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Home My WebLink About066 03 cc: A-H ~p-ts. lo/~rJ()3 JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONSIEXTENSIONS: VARIOUS COUNTY DEPARTMENTS AND SPECIFIC OTHER FUNDS } } } RESOLUTION NO. 66-03 WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of October, 2003, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various funds and to set a hearing on said emergency for the 27th day of October, 2003, at the hour of 10:35 a.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-010-000 Assessor 0 58. 321.29 58.321.29 001-120-000 Auditor 0 45770.10 45.770.10 001-021-000 Elections 0 10 331.64 10.331.64 001-050-000 Clerk 0 40.009.73 40.009.73 001-059-000 County Administrator 0 15.222,66 15.222.66 001-060-000 Commissioners 0 7.307.08 7.307.08 001-061-000 Board of Eaualization 0 368.95 368.95 001-063-000 Planning Commission 0 615.75 615.75 001-067-000 Public Safety 0 10.150.58 10.150.58 001-080-000 District Court 0 54.649.07 54.649.07 001-110-000 Juvenile Services 0 30.706.95 30.706.95 001-150-000 Prosecutinl! Attornev 0 78 734.06 78.734.06 001-180-000 Sheriff 0 231613.74 231613.74 001-250-000 Treasurer 0 27376.58 27 376.58 001-261-000 Oueratinl! Transfers Out 0 31 095.22 31095.22 TOTAL 0 642.273.40 642 273.40 OTHER FUNDS 107 -000-010 Boating Safety Program 0 332.11 332.11 108-000-010 CooDerative Extension 1.500.00 15463.12 13 963.12 120-000-010 Crime Victims 0 7 780.03 7 780.03 122-000-010 JeffCom 28 252.00 121431.84 93 179.84 127-000-010 Health & Human Services 24 755.22* 221.127.93 196372.71 128-000-010 Natural Resources 6 340.00* 59.627.29 53 287.29 129-000-010 Animal Services 0 17059.00 17.059.00 143-000-010 Community Deve10Dment 0 118.811.60 118.811.60 147-000-010 Federal Forest Title III 0 176400.00 176.400.00 150-000-010 Treasurers 0 & M 15000.00 15.298.23 298.23 174-000-010 Public WorkslParks & Rec 0 31.810.00 31810.00 175-000-010 County Parks Inmrovement 108.091.00 47.206.00 0 Budget Appropriations/Extensions - Resolution No. 66-03 Page: 2 *Operating Transfers Out of General Fund: $24,755.22 into Health & Human Services; $6,340 into Natural Resources. APPROVED this ~,.th. day of ðc.\ó ðtr, 2003. , '" T '( ,. Q . I:. \) '·_c~_ '" V '" .f"", ~~'. . C""). ,...., . ~- '. ,I ' ....... ...., .-- ". .....,' ' V,.j,.j\, "', .. " c' . *',,f" .. - "';t. '\, t.I. /.. J. ~ :~(J" . Vf; : :; . , '\ (, .t,1 . . .It -.. ': _ '--. '_~_,_'>"""',' :'_ _"" " .' / . ~ . - '. \',,~---,----( ,/. ..-. ... " S· ¡.;:.:.~ (: I .' " , . . \~-,---....J . < ... . ... ATTES'f:;'\ / JEFFERSON COUNTY BOARD OF COMMISSIONERS Q~ Dan Titterness, Chair yit[1.{¡fJk~/ ~~ðif \./ Lorna L. Delaney Clerk of the Board &tingford, M .~~ Ju i Mackey, Memb~r () ~ ", TO: BOARD OF COUNTY COMMISSIONERS Date: OCTOBER 7, 2003 RE: Request For Emergency Budget AppropriationlExtension and Amendment VARIOUS DEPARTMENTS IN CURRENT EXPENSE SEE ATTACHED , DepartmentlFund Name Fund Number Commissioners: (check all that apply) Ga Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination or all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budgetextensiOI1 in the amount of $611 ,178 . 18 for this current year for the reason( s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount VARIOUS - SEE ATT. SALARIES ~,580,426.26 385,441. 