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Home My WebLink About063 02 ~c: ~ 1~CÓ ID1~Þ;).. ~~ JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: } VARIOUS COUNTY DEPARTMENTS AND } SPECIFIC OTHER FUNDS } RESOLUTION NO, 63-02 WHEREAS, the Jefferson County Board of Commissioners did on the 23rd day of September, 2002, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various other funds and to set a hearing on said emergency for the 7th day of October, 2002, at the hour of 10:05 a.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various other funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-020-000 Auditor 3,718.61 3,718.61 001-151-000 Coroner 5,000.00 5,000.00 TOTAL 8,718,61 OTHER FUNDS 105-000-010 Auditor's 0 & M 10.537.16 10,537.16 150-000-010 Treasurer's 0 & M 13,000.00 13,000.00 0 155-000-010 Veterans' Relief 6,000.00 6,000.00 401-000-010 Solid Waste 13,000.00 13,000.00 0 402-000-020 Solid Waste Closure (Transfer) 13,000.00 13,000.00 ,..' "\ ¡ 'f f J ~ ".~. ~,\) "..---.~ :.- ",,,,. 'f't '. /II:/'~ .." -~ J c: !~.\t, ""¡ I .' ' i . r \.. 1, ~ . ,/" .~ \' ~ ." )' .... /. ,.,. " 'j. . 1\ 5l\A.I:¿:1 ,; ~J ,,~: .¡.., c, . ~ .., , ..1.J,8:", t J, ~ /,~. A 1'1 'Þ~ ! ,:,-: ' ci~~anfM~ Clerk of the Board cr ~ APPROVED this r day of O~, 2002, Dan Titterness, Member TO: BOARD OF COUNTY COMMISSIONERS Date: SEPT 13, 2002 RE: Request For Emergency Budget AppropriationlExtension and Amendment 001-020-000 AUDITOR DepartmentlFund Name Fund Number Commissioners: (check all that apply) [I Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount of $ 3,718,61 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below, BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 514.23.10.0040 Payroll Specialist 34,877,50 2,781.83 37,659.33 514.23.20.0000 Personnel Benefits 72,831.51 936.78 73,768.29 Reason for AppropriationlExtension: Cheri Farara, after 30 years of employment, is retiring. Approval to fill the position has been given, and training for Nov. & Dec. will occurr, Therefore, we need an increase to fund this training, and the associated benefits. This request is for November payroll, paid 12/05/02. ull y submitted, /21. 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(0 *~~~~~~~~ * t;-gt~t'Ï~~tt ~ ~:2~t5g¡g~~:::: -icci"":"":"":ocoj..jC\i t.t~~rõ~~¡g::::ffi ffig~~ci~~tt 0000001.0100 ~~;j~~;j~~~ ~~ ~~~ So ti: t:...o:t :::¡: ~C}I"t ~~æ~~~~æ~ t- U) :::¡ !z ~ -<C _=UJ ~..... :::.:::~D.. a:!!? oca:{J) wøt-t- wwCJ ....Ioo(/)(/) ....I-Jz ~;~~ ~~~ ~~~~~~~~ a:t;j~~j!z~~~ ~~~~~§~~§ ~~~~~~~~~ z « ~ æ~ ~~~ã: ~~a. o.....ID:::W œz:: wgea ŠHJ5~ g a.. ~ <i!- a: ui '. « -J:-~~«~wX g~~~~ß~g~ Wr.nIlL>CD(!)m~ ÒOOOOOOOOO ........NC'J'<I''<tU}r-.CIIO .; - (OJ ;! U) o ~ '" 9 o o :! ~ ",' '" '" ~ Ii o o " '" m " ~ o o ~ .-----.. TO: BOARD OF COUNTY COMMISSIONERS Date: 9-10-02 RE: Request For Emergency Budget AppropriationÆxtension and Amendment DepartmentlFund Name 001-151-000 Fund Number Coroner Fund Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 5.000.00 for this current year for the reason(s) outlined below, D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i,e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 563,20.41.0010 Autopsies 15,500,00 $5.000.00 $20,500.00 Reason for AppropriationÆxtension: Due to inordinate amount of increases in autopsies that have been performed in just the last two weeks, we are requesting an appropriation. The unexpected number of unattended deaths has grown significantly this past year, Respectfull y su~mi tted, ..