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JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF A } RESOLUTION NO. 32-03
HEARING NOTICE: PROPOSED }
BUDGET APPROPRIATIONSIEXTENSIONS }
VARIOUS COUNTY FUNDS }
WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget
appropriations and extensions for their 2003 budgets due to additional revenues and expenditures, which
were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of
unanticipated reimbursements received from fees, or grants from the State and Federal government, or
proceeds from the sale of bonds; and
WHEREAS, it appears to the Board of County Commissioners that a need and emergency
exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2003. The
following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts
over any revenues listed are needed for appropriation from the unencumbered balances and extension of the
fund budgets listed:
FUND # FUND NAME REVENUE EXPENDITURE
CURRENT EXPENSE
FUNDS
001-067-000 Safety & Security 40,884.00 40,884.00
001-180-000 Sheriff 19,749.60
001-261-000 Operating Transfers Out 176,802.00
TOTAL $40,884.00 $237,435.00
OTHER FUNDS
108-000-010 Cooperative Extension 35,000.00 35,000.00
127 -000-010 Health & Human Services 24,000.00 24,000.00
128-000-010 Natural Resources 40,000.00 21,011.08
143-000-010 Community Development 106,300.00 106,300.00
177-000-010 Special Proj ects Fund 88,128.00 88,128.00
401-000-010 Solid Waste 19,650.00 23,000.00
502-000-010 Risk Management Reserve 250,000.00 171,000.00
NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that
extensions be made for the above noted funds.
2003 Budget Appropriations - RESOLUTION NO. 32-03
Page: 2
BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency
extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port
Townsend Washington, on the 21st day of July, 2003, at the hour of 10:05 a.m., and that notice of said
hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested
taxpayer may appear and be heard for or against the extensions for such alleged emergency.
APPROVED this Xchy of ~ ZOO3.
SEAL:
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
fJ~
Dan Titterness, Chairman
ATTEST:
,~;~ AAA ., ' '-.f) If\ f/4/ ¡ ,
, ~vYl-CAl ~. ~¿
'- ma L. Delaney, CMC .'
Clerk of the Board
(Vacant)
Member
TO: BOARD OF COUNTY COMMISSIONERS
Date: July 1,2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Safety & Security
Department/Fund Name
001-067 -000
Fund Number
,
Commissioners: (check all that apply)
Ji1 Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of aU the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $40,884.00 for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $40,0884.00 to include this new
revenue in the budget this year as outlined below.
BARS # Expenditure
Description
Current Budget Revision New Budget
0 $40,884.00 $40,884.00
$40,884.00
Current Revision New Budget
Budget Amt. Amount
BARS #
REVENUE
341.47.10.0010
TOTAL
REVENUE
Description
Grants
Please see attached.
Reason for Appropriation/Extension: Received grants for Homeland Security, basic support, and Hazard
Mitigation.
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TO: BOARD OF COUNTY COMMISSIONERS
Date: July 1,2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Sheriff
Department/Fund Name
001-180-000
Fund Number
Commissioners: (check all that apply)
p: Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $19,749.60 for this current year for the reason(s) outlined
below.
[] For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
[] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS #
REVENUE
Description
Current Budget
Revision
New Budget
TOTAL
REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
521.10.10.0065 Code Enforcement 0 $14,629.33 $14,629.33
Coordinator Salary
521.10.20. Benefits 0 $5,120.27 5,120.27
Reason for Appropriation/Extension: Implementation of Code Enforcement Program.
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TO: BOARD OF COUNTY COMMISSIONERS
Date:
06/25/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Operating Transfers Out
Fund Name
.
001-261-000
Fund Number
.
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 176.802.00 for this current year for the reason(s) outlined
below.
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of L- to include this new revenue in
the budget this year as outlined below.
o Is there enough Fund Balance to cover this additional expenditure? Yes
No
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description
Current
Budget Amt.
