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STATE OF W ASIDNGTON
County Of Jefferson
In The Matter of
Establishing Goals
And Objectives for the
2004 County Budget
Resolution No. 35-03
WHEREAS, Jefferson County's growing population continues to put pressure on the
provision of public services; and
WHEREAS, due to slower economic growth, Washington State and local governments
are experiencing significantly lower revenues as a result of; and
WHEREAS, the state legislature has all but eliminated aid to local governments for the
high cost of the criminal justice system managed by counties; and
WHEREAS, initiatives passed by the people of the state have reduced or eliminated
revenue sources previously relied upon to pay for services and programs; and
WHEREAS, additional revenues sources needed to sustain existing county programs will
need to be referred to Jefferson County voters for approval; and
WHEREAS, increases in program costs due to inflation, and the reduction in revenue due
to shifting of state and federal priorities affect the delivery of county services; and
WHEREAS, in order to support the service needs of a growing community the future
economic vitality of the county will need to be enhanced; and
WHEREAS, adequate funding reserves need to be maintained for each operating budget
to provide for emergencies and for cash flow; and
WHEREAS, the annual budget process provides opportunities to focus resources in
support of strategic issues facing Jefferson County; and
WHEREAS, the strategic objectives of highest priority are:
a) Promoting sustainable economic development,
b) Protecting and enhancing natural resources,
c) Support local law and justice programs,
d) Address locally identified and defined local public health problems,
Resolution No. 35-03 re: Establishing Goals and Objectives for 2004 Budget Page: 2
e) Planning for long-term capital facility needs.
f) Operating within a business plan based on sustainable resources, measured
performance, and outstanding customer service
WHEREAS, in order to maximize limited resources, programs and services must be
strategic, effective and efficient in their delivery, and target true community priorities;
and
WHEREAS, it is recognized that citizens of Jefferson County expect both accountability
from their public servants and affordability from their government; and
WHEREAS, Jefferson County together with the City of Port Townsend and other local
government agencies recognize that collaborative efforts to provide services benefits all
citizens of the county; and
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of Jefferson
County does hereby establish the following goals and objectives to guide development
and adoption of the 2004 Jefferson County Budget:
BUDGET PREPARATION
1. Budget requests shall be prepared in a consistent, citizen friendly format that clearly
identifies the resources needed for each program, what services are being bought through
that program.
2. Departments shall prepare budgets following the standard format provided to them in the
Call For Budgets from the County Auditor.
3. Each department and each major division or program within each department shall prepare
a narrative, which shall include:
a) The department mission statement in a clear concise statement telling why the
organization exists.
b) The department's staffing requirements for the coming year clearing indicating which
staff positions are grant supported.
c) Outcomes expected to be obtained by the program, including impacts anticipated by
increased or decreased funding.
d) A description of how the program supports the six (6) priority strategic objectives.
Resolution No. 35-03 re: Establishing Goals and Objectives for 2004 Budget Page: 3
FISCAL BUDGET OBJECTIVES
4. The budget, when adopted, will be balanced within available resources. In addition to
annual fiscal objectives, efforts need to be made to look into the future to meet long-term
service needs.
5. Growth in General Fund property taxes shall not exceed 1 % plus taxes collected on new
construction.
6. Growth in Road Fund property taxes shall not exceed 1 % plus taxes collected on new
construction; any additional increase in the road fund property tax shall be earmarked for
the road emergency fund.
7. Consideration will be given to use of "banked capacity" tax only for one-time expenses that
are for a specific duration.
8. Transfer from the general fund to other operating funds will be kept at 2003 levels.
9. Maintain personnel costs (salaries, wages, and benefits) within projected growth of
reoccurring and sustainable revenues
10. Maintain FTE levels at current ratio of 10.34 per every 1000 in population, except for those
programs and services with a revenue source not dependant on locally derived tax dollars or
which are provided as part of a service agreement where revenues are specific to service
provided.
11. A minimum reserve of 10% shall be maintained for all operating funds. A minimum reserve
of 25% shall be maintained for the non-capital expenses of the Road Fund.
12. Revenues collected in excess ofthe minimum reserve shall be held for one-time, special
purpose needs that fulfill strategic objectives ofthe county.