// TO: BOARD OF COUNTY COMMISSIONERS Date: SEPT 13, 2002 RE: Request For Emergency Budget AppropriationlExtension and Amendment AUDITORS 0 & M DepartmentlFund Name 105-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 10,537.16 for this current year for the reason(s) outlined below, :€]I For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes x No o Please be advised that a revenue source (i,e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below, BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt, Amount 594.14.64.0000 Capital Outlay 10,000.00 10,537.16 30,537.16 Reason for AppropriationlExtension: Purchase of MS6000 Microfilm Reader/Printer, with imagining capabilities. Cash is in fund balance. See attached copies of invoices. Invoice Date: 06/28/2002 Page 1 of 2 o MINOITA INVOICE Minolta Business Solutions Please Remit To: 70 MINOLTA BUSINESS SOLUTIONS INC(WE) PO BOX 910667 DALLAS TX 75391-0667 Invoice Number: 200676242 Subject to E.O, 11246 and the regulations of the Secretary of Labor on affirmative action and equal opportunity DUNS NO 09-618-9923 Bill To: JEFFERSON COUNTY CLERKS OFFICE 1820 JEFFERSON ST PORT TOWNSEND WA 98368 For Invoice Inquiries Call: 206-805-4485 Ship To: JEFFERSON COUNTY CLERKS OFFICE 1820 JEFFERSON ST PORT TOWNSEND W A 98368 ofW u Purchase Order Nbr Deliverv Nbr Sales Order Nbr I Date Account Nbr MARIANNE WALTERS 81179052 789018/06/27/2002 262518/ 262518 Côrtons Tot Weight Côiiier Shippin¡:¡ Point Terms ûf Pôyment Comments MBST 721 NET 30 DAYS Quantity Quantity Quantity Ordered BackOrdered Material Nbr Description Shipped Unit Net Price Amount MARIANNE WALTERS 360 385 9125 DROP SHIP TO CUSTOMER REP IS LISA TRIPP 1 0820-331 MS6000 1 EA 7,534.00 7,534.00 1 7648-0003 UNIVERSAL CARRIER 1 EA 0.00 UC-7 1 1360-220 13-27X ZOOM LENS 1 EA 0.00 (605Z/603Z) 1 9421-1604-A MICROSP 2000 1 EA 0.00 WORKSTATION 1 1379-202 PC INTERFACE KIT 1 EA 0.00 FOR MS6000 .."....".,..",. '" ",'..........,...,.... ".............,.,.........." .,...",." "",. .,."""" .,..,....... .",.. ",.., ,......,...,..... ..",........... "",. DETACH HERE AND RETURN WITH REMITTANCE JEFFERSON COUNTY CLERKS OFFICE 1820 JEFFERSON ST PORT TOWNSEND WA 98368 CUST.NO. 262518 /262518 DATE 06/28/2002 INVOICE NO. 200676242 ORDER REF. 789018 AMOUNT 8,887.10 PAYMENT TERMS NET 30 DAYS PLEASE REMIT THIS STUB WITH YOUR PAYMENT TO: MINOLTA BUSINESS SOLUTIONS INC(WE) PO BOX 910667 DALLAS TX 75391-0667 .. ~ino1ta ~ I ~~siness MINOLTA l:..0lutions INVOICE Invoice Number: 200726882 Invoice Date: 07/23/2002 Page 1 of 1 Subject to E.O. 11246 and the regulations of the Secretary of Labor on affirmative action and equal opportu nity DUNS NO 09-618-9923 Bill To: JEFFERSON COUNTY CLERKS OFFICE PO BOX 1220 PORT TOWNSEND W A 98368 . ~ "ce e ~dÙ~J - . Please Remit To: 70 MINOLTA BUSINESS SOLUTIONS INC(WE) PO BOX 910667 DALLAS TX 75391-0667 For Invoice Inquiries Call: 206-241-8870 Ship To: JEFFERSON COUNTY CLERKS OFFICE PO BOX 1220 PORT TOWNSEND W A 98368 ~ Purchase Order Nbr Delivery Nbr Sales Order Nbr I Date Account Nbr 1865 44086126 / 07/23/2002 262518/262518 Cartons Tot Weight Carrier Shipping Point Terms of Payment Comments '. NET 30 DAYS Quantity Quantity Quantity Ordered BackOrdered Material Nbr Description Shipped Unit Net Price Amount ~ 7670-9985-05 Service Contract - 1 EA 953.19 953.19 (Basic) - DIS FROM: 07/23/2002 TO: 07/22/2003 VOLUME: Upfront (One Time) BillÜ1g MS6000 /" 33009064 PO#1865 $1525.00 less $571.81 to be paid on ~ 31047962 or a total/, this inv of $953.19 TAX 78.16 TOTAL NBR OF UNITS 1 TOT AL AMT 1,031.35 .............................................,. ,.,."..,.......,..,.....'..",.......,...... ,.,."