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JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF A
HEARING NOTICE: PROPOSED
BUDGET APPROPRIATIONS/EXTENSIONS
COUNTY FUNDS
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RESOLUTION NO. 79-03
WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget
appropriations and extensions for their 2003 budgets due to additional revenues and expenditures, which were not
anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated
reimbursements received trom fees, or grants trom the State and Federal government, or proceeds trom the sale of
. bonds; and
WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that
could not have been foreseen or contemplated at the time of preparing the budgets for 2003. The following identified
revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are
needed for appropriation trom the unencumbered balances and extension of the fund budgets listed:
FUND # FUND NAME REVENUE EXPENDITURE
CURRENT EXPENSE FUNDS
001-080-000 District Court 13,005.64
001-150-000 Prosecuting Attorney 13,927.16
001-151-000 Coroner 4,634.00
001-180-000 Sheriff 53,221.00 145,135.00
001-261-000 Operating Transfers Out 226,000.00
001-270-000 Non-departmental 31,258.00
TOTAL 433.959.80
OTHER FUNDS
112-000-010 Community Services 7,781.00
125-000-010 Hotel/Motel 6,018.00
143-000-010 Community Development 15,452.00 15,452.00
155-000-010 Veterans' Relief 3,000.00
174-000-010 Parks & Recreation 25,000.00
183-000-010 Facilities 95,000.00
302-000-010 Capital Improvements 35,303.00
506-000-010 Information Services 81,315.00
NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions
be made for the above noted funds.
2003 Budget Appropriations - RESOLUTION NO. 79...0::i
Page: 2
BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and
that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the
22nd day of December, 2003, at the hour of 10:05 a.m., and that notice of said hearing be published in the official
newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or
against the extensions for such alleged emergency.
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APPROVED this L day of/~¿¿¿ltt/;rZ' 2003.
SEAL:
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JEFFERSON COUNTY
BOARD OF OMMISSIONERS
AITEST:h,
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á: Matthes, CMC C)
Deputy Clerk of the Board
, \
Patrick M. Rodgers, Member
TO: BOARD OF COUNTY COMMISSIONERS
Date:
I~ -~ 03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
1:), ~Q..,L~ C cu.-e.::(
Department/Fund Name
001- ðBo, OCð
Fund Number
Commissioners: (check all that apply)
~Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. Mter a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ J'I oes fJj for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure . l ~ Desc1ption Current Revision New Budget I
51 ~ '10 LlI. coW Q-Lq tY\ ~ ~,.son Budget Amt. I~, trfj iP4 Amount
pI{. VJllC,; [)e.fe nd2 r r q'tq, ~!-ptI
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LoY\-tYQCt"
Reason for Appropriatio~xtension: Jt1t"~\ Cfi cb p~ l?> {)"'\C) 0..(; ,
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Respectfully submitted, ..
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TO: BOARD OF COUNTY COMMISSIONERS
Date: 12-01-03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Prosecutor~s Budget
Department/Fund Name
001-150-000
Fund Number
Commissioners: (check all that apply)
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 13,927.16 for this current year for the reason(s) outlined
below.
[J For funds other than Cu"ent Expense - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
[J Please be advised that a revenue 'source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS. REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS .·Expenditure Description Current Revision New Budget
Budget Amt. Amount
515.21.49.0020 Trial Related Expênses 6,250.00 5,669.41 11,919.41
515 . 21. 49 . 00 10 Dues and Subscriptions 2,000.00 4,811.43 6,811.43
594.15.64.0010 Library, Books & Material s3,620.00 3,446.32 7,066.32
Reason for AppropriationJExtension:
Please see attached memorandum dated 12-01-03.
T),espectfully submitted,
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TO: BOARD OF COUNTY COMMISSIONERS
Date:
12-01-03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Coroner's Budget
Department/Fund Name
Commissioners: (check all that apply)
C Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is, insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of r $4,634 _ 00 for this current year for the reason(s) outlined
below.
001-151-000
Fund Number
[J For funds other than CUn"ent Expense - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
[J Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
563.20.42.0010 Autopsies $15,500.00 4,634.00 20,134.00
Reason for Appropriation/Extension:
Please see attached memorandum dated 12-01-03.
