~e ditch never drains, ev~n in the summer. Mr. Haakenson further 'tated1that he is concerned yhat if he does run a drainage line on hi$, lower property that, because of ,the way the rock lays, ~he iwater will st!ll run beneath the drainage l~ne in some places, and he fs concerned al'out losing more of his proper~y. Mr. Haakenson still fee,ls that the Cunty ~an do something about that !ditch and he would like the effort made 'y thelCounty. I . : Mr. Nesbit~ noted that these drainage !problems star ed several years ago when the area above this prope~ty was logged Aft~r further discussion :with Mr. Haakenson about the drainage pr blemsiand the possible sQurces of water that affect jit, Gary Rowe advis~d that Eob Nesbit~ would work up a plan to help protect th County Road in this area. i Costs associated with the iplan would al 0 be $stimated. These optidns, a,n d figures c, ou ld, be .pu~. to,gether by ]',he mid", dIe of January, for the Bo~rd's considerat~on. '! i! I I: I nearing Dates set for Application for Fra.chise: Ludlow Utili tiesompany , nc. an .. ta~ey: omm s s otlter rown moved to set the fo1lowinghearing date and times for the no~ed fr$nchise applications: ' · ~i i LU"dlOW Utilities Co., Inc. ~anuar,y 13, 19 ;:,6 at 2:00 p.m. L.S. Stavney January 13,19'6 at 2:15 p.m. C~mmissioneir ~enniso~ seconded the mo~ion. The Cle~k of the Board will slgn the hearlng notlces. 1 I!, Annual Construction Program: Public Work~ Director, Gary Rowe, revie'wed the Annual Construction, Program for j986 noting that some paving project were included because a loan fr m the Public Works Trust Fund as been applied for and wil,l require som matdiling County funds. The, following: projects are on the annual co I,struc~ion program: 1) Hadlojck Interse~tion ,! !I I 2) Has tiP" gs Avenuei, W, est., (A Rural, A~,terial progral proj~,ct) 3) Chima'cum Intersection & West Val:ley Road I I 4) Leland Creek Brf,.dge · ,I r:' I 5) Beaveir Valley Road (A Public Works Trust Fund IPro ject) . 6) RhOdYi,. D,rive-Airp" art, R',oad Inte,rse,'.,ction. (Jus,t e:, gineering .in 1986) 7) Beaver Valley R9ad (engineering for improveme ItS to sectlonof this iroad from Ludlow Drive Inte,rsection and eaver Valley Store A Pub!lic Works Trust, Fund Projec!t). il 8) Misce,llaneousprojects - Money c,an be used wh~re ne~ded. commissioneir Brown moved to adop~ the 11986 Annual R~ad co~~truction Program as presented by the Publlc WO']jks Departme t,: Comqllssioner Dennison se1conded the. motion. The Cha'irman signe 'f:!jhe notice stating that two of, the projects on the Annual: Constructi n Ii Program that were not previously reviewed for complianc~ with SEPA r' exempt and a threshold determinati(m is not required. ~v l 11 r~AGt on 3963 -ii -- Minutes, Week of December 6, 1985 i Page 3: Business ftom County Depa~ ments (Public Works Cont~nue~) ieport on landf~ I liner me~ting: Carter j Brk~k~n, Adminis- trative A$Slstant or t e lC or s-uepartment ~uOOtitited a report on a meeti*g she, Gary Row Randy I Durant of thei! He!a~t'l1 Department attended oI[1 landfill liner for leachate collection~ Iii Gary Rowe : reported that n did. a quibk estimate of I thlei v6lume of the County's landfill as 50-60 000 cubic yards annually ~ IThils would mean that a pit i that would hold, 200,000, cu~, ic yards woul' ce~, tl $800,000 to line and would last onl three to three and a ha f yea~s. , , , I ' ' Brinnon: Ralc~eil Nathanson, t lS two lot subdivisio .of! ailittle more ed just. so*th of Brinnon! on th,b west side r Brown moved to approve! the' f;inal of the