Revision New Budget
Amount
001-261-000 Transfer to DCD
597.00.00.200
175,041
106,300 281,341
001-261-000 Transfer to Special Projects
597.00.00.0077
o
70,502 70,502
Transfer to DCD for completion of capital facilities element, utilities element, and UDC amendments to
support completion of the Tri Area UGA.
Transfer to PW Special Projects for Stormwater Management Plan for Tn-Area UGA.
~~
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Department
~6/30/2003 09:59
3603859382
BOCC
PAGE 01
TO: BOARD OF COUNTY COMMISSIONERS
Date:
l-W03
RE: Request For Emergency Budget Approprîation/Extension and Amendment
LOO.DerD.i-\u~ f~ +er\~i.~-:PîO~í~~ LO~ OtJo 0\0
Fund Name Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
furore needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ for this current year for the reason(s) outlined
below.
Q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e- grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ ~'5, ce:::o. ~ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
~~~. M.OO.O;lQC
i TOTAL REVENUE
Current Budget
.00
Revision
35...000 . 0()
New Budget
DOO.DO
I BARS # Expenditure Description Current Revision New Budget
\ Budget Amt. Amount
I
ytease Se~ e- CL- -\: t-~a.-cl
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I
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Reason for Appropriation/Extension:
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Re~p'ectfully submitte~;
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Ex -Ie «. J i..:'>Á-- Department
FUND: Cooperative Extension
FUND NUMBER: 108000010
Bars # Expenditure Description Current Budget Revision New Budget
Amount Amount
531, 11 1 0 0600 Clerk Hire $ - $ 9,000,00 $ 9,000,00
531,11,10 20 Benefits $ - $ 1,000,00 $ 1,000,00
531. 11 31 0000 Supplies $ - $ 8,600,00 $ 8,600,00
531,11410010 I nstruetors/Consu Itants $ - $ 2,000,00 $ 2,000,00
531,11410020 Program Assistant $ - $ 5,000.00 $ 5,000.00
531,11430000 Travel $ - $ 1,500.00 $ 1,500.00
531,11440000 AdvertisinQ $ - $ 600,00 $ 600,00
531,11490010 Printing $ - $ 6,000.00 $ 6,000.00
531,11 49 0020 Mise/General $ - $ 1,300,00 $ 1,300,00
TOTAL EXPENDITURES $ 35,000.00 $ 35,000.00
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ULbate: 06/23/83
JUL 1 2003
RE: Request For Emergency Budget AppropriationÆxtension and Amendment . . . I
JEFFERSON COL
AR" n- "O",P~!""S¡(\··JrD(:
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TO: BOARD OF COUNTY COMMISSIONERS
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Jefferson County Health & Human Services
Department/Fund Name
127-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 24,000.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Descri tion Current Bud et Revision New Bud et
338.62.10.0005 City ofPT-Assessment Fee 0 24,000.00 24,000.00
TOTAL REVENUE 24,000.00
BARS # Expenditure Description Current Revisio~ New Budget
Budeet Amt. Amount
562.00.41.0160 Data Summit! Assessment Svc 0 17,5_6.1.0 17,561.00
562.00.41.0165 Web Consult/Services 0 2,500.00 2,500.00
562.00.49.0010 Printing 350.00 3,000.00 3,350.00
562.00.49.0020 TraininglRegistration 150.00 239.00 389.00
562.00.49.0045 Misc/Other Operating 600.00 400.00 1,000.00
562.00.43.0000 Travel 1,400.00 300.00 1,700.00
Reason for AppropriationÆxtension: The revenue identified above was not included in the 2003 budget.
It was unknown whether this revenue would be available before the preparation of the current budget.
This revenue is to assist Jefferson County Health & Human Services to continue the community
assessment project. This revenue will be expended through professional services, printing,
training/registration, miscellaneous expenses, travel and for professional staff project hours that are
currently budgeted.
