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HomeMy WebLinkAboutOlympic Peninsula YMCA, Amendment No. 1 $50,000 CA signed - 081821 :145 Piot\ tal'a ...'L4 “?-€(erfit c `- 1•2 AMENDMENT NO. I TO THE GRANTEE AGREEMENT WITH OLYMPIC PENINSULA YMCA This Grantee Agreement Amendment ("Amendment") is by and between Jefferson County, a Washington political subdivision ("County") and Olympic Peninsula YMCA, ("Grantee"). 9' WHEREAS, on January 29, 2021, the Jefferson County Administrator approved a grant C' under the authority granted to him by the Board of County Commissioners to the Olympic c� Peninsula YMCA for Family Resource Navigation and Child Care Subsidies projects; and , WHEREAS, the grant was funded in the amount of$86,500; and WHEREAS, the need for these services will continue at least until June 30, 2022; and WHEREAS, the county has funds available for an increase to the grant amount to $136,500; -- WHEREAS, the Parties want to amend the Grantee Agreement entered into between them; NOW, THEREFORE, the Parties agree to further amend the amended grant agreement, as follows: Paragraph 1. Paragraph 1., which now reads: - 1. Effective Date and Term. This term of this Agreement shall commence on when last executed by the parties and remain in effect until June 30, 2021, except or submittal of any final invoices and the report referenced in Section 9, due July 15, 2021. The term may be extended by written agreement pursuant to Section 16 of this Agreement. This agreement may be terminated by the County before the end of term pursuant to Section 5 of this Agreement. Eligible expenses incurred consistent with this Agreement starting March 1, 2020 or thereafter, but prior to its execution, are hereby ratified. is amended to read: 2. Effective Date and Term. This term of this Agreement shall commence on when last executed by the parties and remain in effect until June 30, 2022, except or submittal of any final invoices and the report referenced in Section 9, due July 15, 2022. The term may be extended by written agreement pursuant to Section 16 of this Agreement. This agreement may be terminated by the County before the end of term pursuant to Section 5 of this Agreement. Eligible expenses incurred consistent with this Agreement starting March 1, 2020 or thereafter, but prior to its execution, are hereby ratified. Paragraph 3.a. Paragraph 3.a.,which now reads: 1 The County agrees to provide the Grantee a total sum not to exceed $86,500, with half the funds provided to the grantee as an advance and the balance on a reimbursement basis for eligible expenses and invoices submitted pursuant to this • Agreement including Attachment A Grantee Scope of Work and Budget. is amended to read: The County agrees to provide the Grantee a total sum not to exceed $136,500. The initial $86,500 was split with half the funds provided to the grantee as an advance and the balance on a reimbursement basis for eligible expenses and invoices submitted pursuant to this Agreement including Attachment A Grantee Scope of Work and Budget. The additional $50,000 may be provided as an advance. Paragraph 3.c. The first sentence of Paragraph 3.c., which now reads: A Final invoice, final report and final project financial statement is due no later than July 15, 2021. is amended to read: A Final invoice, final report and final project financial statement is due no later than July 15, 2022. Attachment A — Statement of Work and Budget, amended ATTACHMENT A GRANTEE SCOPE OF WORK AND BUDGET The Board of Commissioners is directing up to $136,500 payable to Olympic Peninsula YMCA ("Grantee") to reimburse costs and expenditures related to the Family Resource Navigation and Child Care Subsidies projects, included in the September 23, 2020, Jefferson County Board of Commissioners selected projects funded to provide services for community members suffering from the public health and financial impacts of the COVID-19 pandemic ("approved project"). These funds shall reimburse eligible costs and expenditures incurred through June 30, 2022. The Grantee will be responsible for providing documentation and other proof of payment costs directly related to the approved project. I. Project Statements of Intent and Description of Eligible Costs and Expenditures This project will use grant funds up to the amounts listed below for eligible costs and expenditures to accomplish the following activities (brief explanation of the project and description of the supplies, services, equipment or other materials purchased to support the project): 2 • $105,000 to provide Family Resource Navigation services including development of a community "hub;" an outcome-based, centralized approach to supporting families; advocacy on behalf of families to ensure accessibility to the resources they need; and increased community collaborations. Costs related to this project include: personnel, marketing, print materials, paid media, website development and management, training/professional development, technical support, office supplies, computer hardware and software, telephone, and