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(;3.... ~ STATE OF WASHINGTON County of Jefferson In the Matter of Certifcation of Compliance for CDBG Public Services Grant } } } RESOLUTION NO. 83-02 WHEREAS, Jefferson County is applying to the State Office of Community Development for funding assistance; and, WHEREAS, it is necessary that certain conditions be met as part of the application; and, WHEREAS, David Goldsmith, County Administrator, is authorized to submit this application to the State of Washington, on behalf of Jefferson County; and, NOW, THEREFORE, BE IT RESOL VED, that the Board of Jefferson County Commissioners authorizes submission of this application to the State Office of Community Development to request $127,646.00 to fund public service activities in coordination with the Olympic Community Action Agency, and certifies that, if funded, it: ~ Will comply with applciable provisions of Title I of the Housing and Community Development Act of 1974, as amended and other applicable State and federal laws; ~ Has provided opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a)(2)(3) of the Housing and Community Development Act of 1974, as amended); has complied with all public hearing requirements and provided citizens, especially low- and moderate-income persons, with reasonable advance notice of, and the opportunity to present their views during the assessment of community development and housing needs, during the review of available funding and eligible activities, and on the proposed activities; ~ Has provided technical assistance to citizens and groups representative of low- and moderate-income persons that request assistance in developing proposals; ~ Will provide opportunities for citizens to review and comment on proposed changes in the funded project and program performance; ~ Will not use assessments against properties owned and occupied by low- and moderate- income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants; ~ Will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; ~ Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, and will affirmatively further fair housing, (Title VIII of the Civil Rights Act of 1968); and RESOLUTION NO. 83-02 re: Certification of Compliance for CDBG Public Services Grant þo Has adopted and enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted and implemented a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction, in accordance with Section 1 04( 1) of the Title I of the Housing and Community Development Act of 1974, as amended; and ÞO Will provide, upon request, and prior to any obligation of funds being made, a complete and accurate CDBG Federal Funds Disclosure Report detailing the required applicant/grantee information, and as appropriate other government assistance provided or applied for, interested parties and expected sources, and uses of funds. BE IT FINALLY RESOLVED, that the Board of Jefferson County Commissioners, designates the County Administrator, as the authorized Chief Administrative Official and authorized representative to act in all official matters in connect with this application and Jefferson County's participation in the Washington State CDBG Program. SEAL: APfR-OVED AND ADOPTED this "'...... ''''... ~ ~..' ..... "011 '. . :;~~'~.' ~. ,'. .{t .<·~l' , Cn.- fì _ L 1 c¡ -- day of ¡jwz/M.{,.'fl¡_ 2002. '\~'~ ,.\ ~ ',~ 4: ./, ATTEST:', -, \:-.-:.......,1 ~')J( ~'j£jM1LJ.(. Lorna Úeraney, CMC , Clerk of the Board Community Development Block Grant Program (CDBG) 2003 PUBLIC SERVICE GRANT APPLICATION HANDBOOK October 2002 Community Development Block Grant Public Service Grant Application Handbook . General Application Information - Ivory Section , Application Forms - White Section , Federal Requirements - Green Section . Attachments - Goldenrod Section Office of Community Development @ Recycled/Recyclable Sung Yang, Deputy Director 906 Columbia Street SW PO Box 48350 Olympia, Washington 98504-8350 GENERAL APPLICATION INFORMATION This application handbook provides all the necessary forms and instructions to apply for a 2003 Community Development Block Grant (CDBG) Public Services Grant. The completion of the application forms and federal requirements must be coordinated between the county and the community action agency, APPLICATION AND CONTRACT TIME FRAME PARTY ACTION ITEM DATE , CDBG Distribute application handbooks to county and CAA 10/29/02 County/CAA Send completed application back to CDBG 12/13/02 CDBG Verify all CDBG threshold requirements are met 12/30/02 CDBG Send grant contract to county for signature 1/13/03 County Sign and return contract to CDBG 2/3/03 CDBG Sign and return fully executed contract to county 2/14/03 County/CAA Funds can be