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HomeMy WebLinkAboutM071904 ~1 ~~^- ~/~~OÑ-~~ ST;~~ °ò, &(~ \~ ~ I~ ...~ ~i \ ~) I \~ ~/ \~~l¡ û~g/ "IN / ---~ District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of July 19, 2004 Chairman Huntingford called the meeting to order in the presence of Commissioner Dan Titterness and Commissioner Patrick Rodgers. Adoption of RESOLUTION Establishing Goals and Objectives for the 2005 Budget: County Administrator John Fischbach presented the Board with a final draft ofthe budget resolution. He reviewed the strategic budget objectives that are the highest priority: · Investing in community infrastructure that encourages economic opportunity · Protecting and enhancing natural resources · Supporting local law and justice programs Addressing locally identified and defined local public health problems · Planning for long-term capital facility needs · Operating within a business plan based on sustainable resources, measured performance, and outstanding customer service Other budget goals and objectives listed in the resolution by sections include: budget preparation, fiscal budget objectives, strategic budget objectives and efficiency and effectiveness objectives. Commissioner Tittemess moved to approve RESOLUTION NO. 34-04 establishing the goals and objectives for the 2005 budget. Commissioner Rodgers seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: the new fire danger sign was shown to the Board, 50 ofthelOO signs have been mounted and given to the Fire Districts to distribute; the contract for the station manager at PTTV, the local access television channel, may not be renewed this year which would eliminate all live television shows, and this would be a disservice to the community because there are 32 people who produce programs at the studio and they are available to 4,500 people in the County; a representative from ICAN (Irondale Community Action Neighbors) stated that the Planning Commission's recommendation on the Port HadlocklIrondale UGA was just recently released and they think that there is a very short time fTame to review all the information and make comments, and there needs to be more public awareness about the UGA process and how the UGA designation will affect Page 1 Commissioners Meeting Minutes: Week of July 19, 2004 -'E2':"\'~'f :i, ";:; ~. :,-,-.:.. 1'1111"~' ~..' residents; the budget resolution that the Board signed is a very good framework for making future decisions but most people haven't seen it or had time to comment on it and the County needs to make more of an effort to get information on these important issues out to the citizens; and comments on discrepancies found in information fTom a public records request regarding the ex-County Administrator's phone bills and the Commissioners' phone records. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete Item #3 and approve the balance of the Consent Agenda. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. MEMORANDUM OF UNDERSTANDING re: Providing a Loan for the Purchase of New Communication Consoles for the Emergency 911 Dispatch Center; Jeff Corn 911 Communications and Member Agencies; City of Port Townsend 2. AGREEMENT, Amendment No.1 re: Professional Services for Developmental Disabilities Advocacy Program; Jefferson County Health and Human Services; Leslie Bunton 3. DELETE: Agreement, Supplement No.1 re: Hydrology Services for We11 Dri11ing and Development for the Olympic Gateway Visitor Center; Jefferson County Public Works; Robinson, Noble and Saltbush, Inc. (Approved later in Minutes) 4. EASEMENT for Septic Drainfield for a Single-Family Residence; Located off of East Quilcene Road; Kristen Kennell, Grantee AGREEMENT, Supplement No.1 re: Hydrology Services for Well Drilling and Developmentfor the Olympic Gateway Visitor Center; Robinson, Noble and Saltbush, Inc.: (Item #3 on the Consent Agenda) Debbie Berreth, Public Works, explained that the request for an additional $28,050 for this project. The well driller hit 1.3 gallons per minute of water at 400 feet, and a decision was made to drill deeper in an attempt to find a fracture with more gallons per minute. A 24-hour pump test, which was included in the original contract, was done at 400 feet and a second 24-hour pump test was required to document the gallons per minute at the new depth. This test requires a hydrogeologist to be onsite most of the time, to do the documentation, the analysis, and graphing of the water levels. The State requires this when a water rights application is