Loading...
HomeMy WebLinkAbout100421ca11 I. fie, DRAFT ,,,,Hv-, --. si„,c,, MINUTES Jefferson County Board of Commissioners Regular Meeting — September 27, 2021, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She announced that there will be a change in future Agendas. For some topics, there will be additional opportunity to provide public comment. She also reviewed other ways to provide public comment. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the recent vaccine clinic at the Jefferson County Fairgrounds homeless encampment, and the encampment moving to the Mill Road property. • Comment asking if the Commissioners will force County employees to take the experimental vaccination. • Comment regarding information on Jefferson County's fully vaccinated breakthrough rate at 24%. • Comment regarding pop-up vaccination clinic, and relocating the Homeless Encampment to the Mill Road property. • Comment regarding a request to address questions and comments to the Board of Health and the Board of County Commissioners. • Comment regarding disagreeing with comments against the COVID-19 vaccines, and concern about the Commissioners approving a loan with the Fort Worden Public Development Authority (PDA). The Commissioners and County Administrator addressed verbal and written comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 59-21 re: In the Matter of Cancellation of Unclaimed Warrants; Jefferson County Treasurer 1 Commissioners MeetingMinutes of September 27, 2021 DR,AFT p 2. AGREEMENT re: Federal Lands Access Program, Project Name: Oil City Road Engineering Assessment, Project No. WA JEFF 134309(1), County Road No. 134309; In the Amount of $289,017 plus estimated $10,000 in Staff Time for an estimated Project Total of$299,017; Jefferson County Public Works; Federal Highway Administration(FHA) 3. AGREEMENT,Amendment No. 1 re: Lease of Office Suite located at the Brinnon Community Center; In the Amount of$677.83/per month plus Leaseholder Excise Tax; Jefferson County Central Services; Hood Canal Adventures, Inc. 4. QUIT CLAIM DEED re: To Remove Cloud on Title to extinguish any interest the County may hold from the Quit Claim Deed recorded on January 28, 1977, by filing a new Quit Claim Deed; No Dollar Amount; Jefferson County Prosecuting Attorney and Jefferson County Public Works; Guarantee(s), Randal and Penelope Kelley 5. MINUTES re: Regular Meeting Minutes of September 13 and 20, 2021 and Special Meeting Minutes of September 13 and 20, 2021 6. Payment of Jefferson County Vouchers/Warrants Dated September 20, 2021 Totaling $425,667.69 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated September 20, 2021 Totaling $70,919.38 and A/P Warrants Done by Payroll Dated September 20, 2021 Totaling $13,927.88 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed their recent meetings and commented on last week's Pickle Ball Tournament and other miscellaneous items. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:30 a.m. and reconvened at 10:41 a.m. with all three Commissioners present. BRIEFING re: PUBLIC WORKS PROJECTS: Public Works Director/County Engineer Monte Reinders and Assistant Public Works Director/Engineering Services Manager Eric Kuzma were present to discuss the 2022-2027 Six-Year Transportation Improvement Program(TIP), the 2021 Bridge Condition Report and the 2022 Annual Construction Program with the Board. Discussion followed. The meeting was recessed at 11:59 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. UPDATE re: Mill Road Affordable Housing Project: The Commissioners listened to an update regarding the Mill Road Affordable Housing Project. The following individuals were present for discussion: Olympic Community Action Program(OlyCAP) Executive Director Cherish Cronmiller, OlyCAP Director of Housing and Community Development Kathy Morgan, Site Designer Jesse Thomas, and Site Development Manager Todd Armstrong. 2 Commissioners Meeting Minutes of September 27, 2021 T k 1 D The meeting was recessed at 2:27 p.m. and reconvened at 2:33 p.m. with all three Commissioners present. PRESENTATION re: Fort Worden Public Development Authority(PDA)Loan Guarantee Request: Fort Worden PDA Executive Director David Timmons was present to give a presentation on the PDA's loan request. Also present was PDA Board Vice Chair Rodger Schmitt and PDA Board Treasurer John Begley. The Commissioners reached general consensus on moving forward with the loan process. After discussion, Commissioner Brotherton moved to authorize the Treasurer and Interim County Administrator to further study the request from the PDA in conjunction with Chief Civil Deputy Prosecuting Attorney Philip Hunsucker, and bring a formal action to the Board of Commissioners for potential action. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Commissioners' Briefing Session—continued and miscellaneous topics • Port Ludlow Drainage District; member resigning • Calendar Coordination • PIF Funding • Washington State Association of Counties(WSAC)County Leader's Conference • Plastic Bag Ban, Recycled Paper and Climate Goals • Weekly Covid-19 Discussion and County Covid Coordination meeting • LETTER of SUPPORT re: PUD's Grant Application re: Broadband: The Jefferson County PUD requested that the Board of County Commissioners send a letter to the Washington State Public Works Board in support of a grant that would expand the County's Broadband network. Commissioners discussed PUD's request. After discussion, Commissioner Brotherton moved to approve sending a letter of support to the Public Works Board in support of PUD's application. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • County Administrator; interview process • Economic Development Council (EDC) Team Jefferson; Director position update • Indigenous People's Day proclamation; upcoming NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:25 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 1 l DRAFT SNI\CS MINUTE S Jefferson County Board of Commissioners Special Meeting — September 27, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:51 p.m. by Washington State Association of Counties staff JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 2 _. _ ,:\ ,,,,. DRAFT MINUTE S Jefferson County Board of Commissioners Special Meeting — Thursday, September 30, 2021, 1:00 p.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Prior to the start of the meeting Chair Kate Dean relayed to staff that she may be late and delegated Chairing duties to Commissioner Brotherton. Commissioner Brotherton called the Special Meeting to order in the presence of Chair Kate Dean and Commissioner Heidi Eisenhour. The Board and staff participated in the meeting remotely. Chair Dean resumed Chairing duties. DISCUSSION re: DEPARTMENT BUDGET PLANNING: The following departments met with the Board and Interim County Administrator Mark McCauley to discuss and review their budgets: • Treasurer's Office • Assessor's Office Chair Dean exited the meeting at 10:00 a.m. and delegated Chairing duties to Commissioner Brotherton during her brief absence. The meeting was recessed at 10:50 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. Chair Dean resumed Chairing duties. They continued reviewing the budget for the following department: • District Court The meeting was recessed at 11:35 a.m. and reconvened at 1:00 p.m. with all three Commissioners present. They continued reviewing the budget for the following department: • Sheriff's Office/Corrections The meeting was recessed at 1:54 p.m. and reconvened at 2:00 p.m. with all three Commissioners present. They continued reviewing the budget for the following department: • Prosecuting Attorney's Office 1 DRAFT Commissioners Meeting Minutes of September 30, 2021 The meeting was recessed at 2:29 p.m. and reconvened at 3:00 p.m. with all three Commissioners present. They continued reviewing the budgets for the following department: • Superior Court The meeting was recessed at 3:17 p.m. and reconvened at 4:01 p.m. with all three Commissioners present. They continued reviewing the budgets for the following department: • Clerk's Office The meeting was recessed at 4:36 p.m. and reconvened at 5:00 p.m. with all three Commissioners present. They continued reviewing the budgets for the following department: • Auditor's Office NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 5:34 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 2