Commissioner Dennison se'on~ed: the motion. i i Ii' : Portion bf Maple Stree~ a~d Alley within s a e Par: ommlSS 0 eri rown move to -85,order the vac'tibn bf a portion ithinB~oci 21 of Captaii,~ Tibbals Lake , 1985" since the compen~atii9n' requirement ner Dennison seconded th~ mpti~n. , Ii ' , i ' I, Varianee ,equest; Nordl~ndi; Peter Baffaro: y, reVlewe r. a aro ~ varlance request requiremen~s, for the in~' ta'llation of a mobile home on a lot at 35 Moen Road~ Nord~and. T'e priginal site plan indicated a 110 foot etback, while the Buildi g ,Inspector found that the m9bile home was a tually_ only setb~ck 39 f.,'~ti_f.:ro!I1_ t!1~ban~~ Mr. Baffar6 has indicated I !l__~ letterlt1:l...at l!e_ ~s__nOf_~C!lbl_~~ to mo~e the mobilg hom~ any further b~ k, due to the placement f the: septic tank and dra~!!fJr~I_~_ whichuwC;s ~ stalled in! 197;3_. ___Mr. __~a fC;r,0 ;f':lr-~_her__no!~d _5hat ~~lS ~oblle nome ~s ~ rep acemenl of another m blle home that was on,tlils f?ite. ' - - -: ,Ii:', : David Goldsmith issues intolved with th~s s~tback variance as follows: 1) Due to the canting ofl the bluff, at!! some point 'the bluff and the structure ar going to meet as the bl~;1ff ~rbdes,2) the structure puts more weight on the fac~ of the blufff and 3') the effects of the drainfield on the buff. Since this is a mopile hpme i~ can be moved. A setback of 75 feet wo~ld!be acceptable,withip the :shore- line setback requirements. I 'I ! i,!, to table ~ction on this! requeist until Commissidmer Brown sedmded the motion. t the Plan~ing Departmen~t WOUlP, arrange at the Board's first me'ting in FeQruary 1986. II '!i ! II, :: te trailer: Protection II! land;! U.S. ,Fish n ng Ul ,ng epartment lrector, ,avl uest from the u.s. Fish nd Wildlife Service by Walla Walla College "nd us~d as la . located injthe zone protf'cted ~or Bald . They would like permi' sion ;to re~ocate itvearea, land installalsepti~ syst,em on . I I I : i !. I : " ,,'" Commissioner Brown moved t table actton on this ma:ter.Cmmissioner Dennison seconded the moti ' ! Final Irish Shor Assistant anner, reVlewe than 5 acres which is loca of Highway '101. Commission Irish Short Plat #SP5-85. ' i PLANN~NG Commissioner Dennison move Mr. Baffaro can be present David Goldsmith advised th to have Mr. Baffaro prese~ Request to relo~ and Wildli e erVl.ce: P a Goldsmith reported on are to relocate a trailer owne research station, which is Eagles on protection Islan this trailer to a less sen a mutually agreed upon sit 11 fAGE OG~ 3964 Ilf ook Hydro-electric :Project: A Shoreline I' ! app lC~t on as. e n recelved, BWb Duff fO, r the .,RO,CkY Bro, ,ok I Hyd:o-elect, rip pr,o, j~ ng placed on a stre~m wlth a volu~e of 0 Since this project ~as been reviewed untl Shoreli,ne exemptioI1l letter was pteparej:l nds that this permi1j: be acted upom. by th eline Commission hearing. David toldsm~ is complete and alt of the exter~or co~ !! II : Commissioner Denn.son moved to allow an administrative va..t.ancJ from the proc~dure and cl ssify this project a.s a primary u~e and' orego the Shoreli~e Commiss. on hearing, as recommended by the Ii! Plannl g Department. Commissloner Bro seconded, the motiqn. II i I I! , .,' : I ted Water System Plan: Workshop nd Hea sc e u e or artua~y, Wl, t e ary 23,1986 with tl}e Board and t'be PUD ~ schedul~d for t,he!