expended once the contract is fully executed The contracting dates are contingent upon the receipt of a complete application by the due date, RECENT CHANGES TO THE 2003 APPLICATION · On page 2 the application now specifically acknowledges the community action agency's role in providing beneficiary data for the CDBG 2003 contract with its submission of the Community Service Block Grant (CSBG) application's Form 5: Annual Projections of Outcome Measures to the CSBG Program. · The requirements for ensuring appropriate outreach to non-English speaking residents within the service area have been revised and are explained in the Citizen Participation Requirements section, page 19. A new form to document the county's and community action agency's outreach and accommodation efforts is to be submitted with the CDBG application. · To further meet the intent of the citizen participation requirements, the county and community action agency are strongly encouraged to review the community action agency's Community Needs Assessment and to inform partner organizations of the proposed use of CD8G Public Service Grant funds and the application's public hearing. See page 21 for further information. GENERAL APPLICATION INFORMATION ROLES AND RESPONSIBILITIES The left column lists the application form and federal requirements found in this application handbook. In addition, both the county and the community action agency have the responsibility to coordinate their efforts to meet the application and contract time frame outlined above. 2003 CDBG Application Face Sheet Service Category Bud et Detail Citizen Participation Requirements Public Hearing Outreach and Accommodation Form Certifications of Compliance Disclosure Report Environmental Review Form Subrecipient Agreement White Pages 7-9 Green Pages 19-28 Green Pa es 29-31 Green Pages 32-39 Green Pa e 40 Green Pages 41-43 COUNTY AND COMMISSIONERS Review and sign Review Advertise and conduct public hearing and distribute handouts Complete and adopt Complete with CAA and sign before first request for 2003 funds COMMUNITY ACTION . AGENCY Complete with county Complete Share public notice with stakeholders and attend hearing Assist in completion Assist in completion Complete with county and sign before first request for 2003 funds NOTE: Since the CDBG grant is awarded to the county, only the county's chief administrative official or the county official designated in the Certification of Compliance may sign these grant forms, ..., GENERAL APPLICATION INFORMATION ELIGIBLE ACTIVITIES AND SERVICE CATEGORY BUDGET DETAIL The Index of CSBG and CDBG Service Categories lists the eligible CDBG service categories. A complete listing of eligible activities can be found in Section 105 (a) of Title I of the Housing and Community Development Act of 1974, as amended through 1994, and 24 CFR 570,201 (e). CDBG work programs are developed, the following issues should be considered: CDBG funds can only finance CDBG eligible service categories. Accountability is easier if CDBG funds are distributed between fewer categories, The CDBG Program will accept the administrative and direct costs identified in the CAA's Cost Allocation Plan, as defined by the CSBG Policy and Procedures Manual. The CM's total CSBG and CDBG administrative costs cannot exceed 15 percent of the contractor's total budget (all funding sources). INELIGIBLE ACTIVITIES CDBG Public Services Grants may not be used to fund: · Political activities · Payments to individuals for their food, clothing, utilities, or other income payments · Capital costs Housing rehabilitation (including weatherization activities) OUTCOME and BENEFICIARY DATA The CDBG Program will coordinate with the Community Services Block Grant (CSBG) Program to determine the anticipated number of beneficiaries for the 2003 CDBG contract by using the data already provided in the community action agency's CSBG Application, Form 5: Annual Projections of Outcome Measures, RELATIONSHIP BETWEEN PUBLIC SERVICE GRANT AND OTHER CDBG FUNDS It is possible for an eligible jurisdiction to apply for more than one type of CDBG funding within the same program year. A Resolution with Certifications of Compliance, Disclosure Report and the county's public hearing must be specific to each application. SUBMITTAL INSTRUCTIONS Please read the entire application handbook before preparing your application. The application must include the completed application forms and federal requirements. The application is due by December 13, 2002. Submit one original, signed in ink, and one copy to: Attn: Rick Torrance Community Services Division Office of Community Development 906 Columbia Street SW PO Box 48350 Olympia, WA 98504-8350 Contact Kaaren Roe at (360) 725-3018, Julie Baker at (360) 725-2852 or Rick Torrance at (360) 725-2851, for additional assistance on completîng this application. To request an electronic version of the application forms, contact Laurie Dschaak at (360) 725-3020 or by email at: Lauried@cted.wa.gov. '" j Community Development Block Grant Public Service Grant Application Handbook Application Forms , 2003 Application Face Sheet . Budget Detail by SeNice Category , Index of CSBG and CDBG SeNice Categories Due Date: December 13, 2002 4 2003 CDBGPUBLlCSERVICE..GRAN,T APPLICATIONŒACEYSHEET . 