made. The supplemental agreement is for the cost of the additional pump test. Commissioner Titterness moved to approve the supplemental agreement with Robinson, Noble, and Saltbush, Inc. Commissioner Rodgers seconded the motion which carried by a unanimous vote. HEARING re: Road Name Change; City Lake Road: Chairman Huntingford opened the public hearing. Kelli Larson, Public Works, explained that a petition for a road name change was submitted by Port Townsend Paper to change the name of City Lake Road to Grouse Lane, Serene Road, or Ivy Street. The petition was signed by all the property owners on the road. Page 2 Commissioners Meeting Minutes: Week of July 19, 2004 12':",",'" ;/ " '\'~ 1t.1Í'11~ ~~.,...~'" The adjacent property notices were sent out and the notice for the public hearing was published on July 7. Jeff Corn opposes the Serene Road and Ivy Street names and the City of Port Townsend and the Post Office oppose the name Ivy Street. Public Works hasn't received any negative comments about the name Grouse Lane. They are recommending that the Board approve the name change request fTom City Lake Road to Grouse Lane. The Chair opened the public hearing. Hearing no comments for or against the road name change, Chairman Huntingford closed the public hearing. Commissioner Titterness moved to approve RESOLUTION NO. 35-04, changing the name of City Lake Road to Grouse Lane. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Josh Peters, Community Development re: Presentation of Planning Commission's Recommendation on Urban Growth Area (UGA) Proposals and Hearing Notice re: Urban Growth Area Proposals MLA 04-29 and MLA 04-30: Director of Community Development Al Scalf explained that in 1994, the County designated a UGA that was ruled invalid by the GMA Hearings Board and returned for more analysis. In 1998 when the Comprehensive Plan was approved, the County still wanted a UGA designation in Port Hadlock, but special studies needed to be done to show that a UGA existed. The Planning Commission moved this issue to closure through hours of work. There were many complicated issues addressed and they made every effort to involve the community in the public process whenever possible. Josh Peters, Senior Planner, explained that MLA 04-29 deals with all the UGA issues in the Comprehensive Plan, including capital facilities. MLA 04-30 deals with the UGA development regulations in the Unified Development Code (UDC), including zoning designations within the UGA. David Alvarez, Deputy Prosecuting Attorney, stated that the Hearings Board Compliance Order came in on June 10,2004. ICAN (Irondale Community Action Neighbors) challenged the County's request for a 180 day extension although they had not challenged any of the other work done on the UGA designation. The Hearings Board granted the extension. The County was non-compliant in 4 areas: I) There were no adopted urban levels of service. The County has responded to this in the UGA Element on pages 2-13, 2-24, and 2-25. There are also nine levels of service listed in the Utilities and Capital Facilities Elements of the Comprehensive Plan. 2) The capital facilities planning was not completed. This planning has been done including the sewer planning, the Stormwater Plan, and the transportation planning. This planning is addressed on page 2-13 of the UGA Element. 3) Fiscal analysis needed to be provided on the cost of services. Section 5 of the General Sewer Plan shows per acre and ERU (equivalent residential unit) estimates. The capital cost per ERU is estimated at $1,400 to $4,600 and the monthly cost is between $18 to $55. 4) Development regulations within the UGA needed to be done. Appendix D in the UDC addresses these regulations and the UDC amendments are included. Page 3 Commissioners Meeting Minutes: Week of July 19, 2004 IJ';:""" ",:,' '-."",'/ .,'. >... -, ':. ..,"" ~1,ì#;,(,..