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Regular Agenda 10:30 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: October 4,2021 SUBJECT: HEARING re: Proposed 2021 3rd Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2021 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Peninsula Daily News on September 22 and September 29, 2021. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 3rd quarter supplemental budget appropriations. REVIEWED BY: /Cv / Zi Mark McCaule , Interim County Ad finis ator D to STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 20th day of September, 2021 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees,or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 20th day of September, 2021, set a hearing on said need for the 4th day of October,2021,at the hour of 10:30 a.m. in the County Commissioners' Chamber, Courthouse,Port Townsend,Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 22 and September 29, 2021 in the official newspaper of Jefferson County; and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND $ 312,223 001-020-000 AUDITOR $ 7,252 001-050-000 CLERK $ 150,283 $ 150,283 001-059-000 COUNTY ADMINISTRATOR $ 152,400 001-080-000 DISTRICT COURT $ 1,670 $ 1,670 001-110-000 JUVENILE SERVICES $ 20,300 $ 20,300 001-240-000 SUPERIOR COURT $ (412) 001-261-000 OPERATING TRANSFER $ 4,500 001-270-000 NON-DEPARTMENTAL $ 147,659 TOTAL GENERAL FUND $ 312,223 $ 171,841 $ 484,064 SPECIAL REVENUF/CAPITAI/ENTERPRIS F/INTERNAL SERVICE FUNDS 109-000-010 NOXIOUS WEED $ (4,500) 125-000-000 HOTEL-MOTEL $ 84,906 $ 84,906 127-000-010 PUBLIC HEALTH $ - $ 341,670 $ 341,670 129-000-010 LAND ACQUISITIONS $ - $ 175,000 $ 175,000 131-000-010 CHEMICAL DEPENDENCY $ 32,385 $ 102,241 $ 134,626 148-000-010 AFFORDABLE HOUSING $ 27,500 $ 27,500 301-000-010 CONSTRUCTION&RENOVATION $ - $ 27,500 $ 27,500 306-000-010 PUBLIC INFRASTRUCTURE $ (13,783) TOTAL OTHER FUNDS $ 144,791 $ 641,911 $ 777,419 APPROVED this 4th day of October,2021. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board Page 2 of 2 * 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d 0 0 0 d 0 r� 0 0 0 0 o r� o a, CO69 EA E9 63 fR EA co 00 EA 69 Ef3 EA EA ER rr -0 40L r� CCO N fl3 fA T o V1 co 0. 0 a) 0 3 0. 0 Q f6 E» ai v C o ,� a `Yo � r "{` CU> al o C �+ N iii o = v r`o Z �w 4.0 N CrC) E c ...4._ C) III o � C o 0 al �`�� ✓ O C C .J CV U i " N } N N C 5 j 'O L v p a t` O _. U c co p n E� EA w 0 o°Jo •*' � •. v M1. 3 o � E v .7 p _ 'C' \ % m = > ,.F o +Lo' a o o chi vi Q , a f0 r 69 a) M Co " O O ‘': C ." X .. EA ER C t • C C y 3 aJ > s - 0 C 03 f6 U -o Y.I .0 aU ; f,fj +�+ c n +• o 0 3 ° ;� v c ' z a r° *J a� t c U CC c ar c a. c Q .J +., 00 > ( Q -c'. 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Q ` CJ F- O 7 @ >•, L a o • t3 4., 00) 01 *t . 4* :la it 0 0) H 3 'O O O '!7 V. rn O QJ C C C) c+0) C C 7 tr'. a Q ; u. .u..u. a {i li (NC N .Q cG O cd W CC N Vf 2021 Supplemental Appropriations for the General Fund Expense Revenue Fund/Dept Description One-time Ongoing One-time Ongoing 2021 Final Budget Adds 1-010 Assessor Appraiser Assistant S&B 28000 1-050 Clerk Odyssey Maintenance 1720 1-150 Prosecutor 1-180 Sheriff 1-250 Treasurer Property Tax Increase 248701 Sales Tax increase 182191 1-261 Transfer to Law Library 4827 Transfer to N/R-County Lakes 5000 1-270 Non-Dept Insurance-Liability 49341 Insurance-Property 100922 IS Cost Allocation 131145 911 Dispatch Fees 52976 108 WSU 109 Noxious Weed 113 4H After School 127 Health Total 2021 Final Budget Adds 0 373931 430892 0 1st Quarter One-time Ongoing One-time Ongoing 1-180 Sheriff Vehicle Maintenance 20,195 1-059 Co Admin. 55,132 300 1-060 BOCC 27,010 1-068 Community Services Agreements 29,665 1-261 Community Development 233,720 1-270 Non-Dept Property Mgmt-Chickadee 18,500 Misc Claims 150,000 Office Supplies 710,000 Countywide Professional Services 640,000 Total 1st Quarter 1,884,222 - 300 - 2nd Quarter One-time Ongoing One-time Ongoing 1-021 Elections Election Services 25,000 Postage 25,000 1-059 CA Clerk Hire 10,000 1-060 BOCC Misc 9,618 Civil Service Exams 2,000 1-150 Pros.Atty. Personnel 62,494 Trial 24,900 1-180 Sheriff HCA 544,609 544,609 1-240 Superior Crt S&B 2,835 1-250 Treasurer PILT 623,245 1-261 Oper Transfer Roads 45,076 Community Development 20,000 1-270 Public Defense 56,694 Total 2nd Quarter 674,038 129,188 1,192,854 - 3rd Quarter One-time Ongoing One-time Ongoing 1-020 Auditor Finance Office Relocation 7,252 1-050 Clerk Blake LFO 150,283 150,283 1-059 Co Admin Salaries&Benefits 152,400 1-080 District Crt Operating Transfer-Fund 131 1,670 1,670 1-110 Juvenile Svcs Therapeutic Support 17,800 17,800 Parent 4 Parent Grant 2,500 2,500 1-240 Superior Crt Operating Transfer-Fund 131 (412) 1-261 Oper Transfer Noxious Weed 4,500 1-270 Non Dept Risk Pool Insurance 114,659 Professional Services 33,000 Total 3rd Quarter 369,405 114,659 171,841 - Total 2021 Supplemental Requests-GF 2,927,665 617,778 1,795,887 -