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HomeMy WebLinkAboutM112204 District No. 1 Commissioner: Dan Tltterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of November 22,2004 Chairman Huntingford called the meeting to order in the presence of Commissioner Dan Titterness and Commissioner Patrick Rodgers. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of November 8, 2004 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING: County Administrator John Fischbach reported on the following items: · The County received payment from the City of Port Townsend for their portion of the jail services. o The 2005 budget has been finalized and a public hearing is scheduled for December 6. The budget is to the good by $312,000 in the General Fund. There are no major shifts in public services. · A workshop will be scheduled with the Board and Consultant Kurt Latimore in early December to review his findings on DCD operations and the permitting process. Discussion and Possible Approval of Contract for Public Defender Services: (Tabled at the November 8 and 15,2004 Meetings) John Fischbach explained that on November 8, he recommended that the public defender contract award be postponed until several retired judges living in the County could be contacted to see if they would develop detailed criteria for awarding the contract. Outgoing County Clerk Marianne Walters contacted the judges who met on November 18 and will meet again on December 6. They have suggested that the current contract be extended for 4-6 months in order to allow time for them to finalize the criteria. In a letter to the Commissioners dated November 19, Terry Mulligan, ClallamlJefferson Public Defender's Office, stated that his Board of Directors met and has agreed that if the contract isn't awarded within the next 2 weeks, they plan to withdraw their bid and close their Port Townsend Office. The County Administrator asked that the Board table this item until the December 6, 2004 meeting to give him time to talk with Terry Mulligan. The Board concurred, but agreed that they want to take action on the bid award as soon as possible. Page 1 Commissioners Meeting Minutes: Week of November 22,2004 f ~.fJ¡",a.ì~ PUBLIC COMMENT PERIOD: The following comments were made: the Clallam/Jefferson Public Defender's Office has been doing the job for 30 years, knows how to work within budget, has attorneys that have handled murder cases, and they should be awarded the public defender contract; in a public records request regarding employee internet usage, the CD that was provided has over 19,000 pages of data and an additional request was made to sort the information by user and web site, to clarify the term "anonymous," and to review a copy of the manual for the program; in the County Administrator's response to this latest public records request, he stated that the County isn't required to sort the information because it isn't a regular procedure; the resolution regarding the internet policy states that a supervisor can audit an employee's internet usage; and why do County employees need to have personal access to the internet on a County computer?; why can't they go to the library like everyone else or use their home computer? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete Items #9 and #11 and approve the balance of the Consent Agenda. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2005 Jefferson County Budget; Hearing Scheduled for Monday, December 6,2004 at 10:30 a.m. in the Commissioners' Chambers 2. HEARING NOTICE re: Setting the 2005 Ad Valorem Tax Levies for Jefferson County for Levy in 2004 and Collection in 2005; Hearing Scheduled for Monday, December 6,2004 at 11 :00 a.m. in the Commissioners Chambers 3. HEARING NOTICE re: 2004 Comprehensive Plan Amendment Docket; Hearing Scheduled for Monday, December 6, 2004 at 2:00 p.m. in the Commissioners Chambers 4. HEARING NOTICE re: Authorizing and Establishing Fees for Juvenile Court Diversion Services; Hearing Scheduled for Monday, December 6, 2004 at 10:05 a.m. in the Commissioners Chambers 5. HEARING NOTICE re: Community Development Block Grant (CDBG) Application; 2005 Public Service Grant and Close Out of the 2004 Public Service Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, December 6, 2004 at 11 :30 a.m. in the Commissioners' Chambers 6. AGREEMENT NO. 0463-59068 re: Family Planning Services; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 7. AGREEMENT NO. 0363-39169, Amendment #1 re: Real Choices Grant Contract; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 8. AGREEMENT, Interlocal re: Extension of Agreement for Emergency Dispatching, Communications and other Services; Jefferson County; J effCom 911 Communications 9. DELETED AGREEMENT, Amendment #1 re: Survey Services for Larry Scott Memorial Trail, County Project CRI069; Jefferson County Public Works; Wengler Surveying & Mapping (See Later in Minutes) 10. AGREEMENT re: Video and Intercom Improvements at JeffCom, Emergency Operations and Correctional Center, County Project CC1543; Greentree Communications 11. DELETED AGREEMENT re: Community Outreach Services; Jefferson County Department of Community Development; CP Communications (Christina Pivamik) 12. Revised Documentation of Signing Authority for USDA Forest Service Title IT Grant Agreements 13. Advisory Board Reappointment: Representing Port of Port Townsend on the Jefferson County Solid Waste Advisory Committee; Two (2) Year Term Expiring October 23,2006; Tami Ruby Page 2 Commissioners Meeting Minutes: Week of November 22,2004 ~-~~ ~~~ ',fJ¡",(i~ 14. Advisory Board Resignation: Gardiner Community Center Board of Directors, Ben Gracz HEARING re: Petition to Change the Name of a County Road; Lower Hadlock Road to Water Street; Located in Port Hadlock; Michael Hamilton, Petitioner: The Chair opened the public hearing. He reported that the Board has received a number of