HomeMy WebLinkAbout039 03
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JEFFERSON COUNTY
State of Washington
ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: }
VARIOUS COUNTY DEPARTMENTS AND }
SPECIFIC OTHER FUNDS }
RESOLUTION NO. 39-03
WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of July, 2003,
declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund
balance and the unencumbered balance of various funds and to set a hearing on said emergency for the 21 st day of
July, 2003, at the hour of 10:05 a.m.; and
WHEREAS, this being the time and place set for said hearing and no objection or objection
interposed;
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due
to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various funds, that
the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts
listed below and per the attached requests.
FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM
UNENCUMBERED
FUND BALANCE
CURRENT
EXPENSE FUNDS
001-067-000 Safety & Security 40 884.00 40 884.00 0
001-180-000 Sheriff 0 19749.60 19.749.60
001-261-000 Operating Transfers Out 0 176 802.00 176 802.00*
TOTAL 40,884.00 237435.00 196.551.60
OTHER FUNDS
108-000-010 Cooperative Extension 35 000.00 35,000.00 0
127-000-010 Health & Human Services 24 000.00 24 000.00 0
128-000-010 Natural Resources 40 000.00 21011.08 0
143-000-010 Community Development 106,300.00* 106,300.00 0
177-000-010 Special Proiects 88.128.00* 88 128.00 0
401-000-010 Solid Waste 19,650.00 23,000.00 3,350.00
502-000-010 Risk Management Reserve 250 000.00 171000.00 0
*Operating Transfers Out ofGe1J,era1l?uftd: $106,300 into Community Development; $70,502 into Special Projects.
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L/Loma L. Delaney ,
Clerk of the Board
(Vacant)
Member
TO: BOARD OF COUNTY COMMISSIONERS
Date: July 1, 2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Sheriff
Department/Fund Name
001-180-000
Fund Number
,
Commissioners: (check all that apply)
p Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $19,749.60 for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS #
REVENUE
Description
Current Budget
Revision
New Budget
TOTAL
REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
521.10.10.0065 Code Enforcement 0 $14,629.33 $14,629.33
Coordinator Salary
521.10.20.
Benefits
o
$5,120.27
5,120.27
Reason for Appropriation/Extension: Implementation of Code Enforcement Program.
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TO: BOARD OF COUNTY COMMISSIONERS
Date: July I, 2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Safety & Security
DepartmentlFund Name
001-067-000
Fund Number
Commissioners: (check all that apply)
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $40,884.00 for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
ø Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $40,0884.00 to include this new
revenue in the budget this year as outlined below.
BARS #
REVENUE
341.47,10.0010
TOTAL
REVENUE
Description
Current Budget
Revision New Budget
Grants
o
$40,884.00 $40,884.00
$40,884.00
BARS # Expenditure
Description
Current
Budget Amt.
Revision
New Budget
Amount
Please see attached.
Reason for Appropriation/Extension: Received grants for Homeland Security, basic support, and Hazard
Mitigation.
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TO: BOARD OF COUNTY COMMISSIONERS
Date:
06/25/03
RE: Request For Emergency Budget AppropriationlExtension and Amendment
Operating Transfers Out
Fund Name
001-261-000
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 176,802.00 for this current year for the reason(s) outlined
below.
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of L- to include this new revenue in
the budget this year as outlined below.
o Is there enough Fund Balance to cover this additional expenditure? Yes
No
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
001-261-000 Transfer to DCD 175,041 106,300 281,341
597.00.00.200
001-261-000 Transfer to Special Projects 0 70,502 70,502
597.00.00.0077
Transfer to DCD for completion of capital facilities element, utilities element, and UDC amendments to
support completion of the Tri Area UGA.
Transfer to PW Special Projects for Stormwater Management Plan for Tri-Area UGA.
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Department
q6/30/2003 09:59
3603859382
BDGe
PAGE 01
TO: BOARD OF COUNTY COMMISSIONERS
Date:
1-L103
RE: Request For Emergency Budget Appropriation/Extension and Amendment
LOOVefa.-\-\û<- f~ ter\s.l~fl'o~(~~ LO~ avo 0\0
Fund Name Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ for this current year for the reason(s) outliiled
below.
t:I For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
"Ø Please be advised that a. revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ ~ S, 0<:0. ~ to include this new
revenue in the budget this year a.s outlined below.
BARS # REVENUE
"!>~~. ?:II. 00." .;100
! TOTAL REVENUE
Current Budget
.DO
Revision
35000.00
New Bndget
Doo .DD
I BARS # Expenditure
New Budget
Amount
Description
Current
Budget Amt.
Revision
'ytease Se
CL. -\: t-~a-cl
Reason for Appropriation/Extension:
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Resp'ectfu11y submitted",
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Ex-k<-<'J':~ Department
FUND: Cooperative Extension
FUND NUMBER: 108000010
Bars # Expenditure Description Current Budget Revision New Budget
Amount Amount
531,11 10 0600 Clerk Hire $ - $ 9,000,00 $ 9,000,00
531,11,10 20 Benefits $ - $ 1,000,00 $ 1,000,00
531.11 31 0000 Supplies $ - $ 8,600,00 $ 8,600.00
531,11410010 I nstruetors/Consultants $ - $ 2,000,00 $ 2,000.00
531,11 41 0020 Program Assistant $ - $ 5,000.00 $ 5,000,00
531,11 43 0000 Travel $ - $ 1,500,00 $ 1,500.00
531.11 44 0000 Advertisinç¡ $ - $ 600.00 $ 600,00
531,11490010 Printing $ - $ 6,000,00 $ 6,000,00
531,11 49 0020 Mise/General $ - $ 1,300,00 $ 1,300.00
TOTAL EXPENDITURES $ 35,000.00 $ 35,000.00
TO: BOARD OF COUNTY COMMISSIONERS
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~ JUL 0 1 2003
RE: Request For Emergency Budget AppropriationJExtension and Amendment . _ . ,. ¡.¡...