"'>,espectfully submitted,
Juelanne Dalzell
JEFFERSON COUNTY PROSECUTING ATTORNEY
Courthouse - P.O. Box 1220
Port Townsend, Washington 98368
(360) 385-9180 - FAX (360) 385-9186
David W. Alvarez, Deputy Prosecutor
Tracey Lassus, Deputy Prosecutor
John Raymond, Deputy Prosecutor
D. Geral Barnhart, Deputy Prosecutor
Lianne Perron-Kossow, Victim Services
MEMORANDUM
TO:
Commissioner Glen Huntingford
Commissioner Dan Titterness
Commissioner Pat Rodgers
County Administrator David Goldsmith
FROM:
Juelanne Dalzell, Prosecuting Attorney
DATE:
December 1, 2003
RE:
Budget Appropriations - 2003
Attached please find our Budget AppropriationJExtension Amendments. Following are some
comments regarding the requests.
Prosecutor's Bude:et: 001-150-000:
In Budget Line No. 515.21.49.0020 - Trial Related Expenses: We are requesting an extension
of$5,669.41. As of 11-24-03 this line item has a negative balance of -$669.41. We request
$5,000.00 for trial related expenses for the month of January. We have six trials scheduled for
that month and one of them will require expert witnesses and plane fare and lodging expenses for
out-of-state witnesses~
In Budget Line No. 515.21.49.0010 - Dues and Subscriptions: We are requesting an
extension of$4,811.43. During the month of January dues for the Washington Association of
Prosecuting Attorneys, Washington State Bar, Washington Association of Prosecuting Attorneys
Reference Charges and National District Attorney's Association must be paid -last year these
totaled approximately $3,000. As of 11-24-03 there is a negative amount of - $1811.43.
Page Two
Budget Extensions - Prosecutor & Coroner 2003
In Budget Line No. 594.15.64.0010 - Library Books and Materials: We are requesting an
extension of $3,446.32. This line item at the present time has a negative balance of -$2,446.32.
Last year in January out outlay for books was approximately $660.00.
Since we have a bottom line budget, I believe that with the above appropriations are adequate.
Coroner's Bud2et: 001-151-000
In Budget Line No. 563.20.42.0010 Autopsies - I am requesting an extension of$4,000.OO. This
line item has a negative balance of - $634.00. Each autopsy costs the county $600.00 (40%) we
do get reimbursement from the State for the remainder. We still have December and January to
plan for which are historically our most demanding months. While it is nearly impossible to plan
for autopsies, my guesstimate as to how much we will need would be $4,634.00.
If you would like further explanation as to my requests, please contact me.
JD:acb
Attachments - Appropriation Amendments
TO: BOARD OF COUNTY COMMISSIONERS Date:
RE: Request For Emergency Budget Appropriation/Extension and Amendment
11-25-2003
Sheriff
Department/Fund Name
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that mv budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount $1 ¿¡ q IB5
for this current year for the reason(s) outlined below. :J
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
"Ø Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget
extension in the amount of _0 include t is new revenue' the budget this year as outlined below.
, - J . -;}..
001-180-000
Fund Number
BARS # Revenue Description Current Revision New Budget
Bud et
334.03.50.0075 WTSC Van Grant 0 5,000 $5,000
342.10.50.0000 Washington State Ferry Overtime* 0 12,000 12,000
*Revenue not received as of 11-25-03
17,000 17,000
BARS # Description Current Budget Revision New Budget
Ex enditure
523.60.41.0030 Care and Custody 2,750 14,000 16,750
521.10,41.0020 Professional Services -20,106 25,000 4,894
521.21.41.0010 Stop Grant - 50% revenue to PTPD -3,965 11,135 7,170
521.1 0.31.0030 CPL Permits (Concealed Pistol Licenses) -3,294 6,000 2,706
521.22.10.0500 Patrol Overtime -15,068 21,000 5,931
521.70.10.0500 Traffic Overtime -11,907 18,000 6,093
523.10.10.0500 Corrections Overtime -19,110 26,000 6,890
521.40.49,0010 Training /Tuition -4,130 7,000 2,870
523,60.41.0010 Jail Doctor/Dentist -6,028 12,000 5,972
594.22.64.0050 Traffic Safe Van -5,000.00 5,000
Reason for Appropriation/Extension: Several revenues and expenditures were not included in the 2003 budget as they
were "unknown" at the time the budget was prepared. Our revenues that were not included total approximately $53,221.