written comments, both for and against, the road name change. Bruce Laurie, Engineering Services Manager, explained that the E-9l1 system identifies locations for emergency responders. For the past several months, an E-9ll Committee made up of representatives from stakeholder agencies and departments in the County has been working to revise the addressing system ordinance to increase efficiency for dispatchers and responders. Duplicate road names are a problem. Sometimes when people call in, they don't use the official road name in the road log. The issue is public safety. The original plat in Lower Hadlock shows this street as Water Street. In 1976, the road log adopted by the County Commissioners listed the name as Lower Hadlock Road and it was listed as Lower Hadlock Road in the E9ll road log when it was adopted. Recently, an E9ll call was received from a cell phone and a Water Street address was given. If the call had been made on a land line, it would have shown up on the dispatchers screen as Water Street in Port Hadlock and not Port Townsend. The Board has several choices: to leave the street as is, to wait until the new ordinance and revised procedures are in place, to change the road name, or to suggest another name that is acceptable to everyone. Tracy Stringer, JeffCom Manager, stated that Port Townsend's Water Street will always overshadow a Water Street in the County and this creates room for error when an E9l1 call is received. During the most recent incident, the phone company input the address as Water Street in Port Townsend and the City Fire Department was dispatched but couldn't find the address. After the call came in on a land line, the woman who had broken her ankle got the necessary assistance. Michael Hamilton, stated that he lives on Water Street in Port Hadlock. Life long residents of the area refer to it as Water Street and there is a lot of history and community identity. The Assessor lists it as Water Street. The Public Works Department is the only department that refers to it as Lower Hadlock Road. There must be some way to distinguish it between the Water Street in Port Townsend. Ifthe addressing ordinance is being revised, can a zip code be added to differentiate between them? Duke Shold, 500 Water Street in Port Hadlock, stated that there has never been a petition to change the road name to Lower Hadlock Road. It has always been Water Street. The plat map from 1888 lists it as Water Street. None of the residents were notified when the County changed the name to Lower Hadlock Road. He recently remodeled his house and all of the utility companies knew where to find Water Street in Port Hadlock. Laura Ferguson, one of the new owners ofthe Ajax Café, stated that the E9ll dispatchers should be able to ask whether it is Water Street in Port Townsend or Port Hadlock? Water Street in Port Hadlock is a very historical street and is nothing like Water Street in Port Townsend. The name is part ofthe street's identity and in the past it was a very viable commercial center. When they bought the café, all the utilities were listed as Water Street. The area is very special and the name has historical significance. Page 3 Commissioners Meeting Minutes: Week of November 22,2004 .''''''', ¡ .~."'~~ ~ ~ I,,"Co Lisa Wells, Business Manager for the NW School of Wooden Boatbuilding, submitted a letter from their Board of Directors. There are several reasons why they want the name to remain Water Street. They recently moved their entire campus to Water Street and even though their location wouldn't change, changing the address again sends a negative message to their clientele. They have been applying for various permits, and all ofthem list the Water Street address. It would cost about $5,000 to change the address on their letterhead and other printed materials. They call their new location "The Port Hadlock Heritage Campus" and there is a history that goes with the address. Michael Hamilton, added that the southern end of Water Street still remains Water Street as it was in the original plat. Right now there is only one address there, but there may be more in the future. Jeannie Shold, stated that there is an inconsistency with the south portion of the street remaining Water Street and the northern portion being Lower Hadlock Road. The residents were never officially notified about any change from Water Street to Lower Hadlock Road. The utilities are listed as Water Street. Jeff Miller, Jefferson County GIS Department, noted that if the road name remains Water Street, some address numbers may need to be changed because of the address on the portion of Water Street to the south. Bruce Laurie added that the Public Works Department uses road numbers and not road names. The addresses are currently designated by milepost number and addresses could change. Michael Hamilton, stated that he feels that if the addresses had to be renumbered, most residents would still prefer to maintain the Water Street name. Hearing no further public comment for or against the road name change, the Chair closed the public hearing. Commissioner Rodgers stated that the road name Lower Hadlock Road has never gone through a public process and in his opinion, the name is Water Street and always has been. Commissioner Titterness moved to designate Lower Hadlock Road to the intersection of Water Street and from that intersection, to designate a North Water Street and a South Water Street. Commissioner Rodgers seconded the motion which carried by a unanimous vote. HEARING re: Proposed Ordinance Imposing a Timber Excise Tax to include Timber Harvested from Public Lands Phased-in Over Ten Years, and Credited Against the State Tax (Repeals and Replaces RESOLUTION NO. 53-04 Adopted October 11,2004): Chairman Huntingford opened the public hearing. Assessor Jack Westerman explained that the County has collected a portion of the timber excise tax from private