Respectfully submitted,
TO: BOARD OF COUNTY COMMISSIONERS
r '.~-"--\ i ~ n
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!j Üate: 06/23/03
JUL 0 1 2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
JEFFERSON Call
ROtmn) (1F r'('¡'"~r,~1c'''Ir;~'rn'''
~... J,., d"v_ v\--.HÝI¡vìL,),),,{JP4r-,n;~
Jefferson County Natural Resources
DepartmentlFund Name
128-000-010
Fund Number
Commissioners: (check all that apply)
D Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
D For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepq.red. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 4Q.., 99q _ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
333.02.02,0300
334.04.10.0315
334.04.10.0330
TOTAL REVENUE
BARS # Expenditure
531.11.41.0158
531.11.10.0215
531.11.20.0215
531.11.10.0225
531.11.20.0225
Descri tion
Fish & Wildlife
Stream Gauging
Stream Flow Measuring
Current Bud et
30,500.00
60,785.00
o
30,500.00
Revision
15,000.00
12,500,00
12,500.00
4110.
New Bud et
45,500.00
73,285.00
12,500.00
500- .
-1:n;285.00:
Revision
15,000.00
1,500.00
450.00
3,239.08
822,00
New Budget
Amount
17,290.00
18,460.00
6,349.65
40,060.80
9,089.60
Reason for Appropriation/Extension: The grants identified above were not submitted with the 2003
budget. At the time of budget preparation, it was unknown whether this new and additional funding
would be available. This new revenue will be expended through professional services and to continue
retaining an employee for the uration of the projects through the end of the year. Natural Resources will
continue to manage this grant nd see t a the project to assess, protect and enhance fish and wildlife
habitat by improving forest alth on ~acent t e erallands is completed according to the
statement of work.
Respectfully submitted,
Description
Current
Bud~et Amt.
2,190.00
16,460.00
5,827.00
36,821.72
8,267.60
Fish & Wildlife Services
ES I
ES I (Benefits)
ES II
ES II
TO: BOARD OF COUNTY COMMISSIONERS
Date: July 1,2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Community Development
Department/Fund Name
143-000-010
.
Fund Number
Commissioners: (check all that apply)
.k( Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $106.300.00 for this current year for the reason(s)
outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS #
REVENUE
397.00.00.0010
Description
Current Bndget
Revision
New Budget
Transfer from General
Fund
$175,041.00
$106,300.00 $281,341.00
TOTAL
REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
558.60.42 Professional Services Tri 0 $106,300.00 $106,300.00
Area UGA
Reason for Appropriation/Extension:
Completion of capital facilities element, utilities element, and UDC amendments to support completion of
the Tri Area UGA.
$84,300 to EES; $12,000 to PPR - Public Outreach; $10,000 to Personious, UDC
~~
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget APproPriationJExtensi0ì:~d -~rP-~e~t ;;-nS~ci,ªl Projects
Fund 0 ? tv¡ ¡¡; II \VI !~ II r"
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Date: June 30, 2003 JUl 0 1 2003 ,--,'
Commissioners: JEFFERSON COUNTY
~ BOARD OF COMMISSIONrRC:
l!f Please be advised that after a thorough examination of my current budget it appears n1åt the
amount allocated in the Special Projects Fund No, 177-000-010 is insufficient to pay necessary
expenses of this department for this year. After a careful examination of all the expenditures
within the department budget with respect to present and future needs, I find there are no funds
available to transfer. Therefore, I request an emergency appropriation and budget extension in
the amount of $88,128.00 for this current year for the reason(s) outlined below.