1A. COUNTY NAME: Jefferson County ADDRESS: P.O. Box 563, Port Townsend 98368 1 B. COUNTY CONTACT NAME AND TITLE: Karen Bednarski PHONE: 360-385-9121 EMAIL: kbednarski@co.jefferson.wa.us FAX: 360-385-9382 2, COUNTY TAX I.D. #: 91-600-1322 3. CDBG CONTRACT TOTAL: $127,646 See attached list of contract amounts 4A. COMMUNITY ACTION AGENCY NAME: Olympic Community Action Programs ADDRESS: 24 Seton Rd, Port Townsend, 98368 4B, CAA CONTACT NAME AND TITLE: Timothy Hockett PHONE: 360-452-4726 EMAIL: thockett@olycap.org FAX: 360-457-4331 5. SERVICE AREA BY COUNTY: Jefferson and Clallam Counties 6A. CONTRACT PERIOD: From 01-01-03 to 02-28-04 6B, FISCAL YEAR PERIOD: 2003 7A. LEGISLATIVE DIST. #24th 7B, CONGRESSIONAL DIST. #6th 8. FUNDING AUTHORITY: Community Development Block Grant Program U.S, Dept. of Housing and Urban Development CFDA 14,228 BARS 333.14.228 FUNDED ACTIVITY GENERAL ADMIN, PUBLIC SERVICES CDBG TOTAL County Administration $ 3,000 xx:xxxxxxxxxx $ 3,000 Employment xx:xxxxxxxxxx $12,464 $12,464 *IMPORTANT: Education xx:xxxxxxxxxx Total CDBG funds In each Money Management xx:xxxxxxxxxx $6,236 statutory Housing xx:xxxxxxxxxx $12,464 category must equal the total of each Emergency Assistance xx:xxxxxxxxxx $12,464 corresponding Nutrition xx:xxxxxxxxxx $18,698 CDBG Budget Detail. Linkages xx:xxxxxxxxxx $12,464 Self-Sufficiency/ xx:xxxxxxxxxx $24,928 Case Mana ement Health xx:xxxxxxxxxx $12,464 Total CDBG Funding $ 3,000 ISTRATIVE COUNTY OFFICIAL: /J.., q. O'^- DATE " tAl2jr~ gtHLr4 trP &JuJk,¡dS¡'()~ TITLE t 5 2003 CDBG PUBLIC SERVICE GRANT APPLICATION FACE SHEET INSTRUCTIONS 1 A. Enter the name and mailing address of the county applicant. 1 B. Enter the name, title, phone number, email address and FAX number of the county contact person for this CDBG Public Service Grant. 2. The Tax Identification number is usually a "91·" number, 3, This amount should match the shaded Total CDBG Funding amount box in the 2003 BUDGET table below and also the amount listed in the Public Service Contract Amounts attachment within this application handbook. 4AEnter the name and mailing address of the community action agency. 4B.Enter the name, title, phone number, email address and FAX number of the community action agency contact person for this CDBG Public Service Grant. 5. List the county(s) served by the community action agency and the CDBG Public Service Grant. 6AThe contract period is already entered: 1-1-03 to 2-28-04 6B.The fiscal year period is already entered: 2003 7 AEnter the state legislative district(s) served by the CDBG Public Service Grant. 7B.Enter the federal congressional district(s) served by the CDBG Public Service Grant. 8. The funding authority is already listed, 9, Enter the amounts from the CDBG Budget Detail forms by service category to provide a summary of the activities to be funded in 2003. Total each column, 1 O.This form must be signed by the chief administrative county official (county commission chair or county administrator, as applicable). An original signature must be submitted, Please clearly state the official's name and title. 6 CONTRACTOR Olvmpic Community Action Proqrams CONTRACT YEAR 2003 CDBG PUBLIC SERVICE GRANT APPLICATION BUDGET DETAIL Include only program budget details and not County Administration, Service Category: EMPLOYMENT Job Preparation, Placement & Development Direct Employment Other Services not in the Index: 1, Total CDBG $rg,~§i:1- Service Category: ECUCA TION Educational Assistance Day Care for Children and Adults Other Services not in the Index: 1, Total CDBG $J2,4€?4 Service Category: MONEY MANAGEMENT Total CDBG Money Management $§i?t3EJ Other Services not in the Index: 1. 7 CONTRACTOR Olvmpic Community Action Proqrams CONTRACT YEAR 2003 Service Category: HOUSING Permanent Housing Assistance Transitional Housing Assistance Emergency Shelter Assistance Minor Home Improvement and Rehab Housing Purchase and Construction Weatherization Other Services not in the Index: 1. Total CDBG $, 12,4,6"4,,·,,, "''''.''':...,'....,: .,' Not eligible Not eligible Service Category: EMERGENCY ASSISTANCE Total CDBG $1;?;fitß-:1- Emergency & Crisis Assistance Other Services not in the Index: 1 . Service Category: NUTRITION Food & Nutrition Other Services not in the Index: 1. Total CDBG $1'8.698 ,..."