13. Departments with programs that are primarily funded with permit and service fees shall
prepare a summary of fee revenue in relation to overall program costs and program
activities and outcomes.
14. The Parks and Recreation Program shall be funded with the intention that the program will
be shifted to a voter-approved special purpose district for long-term funding.
STATEGIC BUDGET OBJECTIVES
15. Support an effective economic development strategy for Jefferson County.
a) By January 1,2004 adopt an economic development agenda for Jefferson County.
Said Agenda will be developed in conjunction with the City of Port Townsend, Port
Resolution No. 35-03 re: Establishing Goals and Objectives for 2004 Budget Page: 4
of Port Townsend, Peninsula Development Agency, Economic Development
Council and other interested parties.
b) Provide support in permitting processes to those businesses providing economic
growth in the county.
c) Partner with Jefferson County PUD, City of Port Townsend, and Port of Port
Townsend and other government agencies in development of fiber-optic network to
serve local government in eastern Jefferson County.
d) Finalize the Tri Area Urban Growth Area.
16. Supporting and maintaining law and justice programs.
a) Collaborate with the courts, law enforcement, prosecution, and other law and justice
providers through the Law and Justice Council in the development of strategies that will
yield the best outcomes within available resources.
b) Implement a drug court model.
17. Support of programs that identify and treat significant public health threats.
a) Develop programs to address substance abuse issues that emphasize prevention, early
intervention, recovery and overcoming community complacency and which assist in
implementation of a drug court model.
b) Use the Local Health Data Profile to determine community needs and prioritize
servIces.
c) Deliver programs that promote healthier community and individuals.
18. Provide improved space for sheriff administration, emergency operations center, and
dispatch services; relocated the Public Works Department to Castle Hill; redevelop the
Castle Hill property to fully utilize available space; invest in the continual renovation ofthe
Courthouse.
EFFICIENCY AND EFFECTIVENESS OBJECTIVES
19. In order to meet the fiscal and strategic objectives above, efforts to make county
government more efficient and effective will be a priority. Specifically:
a) Consolidate programs where missions are similar, and where funding streams can be
leveraged.
b) Eliminate or reduce costs associated with management and overhead through
consolidation of programs.
". .
Resolution No. 35-03 re: Establishing Goals and Objectives for 2004 Budget Page: 5
c) Improve the financial and reporting system, consolidation of data, and management of
technology infrastructure.
d) Privatize and outsource services, programs, and functions where beneficial.
20. Continue to partner with other local agencies and to develop opportunities to work together
on service delivery.
a) Assure that costs associated with delivery of service are equitably apportioned.
21. Establish a performance management structure in the budgeting of public resources which
sets clear priorities in public expenditures, establishes a baseline to measure costs, creates
measurable outcomes in service delivery, and public accountability for results achieved.
4-
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Dirittemess,
(Vacant)
Member
C,c.: ,iH\
1820 Jefferson Street
P.O. Box 1220
Port Townsend, WA 98368
j
Dan Titterness, District 1 Glen Hunting/ord, District 2 Vacant, District 3
FROM: David Goldsmith, County Administrator
TO: County Departments
DATE: July 7,2003
SUBJECT: 2004 Budget Message
Enclosed in this budget packet please find the Board of Commissioner's budget
resolution, the Auditor's budget preparation forms, and a summary of wage and salary
contractual obligations. As you can see, growth in wages and benefits 2003-2004 is
$516,533.19, a 5.4% increase. Unless something changes significantly with the revenue
picture, these contractual obligations will utilize all anticipated revenue growth for 2004
and will need to be further offset by expending excess reserves normally held for one-
time expenditures or program enhancements.
I bring this to your attention as you prepare for the 2004 budget. If there are ways to
eliminate programs or positions, consolidate efforts or partner up with other organizations
please identify them.
Please note in the Board's resolution there is to be no net growth in the FTE levels from
2003 to 2004, except for positions that require no locally derived tax dollars, such as
position for which there is corresponding service or user fees, or which are grant based
for a specific duration.
With proper diligence we can move into 2004 with core programs intact. I thank you in
advance for all your hard work in preparing the 2004 budget request.
Phone (360)385-9100 Fax (360)385-9382 jeffbocc@co.jefferson.wa.us
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