39 ,965,867.65 VARIOUS - SEE ATT. BENEFITS 1,344,680.47 225,736.79 ,570,417.26 Reason for AppropriationJExtension: The County is changing its computer financial software syste~ from Compu-Tech to GEMS. Currently, our Public Works department is on a system that.cl~ses ~ts books mid-January, whereas other departments close at year-end. This appropriation 1S ~r t e'll 13th month for Salary and Benefits for all departments, so that as we convert to ~ßMS, t ~re W1 be consistency throughout the county. Also included is the increased health benef1t and UFCW ~ntra~ ßettle~ent costs. ~er, Kes . ttuJ¡y subInltted" , ' ~.' '-_ W-&~ 121 ~ [( ;L~~l ("~ ) DONNA M. ELDRIDGE, JEFFERSON COUNTY AUDIfb;- - w I/) ...« ~~ eu ~ ~ I/) c.o) ... ~ ¡¡: ~:Zw --z U w 3: III ~ c.o) I/) ~ ~ 1t:3:« u 3: 3: ..; C'?O gel/) C'fC'?t:: Q_IL. ~...w c.o)Qz _"w ì::;,alll It: U .5 ..;>- C'?olt: ge=5 C'fC'?« - I/) fi}...... c.o)Q« >":1 ~,az It:UZ .5« ... 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TO: BOARD OF COUNTY COMMISSIONERS Date: 10/7/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment OPERATING TRANSFERS OUT Department/Fund Name 001-261-000 Fund Number Commissioners: (check all that apply) ø Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $31,095.22 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0,00 $0.00 $0,00 $0,00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 597.00.00.0010 Substance Abuse medical increase $32,430.98 $1,024,03 $33,455.01 597.00.00.0160 H&HS medical increase $416,460.00 $23,73Ll9 $440,19Ll9 597,00.00.0165 Natural Resources medical increases $54,312.00 $6,340,00 $60,652.00 $0,00 $0.00 $503,202.98 $31,095.22 $534,298.20 Reason for Appropriation/Extension , ¡ IThe General Fund needs to transfer additional cash to the Health and Natural Resource departments to cover increased medical ! costs, I ¡ ¡ I ¡ i I I , I I i I ¡ Respectfully submitted, ÄL/ ~L/~L· , , '. TO: BOARD OF COUNTY COMMISSIONERS Date: OCTOBER 7, 2003 RE: Request For Emergency Budget Appropriation/Extension and Amendment VARIOUS DEPARTMENTS IN OTHER FUNDS Department/Fund Name SEE ATTACHED Fund Number , Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budgetextensiOI1 in the amount of $ 479,083.26 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount vARIOUS - SEE ATT. SALARIES 2,821,178.50 295,688.19 3,116,866.69 ~ARIOUS - SEE ATTi BENEFITS 847,324.38 183,395.07 1,030,719.45 Reason for Appropriation/Extension:The County is changing its computer financial software system" from Compu-Tech to GEMS. Currently, our Public Works department is on a system that closes J..ts d h" . t' n is for the books mid-January, whereas other departments close at year-en. 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In Z In l1li: In C In au In au In 0 In l1li: 0 0 0 :IE 0 0 0 0 ~ ~ z ~ A. ~ U ~ 0 ~ VI 0 C 0 0 0 0 ... ¡¡ 0 ~ Z III Ö l1li: Ö ... ö i ö D Ö ... i 0 0 0 au 0 0 0 ::I 0 0 > 0 l1li: 0 ... 0 g Q Z :; III C ~ 0 ~ au ~ au ~ ~ z Q A. aa u 0 ... 0 0 0 0 (II ~ ~ ~ ~ ~ TO: BOARD OF COUNTY COMMISSIONERS Date: lO l"1 103 RE: Request For Emergency Budget Appropriation/Extension and Amendment too pe.('(.t--h~ t )( ~~~ / uJ4!.e-d '%ððf ~ lOb OfJò 0 ~ 0 Department/Fund Name I Fund Number Commissioners: (check all that apply) £J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ , -- for this current year for the reason(s) outlined below. o For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ \ 50D.. Q.Q to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget 3'b\..Ho.'O.DoOQ ""':\-eóC\re.r-.-\O-"{)OA-(\o", ,~ ~O 1~:;;).44 TOTAL REVENUE \..Úee ( Revision New Budget \ 6 DO. c::ro 2\. \o~:::a..U.l BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 5'?>L<øO. ~\ OO\c O.ççlce S\..LDr?\~e.~ ;;2000.0D .t5bO.oO 3500_00 Reason for AppropriationÆxtension: t<ec.e~Ut2-ol. ~O,,\e.s R,o~ ~~lt-~\-Dh ~\Q. Ì)P~ 1. 1\3 ., for 51> Oc: t.1L \ ?U.