Loading...
HomeMy WebLinkAboutM082304 ~~~ ~~~^- . /./~OÑ~:::~....~ / -ç...~ Go .~ /~~ ~\ & / k., \ ~\ (~ ~ ~ ~\ District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of August 23, 2004 Chairman Huntingford called the meeting to order in the presence of Commissioner Dan Titterness and Commissioner Patrick Rodgers. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of July 2, 2004 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. PROCLAMATION re: Jefferson County Employee Recognition Week: Chairman Huntingford read a proclamation declaring September 7 through 10,2004 as Spirit Week. The events are sponsored by the Public Employee Recognition Committee and include a BBQ. Commissioner Tittemess moved to approve the proclamation. Commissioner Rodgers seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING: County Administrator John Fischbach reported that the Port of Port Townsend will be hosting the next Regional Intergovernmental meeting in September. Recommendation for Bid Award re: Jefferson County's Official Newspaper of Public Recordfor the Publication of Legal Notices: John Fischbach introduced Lorna Delaney, Clerk ofthe Board, who explained the process that was used for reviewing the bids. The RCW states that the bid should go to the best and lowest bidder, but it is also necessary to consider circulation in order to give publication of notices the widest publicity. She acknowledged that in Jefferson County circulation is an issue and there aren't clear population figures so registered voter figures were used. The data indicates that the circulation for the Peninsula Daily News is quite a bit lower during the week than The Leader's circulation. The bids are fairly equal except for the number of days of publication. The Leader is published once a week and the PDN is published six times a week. In her research, she talked with the departments that do legal advertising and it appears that advertising in a weekly newspaper is not a problem. Her recommendation is to award the bid to The Leader based on the circulation. Page 1 Commissioners Meeting Minutes: Week of August 23, 2004 .~s ~ >.IIIJ-';('" Commissioner Rodgers stated that he reviewed the RCW regarding the bid award process. He discussed the criteria and the precedent; and noted that the County has acknowledged that both the PDN and The Leader fit this criteria. The County asked for bids from both newspapers. In the past, the bid has been awarded to the lowest bidder. If circulation was the only criteria, the County wouldn't need to go out for bids. He thinks that the contract should be awarded to the PDNbased on the low bid. Commissioner Titterness replied that looking at the cost per column inch and the population served, it would appear that the best value is The Leader. He recommended that the County award the bid to The Leader. Comnmissioner Rodgers noted that the Planning Commission's legal notices have not been published in a timely manner in many instances because The Leader is only published once a week. Chairman Huntingford stated that when the County awarded the bid to the PDN a few years ago, he received calls from constituents who didn't receive the newspaper and the Commissioners' Office also received several calls. He feels that the information that has been presented shows that the residents are better served with the weekly newspaper. Commissioner Titterness moved to award the contract for publication oflegal notices to The Leader. Chairman Huntingford seconded the motion. Chairman Huntingford and Commissioner Titterness voted for the motion. Commissioner Rodgers voted against the motion. The motion carried. PUBLIC COMMENT PERIOD: The following comments were made: the days of cheap gasoline are over; right now agriculture is the only growth industry in Jefferson County; the 2nd Annual Farm Tour is scheduled for September 19; WSU/Extension is offering a Sustainable Small Farm and Ranch course from September 8 to December 8; the County's fire prevention program is the best in the State; and the Board needs to follow up with State Association of Counties about the State Worker's Comp Retrospective Ratings Pool to make sure that the Third Party Administrator that was hired is getting the program under control. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 45-04 re: Declaration of Surplus County Personal Property and Authorization for Disposal 2. AGREEMENT re: Professional Appraisal Services; Jefferson County Assessor's Office; Peter Shuck 3. AGREEMENT re: Real Property Lease of Proctor Home Residence; Jefferson County Juvenile and Family Court Services; Marsha Eades Page 2 Commissioners Meeting Minutes: Week of August 23, 2004 {~ 4. AGREEMENT No. G0400080, Amendment No.1 re: Coastal Zone Management (CZM306) Grant Funding for Shoreline Inventory and Analysis; Amendment to Extend Period of Performance to June 30,2005 and Increase Funding; Jefferson County Community Development; Washington State Department of Ecology 5. AGREEMENT re: Placement of Wood in the Hoh River; Emergency Restoration and Mitigation, Project No. W01660; Jefferson County Public Works; Pacific Coast Salmon Coalition 6. AGREEMENTS (2) re: Flood Control Assistance Account Program Transfer of Grant Funding; 1) No. G0400098, Amendment No.1, Big Quilcene Linger Longer Feasibility Study; and 2) No. G0400109, Amendment No.1, Acquisition of Quilcene Floodplain Properties; Jefferson County Public Works; Washington State Department of Ecology 7. Memorandum of Understanding re: Coordination of Volunteer Maintenance Support for the Completed, County-owned Sections ofthe Larry Scott Memorial Trail and Olympic Discovery Trail; Jefferson County Public Works; Peninsula Trails Coalition, Jefferson Trail Coalition Chapter 8. Rural Arterial Program Prospectus (3) re: 1) Paradise Bay Road, Milepost 0.37 to 1.53; 2) Cape George Road, Milepost 0.00 to 1.00; and 3) Cape George Road, Milepost 1.00 to 2.00; Jefferson County Public Works; County Road Administration Board (CRAB) 9. Adopt Recommendation from Jefferson County Health and Human Services to Remove a Member from the Jefferson County Developmental Disabilities Advisory Board; Robert