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Home My WebLink About018 03 (' ,¡'tÇ..IJ1;~í ld:t ß,A'~ q If. c3 1;;.ll.(,( . . / J <'''--1. JEFFERSON COUNTY STATEOFWASffiNGTON IN THE MATTER OF } HEARING NOTICE: PROPOSED } BUDGET APPROPRIATIONS/EXTENSIONS } VARIOUS COUNTY FUNDS } RESOLUTION NO. 18-03 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2003 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2003. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fund budgets listed: FUND # 124-000-010 127-000-010 128-000-010 183-000-010 FUND NAME Watershed Plannin Health & Human Services Natural Resources Facilities REVENUE 160,000.00 99,930.00 79,777.00 EXPENDITURE 160,000.00 94,930.00 78,659.12 13,752.47 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21st day of April, 2003, at the hour of 11 :00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. ~ ¡;1 ~ . () APPR~r~~s,..Z,'- day of ~ 2003. , I¡t tl " ~ .. -'III ; 1 :.~' PJ \ JEFFERSON COUNTY .~/ . -.''"'''' ~O RS " f ' .f :. " \ BO OF I NE ; <\~. 0/' ":: 1 " ~ \ .:: ; ,.: Dan Titterness, Chairman t '. , ..J ' SEAL: .. . , _~l}EST: ¿ ~ ~~ey,èMc d- Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS Date: 03/26/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Watershed Planning Fund Department/Fund Name 124-000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 160,000.00 to include this new revenue in the budget this year as outlined below, BARS # REVENUE 334.03.13.0300 334.03.13.0310 TOTAL REVENUE Descri tion Quilcene Snow Water QIty Com onent Current Bud et o o Revision 60,000.00 100,000.00 160,000.00 New Bud et 60,000.00 100,000.00 160,000.00 BARS # Expenditure Description Current Revision New Budget Bud!!et Amt. Amount 558.20.41.0100 Quilcene Snow Activities 0 50,000.00 50,000.00 , , 558.20.99.0941 Natural Resources Svcs. 0 10,000.00 10,000.00 558.20.35.0000 Equipment 0 60,000.00 60,000.00 558.20.41.0110 Water Qlty Component Svcs. 0 25,000.00 25,000.00 558.20.99.0942 Conservation District 0 15,000.00 15,000.00 Reason for Appropriation/Extension The grants and agreements identified above were not submitted with the 2003 budget because Jefferson County had not secured these grants at the time of preparing the budget. These grants will cover administration costs associated with conducting the watershed process and completing deliverables <1entified within the grants. Respectfully submitted, (l{A~~~K. 1/~ y)~~. . TO: BOARD OF COUNTY COMMISSIONERS Date: November 18, 2002 RE: Request For Emergency Budget Appropriation/Extension and Amendment Health & Human Services Department/Fund Name 127-000-010 Fund Number Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 99,930.00 to include this new revenue in the budget this year as outlined below. BARS # REVENUE 333.16.72.0300 Health TOTAL REVENUE Current Bud et o Revision 99,930.00 99,930.00 New Bud et 99,930.00 99,930.00 BARS # Expenditure Description. Current Revision New Budget Budget Amt. Amount 562.20.41.0207 Healthy Community Svcs. 0 94,930.00 94,930.00 '. Reason for Appropriation/Extension This grant was not approved prior to the final 2003 budget. The revenue will be used to initiate the Jefferson County Big Brothers/Big Sisters satellite program with Island County, Olympic Education School District Behavior Risk Specialist in the schools, and staff hours at JCHHS. ktspectfullY s~bmitted, /// h *' ~ J1 '\ /'0(/ 0--1 Á-"~ "I ,f\~r J~ y rr TO: BOARD OF COUNTY COMMISSIONERS Date: 03/25/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Natural Resources Department/Fund Name 128-000-010 Fund Number Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 79,777.00 to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Bud!l;et Revision New Bude:et 338.58.00.0300 Hood Canal Coord. Council 0 10,000.00 10,000.00 333.11.41.0300 Channel Zone Migration 0 20,000.00 20,000.00 333.11.40.0300 lAC Refugia 0 18,777.00 18,777.00 349.31.20.0300 PW -Surface Water Mgmt 0 4,000.00 4,000.00 349.31.20.0315 Quilcene Snow Activities 0 10,000.00 10,000.00 333.02.02.0300 Fish & Wildlife 0 17,000.00 17,000.00 TOTAL REVENUE 79,777.00 79,777.00 BARS # Expenditure Description Current Revision New Budget Budl!et Amt. Amount 531.11.41.0200 Channel Migration Services 0 29,942.00 29,942.00 531.11.41.0100 Refugia Contractors 0 13,777.00 13,777.00 531.11.49.0010 Printing 950.00 5,000.00 5,950.00 531.11.10.0225 ES II 20,027.00 16,794.72 36,821. 72 531.11.20.0225 ES II 4,548.00 3,810.64 8,358.64 (Benefits) 531.11.10.0220 ES I 16,447.00 6,893.16 23,340.16 531.11.10.0220 ES I 5,826.00 2,441.60 8,267.60 (Benefits) See following page for reason. Reason for Appropriation/Extension The grants and agreements identified above were not submitted with the 2003 budget. At the time of budget preparation, Jefferson County had not secured these grants. At the time the budget was submitted, it was uncertain if the grants would be awarded. The agreement with Public Works was not discussed until late in 2003. It enables Public Works to utilize the expertise of Natural Resources staff and significant cost savings over contracting. The new revenue will be expendèd through a mixture of professional service contracts, increasing part-time staff hours, and retaining an employee for the duration of the project that was budgeted through June 30, 2003. The expenditures will be based on the most cost- effective way to successfully complete the project. · TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment - Facilities Fund Date: March 25,2003 Commissioners: 6' Please be advised that after a thorough examination of my current budget it appears that the amount allocated in the Facilities Fund No. 183-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $13,752.47 for this current year for the reason(s) outlined below. o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I , request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget , TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 518.30.31 Office & Operating Supplies 22,000.00 399.41 22,399.41 518.30.48 Repair & Maintenance 100,000.00 13,353.06 113,353.06 TOTAL EXPENDITURE 122,000.00 13,752.47 135,752.47 Reason for Appropriation/Extension: Expenditures that were incurred in December 2002 and were expected to be paid in the last batch of that month, were unable to be paid until January 2003. The 2002 funds which were unexpended were placed back into the fund balance. We request the increase in the above expenditure lines to cover these 2002 expenditures, the cash to come from the fund balance. Respectfully Submitted, /) I , ì·, ·~\'-f-C:/~~<.4'" .0-0 J,tl ,. S Central Servi~epartment