" Please be advised that a revenue source (i.e. grant, new fee) will be received by this
department which was not included in the annual budget at the time it was prepared. Therefore, I
request an emergency appropriation and budget extension in the amount of $88,128 to include
this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
397.00.00.0010 Operating Transfer In - 0.00 70,502.00 70,502.00
General Fund
397.00.00.0020 Operating Transfer In - 0.00 17,626.00 17,626.00
County Roads
TOTAL REVENUE 0.00 88,128.00 88,128.00
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
518.20.10 Salaries 36,605.00 12,000.00 48,605.00
518.20.20 Benefits 16,472.00 6,000.00 22,472.00
518.20.41 Professional Services 107,181.00 70,128.00 177,309.00
TOTAL EXPENDITURE 160,258.00 88,128.00 248,386.00
Reason for AppropriationlExtension:
The Board of Commissioners has instructed the Public Works Department to prepare a
Stormwater Management Plan as a component of the Tri-Area Urban Growth Area Plan. Total
expenditures for Department staff and professional services for preparing the Stormwater
Management Plan will be $88.128.00. It will be funded 80% by the Current Expense Fund
($70,502) and 20% from the Roads Fund ($17,626).
Respectfully Submitted,
-if1}11/(
Public Works Department
TO: BOARD OF COUNTY COMMISSIONERS
Date: June 30, 2003
RE: Request For Emergency Budget AppropriationÆxtension and Amendment
Public Works/Solid Waste Fund
Department/Fund Name
401-000-010
Fund Number
Commissioners: (check all that apply)
E:! Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short, Therefore, I request an emergency appropriation and
budget extension in the amount of $ 23,000.00 for this current year for the reason(s) outlined
below.
æ:('For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes X No
I!I Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 19,650.00 to include this
new revenue in the budget this year as outlined below.
BARS # REVENUE
334.03.13.0000
Description
Dept. of Ecology Grant,
Rehab The Lab School
Cleanup
Grant Matching Funds from
Schools, Rehab The Lab
Current Bud2et
35,000.00
Revision
15,650.00
New Bud2et
50,650.00
369.90.00.0000
BARS # Expenditure Description
0.00 4,000.00 4,000,00
35,000.00 19,650.00 54,650.00
Current Revision New Budget
Budl!et Amt. Amount
101,145.00 20,000.00 121,145.00
135,000.00 3,000.00 138,000.00
236,145.00 23,000.00 259,145.00
TOTAL REVENUE
537.30.00 Moderate Risk Waste
Operations
537.60.41 Recycling, Professional
Services
TOTAL Expenditure
Reason for AppropriationÆxtension
(1) Solid Waste Division is requesting an appropriation of $20,000 to fund a one-time cleanup of
laboratory chemicals in the School Districts. The goal is to allow schools to dispose of unwanted
hazardous materials and provide teacher education on lab safety and good practice. The project is 98%
funded by new Dept. of Ecology grant funds and matching funds provided by the School Districts.
(2) Solid Waste Division is requesting an emergency appropriation of $3,000 for recycling professional
services, to fund increased payments to the contractor for the second half of 2003. This is required to
meet the terms of the new contract that is being negotiated with Skookum Educational Programs,
following approval of the contract award in April, 2003 by the Board of Commissioners.
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TO: BOARD OF COUNTY COMMISSIONERS
Date:
06/25/03
RE: Request For Emergency Budget AppropriationÆxtension and Amendment
Risk Management Reserve
,
502-000-010
..
Fund Name
Fund Number
Commissioners: (check all that apply)
D Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 171.000.00 for this current year for the reason(s) outlined
below.
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $250,000.00 to include this new
revenue in the budget this year as outlined below.
D Is there enough Fund Balance to cover this additional expenditure? Yes
//
No
BARS # REVENUE Description
502-000-010369.40 Judgements/Settlements
TOTAL REVENUE
Current Budget
- 0-
Revision
New Budget
250,000.00
250,000.00
BARS # Expenditure Description
Current
Budget Amt.
Revision New Budget
Amount
502-000-010514.78.49 Claims
100,000
171,000 271,000
A Retro Risk Pool Insurance premium for years 1993-98 was received. The County receives a $27,614
discount by paying entire bill by July 16,2003. There is enough cash in the Risk Management fund to
cover this expenditure due to the Gunstone settlement.
Respectfully submitted, t
'¡¿'~~þ
I
Department