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STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the Matter of Reimbursement to
Certain County Officials
for Use of Personal Vehicles
RESOLUTION NO. 12-03
WHEREAS, the elected Board of County Commissioners as well as the County
Administrator and Central Services Director have official duties and responsibilities which require
the use of a motor vehicle; and, these duties and responsibilities are such that they require the use
of a County owned vehicle or reimbursement to these officials for the use of a private vehicle; and
WHEREAS, payment of a personal vehicle allowance was originally authorized for each
Commissioner in 1991 (Resolution No. 117-91); and,
WHEREAS, after reviewing this program and in respect to the change in the IRS rate for
mileage, the savings and benefit to the County are based on the following findings of fact:
~ These County officials average in excess of 1,000 miles per month in the
performance of their official duties and responsibilities.
~ The monthly cost to operate and maintain a County owned vehicle for an
Officials use in 2002 was in excess of $500 per month including
depreciation, fuel, repairs and maintenance.
~ The IRS rate for mileage reimbursement in 2003 is $.36 per mile.
~ Reimbursement on a monthly basis at a rate of$360.00 per month is a cost savings
to the County.
NOW, THEREFORE, BE IT RESOLVED, that based on the foregoing findings of fact, the
County Administrator and Central Services Director as well as each County Commissioner are
each hereby authorized to utilize his/her private automobile for all transportation in the
performance of their official duties for Jefferson County for which payment of $360.00 per month
shall be made by a vouchered expense claims warrant; provided, however, that this resolution shall
not require any current or future persons holding these positions, to use a County car, in lieu of
this, or an appropriate reimbursement, if he or she so chooses.
BE IT FURTHER RESOL VED, that the monthly payment amount shall automatically
change with any change in the standard IRS rate. The monthly payment amount is determined by
taking the standard IRS rate times 1,000 miles per month.
BE IT FURTHER RESOLVED, that this payment shall be in lieu of the use of any County
owned vehicle-and shall be full payment for all automobile expenses incurred while on official
çounty business, except that in any month that an Official receiving this monthly allowance can
,.: document that they'tr~veled over 1,000 miles in their person~l car on County business they may be
reimbursed for the mil~8 in excess of 1,000 at the standard IRS rate.
Resolution No. 12 - 03 Reimbursement to Certain County Officials for Use of Personal Vehicles
Page 2:
BE IT FURTHER RESOL VED, that prior to receiving payment, each person authorized to
receive such payment shall provide to the County Auditor a Certificate of Automobile Liability
Insurance in the minimum amount of $ 100,QØO'; 3QQ,000 and that names Jefferson County as an
additional insured as respects Jefferson CO\1"intêrest.
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BE IT FINALLY RESOL VED, that tltisiRëSÒlution repeals and replaces Resolutions
No.117-91, 21-94,60-95 and 19-97, and 21-00.
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APPROVED AND ADOPTED this I'J..... day of
JEFFERSON COUNT
BOARD OF COMMISSIONERS
SEAL:
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ATTEST:
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Lorna Delaney, CMC '4-
Clerk of the Board
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,2003.
Dan Tittemess, Chairman
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Wendi H. Wrinkle, Member