Several grants were written during the year and also the transfer of Kelli King ITom Juvenile Services to the Sheriff's Office.
We had an extremely costly year with jail expenses related to inmate hospital/doctor bills and prescriptions. The training
requirements for the jail superintendent were broadened causing the training costs to exceed what was budgeted, as well as
maintaining required continued education for the staff, A professional service contract was approved earlier in the year for
$24,000 for our website development, including maintaining the most current stats for the public and restructuring the Sheriff's
Office manual- all steps to becoming accredited. Another unbudgeted expense was $5,000 for a Traffic Safety Van reimbursed
through a grant. Overtime costs have risen, especially in Corrections due to the reduction in staff. Our Stop Grant monies
received were higher then estimated which in turn caused the 50% payable to PTPD to be greater. Again, this year the CPL's
(gun permits) have risen much greater than estimated for 2003.
Respectfully submitted,
TO: BOARD OF COUNTY COMMISSIONERS Date: 11-25-03
RE: Request For Emergency Budget AppropriationJExtension and Amendment
Sheriff
Department/Fund Name
001-180-000
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget
extension in the amount of $ to include this new revenue in the budget this year as outlined below.
334.01.30.0010
334.03.17.0000
334.03.50,0050
334.04.20.0050
342.90.00.0010
Description
WSP Drug Investigation Recovery
Dept. of Ecology Grant
Mature Driver Grant
Stop Grant
CPS Tech Class
'J!Ø'fA~~~N_:
Current
Bud et
o
o
o
5,000
o
Revision
BARS # Revenue
1,644
15,522
3,999
9,316
740
New Budget
1,644
15,522
3,999
14,316
740
$36,221
BARS # Expenditure
Description
Current
Bud et
Revision
New Budget
Reason for AppropriationJExtension
Page 2 of2
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
OPERATING TRANSFERS OUT
Department/Fund Name
001-261-000
Fund Number
Commissioners: (check all that apply)
IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year, After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount $226,000.00
for this current year for the reason(s) outlined below,
CJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
CJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Bud et
$0,00 $0,00 $0.00
$0,00
$0.00
$0,00
$0,00 $0,00 $0,00
BARS # Expenditure Description Current Revision New Budget
Bud et
597.00,00.0070 Tr to Co Capital Improvement $0,00 $226,000.00 $226,000.00
$0.00
$0.00
$0.00
$0,00
$0.00 $226,000,00 $226,000.00
Reason for Appropriation/Extension
¡
IDNR Timber Sales originally was budgeted to go directly into County Capital Improvement, but this revenue should go into
ITreasurer first and then transferred out.
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Resp;c'lly submitted,
~~
TO: BOARD OF COUNTY COMMISSIONERS Date: 12/1/03
RE: Request For Emergency Budget AppropriationlExtension and Amendment
Non_Departmental
Department/Fund Name
001-270-000
- Fund Number
Commissioners: (check all that apply)
IZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department bu~g,et with respect to pr~sen.t and future needs, ~~md th~~my ,budget is short
Therefore, I request an emergency appropnation and budget extensIOn m the amount ~'_~'¥' .". ":?1,ó(41!,[D
for this current year for the reason(s) outlined below,
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Bud et
Revision
New Budget
$0,00
$0.00
$0.00
$0,00
$0.00
$0,00
$0.00
BARS # Expenditure
Description
Legal- Special Attorney Fees
Seminar & Training Costs
Government Day for Schools
Codification & Misc
Current
Bud et
$12,000.00
$3,000,00
$0.00
$1,000.00
Revision
New Budget
515.10A1.0010
516.20A9,0040
519,90.31.0010
519,90A9,OllO
$17,000.00
$8,715,00
$540.00
$5,003,00
$16,000.00
$31,258.00
$29,000,00
$1l,715.00
$540,00
00
$0.00
.0
Reason for A ro riationlExtension
1. Karr Tuttle Campbell attorney fees higher than budget
2, Seminar & Training over due to Priorities of Government workshop and Peninsula College contract.
Government Day not budgeted.
Codification over due folio infobase updates paid to Code Publishing Co.
Respectfully submitted,
/¿4A-/ ß~-
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
COMMUNITY SERVICES
DepartmentIFund Name
112-000-010
Fund Number
Commissioners: (check all that apply)
ø Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I fmd that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount $7,781.00
for this current year for the reason(s) outlined below.
IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes "" No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below,
BARS # Revenue Description Current Revision New Budget
Bud et
$0.00
$0,00
$0.00
$0,00
$0,00 $0.00 $0,00
BARS # Expenditure Description Current Revision New Budget
Bud et
555,00.49,0030 PT Senior Assoc $10,100.00 $7,781.00 $17,881.00
$0.00
$0,00
$0.00
$0.00
$10,100,00 $7,781.00 $17,881.00
Reason for Appropriation/Extension
r
150% of 2002 Community Center rental income that goes back to the seniors, not budgeted.
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Respectfully submitted,
):{~~~
TO: BOARD OF COUNTY COMMISSIONERS Date: 12/1/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Hotel/Motel
Department/Fund Name
125-000-010
Fund Number
Commissioners: (check all that apply)
EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year, After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short,
Therefore, I request an emergency appropriation and budget extension in the amount $6,018.00
for this current year for the reason(s) outlined below,
EI For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes II' No
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Bud et
Revision
New Budget
$0,00
$0,00
$0.00
$0.00
$0,00
$0.00
$0.00
BARS # Expenditure Description
519,90.41.0073 Special Promotions
Current
Bud et
$0.00
Revision New Budget
$0.00
$6,018,00 $6,018.00
$0,00
$0.00
$0.00
$0,00
$6,018,00 $6,018,00
Reason for Appropriation/Extension
~urthouse exterior lighting for Sesquicentennial not budgeted.
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Re~p,fully sUbmitted~
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TO: BOARD OF COUNTY COMMISSIONERS
Date: December 2, 2003
RE: Request For Emergency Budget AppropriationÆxtension and Amendment
Department of Community Deveopment
Department/Fund Name
143-000-010
Fund Number
Æ;'ssioners: (check all that apply)
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount $ 15.452 for this current year for the
reason(s) outlined below.
D For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? ¡ :
~ease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
~ ~cluded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget
extension in the amount of $ 15.452 to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Bud et
AG LAND GRANT 0 10,000 10,000
DOElCZM GRANT 0 5,452 5,452
15,452 15,452
BARS # Expenditure Description Current Revision New Budget
Bud et
143-000-010 CLERK HIRE 0 5,542 5,542
558.60.10.6~ to Perform Work on DOElCZM Grant
143-000-010 CLERK HIRE 0 10,000 10,000
558.60.10.6 to Perform Work on AG LAND GRANT
15,452
15,452
Reason for AppropriationÆxtension:
To add Grant Revenue and Grant Expenditures not identified in 2003 Budget.
TO: BOARD OF COUNTY COMMISSIONERS
Date:
/ /1 ó{&/03
I I
RE: Request For Emergency Budget Appropriation/Extension and Amendment
_YekrQIl] I ffeJ,'el- fún~
Department/Fund Name
/51:f - 000 - OJ ()
Fund Number
Commissioners: (check all that apply)
'Ø Please be advised that after a thorough' examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $:3 ì ()(X) ,00 for this current year for the reason(s) outlined
below.
''Ø For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes X No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Antt. Amount
56'3,1.90.40 (J/.Î)er .5fn!íè.Ls J dlar1-t,') )(0 J(){). 0 D ß.ODO.OO /q 100. ú(J
, J
Reason for Appropriation/Extension: . .
/hi!.. I1Jpjon'f'-) é appJ, rtl fur>J5 It.. ¿;PÓ3 ha Vü heÜ1 þr"¡¡; ne r~
be{>tfÎ-J-:s. (~;;;<.tI(¿le(t1 n-S) Thr;,. (lrT'¡(!7/v^()T /S JbUO per Vef
'!hIS fre.nJJ IN;'!I pròbablj Côn-hnllJ.-),
Respectfully submitted,
a~~0~
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TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03
RE: Request For Emergency Budget AppropriationJExtension and Amendment
Public Works / Parks & Recreation
Department/Fund Name
174-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount $25.000.00 for this current year for
the reason(s) outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes_X_ No
BARS # Expenditure Description Current Revision New Budget
Bud et
576.80.47 Public Utilities Services 23,476.00 5,000.00 28,476.00
574.20.10 Salaries & Wages 73,268.00 12,000.00 85,268.00
574.20.20 Personnel Benefits 34,408.00 8,000.00 42,408.00
131,152.00 25,000.00 156,152.00
Reason for AppropriationJExtension
1) Due to the 2003 summer drought condition, almost a million extra gallons were used to irrigate at
H.J. Carroll Park and Memorial Field, at an added cost of $3,322. Other utility increases in power and
garbage collection add to the overall appropriation request of $5,000.