~fternoon to i"IIOW lntments In the morI),lng. i i ' I i PROSECUTING ATTORNEY I! Personal Servi4es; Beryl Thotsen: ommtssioner approve t e PersQna, erVlces con', ract , . th ~eryl Administrative Assistant, Parale~al ana. Legail Secretary Attorney1s Office. Co~missip er ~rown i ii! i I Ii * '* *! " i II,. Support of Port Townsend Sister eekl: Comm. ssidner Dennison move to approve ,an slgn, e~o utlon o. , -85 ,de larilng the County's support f the City of Port Townsend's designatip of i December 14 to 21, 1985 as "Sister Ci4Y Week", in h~nor of thei'r sister ci ty relationship with Jalapa, Nicaragua. Commissi~ner Br wn s,econded the motion. I! i , Ii I otice: Closure oftounty Offi es for Ch-,:-.stmas ic notlce onil t e c sure: of County " " Ii The mee ing was recessedon!Monday evenin~ and Tuesday morning w. th all Board member~ present. II ! , ii', , il: David J hnston, Architect, Johnston-H nt ~nd As~ Jefferson ounty al.: aVl 0 nston came e ore t e oa t e eat exc ange system for the jail !which is ot tn oper (See also Minutes of December 3, 1985). After avif John~ the background on this problem, he noted that t e stbcontr and From, Inc. wh were the ones that I purchased the Ii heat e fans and built th ductwork, have reb~ilt the d ctw~rk inl, changer, however, that did not fix t~e problem. Tt:e manU the heat exchange was out on the site and installe a ba~ improvement in th air f~O, w was acc,omPlished., . 'l1hi, s iimp, r, or off from the nece sary alr flow. Whe-q. the engHlIeer1r test~ after this baffle was installed, theYiadvised t at lhere W ment, but when th y took off an acces~ door and letithe ai the mechanicaL ro m (simulating, the plfoposed by-pas,) thei up to better than des,ign value. Th,e ~,moke detectorli,didn'F, this was done whi h will need to be cQrrected. Scott and, refused to put th by-pass in at theii own expe se wecause problem is in the design of the heat exchange s stefu. ! I 'I'," i " advised that the contractor or designer the problem shouldlbe the one tol:fiX t~ itimately claim t:fhe, iamount of mon' y that, t being able to uselthe jail facil ity. i that PC &D was fini~hed with the mail co i Ii! problems were first ifound abo t t'ree we ks ago, This has been a series of errors. When PC &D , , ! 11~GE on 3965 .. Minutes, Week of Page 4: Rocky B Development erm Planner, reported the project is be feet per second. line program and Department recomm not undergo a Sho 90% of the projec done. Coordin workshop has een to be held on Jan The hearing will Board's other app CONTRAC Dennison move to Thorsen to provid services for the seconded the moti Commissioner Bro is responsible fo The County can Ie lost per day by n costs to the time sought .. The heat exchange David Johnston re r'*' J 1 VOl Sub~tantial , As'sociate t, because er 20 cubic r the Shore- th~ Planning Board and h aqded that trudtion is , A on . t' Cl.aes re: to. iscuss tion yet. on O:utlined cto-r:, Scott changer, the he heat ex- acturer of Ie and a 6/10 menti is still the! sys tern s nol improve- flo'w into ir fllow came reac't when rom'i Inc. has they feel the or ~hoever problem. is being etroactive ld also be , ,. ".'~ . Minutes, Week of Page 5: was finished and that the fan in t on the part of Sc Legion n t e amount of Relief Flood No. the Brinnon No. the Quilcene Commissi seco ~'~" " r ,,c' ,~,S,,~!~~~:~'i 0.. . \':1io.; '\ """",.1.. " ;.. \;I .. \.. .:! . ~ " S E'A'';'' '- ,j'} ~ ~ " "LX: .4.~..,' ,f''''... .\ ,,\ ~ /;;1'" ~ . " _.1,., "e.' . . -~ "n_ ..~/;;-1 .~.--' tI . \ :&. . ~ _ '. + '. ,. " .. . " ~,.;~; "! /. ....... "',' S,T-,;--:;/'fidJ~,+-I4-./.i', ,,' ~'" .... ,ft so 14 r,l) ..,~,. \~' ':~," ~~,.~~:;,:r'-' <_~,: , i , i JEFFERSON COUNTYi BQ,4RDOF COMMISSIONERS 1.1 ~ II. ~~L' I Jo~n L. Pitts, C I ! ! I , '- MEETING 'aC 11 (~~~ ~ 3966 i '