JEFFERSON CUU1, y
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Jefferson County Health & Human Services
Department/Fund Name
127-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
ØPlease be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 24.000.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Descri tion Current Bud et Revision New Bud et
338.62.10.0005 City ofPT-Assessment Fee 0 24,000.00 24,000.00
TOTAL REVENUE 24,000.00
BARS # Expenditure Description Current Revision New Budget
Bud1!:et Amt. Amount
562.00.41.0160 Data Summit/Assessment Svc 0 17,5_6).0 17,561.00
562.00.41.0165 Web Consult/Services 0 ' 2,500.00 2,500.00
562.00.49.0010 Printing 350.00 3,000.00 3,350.00
562.00.49.0020 TrainingiRegistration 150.00 239.00 389.00
562.00.49.0045 Misc/Other Operating 600.00 400.00 1,000.00
562.00.43.0000 Travel 1,400.00 300.00 1,700.00
Reason for AppropriationJExtension: The revenue identified above was not included in the 2003 budget.
It was unknown whether this revenue would be available before the preparation ofthe current budget.
This revenue is to assist Jefferson County Health & Human Services to continue the community
assessment project. This revenue will be expended through professional services, printing,
training/registration, miscellaneous expenses, travel and for professional staffproject hours that are
currently budgeted.
Respectfully submitted,
TO: BOARD OF COUNTY COMMISSIONERS
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~njate: 06/23/03
JUL 0 1 2003
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RE: Request For Emergency Budget Appropriation/Extension and Amendment
JEFFEHSON COU
BOARD COMMiSSIONFRS
Jefferson County Natural Resources
Department/Fund Name
128-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepq.red. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 4Q" 99q _ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
333.02.02.0300
334.04.10,0315
334.04.10.0330
TOTAL REVENUE
BARS # Expenditure
531.11.41.0158
531.11.10.0215
531.11.20.0215
531.11.10.0225
531.11.20.0225
Descri tion
Fish & Wildlife
Stream Gauging
Stream Flow Measuring
Current Bud et
30,500.00
60,785.00
o
30,500.00
Revision
15,000.00
12,500.00
12,500.00
40. 000 0
Revision
15,000.00
1,500.00
450.00
3,239.08
822.00
New Bud et
45,500.00
73,285.00
12,500.00
7Õ-SO - ò
.l31~·285 .,00:
New Budget
Amount
17,290.00
18,460.00
6,349.65
40,060.80
9,089.60
Reason for Appropriation/Extension: The grants identified above were not submitted with the 2003
budget. At the time of budget preparation, it was unknown whether this new and additional funding
would be available. This new revenue will be expended through professional services and to continue
retaining an employee for the uration of the projects through the end of the year. Natural Resources will
continue to manage this grant nd see t a the project to assess, protect and enhance fish and wildlife
habitat by improving forest alth on djacent t e erallands is completed according to the
statement of work.
Respectfully submitted,
Description
Current
Budl!et Amt.
2,190.00
16,460.00
5,827.00
36,821.72
8,267.60
Fish & Wildlife Services
ES I
ES I (Benefits)
ES II
ES II
TO: BOARD OF COUNTY COMMISSIONERS
Date: July 1,2003
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Community Development
Department/Fund Name
143-000-010
Fund Number
Commissioners: (check all that apply)
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $106,300.00 for this current year for the reason(s)
outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS #
REVENUE
397.00,00.0010
Description
Current Budget
Revision
New Budget
Transfer from General
Fund
$175,041.00
$106,300.00 $281,341.00
TOTAL
REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
558.60.42 Professional Services Tri 0 $106,300.00 $106,300.00
Area UGA
Reason for Appropriation/Extension:
Completion of capital facilities element, utilities element, and UDC amendments to support completion of
the Tri Area UGA.
$84,300 to EES; $12,000 to PPR - Public Outreach; $10,000 to Personious, UDC
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TO: BOARD OF COUNTY COMMISSIONERS
Date:
06/25/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Risk Management Reserve
502-000-010
.1
Fund Name
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my, current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. Mter a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 171,000.00 for this current year for the reason(s) outlined
below.
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $250,000.00 to include this new
revenue in the budget this year as outlined below.
i./'/
No
o Is there enough Fund Balance to cover this additional expenditure? Yes
BARS # REVENUE Description
502-000-010 369.40 Judgements/Settlements
TOTAL REVENUE
Current Budget
- 0-
Revision
New Budget
250,000.00
250,000.00
BARS # Expenditure Description
Current
Budget Amt.
Revision New Budget
Amount
502-000-0 I 0 514.78.49 Claims
100,000
171,000 271,000
A Retro Risk Pool Insurance premium for years 1993-98 was received. The County receives a $27,614
discount by paying entire bill by July 16,2003. There is enough cash in the Risk Management fund to
cover this expenditure due to the Gunstone settlement.
Respectfully submitted, /
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