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Home My WebLink About059 03 ð.. g;:1.D4-, ,'!- ,?O,I.J.O$ ~ {k¡JtJ~ b S-W! JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE: PROPOSED BUDGET APPROPRlATIONS/EXTENSIONS COUNTY FUNDS } } } } RESOLUTION NO. 59-03 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2003 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2003. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fund budgets listed: FUND # FUND NAME REVENUE EXPENDITURE CURRENT EXPENSE FUNDS 001-010-000 Assessor 58,321.29 001-020-000 Auditor 45,770.10 001-021-000 Elections 10,331.64 001-050-000 Clerk 40,009.73 001-059-000 County Administrator 15,222.66 001-060-000 Commissioners 7,307.08 001-061-000 Board of Equalization 368.95 001-063-000 PlanninJ:!; Commission 615.75 001-067-000 Public Safety 10,150.58 001-080-000 District Court 54,649.07 001-110-000 Juvenile Services 30,706.95 001-150-000 ProsecutinJ:!; Attorney 78,734.06 001-180-000 Sheriff 231,613.74 001-250-000 Treasurer 27,376.58 001-261-000 ()PeratinJ:!; Transfers Out 31,095.22 TOTAL 642.273.40 OTHER FUNDS 107-000-010 BoatinJ:!; Safety Program 332.11 108-000-010 Cooperative Extension 1,500.00 15,463.12 120-000-010 Crime Victims 7,780.03 122-000-010 JeffCom 28,252.00 121,431.84 127-000-010 Health & Human Services 24,755.22 221,127.93 128-000-010 Natural Resources 6,340.00 59,627.30 129-000-010 Animal Services 17,059.00 143-000-010 Community Development 118,811.60 147-000-010 Federal Forest Title ill 176,400.00 150-000-010 Treasurer's 0 & M 15,000.00 15,298.23 174-000-010 Parks & Recreation 31,810.00 175-000-010 County Parks Improvement 108,091.00 47,206.00 2003 Budget Appropriations - RESOLUTION NO. 59-03 Page: 2 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27th day of October, 2003, at the hour of 10:35 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this l~ V;y ofßaM2:t{, 2003. J,.......--_.~þ~--.........,,' # ! 'J!\ ~ ~ ..,,, /' \., J 0 '" " .. ,~ ' , , /.).. '-'.":,'\' .,..~ \ ' ! .. f, . 4" <,' ,0,1' ",: ~ i SE '" ." " ,\. '''\' lo Ie) .;' / \ J.' "', t,/ '. , / .;:( .. ",,/' . ~ -.# ...i' . /, ,; ) , ...... ~'..,.,..,~.....,~.. ATTEST: , l~:i~~~ Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ .ß . ~ . TO: BOARD OF COUNTY COMMISSIONERS Date: OCTOBER 7, 2003 RE: Request For Emergency Budget AppropriationlExtension and Amendment VARIOUS DEPARTMENTS IN CURRENT EXPENSE SEE ATTACHED DepartmentlFund Name , Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budgetextensiOI1 in the amount of $611 , 178 . 18 for this current year for the reason( s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount VARIOUS - SEE ATT. SALARIES ~,580,426.26 385,441.39 ,965,867.65 VARIOUS - SEE ATT. BENEFITS 1,344,680.47 225,736.79 ,570,417.26 Reason for Appropriation/Extension: The County is changing its computer financial software syste~ from Compu-Tech to GEMS. Currently, our Public Works department is on a system ~hat.cl~ses ~ts books mid-January, whereas other departments close at year-end. This appropriat10~ 1S ~r t e'll 13th month for Salary and Benefits for all departments, so that as we convert to ~ßMS, t ~re W1 be consistency throughout the county. Also included is the increased health benef1t and UFCW ~~, 'jf~traffulfyetu"6~T~~, costs." '-... (/lLlr~ A.. EL l-<-A..Jf ç:J DONNA M. ELDRIDGE, JEFFERSON COUNTY AUDIfbR ..... '" ~ .... ~ ¡¡: _::z:w --z u w ~ m ..... ~ '" ~::z:~ ~-e( u 3: ~ ..; C") 0 8E", c-¡C")t: a-It;¡ ""''''z !a~w ¡¡¡.:æm ~ u S ..;>- C")oG: 8E:S c-¡C")e( Q-'" ~Q1<ê S'tJ::;) ij,¡::IZ ~(jz Se( .... '" ~C")!i: -Ow ~oz ii2C-¡: o >- G: .... :S ~ e( ...C")", (So.... -~e( ~ ::;) o z z e( w '" ....e( ~~ 2u ~ ~~~::2~~ g~g::;g;~~ "<:C")"C")OC-¡C") Ôa:ìlliòòllir-: 1.1) ~ - ~ - (ß 'U ::> Õ c ~ ~ ~ ~ C") -0 ~~~cg~~~~ oo:.o"":c-)c-)~ . ~~~::2~~;;)~ g~g~C") .