~ t~ p;l weeà N;-i -Çc..o.. ~ lC...h.. ~\.s fl)p P [Òfr t,€A. +lÚY'w.5 CPtI~ ~ (eve"u.-e.~ a~ ex.yc..,..c\t, "\,:u...{~..s b .a...\CA..1'C t2.. Respectfull y submitted, f/).~ ~klLlA TO: BOARD OF COUNTY COMMISSIONERS Date: 9/27/03 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Jeff Com Department/Fund Name 122-000-010 Fund Number Commissioners: (check all that apply) IZ] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $64,885.00 for this current year for the reason( s) outlined below. fa For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes tI' No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $28,252.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0.00 Revision New Budget 367.11 Donations $0.00 $28,252.00 $28,252.00 $0.00 $0.00 $0.00 $28,252.00 $28,252.00 BARS # Expenditure 528,10.35.50 594.28,64.0000 Description Air Filter (Donation) Capital Outlay Current Bud et $0,00 $10,000.00 Revision $10,000.00 $64,885.00 New Budget $760.00 $74,125.00 $0.00 $0.00 $0.00 $74,885.00 $760.00 $64,125.00 Reason for A ro riationÆxtension 1. Donation from private citizen to be used for the betterment of working conditions for the JeffCom staff. Expenditures not budgeted. 2. A 2002 warrant for $96,586 was cancelled and replaced with a 2003 warrant for $64,125 which was not budgeted. I I There is enough fund balance to cover these expenditures. I I " ... TO: BOARD OF COUNTY COMMISSIONERS Date: 10/06/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jefferson County Health & Human Services Department/Fund Name 127-000-010 Fund Number ~. ssioners: (check all that apply) Please be advised that after a thorough examination of my current budget it appears that the amount llocated is insufficient to pay necessary expenses of this department for this year. Mter a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of 24.755.22 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Current Bud et Revision New Bud et 397.00.00.0010 32,430.98 1,024.03 33,455.01 397.00.00.0160 416,460.00 *23,731.19 440,191.19 TOTAL REVENUE 448,890.98 24,755.22 473,646.20 BARS # Expenditure Description Current Revision New Budget Bud et Amt. Amount 562.00.95.0010 Rental/Building 12,243.00 10,122.90 22,365.90 TOTAL EXPENSE 12,243.00 10,122.90 22,365.90 Reason for AppropriationlExtension: The department is asking for assistance in the expenses listed above and will not be requesting additional funding for the 13th month of 2003. We anticipate the majority ofthe 13th month to be covered by fees, grants, and reserve. The expenses listed above reflect the unexpected increases in medical cost (.31/hr-Jul through Dec) and one half of the annex building rent. The department is requesting a transfer to cover these unexpected costs to assist in managing the 2003 projection, 2004 prop budget, and maintaining a small carry forward into 2005 (approximately 2%). The department con nue to work towards maintaining a minimum of 10% reserve, but due to uncontrollable increases n these c ts we conf to struggle with such a goal. Respectfully submitte *See appropriation submitted by Donna Eldridge, County Auditor, for JCHHS. TO: BOARD OF COUNTY COMMISSIONERS D3f5:tO~/~ ~ 1.\ \lj '~ RE: Request For Emergency Budget AppropñationÆxtension and Amendmelfi OCT 0 7 2003 JEFFeRSON COUNTY 128-000-010 BOARD Of COMMI~S!.rìNERS Fund Number r~~~~\ tl \i 1\ ¡, IUj L-.J Jefferson County Natural Resources Department/Fund Name Commissioners: (check all that apply) d Please be advised that after a thorough examination of my current budget it appears that the amount 'r allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of 6.340.