~'" The compliance due date is December 7,2004 and a report is due to the Hearings Board on December 22. An extension has to be submitted by November I if the County cannot meet the December deadlines. Kyle AIm, DCD, reviewed the packet of information: · In chapter 2, the Urban Growth Element, plan implementation and monitoring has been replaced. This chapter also addresses the Capital Facilities Element and goals and policies for urban facilities. · The Comprehensive Plan "line out" updates all the references to the IrondalelPort Hadlock UGA in the Plan. · The development regulations recommended by the Citizen's Task Force include standards for densities, development, bulk and dimensions, landscaping, signs, parking and the areas to be connected when the sewer system becomes available. · The UDC "line out" updates all the references to the Irondale/Port Hadlock UGA in the code. · The preliminary buildout analysis is based on the population allocation for the UGA and the amount of property available. · The Capital Facilities Element includes a sewer system to serve the UGA. The Capital Facilities Element includes transportation needs in the UGA. The Capital Facilities Element includes stormwater planning. Torn McNerney, Planning Commission Chair noted that, on page 5 of their recommendation, the Planning Commission listed recommendations which include adoption by the Board of the proposed UGA amendments to the Comprehensive Plan and the Unified Development Code. The Planning Commission agreed unanimously that the General Sewer Plan will have three phases of implementation. The conceptual phase resulted in the selection of Alternative 4. The next phase is a survey in depth including field work that will take into account all five alternatives. There are some good points about each alternative that may need to be combined at that point. The Planning Commission and subcommittees have been working on this project for over a year. They had extra meetings, did additional research, and made every effort to get the public involved. Staff worked closely with the Planning Commission to create a product that was done in a timely manner and was within budget. Commissioner Titterness noted a few small corrections that need to be made in the documents. On page 2- 7, the City of Port Townsend is listed as the owner of the Sparling Well facility. He was also concerned about Table 2-3 on page 2-15 regarding the funding scenarios where the General Fund is listed fTequently and the Community Investment Fund isn't listed. He thanked staff and the Planning Commission for doing a good job. Chairman Huntingford stated that the hearing notice is also included on the Board's agenda. The hearing is scheduled for August 2. The Board concurred that they want to hold the public hearing on these amendments in the evening. Commissioner Titterness moved to approve the hearing notice for August 2, 2004 at 7 p.m. at the Tri Area Community Center. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of July 19, 2004 ~""" The Board met in Executive Session fTom II :30 to noon with the County Administrator, the Interim Environmental Health Director, and the Deputy Prosecuting Attorney regarding acquisition of property. The meeting was recessed at the close of business on Monday and reconvened on Tuesday morning at 10:30 a.m. All three Commissioners were present. Authorization to Place $30,000 of Title III Funds in Escrow for Property Purchase Downpayment; Dosewalips Flood Plain Properties: Dave Christensen, Interim Environmental Health Director, explained that there are certain properties in the Dosewalips River flood plain that the County may be interested in acquiring if grant funding is available for the purchase. It has been suggested that $30,000 be placed in escrow to indicate to the property owners that the County is serious about the purchase. The Board asked that it be made clear that if the grant funding is not awarded, the $30,000 would be returned to the County. Commissioner Titterness moved to authorize that $30,000 of Title III funds be placed in an escrow account to indicate the County's commitment for purchasing certain flood plain properties on the Dosewalips River. Commissioner Rodgers seconded the motion which carried by a unanimous vote. AGREEMENT and ASSIGNMENT OF RIGHTS re: North Gateway Buffer Property Located within the Highway 20 Corridor; Jefferson Land Trust: John Fischbach reported that Jefferson Land Trust asked that the County sign an additional Agreement and Assignment of Rights for the Highway 20 Buffer purchase. The original agreement with the City of Port Townsend and the Jefferson Land Trust that was signed on July 12 indicates that the County will pay the purchase price at closing and be reimbursed, Commissioner Titterness moved to approve the Assignment of Rights as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. . \,! T ' f' '.J ' v :' . í~~ '~, ;'1 . <~) MEE"TIN't; ~lQt¿RNED '" . r~;, \...' 4 ,..::J It \.. i +, ,I. SEAL'> \ I, " ';:,' \ \, ( .!' ':. . , / :., . . '\ ;",~,,,.,> / ,." , .J... ' l'" .. .' ~'''''',"". ..". .... '" ~............... . ATTEST:" ' O(Ltte '- lye h'j~~ (YO) C ,:.:1ßie Matthes, CMC Deputy Clerk of the Board Page 5