~: c-¡ _ -0 ó~!lt~~~;,; ~~~~~g:~ ,., 1.1) "t "t C") C") 0. ~~~~~~cw) 'U ::> Õ c co co c-¡ 0 ~ co.¡ 'I :! 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Oil) !l'o 11::.... wo go ",0 C[C? 1110 11::11) ...... >< '" ~ U W '" ¡¡: g U w '" o ... :> w '" TO: BOARD OF COUNTY COMMISSIONERS Date: 10/7/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment OPERATING TRANSFERS OUT Department/Fund Name 001-261-000 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $31,095.22 for this current year for the reason(s) outlined below, D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0,00 $0,00 $0,00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 597.00.00,0010 Substance Abuse medical increase $32,430.98 $1,024.03 $33,455.01 597.00.00.0160 H&HS medical increase $416,460.00 $23,73Ll9 $440,191.19 597,00,00.0165 Natural Resources medical increases $54,312,00 $6,340,00 $60,652,00 $0,00 $0,00 $503,202.98 $31,095.22 $534,298.20 Reason for AppropriationlExtension i ¡The General Fund needs to transfer additional cash to the Health and Natural Resource departments to cover increased medical I ,costs. , i I ¡ ¡ ¡ ¡ ! ì ¡ ! j I Respectfully submitted, ~L/ ß¿,~~. , · ~. i TO: BOARD OF COUNTY COMMISSIONERS Date: OCTOBER 7, 2003 RE: Request For Emergency Budget Appropriation/Extension and Amendment VARIOUS DEPARTMENTS IN OTHER FUNDS Department/Fund Name SEE ATTACHED Fund Number , Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 479,083. 26 for this CUrrent year for the reason( s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. , BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount ;7ARIOUS - SEE ATT. SALARIES 2,821,178.50 295,688.19 3,116,866.69 ¡TARIOUS - SEE ATT~ BENEFITS 847,324.38 183,395.07 1,030,719.45 Reason for Appropriation/Extension:The County is changing its computer financial software system. from Compu-Tech to GEMS. Currently, our Public Works department is. on a syst:m ~hat.cl~SeSt~:s books mid-January, whereas other departments close at year-end. Th1S appropr1.at10n 1S or '11 13th month for Salary and Benefits for all departments, so that as we convert to ~EMS, there W1 be consistency throughout-the county. Also included is the increased health benef1t and UFCW ~"R~8t!§~fiI\ffifè¡f,osts.. ." ... ~~th. EfcLcJ,J DONNA M. ELDRIDGE, JEFFERSON COUNTY AUDITOR ~ ~ ~ ii: a::2:w u-i5~ 3: m-g õ c LLI ~ on ~ ~ a::3:« ~ ~~ õ c ... C") 0 8Eon <"fC")!:: Q-tt; LLI"'Z Š~w t;u::¡m a::U .!: ...>- C")OIll::: 8ES <"fC")« - on fa....... ~CÞ« ::;'0;::) LLI.2Z a::UZ .!:« .... on ~ ~ ...C")ii: -Ow C>OZ Q2<"f~ o >- III::: .... S ~C")« =::... U) C>8.... 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CD '" Z CD '" 2 cò c cò l1li: cò D cò ... l- I- II) A- Il) Z II) l1li: II) C II) ... II) ... II) 0 II) l1li: 0 0 0 ::æ 0 0 0 0 I- ~ Z ~ A- ~ U ~ 0 ~ rn 0 C 0 0 0 0 ~ z 0 0 0 0 I- 0 Z 0 III l1li: ... i D .. i 0 0 0 ... 0 0 0 :I ... co CI 0 Z 0 > 0 l1li: 0 :; 0 1M C ,;, 0 ,;, ... ,;, ... ,;, ,;, z CI A- m u II:r ... II:r II:r II:r II:r CIJ . .. ~ ~ ~ ~ ~ TO: BOARD OF COUNTY COMMISSIONERS Date: LO t L 103 RE: Request For Emergency Budget Appropriation/Extension and Amendment COO pera-hæ.. t )( ~~CJh J WLe.d '&ð.f ~ lOb Oð'ò 0 ~ 0 DepartmentlFund Name I Fund Number Commissioners: (check all that apply) £J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ - for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ \ 50D, ~ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget 3'&\. \lo.'O.DOOQ -=teðl:\{,-+-1)oA-(\o~,:\j",(' ~() I~:::>_UU TOTAL REVENUE \..