...1""......,.. 8 CONTRACTOR Olvmpic Community Action Proqrams CONTRACT YEAR 2003 Service Category: LINKAGES Information & Referral Special Transportation Community Organizing & Development Other Services not in the Index: 1. Total CDBG $J2,464 Service Category: SELF-SUFFICIENCY Total CDBG Case Mgmt & a Continuum of Care$~4.;!ª2,E3 Other Services not in the Index: 1. Service Category: HEALTH Health Maintenance & Prevention Long Term Care Ombudsman Other Services not in the Index: 1. Total CDBG $',' ,1,2·464 ,', ,'." 9 STATE OF WASHINGTON DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT INDEX OF SERVICE CATEGORIES AND OUTCOME MEASURES The following Index of Service Categories and Outcome Measures combines the old CSBG Index of Service Categories and the more recent Outcomes Workbook into one reference document. You will use this index in the preparation of your two-year CSBG Community Action Plan/Application and your one-year CDBG Public Service Grant Application. 100 EMPLOYMENT 100.1 Job PreDaration. Placement & Development Job Preparation, Placement, Development and Retention Programs are defined as an activity to assist low-income people to secure and maintain meaningful employment. This includes information about employment and job training services; referral to employment; periodic counseling of un - or under- employed, ex-offenders and women-heads-of-household; assistance with job hunting skills; job placement and skills training. . Outcome Measures Number of persons: Seeking employment who obtained it. Maintaining employment for a full 12 months. . Maintaining employment for at least 90 days. With annual increase in hours of employment. Gaining health care coverage through employment. Increasing in unsubsidized annual income. Experiencing an increase in annual income as a result of receiving allowable tax credits, such as the earned income and childcare tax credits. Whose barriers to employment were reduced. Who obtained T &TA before starting a small business. Who started a small business. Who operated a business for 24 months, Who obtained skills and other measurable gains injob readiness. Other Local Outcome Measures. 100.2 Direct Emplovrnent Projects Direct Employment Projects is defined as an activity which directly employs persons, or prepares persons for self-employment. 10 Outcome Measures Number of persons: Seeking employment who obtained it. Maintaining employment for a full 12 months. Maintaining employment for at least 90 days. With annual increase in hours of employment. Gaining health care coverage through employment. . Increasing in unsubsidized annual income. Experiencing an increase in annual income as a result of receiving allowable tax credits, such as the earned income and childcare tax credits. . Whose barriers to employment were reduced. Who obtained T&TA before starting a small business. Who started a small business. Who operated a business for 24 months. Who obtained skills and other measurable gains injob readiness. Other Local Outcome Measures. 200 EDUCATION 200.1 Educational Assistance Education Assistance is defined as an activity to assist low-income people to obtain an adequate education. This includes: primary, secondary and adult basic education; English as a Second Language (ESL) and citizenship classes; infonnation about educational opportunities and referral to educational services, counseling and guidance, diagnostic assessment for educational aspirations, skills and opportunities for youngsters seeking scholarships to college or technical school, and direct educational instruction and testing. Outcome Measures Number of persons: Whose barriers to employment were reduced. Who improved ESL skills. Obtaining measurable gains in job readiness. Receiving a diploma, or GED. Gaining admission to post secondary school. Achieving grade level in basic skills. Gaining needed school credits. Other Local Outcome Measures, 200.2 Adult and Child Care Adult and Child Care is defined as a program and activity to provide day and/or evening, part time or long tenn, center or home based care and/or classes for children and adults. These include Head Start and services for special needs individuals. 11 Outcome Measures Number of: Parents able to obtain or retain employment. Children at appropriate level of development. Other Local Outcome Measures. 