2) Recreation personnel have decided to retire effective December 31, 2003. This is an unanticipated
retirement from a budget standpoint. An increase in budget is necessary to allow for the payout of sick
and vacation time plus benefits for this employee.
Respec.!Jltlly s?f;,' ml,· tted,
;:¿.-i' )f/j
, /1
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Central Services/Facilities Fund 183-000-010
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X")
[]] Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and
budget extension in the amount of:
I $95,0001
Date: 12/8/2003
[]] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this
additional expenditure?
[XIVes
DNo
D
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation
and budget extension to include this new revenue in the budget this year as outlined below in the amount of:
II
BARS Revenue #
Description
BUDGET
CURRENT REVISION
, ''''~¥Ff;!i1' ¡\!1!¡¡tl:4î¡¡¡.r~rit'nt"J!i5'aVí.ctall' "Jij
·~~'?:·:!~r{@_;i~;g~I~~~~~k~.::,~___ :.c",
$0 $0
AMENDED
$0
$0
$0
$0
$0
BARS Expenditure #
518,30.10.0000
518,30.10,0000
518;30.47,0000
518.30.48.0000
BUDGET
Description CURRENT REVISION AMENDED
$201,713 $15,000 $216,713
$100586 $10,000 $110586
$142,000 $15000 $157,000
$113,353 $55,000 $168,353
$0
"~>,,,¿~:,';,":,:,_f~~æ\t@,;_,j~,,,gg:>., $557,652 $95,000 $652,652
Reason for A ro riationlExtension
The Salaries & Waaes and Qenefits reauest is due to the 13th month accountina chanae.
The Public Utility Services request is due to both the 13th month accounting change ($13,731)and an increase in
energy costs ($1 ,269)this year,
The Repair and Maintenance request is due to both the 13th month accounting change (17,659) and an increase in
the cost of repairs (Brinnon Community Center. $30,000) this year.
]i;IY~m~
Central Services Director
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Date: 12/8/2003
Central Services/Capital Improvements
DepartmenUFund Name
Commissioners: (mark all that apply with an "X")
CKI Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year, After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and
budget extension in the amount of:
I $35,3031
302-000-010
Fund Number
CKI For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this
additional expenditure?
[K]Ves
DNa
D
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation
and budget extension to include this new revenue in the budget this year as outlined below in the amount of:
I I
BARS Revenue #
Description
BUDGET
CURRENT REVISION
$0
AMENDED
$0
$0
$0
$0
$0
$0
BARS Expenditure #
591.19,72.0010
591.18.77.0010
592.18.83,0010
Description
Bond Pa ments, 2003 GO Bond
Bond Pa ments, Princi al 2003 GO Bond
Bond Pa ments, Interest 2003 GO Bond
BUDGET
CURRENT REVISION AMENDED
$350 000 -$350 000 $0
$0 $270 000 $270 000
$0 $115303 $115303
$0
$0
$350,000 $35,303 $385,303
Reason for A ro riation/Extension
This reauest adiusts budaetJo match scheduled debt service payments for the 2003 GO Bond
Respectfully ~jtteØ' ~
~ ! ~ r
Central Services Director
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Date: 12/8/2003
Central Services/Information Services
Department/Fund Name
Commissioners: (mark all that apply with an "X")
[K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful exarnination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and
budget extension in the amount of:
I $81,3151
506-000-010
Fund Number
[K] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this
additional expenditure?