\Jee c Revision New Budget \5 {)().o-o 2\ ~~=a..,""L BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 5'2>LCcO. ~\ OO\c O-Ç..ÇlCe. S\..LI\IO\~e.J... ;2000.00 .lSbO.CO 3500.00 Reason for Appropriation/Extension: «ece~uC2.ol ~Of"'\\e.s RÎo~ ~~~-h)h ~\e. Ì)P~ 1. I\s .... for 51> Oc. \. Ø- \ f>u.\;1ll"c.. p;;t wee~ Nti-ÇLO- ~ t(..h. lh.\-s rtJp p f òfr lo.. +tw-..5 Ultl8oI":> (etJe"u.-e:!:þ 0-rIð e.X.~~Ól "\:u.¡~..s k> L\CL~ e. Respectfully submitted, fó-~ ~klLU. TO: BOARD OF COUNTY COMMISSIONERS Date: 9/27/03 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Jeff Com Department/Fund Name 122-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $64,885.00 for this current year for thereason(s) outlined below, ø For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No EI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $28.252.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0.00 Revision New Budget 367.11 Donations $0.00 $28,252,00 $28,252,00 $0.00 $0.00 $0.00 $28,252,00 $28,252,00 BARS # Expenditure 528.1035.50 594.28.64.0000 Description Air Filter (Donation) Capital Outlay Current Bud et $0.00 $10,000.00 Revision New Budget $760,00 $64,125,00 $760.00 $74,125.00 $0.00 $0.00 $0.00 $74,885.00 $10,000.00 $64,885.00 Reason for A ro riationÆxtension 1. Donation from private citizen to be used for the betterment of working conditions for the JeffCom staff Expenditures not budgeted. 2. A 2002 warrant for $96,586 was cancelled and replaced with a 2003 warrant for $64,125 which was not budgeted. 'There is enough fund balance to cover these expenditures. ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 10/06/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jefferson County Health & Human Services DepartmentlFund Name 127-000-010 Fund Number ~. ssioners: (check all that apply) Please be advised that after a thorough examination of my current budget it appears that the amount llocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of 24.755.22 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Descri tion Current Bud et Revision New Bud et 397.00.00.001 0 erating Transfer In (HS) 32,430.98 1,024.03 33,455.01 397.00.00.0160 Operating Transfer In H) 416,460.00 *23,731.19 440,191.19 TOTAL REVENUE 448,890.98 24,755.22 473,646.20 BARS # Expenditure Description Current Revision New Budget Bud!!et Amt. Amount 562.00.95.0010 Rental/Building 12,243.00 10,122.90 22,365.90 TOTAL EXPENSE 12,243.00 10,122.90 22,365.90 Reason for AppropriationlExtension: The department is asking for assistance in the expenses listed above and will not be requesting additional funding for the 13th month of2003. We anticipate the majority ofthe 13th month to be covered by fees, grants, and reserve. The expenses listed above reflect the unexpected increases in medical cost (.31/hr-Jul through Dec) and one half of the annex building rent. The department is requesting a transfer to cover these unexpected costs to assist in managing the 2003 projection, 2004 prop budget, and maintaining a small carry forward into 2005 (approximately 2%). The department cont nue to work towards maintaining a minimum of 10% reserve, but due to uncontrollable increases n these c ts we confn to struggle with such a goal. Respectfully submitte *See appropriation submitted by Donna Eldridge, County Auditor, for JCHHS. TO: BOARD OF COUNTY COMMISSIONERS D3f510~/~ ~ II \D ~ RE: Request For Emergeucy Budget AppropriationÆxteusion and Ameudm~ OCT 0 7 Z003 r;~~\ \\ "\ \ L~/ Jefferson County Natural Resources Department/Fund Name . C"'I"'T\{ JEffERSON "l,jt)¡1J I ' 128-000-010 80ARD Of COMMISS!..ONERS Fund Number Commissioners: (check all that apply) rrd Please be advised that after a thorough examination of my current budget it appears that the amount 'r allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of 6.340.