300 MONEY MANAGEMENT 300.1 Monev Manaeement Money Management is defined as an activity to assist low-income people to make better use of available income. This includes information about how to better manage finances; referral to agencies that provide financial management classes; and counseling and instructing low-income individuals and families in preparing and implementing household budgets and personal credit. Also includes conservation education and general consumer education and assisting low- income individuals and families to prepare their federal, state, and/or local annual income tax reports. Outcome Measures Number of persons who: Believe they use income more efficient and effectively. Other Local Outcome Measures. 400 HOUSING 400.1 Permanent Housine Assistance Permanent Housing Assistance is defined as housing counseling regarding long- and short-term rental or mortgage assistance; eviction prevention; first month's rent financial assistance; loan assistance for home buying; rent/interest subsidies and development of housing; cooperatives; and single and multi-family dwellings and special groups housing (senior housing, Native American housing, veteran housing, college housing, etc,). Outcome Measures Number of households who: Believe they can solve housing problems with counseling. Obtained permanent housing. Who became aware of local resources Other Local Outcome Measures. 400.2 Transitional Housine: Transitional Housing is defined as housing resources for individuals and families who need 12 supportive services in order to develop the life skills necessary to obtain and maintain pem1anent housing. Usually 6 to 24 months in duration. Services may include: counseling, employment, education, household management, personal planning and other services designed to stabilize the family as they seek permanent housing. Outcome Measures Number of households who: Obtained transitional housing. Other Local Outcome Measures. 400.3 Emen!encv Shelter Services Emergency Shelter Services is defined as sheltering of individuals and families during periods of dislocation or emergency, This includes providing the required physical care including temporary housing in a shelter, motel, or transitional housing program; food; necessary medical and clothing needs; and planning for more permanent solutions to the problem, including contact with community resources for housing and employment in the case of transients. Outcome Measures Number of households who: Obtained transitional housing Became aware of local resources. Made progress towards self-identified goals. Other Local Outcome Measures. 400.4 Minor Home Improvements and Rehabilitation Minor Home Improvements and Rehabilitation is defined as an activity to improve, rehabilitate and repair housing essential for safety, and removing health hazards to the individuaJ, family or the community, Under this program, financial assistance or direct help is given in making improvements and/or repairs including repairs to the foundation, roof or basic structure, as well as water and waste disposal systems. (CSBG prOf!ram funds mav be used for this activity onlv after obtaining: a waiver,) Note: CDBG Public Service Grant funds may not be used for housing rehabilitation. Outcome Measures Number of households: Whose repairs or rehabilitation have been completed. Other Local Outcome Measures, 400.5 Housing: Purchase or Construction Services Housing Purchase or Construction Services is defined as an activity to build or purchase housing including providing far design, financing, construction, preparation of infrastructure, permits and placement of residents. (CSBG prog:ram funds mav be used for this activity onlv after obtainin2 a waiver.) 13 Outcome Measures Number of households: Whose housing is developed and occupied. Other Local Outcome Measures. 400.6 Weatherization Services Weatherization Services is defined as activities which install energy efficiency measures in low-income households. The primary objective of the program is to make home energy more affordable by reducing energy consumption needs. Weatherization also helps preserve homes. This may include diagnostically directed air sealing; attic, wall and floor insulation, and heating system efficiencies; energy conservation education for household members; and measures to mitigate health and safety hazards such as carbon monoxide poisoning and other air quality dangers. Outcome Measures Unduplicated number of housing units weatherized in a year. Other Local Outcome Measures. Note: CDBG Public Service Grantfunds may not be usedfor weatherization services. 