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Home My WebLink AboutDraft August 2021 Budget Committee Minutes revised Page 1 of 2 Budget Committee Meeting Minutes JEFFERSON COUNTY BUDGET COMMITTEE DRAFT MINUTES August 25, 202 8:30 am GoToMeeting Members: Aleta Baker Amanda Hamilton Andy Pernsteiner Barbara Carr Brenda Huntingford Brent Butler Brian Gleason Carol Palmer Cathy Taylor Cliff Moore Erin Lundgren Greg Brotherton Heidi Eisenhour James Kennedy Jeff Chapman Jodi Adams Joe Nole Judy Shepherd Kari Binns Kate Dean Keith Harper Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Noeme Riddle Philip Hunsucker Renee Talley Rose Ann Carroll Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Tanda McMillin Veronica Shaw Vicki Kirkpatrick Willie Bence Order of Business Meeting called to order by Judy at 8:33 a.m. Request for additional agenda items/approve agenda (Judy) 1st Ruth, 2nd Mark, Unanimously Approved Call for approval of the June 30, 2021 minutes (Judy 1st Lysa, 2nd Joe, Unanimously Approved Call for approval of the July 28, 2020 minutes (Judy) 1st Stacie, 2nd Mark, Unanimously Approved Expense Reports (Judy) General Fund lines should be at 58.33% or less. Expenditures are currently at 59.41%, which is higher than previous years at this time. General Fund Depts over 58.33%: ➢ County Administrator – 80.53% Mark stated that overage is due to the severance and PTO pay outs to Philip Morely who left county employment on June 30, plus the duplicate County Administrator salaries paid while both Philip and Mark were being paid as County Administrator. This overlap is expected to recur at year end while we onboard our next County Administrator. Mark will make a Third Quarter supplemental appropriation request to assure this line balances. There is a professional service contract with Philip Morely, who has done two tasks so far. The contract sunsets on October 31. 2021. ➢ BOE – 63.25% - No comment ➢ Civil Service Commission – 68.78% - No comment ➢ Emergency Management – 66.49% - Mark will check with Willie to make sure this is covered. ➢ Community Services – 70.72% - Expenditures are grants payments - this line will balance. ➢ Operating Transfers Out – 73.61% - Due to one time transfers and will end at 100% at year end ➢ Non-Departmental – 1% over target - No comment Page 2 of 2 Budget Committee Meeting Minutes Other Funds generally are at 43.96% Other Funds over 58.33%: ➢ Auditor’s O&M – 61.17% - MUNIS annual fees ➢ Noxious Weed – 71.43% Duplicate invoice, when corrected will be in line with projections. Cliff stated they will end the year under budget Drug Fund – 75% - No comment Yard Waste Education – 79.90% - One time annual expenses paid early in the year. Revenue Reports (Stacie) • General Fund at $13,889,640 – 63.4% of the 2021 budget year to date which is higher than previous years. The second sheet shows general fund revenue charts showing 2015-2021 year to date detail and percentage of actual full year collections. Second Quarter appropriations are reflected in the budget. • Other Funds at $25,182,844– 62.4% of 2021 budget year to date which is a lot higher than previous years. Budget appropriations are reflected, and fund 123 for Grant Management was adjusted for ARPA funds received of $3.157 million. • General Fund Cash Balance - $9.35 million at the end of July which includes the 3.7 million reserve. Second quarter general fund appropriations amounted to $803,226 raising the budgeted reserve $120,488. • General Sales Tax Receipts - $502,317 which includes $107,036 for Special Purpose in July 2021. Cumulatively, this is 24.7% over budget year to date and if it holds we’re forecasted for about $1.3 million over budget for the year. • Sales Tax by Sector: Sales tax composition by category reflects funds receipted in May for July distribution for all of Jefferson County including the City of Port Townsend. Sales Tax revenues continue to be strong. • REET Receipts - Fund 302 - $194,625 in June which is 87% over budget and 21% over what it was this month last year. We had a total of 28 sales over $500,000 with five properties selling in unincorporated Jefferson County for over $1 million. • Hotel/Motel Lodging Tax – Fund 125 - $70,768 in July. This puts it 80% over budget for the month. Year to date, revenue is 71.8% over budget. Reminders: 2022-2023 Biennial Budgets due electronically by Noon on 9-7-2021 Judy Judy asked that departments allow enough time to do the data entry. Ruth requested a Go To Meeting tutorial, and Judy will set a meeting up so she can demonstrate the steps of the new process in MUNIS. Motion to Adjourn 9:05 a.m. (Judy) 1st Heidi 2nd Joe Unanimously Approved Next meeting is September 29, 2021. Meetings are scheduled the last Wednesday of each month except December.