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE 397.00.00.0010 Current Bud et 54,312.00 Revision 6,340.00 New Bud et 60,652.00 TOTAL REVENUE 54,312.00 6,340.00 60,652.00 BARS # Expenditure Description Current Revision New Budget Bud et Amt. Amount 531.11.95.0010 & Building Rent 6,641.00 6,340.00 12,981.00 531.11.95.0011 TOTAL REVENUE 6,641.00 6,340.00 12,981.00 Reason for AppropriationÆxtension: The department of Natural Resources is seeking assistance in covering the increase in building rent that was allocated once the department relocated.. The total budget for building rent in 2003 was $6,641. However, with the new location, building rent will cost the Natural Resources Department a total of $12,981. We are asking assistance ITom the County to cover the unexpected increase of $6,340. The operating transfer in eady reduced from the original $60,000 to $54,312. This increase, although a minor amount to som d artments, has a serious impact on a department that relies on grants and the general fund to operate. ue to the projected ending balance of2003 and the estimated ending balance of 2004 it is imperative w receive operating ansfer to cover this increase in building rent. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 10/8/03 RE: Request For Emergency Budget AppropriationÆxtension and Amendment FEDERAL FOREST TITLE III Department/Fund Name 147-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future need~ T find thl1t my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount: .'~ 1'7 b if(9C,OO for this current year for the reason(s) outlined below. I:a For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0.00 Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure 531.90.91.0050 597.00,00.0191 Description Acquisition & Conservation Easements Transfer to Quilcene Flood Zone Current Bud et $75,000.00 $0.00 Revision $75,000.00 $176,400.00 New Budget $101,400.00 $150,000,00 $0.00 $0.00 $0.00 $251,400.00 $26,400.00 $150,000,00 Reason for A ro riationÆxtension IElk Mountain Water Conserv.land $26,400, and $150,000 transfer to Quilcene Flood Zone for future land purchase. I I ¡ ! I ~~.- ~~ ¿/t- TO: BOARD OF COUNTY COMMISSIONERS Date; Septèmber 15,200~ RE: Request For Emergency Budget Appropriation/Extension and Amendme~r) Treasurer' 0 & M DepartmentIFund Name 150-000-oi~P 1 8 Fund Number ~issioners: (check all that apply) U:I Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount .ilS, 000 Jr this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $. \5, Q)O to include this new revenue in the budget this year as outlined below, 341.42 Description Fees/services Current Bud et 12,000.00 Revision New Budget 27,000.00 BARS # Revenue 15,000.00 12,000.00 15,000.00 27,000,00 BARS # Expenditure Description Current Revision New Budget Bud et 514.22.41 Professional services 7,000.00 15,000.00 22,000.00 7,000.00 15,000.00 22,000.00 Revenue & expense for Professional services/fees because title reports costs have increased in 2003. Additional costs will be paid by taxpayers redeeming property or successful bidders at sales auction. Expense and revenue will equal each other. Respectfully submitted, ~r . ~ f TO: BOARD OF COUNTY COMMISSIONERS Date: 10/7/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment Public Works / Parks & Recreation Department/Fund Name 174-000-010 Fund Number ~J1II1issioners: (check all that apply) , ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $31 .810.00 for this current year for the reason(s) outlined below. 