...".....,...........,....,.................. ....................... DETACH HERE AND RETURN WITH REMITTANCE JEFFERSON COUNTY CLERKS OFFICE PO BOX 1220 PORT TOWNSEND WA 98368 CUST.NO. 262518/262518 DATE 07/23/2002 PLEASE REMIT THIS STUB WITH YOUR PAYMENT TO: INVOICE NO. 200726882 ORDER REF. 44086126 AMOUNT 1,031.35 PAYMENT TERMS NET 30 DAYS MINOLTA BUSINESS SOLUTIONS INC(WE) PO BOX 910667 DALLAS TX 75391-0667 @) Invoice N' o MINOLTA INVOICE Minolta Business Solutions Please Remit To: 70 MINOLTA BUSINESS SOLUTIONS INC(WE) PO BOX 910667 DALLAS TX 75391-0667 Invoice Date: 06/28/2002 Page 1 of 1 Subject to E.O, 11246 and the regulations of the Secretary of Labor on affirmative action and equal opportunity DUNS NO 09-618-9923 Bill To: JEFFERSON COUNTY CLERK MARIANNE WALTHERS PO BOX 1220 PORT TOWNSEND W A 98368 For Invoice Inquiries Call: 206-805-4485 ç '1-8 /'1¡AJ:¿5V Ship To: JEFFERSON COUNTY CLERK MARIANNE WALTHERS 1820 JEFFERSON ST PORT TOWNSEND W A 98368 Gfu Purchase Order Nbr Deliverv Nbr ServiN> ()rril>r Nhr I Date Account Nbr 40646831 / 06/28/2002 226545 / 188462 Cartons Tot Weiaht Carrier Shiocina Point Terms of Payment Notif #/Serial No NET 30 DAYS 976854/SN 369305 Quantity Quantity Quantity Ordered BackOrdered Material Nbr Description Shipped Unit Net Price Amount 7670-9000-03 Service Labor Charge - 1 EA 325.00 325.00 PPC 7670-9000-99 Service Labor 1 EA 0.00 0867-4110-04 RT.DOOR LWR. 1 EA 246 .81 246.81 TAX 46.90 TOTAL NBR OF UNITS TOTAL AMT 618.71 ..,.,..',.... ,...,."" ...".",.. ................'.............,.." .....,........." ..",....,......' ."", ...... "............ ., ..",. .....".""...,........"... DETACH HERE AND RETURN WITH REMITTANCE JEFFERSON COUNTY CLERK MARIANNE WALTHERS PO BOX 1220 PORT TOWNSEND W A 98368 CUST. NO. 226545 / 188462 DATE 06/28/2002 INVOICE NO. 31047962 ORDER REF. 40646831 AMOUNT 618.71 PAYMENT TERMS NET 30 DAYS PLEASE REMIT THIS STUB WITH YOUR PAYMENT TO: MINOLTA BUSINESS SOLUTIONS INCCWE) PO BOX 910667 DALLAS TX 75391-0667 " .':,;¡'~±~;h¡';·'>~'} : BOARD OF COUNTY COMMISSIONERS Date: September 3, 2002 RE: Request For Emergency Budget AppropriationlExtension and Amendmer.D) 1'\1 150-000-0'10 Fund Number Treasurers 0 & M Department/Fund Name SEP 1 7 200? Commissioners: (check all that apply) f\ ~ '; IZÍ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $13,000.00 for this current year for the reason(s) outlined below. cá For funds other than Current Expense -- Is there enough 'BóíÍd Balance (unencumbered cash) to Jover this additional expenditure? Yes No V ex( Please be advised that a revenue source (i.e. grant, new fee) will be received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $13,000.00 to include this new revenue in the budget this year as outlined below. BARS # REVENUE I 341.42.00 ; TOTAL REVENUE Descri tion Foreclosure tèes Current Bud et $4,300.00 New Bud et $17,300.00 ! BARS # Expenditure Description Current Revision ~ew Budget Budget Amt. Amount I ! I 512.22.41 Professional services (Title reports $4,300.00 ~. I $17,300.00 for foreclosure action) ~3/;'~ --J -r^ I I I ¡ I I I Reason for AppropriationlExtension: Foreclosure properties far exceeded the number we projected. Typically there are 23 properties in the sale. This year there are 60. Title reports are required on each parcel to assure ownership and lien status on each parcel. The fees collected at the time of sale will cover the expenses incurred on the title reports. The title company bill has been paid (to assure a timely payment) from Treasures fund 001-250-000 and will be reimbursed. \- Respec~IlY submitted, .... ~~~~/ TO: BOARD OF COUNTY COMMISSIONERS Date: September 9.2002 