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE 397.00.00.0010 Current Bud et 54,312.00 Revision 6,340.00 New Bud et 60,652.00 TOTAL REVENUE 54,312.00 6,340.00 60,652.00 BARS # Expenditure Description Current Revision New Budget Bud et Amt. Amount 531.11.95.0010 & Building Rent 6,641.00 6,340.00 12,981.00 531.11.95.0011 TOTAL REVENUE 6,641.00 6,340.00 12,981.00 Reason for AppropriationlExtension: The department of Natural Resources is seeking assistance in covering the increase in building rent that was allocated once the department relocated.. The total budget for building rent in 2003 was $6,641. However, with the new location, building rent will cost the Natural Resources Department a total of $12,981. We are asking assistance from the County to cover the unexpected increase of $6,340. The operating transfer in eady reduced from the original $60,000 to $54,312. This increase, although a minor amount to som d artments, has a serious impact on a department that relies on grants and the general fund to operate. ue to the projected ending balance of2003 and the estimated ending balance of 2004 it is imperative w receive operating ansfer to cover this increase in building rent. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 10/8/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment FEDERAL FOREST TITLE III Department/Fund Name 147-000-010 Fund Number Commissioners: (check all that apply) ø Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs T find thqt my budget is short Therefore, I request an emergency appropriation and budget extension in the amount: _ ,'~ 1'7 b if(5)O,OO for this current year for the reason(s) outlined below. ø For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No r:J Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0.00 Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 BARS # Expenditure 531.90.91.0050 597.00,00.0191 Description Acquisition & Conservation Easements Transfer to Qui1cene Flood Zone Current Bud et $75,000.00 $0.00 Revision $75,000.00 $176,400.00 New Budget $101,400.00 $150,000.00 $0,00 $0.00 $0.00 $251,400.00 $26,400.00 $150,000.00 Reason for A ro riationlExtension Elk Mountain Water Conserv.land $26,400, and $150,000 transfer to Quilcene Flood Zone for future land purchase. I ~~ - ~~ ¿~- TO: BOARD OF COUNTY COMMISSIONERS Date; September 15,200~ RE: Request For Emergency Budget Appropriation/Extension and Amendmeij'f\ ¡ , Treasurer' 0 & M Department/Fund Name "cr' ~ ' 150-000-01'û:r' J B Fund Number C~;nmissioners: (check all that apply) . , ca Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I frod that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount jj 5 OóO )f this current year for . } the reason(s) outlroed below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $J5, Q)() to include this new revenue in the budget this year as outlined below. 341.42 Description Fees/services Current Bud et 12,000.00 Revision New Budget 27,000.00 BARS # Revenue 15,000.00 12,000.00 15,000.00 27,000.00 BARS # Expenditure Description Current Revision New Budget Bud et 514.22.41 Professional services 7,000.00 15,000.00 22,000.00 7,000.00 15,000.00 22,000.00 Revenue & expense for Professional services/fees because title reports costs have increased in 2003. Additional costs will be paid by taxpayers redeeming property or successful bidders at sales auction. Expense and revenue will equal each other. Respectfully submitted, ~~ TO: BOARD OF COUNTY COMMISSIONERS Date: 10/7/03 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Public Works / Parks & Recreation Department/Fund Name 174-000-010 Fund Number ~;µ.missioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $31.810.00 for this current year for the reason(s) outlined below. 