administrative overhead. • $31,500 to provide child care subsidies for low-to moderate-income families who do not qualify for or who are in the process of qualifying for state assistance through the Department of Children, Youth, and Families (DCYF); to supplement state assistance as needed for families who are already receiving support through DCYF; and/or to provide reimbursement to child care providers who have given subsidies to eligible families as defined herein. Costs related to this project include: direct financial assistance to families, reimbursement to child care providers for financial assistance to families, and administrative overhead. Funds are available to reimburse approved project related costs March 1, 2020 through June 30, 2022. The Grantee MAY NOT use the funding for the following activities: • Any expense that would not be considered an eligible business expense by IRS rules. • Political contributions. • Bonuses to owners or employees. • Charitable contributions. • Gifts or parties. • Draw or salary to owner that exceeded the amount that they were paid on a weekly or monthly basis for the same period in 2019. • Pay down or pay off debt by more than required in underlying debt instrument. II. Payment- Reimbursement of Eligible Project Costs The County agrees to provide the Grantee a total sum not to exceed $136,500. The initial $86,500 was split with half the funds provided to the grantee as an advance and the balance on a reimbursement basis for eligible expenses and invoices submitted pursuant to this Agreement including Attachment A Grantee Scope of Work and Budget. The additional $50,000 may be provided as an advance. The Grantee will submit invoices and appropriate supporting documentation such as payroll records, canceled checks, records of supplies payments or other documentation of eligible expenditures as required by the County. 3 III. Reporting Pursuant to Section 9.of this Agreement, Grantee shall provide the County a final project report and financial report about each approved project on or before July 15, 2022, unless the project timeframe is changed upon mutual agreement. The project report shall briefly describe and quantify the specific activities performed for each project, identifying specific populations served (by geographic region if available), specific programs created or utilized and include any known or intended outcomes, results or community impacts. The financial report for each project shall identify grant revenues received under this Agreement, as well as other revenues for the project; list expenditure categories, quantities and unit & total costs; and shall calculate any grant fund balance remaining. The final project financial report shall show an accounting of funds by project activity as described in the final project report. (SIGNATURES FOLLOW ON NEXT PAGE) 4 FOR Olympic Peninsula YMCA: Name and Signature VV6tA ( 0-,r(i- COO Date FOR JEFFERSON COUNTY, by the authority granted to the undersigned on October 26, 2020 during the Board of County Commissioners' Open Session: Mark McCauley, I rim County Administrator 0e9 z- Dat APPROVED AS TO FORM ONLY: Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney August 17, 2021 Date Attest: edia, 8/e/21 Carolyn allaway Date Clerk of the Board 5 CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Olympic Peninsula YMCA CARES Act Grant Amendment No. 1 YMCA CARES Navigator (Name of Contractor/Consultant) Contract No. COUNTY DEPARTMENT: County Administrator Contact Person: Mark McCauley Contact Phone: 360-385-9130 Contact email: mmccaulev a( co.iefferson.wa.us AMOUNT: $50,000 PROCESS: 111 Exempt from Bid Process Revenue: N/A _ Cooperative Purchase Expenditure: $50,000 _ Competitive Sealed Bid Matching Funds Required: N/A Small Works Roster Sources(s) of Matching Funds N/A Vendor List Bid _ RFP or RFQ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:n Mark McCauley Datea20290VllYt417:Oc700Y 8-11-21 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ii N/A: n Mark McCauley Datea1=no8d Y14118:08 OTOOy 8-11-21 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 8/11/2021. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 8/17/2021. Contract Amendment STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 ADM IS?, Interim County Administrator , . 4�5 ? , Mark McCauley �4 1820 Jefferson Street V " �c z PO Box 1220 Port Townsend, WA 98368 �`SHING�() August 18, 2021 Olympic Peninsula YMCA Attn: Wendy Bart 675 N. 5th Ave. Suite 3A Sequim, WA. 98382 Dear Wendy Bart, Enclosed for signature are two (2) originals for AGREEMENT,Amendment No. 1 re: Olympic Peninsula YMCA CARES Act Grant. Please sign all, keep one and return the second to: Jefferson County Commissioner's Office Attn: Adiel McKnight P.O. Box 1220 Port Townsend, WA 98368 • Payment will be provided upon invoice, subject to the terms of the Agreement. Thank you for your assistance. incerely, (/' tk-' CE\ filin , A t Executive Assistant Enclosure: Two (2) original copies for signature Phone ,.(360) 385-9100 v3 v (160) 385-938-2 rn, ccs u1e v @c.o ieff rs.