'For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No BARS # Expenditure Description Current Revision New Budget Bud et 574.20.10 Salaries 71,801.00 1,467.00 73,268.00 574.20.20 Personnel Benefits 32,310.00 2,098.00 34,408.00 574.20.31 Operating Supplies 12,600.00 2,809.00 15,409.00 574.20.44 Advertising 400.00 935.00 1,335.00 576.10,20 Personnel Benefits 20,425.00 5,632.00 26,057.00 576.10.31 Operating Supplies 4,200.00 2,060.00 6,260.00 576.10.48 Repair & Maintenance 4,000.00 1,002.00 5,002.00 576.10.95 Interfund Rentals & Leases 21,000.00 2,174.00 23,174.00 576.80.10 Salaries 61,652.00 2,856.00 64,508.00 576.80.20 Personnel Benefits 26,510.00 5,632.00 32,142.00 576.80.31 Operating Supplies 16,000.00 648.00 16,648.00 576.80.41 Professional Services 0.00 775.00 775.00 576.80.47 Public Utilities Services 21,500.00 1,976,00 23,476.00 576.80.48 Repair & Maintenance 3,500,00 955.00 4,455.00 576.80.95 Interfund Rentals & Leases 11,500.00 791.00 12,291.00 307,398.00 31,810.00 339,208.00 Reason for AppropriationlExtension 1) Benefit costs have increased over the last year. Benefits are estimated to have increased approximately $3,200 over the original budget. 2) Due to converting back to an accrued cash basis for a reporting year, accounting for a 13th month will be necessary. To cover costs for this one time 13th month expenditure, the balance of the extension request is $28,610.00. The amount requested is in line with average monthly expenditures for the year. RespecffiùlZ~tted, ~. 1~ TO: BOARD OF COUNTY COMMISSIONERS Date: 10/07103 RE: Request For Emergency Budget AppropriationlExtension and Amendment Public Works / County Parks Improvement Department/Fund Name 175-000-010 Fund Number Commissioners: (check all that apply) IZÍ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $47.206.00 for this current year for the reason(s) outlined below. ØFor funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No ~lease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $108.091.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et 19,000.00 0.00 Revision New Budget 53,101.00 73,990.00 332.15.60 395.10.00 PIL T - Refuge Proceeds - Sale of Fixed Assets 34,101.00 73,990.00 19,000.00 108,091.00 127,091.00 BARS # Expenditure Description Current Revision New Budget Bud et 576.30.10 Salaries 21,859.00 3,114.00 24,973.00 576.30.49 Miscellaneous 3,000.00 200.00 3,200.00 576.30.93 Interfund Supplies 0,00 5,988.00 5,988.00 576.30.95 Interfund Rents And Leases 0.00 3,564.00 3,564.00 594.76.63 Improvements Other Than Buildings 19,000.00 34,340.00 53,340.00 43,859.00 47,206.00 91,065.00 Reason for AppropriationlExtension 1) PIL T fund revenues received for this year were higher than anticipated and exceeded budgeted amount. Unanticipated revenue funds were also received ftom proceeds of the Broadspit Parkland sale. 2) This expenditure extension request also provides for moving forward a planned parking lot paving project at HJ Carroll Park. The majority ofthis expenditure extension is to cover costs for this project. 3) Due to converting back to an accrued cash basis for a reporting year, accounting for a 13th month will be necessary. To cover costs for this one time 13th month expenditure, the balance of the extension request is $6,800.00. R7:ì~¡¡if-