lands for several years. The Legislature recently passed a statute that now allows the County to collect a portion of the timber excise tax from public lands also. The County is required to adopt an ordinance and enter into an agreement with the State Department of Revenue for the administration of the tax. WACO and WSAC developed a draft agreement, had it reviewed by the parties involved who acknowledged that it was acceptable. A representative &om WSAC talked with DOR recently and they said they may want the counties to sign a different version of the agreement. At this time, the revised version has not been presented, so WSAC has advised that counties use the original agreement. DOR has said that they will accept either version and collect revenue. The agreement must be fully executed before January 1, Page 4 Commissioners Meeting Minutes: Week of November 22, 2004 "'*~ ~ '';rf1fNú~ . 2005. Jack Westerman reiterated that the Board needs to hold the public hearing, adopt the ordinance, sign the agreement with DOR, and send it to them for their signature before January 1. He added that after the 10 year phase in, the County will receive the same rate of distribution of excise tax (4%) from public timber as it is currently receiving for private timber sales. It doesn't change the amount of excise tax that harvesters pay. The Chair opened the public testimony portion of the hearing. Hearing no comment for or against the timber excise tax ordinance, Chairman Huntingford closed the public hearing. Commissioner Titterness moved to approve ORDINANCE NO. 12-1122-04 imposing a timber excise tax to include timber harvested from public lands phased-in over ten years, and credited against the State tax. Commissioner Rodgers seconded the motion which carried by a unanimous vote. The meeting was adjourned at the close of business on Monday and reconvened on Tuesday. Chairman Huntingford and Commissioner Titterness were present. Commissioner Rodgers was absent. The Board met in Executive Session regarding personnel from 10:05 a.m. to 10:15 a.m. AGREEMENT, Amendment #1 re: Survey Services for Larry Scott Memorial Trail, County Project CR1069; Wengler Surveying & Mapping: (See Consent Agenda Item # 9) Commissioner Titterness moved to approve the amendment to the contract for survey services for the Larry Scott Memorial Trail. Chairman Huntingford seconded the motion which carried. JEFFERSON COUNTY BOARD OF COMMISSIONERS ATtÊS " Qv¡j¡1~(fl!/vß/' C1>1 L dl .' / / Julie Matthes, CMC Deputy Clerk ofthe Board I)an Titterness,Menaber ~~~ ~ Page 5 Our mission is to teach and preserve the skills and crafts associated with fine wooden boatbuilding and other traditional maritime arts with emphasis on the development of the individual as a craftsperson, HEARING RECORD Thursday, November 18,2004 Jefferson County Board of Commissioners Dear Sirs, On behalf of the Board of Trustees of the Northwest School of Wooden Boatbuilding, this letter is tendered in full support of changing the name of Lower Hadlock Road in Port Hadlock back to its original name of Water Street. It has always been the School's understanding that the street name in fÌ'ont of the School is Water Street. The Jefferson County, Port Hadlock area maps show the street name as Water Street, as does the oldest survey plat that we have found. A more complete list of reasons why the School has always used the Water Street name is attached to this letter. The Northwest School of Wooden Boatbuilding campus relocated to Port Hadlock in 2004. For the street to be identified as Lower Hadlock road at such a transitional time for the School would adversely impact the School in a number of ways, not the least of which would be the immediate economic burden of reprinting all of our current letterhead, business cards, labels, catalogs and brochures. Excluding the staff time involved in such an undertaking. we have estimated the cost to reprint our stationery and literature to be in excess of $5,000.00. Clearly, we feel that these funds could be put to better use as we continue to build our waterfront campus for the benefit of our students as well as the community. We thank you for the time and attention given to this matter. David Wright President, Board of Trustees Northwest School of Wooden Boatbuilding, Port Hadlock Heritage Campus 330 Water Street Port Hadlock, Washington 98339 phone: (360) 385~4948 facsimile: (360) 385-5089 website/emai/: nwboatschool.org Northwest School of Wooden Boatbuilding Addendum to Letter to Jefferson County Board of Commissioners Page 2 of2 Reasons we have used the Water Street Address to date: 1. Oldest map (survey plat) we have identifies the street as Water Street. 2. Jefferson County, Port Hadlock area maps show the street as Water Street. 3. Westrem Building (our 330 Water Street address) purchase papers from First American Title Company show the 330 Water Street Address. (Purchase from the second property purchased only lists legal descriptions and parcel numbers.) 4. Current Jefferson County website maps do show Lower Hadlock Road, but all parcel descriptions show Water Street Addresses (i.e. Ajax Café, cottages, and our two properties). 5. 290 and 330 Water Street have been used for various county pennits over the last three years including: · Conditional Use Application · Septic Permits · Temporary Shelter Public Notification from Jefferson County Department of Community Development · Rutter Building Remodel- Type I Land Use refers to 290 Water Street · Case notifications referring to 290 and 330 Water Street · UDC Consistency review for Pre-App for dock and mooring permits refers to 290 Water Street · Various correspondence between the School and the Jefferson County Department of Community Development refers to addresses as 290 and 330 Water Street. · Ajax Café Address in the phone book is 271 Water Street. Documentation for the above is available for review.