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JEFFERSON COUNTY
State of Washington
ORDER: BUDGET APPROPRIATIONSIEXTENSIONS:
VAJUOUSCOUNTY DEPARTMENTS AND
SPECIFIC OTHER FUNDS
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RESOLUTION NO. 19-03
WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of April,
2003, declare that an emergency existed to provide the listed amounts from the unencumbered balance of
other funds and to set a hearing on said emergency for the 21 st day of April, 2003, at the hour of 11 :00
a.m.; and
WHEREAS, this being the time and place set for said hearing and no objection or objection
interposed;
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners,
that due to there being sufficient funds in the unencumbered balance of other funds, that the County
Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed
below and per the attached requests.
FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM
UNENCUMBERED
FUND BALANCE
OTHER FUNDS
124-000-010 Watershed Planning 160,000.00 160,000.00 0
127-000-010 Health & Human Services 99,930.00 94,930.00 0
128-000-010 Natural Resources 79,777.00 78,659.00 0
183-000-010 Facilities 13,752.47 13,752.47
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Clerk of the Board '
TO: BOARD OF COUNTY COMMISSIONERS Date: 03/26/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Watershed Planning Fund 124-000-010 ,
Department/Fund Name Fund Number
Commissioners: (check all that apply)
D Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason( s) outlined
below.
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 160,000.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description ' Current Budl!et Revision New Budget
334.03.13.0300 Quilcene Snow 0 60,000.00 60,000.00
334.03.13.0310 Water QIty Component 0 100,000.00 100,000.00
TOTAL REVENUE 160,000.00 160,000.00
BARS # Expenditure Description Current Revision New Budget
Budl!et Amt. Amount
558.20.41.0100 Quilcene Snow Activities 0 50,000.00 50,000.00
558.20.99.0941 Natural Resources Svcs. 0 10,000.00 10,000,00
558.20.35.0000 Equipment 0 60,000.00 60,000.00
558.20.41.0110 Water Qlty Component Svcs. 0 25,000.00 25,000.00
558.20.99.0942 Conservation District 0 15,000.00 15,000.00
Reason for Appropriation/Extension
The grants and agreements identified above were not submitted with the 2003 budget because Jefferson
County had not secured these grants at the time of preparing the budget. These grants will cover
administration costs associated with conducting the watershed process and completing deliverables
)1entified within the grants.
Respectfully submitted,
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TO: BOARD OF COUNTY COMMISSIONERS
Date: November 18, 2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Health & Human Services
Department/Fund Name
127-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 99,930.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
333.16.72.0300
TOTAL REVENUE
Description
Healthy Communities
Current Budget
o
Revision
99,930.00
99,930.00
New Budget
99,930.00
99,930.00
BARS # Expenditure
Description
Current
Budget Amt.
Revision. ., .New.Budget
Amount
562.20.41.0207
Healthy Community Svcs.
o
94,930.00
94,930.00
.
Reason for Appropriation/Extension
This grant was not approved prior to the final 2003 budget. The revenue will be used to initiate the
Jefferson County Big BrotherslBig Sisters satellite program with Island County, Olympic Education
School District Behavior Risk Specialist in the schools, and staff hours at JCHHS.
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Rrspectfully s~br~1Ïtted, /-'/ /
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TO: BOARD OF COUNTY COMMISSIONERS
Date: 03/25/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Natural Resources
Department/Fund Name
128-000-010
Fund Number
Commissioners: (check all that apply)
D Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (Le. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 79.777.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budeet Revision New Budeet
338.58.00.0300 Hood Canal Coord. Council 0 10,000.00 10,000.00
333.11.41.0300 Channel Zone Migration 0 20,000.00 20,000.00
333.11.40.0300 lAC Refugia 0 18,777.00 18,777.00
349.31.20.0300 PW -Surface Water Mgmt 0 4,000.00 4,000.00
349.31.20.0315 Qui1cene Snow Activities 0 10,000.00 10,000.00
333.02.02.0300 Fish & Wildlife 0 17,000.00 17,000.00
TOTAL REVENUE 79,777.00 79,777.00
BARS # Expenditure Description Current Revision New Budget
Bud!!et Amt. Amount
531.11.41.0200 Channel Migration Services 0 29,942.00 29,942.00
531.11.41.0100 Refugia Contractors 0 13,777.00 13,777.00
531.11.49.0010 Printing 950.00 5,000.00 5,950.00
531.11.10.0225 ES II 20,027.00 16,794.72 36,821. 72
531.11.20.0225 ES II 4,548.00 3,810.64 8,358.64
(Benefits)
531.11.10.0220 ES I 16,447.00 6,893.16 23,340.16
531.11.10.0220 ES I 5,826.00 2,441.60 8,267.60
(Benefits)
See following page for reason.
Reason for Appropriation/Extension
The grants and agreements identified above were not submitted with the 2003 budget. At the time of
budget preparation, Jefferson County had not secured these grants. At the time the budget was submitted,
it was uncertain if the grants would be awarded. The agreement with Public Works was not discussed
until late in 2003. It enables Public Works to utilize the expertise of Natural Resources staff and
significant cost savings over contracting. The new revenue will be expended through a mixture of
professional service contracts, increasing part-time staff hours, and retaining an employee for the duration
of the project that was budgeted through June 30, 2003. The expenditures will be based on the most cost-
effective way to successfully complete the project.
· TO:' BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment - Facilities Fund
Date: March 25, 2003
Commissioners:
¿Please be advised that after a thorough examination of my current budget it appears that the
amount allocated in the Facilities Fund No. 183-000-010 is insufficient to pay necessary
expenses of this department for this year. After a careful examination of all the expenditures
within the department budget with respect to present and future needs, I find there are no funds
available to transfer. Therefore, I request an emergency appropriation and budget extension in
the amount of $13,752.47 for this current year for the reason(s) outlined below.
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this
department which was not included in the annual budget at the time it was prepared. Therefore, I ,
request an emergency appropriation and budget extension in the amount of $_ to include
this new revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
518.30.31 Office & Operating Supplies 22,000.00 399.41 22,399.41
518.30.48 Repair & Maintenance 100,000.00 13,353.06 113,353.06
TOTAL EXPENDITURE 122,000.00 13,752.47 135,752.47
Reason for Appropriation/Extension:
Expenditures that were incurred in December 2002 and were expected to be paid in the last batch
of that month, were unable to be paid until January 2003. The 2002 funds which were
unexpended were placed back into the fund balance. We request the increase in the above
expenditure lines to cover these 2002 expenditures, the cash to come from the fund balance.
Respectfully Submitted,
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Central ServiC2S'Í>epartment