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Veterans' Relief Fund DepartmentlFund Name 155-000-010 Fund Number Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $6,000 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure 553.60.40 Description Current Budget Other Services/Charges $11,900 Revision $6,000 New Budget $17,900 Reason for AppropriationÆxtension: There have been 13 requests for funeral benefits in the past 8 months ($500 each.); and it appears that the number of applications for funeral expenses will probably continue to increase, This amount does not include the requests for other types of assistance that have been approved. In addition, the RCW was revised in June, 2002 to allow indigent Veterans who did not serve during war time to receive Veteran's Relief funds. This will probably increase the number of applications that are submitted. ~;::miÃ~jd= TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Ari1~ndment -'Solid Waste Fund ,: ; ¡ Date: September 10, 2002 t'''' ~~ i"") t' 9 .~" .... r· . .. ".....ì .) Commissioners: ,. [2J :n Please be advised that after a thorough examination of my current budget it appears that the amount allocated in the Solid Waste Fund No. 401-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $13,000.00 for this current year for the reason(s) outlined below. ø Please be advised that a revenue source (i.e. grant, new fee) will be received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $13,000.00 to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget 397.00.00.0030 Operating Transfer In -Post 6,000.00 13,000.00 19,000.00 Closure Fund TOTAL REVENUE 6,000.00 13,000.00 19,000.00 BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 594.37.64 Machinery and Equipment 219,550.00 13,000.00 232,550.00 TOTAL EXPENDITURE 219,550,00 13,000.00 232,550.00 Reason for Appropriation/Extension: Solid Waste Division is requesting an appropriation of$13,000 to replace the existing landfill gas monitoring equipment with a more reliable and computer compatible system. The goal is to provide better control ofthe landfill gas flare operation. The revenues to pay for this equipment are a transfer from the Solid Waste Post Closure Fund. Interest received in this fund may be used at the discretion of the owner of the fund, the Solid Waste Division. Respectfully Submitted, "~-¡(! ßj /L Public ~ orW~epartment TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and,.A¢~ndl1\lent,~ Solid Waste Post . .I' " '". , ',\ I, '~": : ' , ' , Closure Fund \ ,:,\\ '. . . , \\ Ç.FP f\ 9 ,.J!)¡'..,,: ~.) -.,~) (!<it' Date: September 10, 2002 Commissioners: ¡\l;¡ qr - ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated in the Solid Waste Post Closure Fund No. 402-000-020 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $13,000.00 for this current year for the reason(s) outlined below. o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $_ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 597.00.97 Interfund Transfer Out 6,000,00 13,000,00 19,000.00 TOTAL EXPENDITURE 6,000.00 13,000.00 19,000.00 Reason for Appropriation/Extension: Solid Waste Division is requesting an appropriation for a transfer of$13,000 from the Solid Waste Post Closure Fund. The funds will be used to replace the existing landfill gas monitoring equipment with a more reliable and computer compatible system. The goal is to provide better control of the landfill gas flare operation. The fund balance includes sufficient accumulated interest which may be used at the discretion of the owner of the fund, the Solid Waste Division. Respectfully Submitted, vf~! Public Works Department