'For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No BARS # Expenditure Description Current Revision New Budget Bud et 574.20.10 Salaries 71,801.00 1,467.00 73,268.00 574.20.20 Personnel Benefits 32,310.00 2,098.00 34,408.00 574.20.31 Operating Supplies 12,600.00 2,809.00 15,409.00 574.20.44 Advertising 400.00 935.00 1,335.00 576.10.20 Personnel Benefits 20,425.00 5,632.00 26,057.00 576.10.31 Operating Supplies 4,200.00 2,060.00 6,260.00 576.10.48 Repair & Maintenance 4,000.00 1,002.00 5,002.00 576.10.95 Iuterfund Rentals & Leases 21,000.00 2,174.00 23,174.00 576.80.10 Salaries 61,652,00 2,856.00 64,508,00 576.80.20 Personnel Benefits 26,510.00 5,632.00 32,142.00 576.80.31 Operating Supplies 16,000.00 648.00 16,648.00 576.80.41 Professional Services 0.00 775.00 775.00 576.80.47 Public Utilities Services 21,500.00 1,976.00 23,476.00 576.80.48 Repair & Maintenance 3,500.00 955.00 4,455.00 576.80.95 Iuterfund Rentals & Leases 11,500.00 791.00 12,291.00 307,398.00 31,810.00 339,208,00 Reason for AppropriationÆxtension 1) Benefit costs have increased over the last year. Benefits are estimated to have increased approximately $3,200 over the original budget. 2) Due to converting back to an accrued cash basis for a reporting year, accounting for a 13th month will be necessary. To cover costs for this one time 13th month expenditure, the balance ofthe extension request is $28,610.00. The amount requested is in line with average monthly expenditures for the year. Respectfu117~d' J:. 1~ TO: BOARD OF COUNTY COMMISSIONERS Date: 10/07/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Public Works / County Parks Improvement Department/Fund Name 175-000-010 Fund Number Commissioners: (check all that apply) ¡z( Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $47.206.00 for this current year for the reason(s) outlined below. ØFor funds other than Current Expense -- Is there enough Fund Balance (unencwnbered cash) to cover this additional expenditure? Yes_X_ No ~lease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $108.091.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Descriptiou Current Revision New Budget Bud et 332.15.60 PIL T - Refuge 19,000.00 34,101.00 53,101.00 395.10.00 Proceeds - Sale of Fixed Assets 0.00 73,990.00 73,990.00 19,000.00 108,091.00 127,091.00 BARS # Expenditure Description Current Revision New Budget Bud et 576.30.10 Salaries 21,859.00 3,114.00 24,973.00 576.30.49 Miscellaneous 3,000.00 200.00 3,200.00 576.30.93 Interfund Supplies 0.00 5,988.00 5,988.00 576.30.95 Interfund Rents And Leases 0.00 3,564.00 3,564.00 594.76.63 Improvements Other Than Buildings 19,000.00 34,340.00 53,340.00 43,859.00 47,206.00 91,065.00 Reason for Appropriation/Extension 1) PIL T fund revenues received for this year were higher than anticipated and exceeded budgeted amount. Unanticipated revenue funds were also received from proceeds of the Broadspit Parkland sale. 2) This expenditure extension request also provides for moving forward a planned parking lot paving project at HJ Carroll Park. The majority of this expenditure extension is to cover costs for this project. 3) Due to converting back to an accrued cash basis for a reporting year, accounting for a 13th month will be necessary. To cover costs for this one time 13th month expenditure, the balance of the extension request is $6,800.00. R7"(ijif