[]]Yes
DNo
o
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation
and budget extension to include this new revenue in the budget this year as outlined below in the amount of:
I I
BARS Revenue #
Description
BUDGET
CURRENT REVISION
$0
AMENDED
$0
$0
$0
$0
$0
"',]1
$0
...""--'......' ,'"
,
.;_;¥~.:._;:;, ";'..:...:",.,,' ..,<::"Ai~,.,,-:.·
BUDGET
CURRENT REVISION AMENDED
$20,000 $42,000 $62000
$30000 $39315 $69,315
$0
$0
$0
$50,000 $81,315 $131,315
BARS Expenditure #
518.88.48,0000
594.18.64.0010
Reason for Ap ro riation/Extension
The request for additional b(Jdget in Repair & Maintenance was due to the increased number of software licenses
needed to assure network int.eoritv ($5,700). AS400 oceratina software maintenance ($4.000),
Also number of devices increased from 283 to 309 (increase of 26 or 9%),
The request for additional budget in Capital Outlay, Copiers was to cover the cost of replacing several copiers earlier
than scheduled.
RõCY lltttÆtn
Central Services Director
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/21/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Central Services/Courthouse Improvements
Department/Fund Name
303-000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year, After a careful examination of aU the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an emergency appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
o For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Bud et
$0,00
Revision New Budget
391.1 0,00,0000
Bond Proceeds
$1,000,000.00 $1,000,000,00
$0,00
$0,00
$0,00
$1,000,000,00 $l,OOO,OCïl,OO
$0,00
BARS # Expenditure
Description
Current
Bud et
Revision
New Budget
$0,00
$0,00
$0.00
$0,00
$0,00
$0,00
$0.00
$0.00
E:~~º!! fºLðJ:>PlºPܪ1iQ!@xtensioIL..~__~.~~.___~,~...._.__~._..~~,', '..'..'..~......,.._......._.~._..__",'
IWhile this action is not technically required, I would like to recognize the Bond Proceeds that were received.
I
;
_~__~"__________.~^,~.·.__,v__.__'~_____,,"^'~'m~~.=,,,,"<
,·~f
: ~1O(J
ffl..
L
_ .m··"v^~w····,W.·..·,w_·~^"w·_··¥.·~
,__"..·.··v·.~~~,·.··._~~_··,
Respectfully submitted,
~ y( / tvt!;TJ
Central Services Director
lIþJ /03
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/21/03
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Central Services/Capital Improvements
Department/Fund Name
302-00-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year, After a careful examination of aU the
expenditures within the department budget with respect to present and future needs, I find that my budget is short,
Therefore, I request an emergency appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below,
BARS # Revenue
Description
Current
Bud et
$2,950,000.00
Revision New Budget
39I.l 0,00.0000
$2,950,000.00
$537,070.00 $3,487,070,00
$0.00
$0,00
$0,00
$537,070.00 $3,487,070.00
Bond Proceeds
BARS # Expenditure
Description
Current
Bud et
Revision
New Budget
$0,00
$0,00
$0,00
$0,00
$0.00
$0.00
$0.00
$0.00
K~~_QgJQ!:A1m!ºP!~!!ol!Lg~!~m;!ºn.,."._.....,...." .". '.,'.,..~..,.. .'.,'..'....,...','.,._..._"..ww.....
this action is not technically required, I would like to recognize the Bond Proceeds that were received.
Respectfully submitted,
~i~
Central Services Director
nJ~ JD3
( I
~
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment-
Date: 12/8/2003
Central Services/Construction & Renovation Fund
Department/Fund Name
Commissioners: (mark all that apply with an "X")
D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and
budget extension in the amount of:
I I
301-000-010
Fund Number
D For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this
additional expenditure?
DYes
DNo
D
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation
and budget extension to include this new revenue in the budget this year as outlined below in the amount of:
I I
BARS Revenue #
Description
BUDGET
CURRENT REVISION
$0
AMENDED
$0
$0
$0
$0
$0
$0
BARS Expenditure #
594.10,62.0000
Description
Capital Outlay, Buildings
BUDGET
CURRENT REVISION AMENDED
$3,190,965 -$1,100,000 $2,090,965
$0
$0
$0
$0
$3,190,965 -$1,100,000 $2,090,965
Reason for A ro riation/Extension
The Budaet is beina reduced to reflect that several Droiects oriainallv budaeted for 2003 will not be comDleted in
2003.
The following projects have been moved in their entirety from 2003 to 2004:
Castle Hill Remodel
Courthouse Doors
Courthouse Waterline/Parking Lot Upgrades
Also, the project for the Sheriffs facilities, which was originally budgfeted entirely in 2003, has now been split between 2003 and 2004.
Respectfully Submitted,
Central Services Director