Wheeler Final Approval of Ordinance; Comprehensive Plan Amendments, MLA04-29 and Unified Development Code Amendments, MLA04-30 Regarding the IrondalelPort Hadlock Urban Growth Area (With Changes Reflected in Action Taken at Public Meeting on August 2, 2004): Assistant Planner Kyle Aim stated that the revisions to the ordinance that the Board asked for on August 2 have been incorporated into the document and the maps. He added that the PUD has requested that findings #37 and #39 regarding the water system also be changed. The PUD feels that they have adequate water to serve the area. Director of Community Development Al Scalf reviewed the history ofthe water service in the area. The water system was originally owned by the City of Port Townsend, based upon their water right for the Big Quilcene River Olympic Gravity Water System. The water from the Quilcene watersheds came into the City and to Port Townsend Paper Company and there was a "t" at Four Corners that provided a 6" line to the Tri Area. This was approved under the Coordinated Water System Plan (CWSP) and the Water Utility Coordinating Council (WUCC.) The PUD has submitted an amendment for the Quimper Water System Plan to the CWSP and WUCC. It will be reviewed on the local level from a purveyor perspective and a landuse perspective, and any comments will be forwarded to the Office of Drinking Water at the State Department of Health. Water rights are the responsibility of the State Department of Ecology. The process will warrant and guarantee that there is adequate utility and urban service for the Urban Growth Area. Page 3 Commissioners Meeting Minutes: Week of August 23,2004 '~""'."" ~.' .i',,~ "'-I'IIJ ",.~..v" Commissioner Tittemess asked about the existing residences being considered a conforming use in the newly zoned commercial areas. Kyle Aim explained that the UGA Task Force asked for this change because they thought it would be easier for single family residences in the new commercial areas to remodel or add accessories such as decks. This is included in the use table. Commissioner Titterness why this concept was not applied when properties were downzoned upon adoption of the Comprehensive Plan? Al Scalf replied that it was the policy direction of the Board at the time of adoption. Commissioner Titterness moved to approve ORDINANCE NO. 10-0823-04 regarding the Comprehensive Plan Amendments and Unified Development Code Amendments regarding the IrondalelPort Hadlock Urban Growth Area with the deletion ofa portion of Finding #37 and the deletion of Finding #39. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Introduction of Economic Development Council Executive Director Tamer Kirac: Lloyd Cahoon, Interim Economic Development Council Director, introduced Tamer Kirac who has accepted the position as Executive Director. Tamer Kirac reviewed his background in economic development. He feels it is important to encourage compatible businesses that are needed in the community to enhance local tax generation, employment, and incomes. Advisory Board Appointment; Substance Abuse Advisory Board; Dick Gunderson: Commissioner Titterness moved to appoint Dick Gunderson to an unexpired term on the Substance Abuse Advisory Board. Commissioner Rodgers seconded the motion which carried by a unanimous vote. His term will expire on January 14, 2005. Josh Peters, Community Development re: Update on Comprehensive Plan Amendment Cycle: Senior Planner Josh Peters explained that two informal roundtable workshops have been scheduled to review the Planning Commission's work and staff response on the 2004 Comprehensive Plan update. It is a State mandate that the review be done this year. There isn't enough time for the Planners to do a comprehensive review of the Planning Commission's report before September 22 when the document will be released to the public. The Planning Commission has scheduled public hearings with their final recommendation coming to the Board by November 22. On November 22, the Board will need to take legislative action to address the December 1 deadline for the GMA review and update, and a public hearing will be held on December 6. The final action on the docket is required by the second regular Board meeting in December. Courthouse Clock Tower Update & Tour with Representative Norm Dicks: Public Works Director Frank Gifford presented a copy of an award winning video on the clock tower to Representative Norm Dicks and his staff. He gave a brief report on the history of the clock tower project. Several years ago, an analysis was done of the Capital Facilities Plan which required a structural engineer to look at all the facilities. The engineer's area of expertise was historic preservation. Page 4 Commissioners Meeting Minutes: Week of August 23, 2004 III Structural testing was done and problems were discovered in the bell tower. At that time, a strategy and a plan to evacuate the building were developed, a monitoring program was put into place, and a weather station was installed in the tower to monitor winds. Studies were done that suggested several alternatives that the project could address including: · Fixing the tower to address the windload · Doing seismic upgrades (although these are not required) · Reinforcing a large area at the front entrance · Anchoring the floor The project is planned in phases. A budget summary was included in the information packet. The County has applied for several grants totaling $1.4 million. $2.1 million is necessary to do the first phase of the project. If additional work is done, another $5.9 million would be required. The current cost, a complete description of the first phase of the project, and a rough schedule for the work was also included. Frank Gifford took Representative Dicks and the Board on a tour of the clock tower. .. . \. . Y 1', MEETING ÄD.J~HR:N Ì) w . \. : . ~ ~ __ . .. 'J ~ SEAL: /: . ft· . .\~ .~.. '\ : .,' , \ ~... JEFFERSON COUNTY BOARD OF COMMISSIONERS , .,. ! ~ Glen Huntingford, ~~ \ , " 't . : , .'-~- ,..-- . . . ATTEST: , . 'j , " ~\ (") i;1;~¿¡a;~s~tt ~i-- Deputy Clerk of the Board t Dan Titterness, Member ~ Patrick M. Rodgers, Member Page 5