500 EMERGENCY ASSISTANCE 500.1 Emer!!encv and Crisis assistance Emergency and Crisis Assistance is defined as an activity which responds to household emergencies and disasters with direct relief and referrals to existing community programs, including one-time payments or short-tenn loans to families or individuals; legal assistance; shelter; clothing; intervention in emergencies resulting from child, spouse, alcohol or drug abuse; emergency medical and/or dental services, and/or cash support. Outcome Measures Number of persons: Who have more resources to meet basic needs. In crisis whose emergency needs were ameliorated. Other Local Outcome Measures. Note: CDBG funds may not be used for payments of rent, mortgages or energy assistance. 600 NUTRITION 600.1 Food and Nutrition Food and Nutrition is defined as an activity designed to counteract conditions of starvation and 14 malnutrition. Programs include information about nutrition services and referral to community programs; counseling to individuals or groups about nutrition, diet, and food preparation; distribution of surplus commodities, donated food-stuffs, and produce; preparation and service of hot breakfasts, lunches, or dinners including congregate or home-delivered meals; gleaning; community gardens; and cmmeries. Outcome Measures Number of persons who: Have more resources to meet basic needs Obtained food. Other Local Outcome Measures. 700 LINKAGES 700.1 Information and Referral Information and Referral is defined as a direct service activity to lillie low-income people with other human resources in the community, and/or an activity by an agency to link other resources to provide better service. Outcome Measures Number of: Persons linked to services. New or renewed joint agreements with other providers. Other Local Outcome Measures. 700.2 Transportation Services Transportation Services is defined as an activity that conveys participants, young and old, to services they need within their communities, These services include transportation to meet the various needs to support independent living and responds to the special transportation needs of selected groups of individuals, who, for some reason, are not able or are not in a position to utilize normal means of transportation or cannot afford to pay for transportation. Outcome Measures Unduplicated number of persons transported. Other Local Outcome Measures. 700.3 Communitv Oreanizine and Development Community Organizing and Development is defined as an activity designed to establish linkages between individuals, community action agencies, governmental and other social services programs for the purpose of organizing, improving, revitalizing and informing the community. Key elements may include, but are not limited to, planning and designing 15 programs and services; collaboration with other service providers and community organizations (including faith based organizations); organizing a wide range of resources to focus on community problems having a measurable and potentially major impact on causes and symptoms of poverty in the community or those areas of the community where poverty is a particularly acute problem; conducting ongoing needs assessments; economic development projects; and participation in national, state and local enterprises addressing a broad range of services needed by low-income groups. Outcome Measures Number of: Written sub-contracts for service Community improvement projects developed with local groups. Community problems resolved through community cooperation. Written joint operating agreements and sub-contracts in effect. . New community or neighborhood programs created in a year. Public Relations and Community Education efforts started. Collaborative proposals for resources written. Other Local Outcome Measures. Note: CDBG Public Service funds may not be used for needs assessments or comprehensive planning. 800 SELF-SUFFICIENCY 800.1 Case Mana2ement and a Continuum of Care Service Case Management and continuum of Care Service is an activity to assist low-income families and individuals to move towards and/or obtain self-sufficiency. May include Comprehensive Case Management (Family Development) and a continuum of care for families. Program elements include client goals and anticipated outcomes, tracking client progress, counseling, advocacy, linkage to other services and evaluation of the impact of the service. This may also include cash assistance to reduce barriers to employment or other activities having a major impact on self-sufficiency. Outcome Measures Number of households: Who believe they are more self-sufficient since participating in the service, Other Local Outcome Measures. 900 HEALTH 900.1 Health Maintenance and Prevention Health Maintenance and Prevention is defined as an activity to help maintain adequate functioning when family life is threatened with disruption by long or short-tenn illness, 16 disability, social maladjustment, or other problems which require direct or preventative health service assistance in the home or a clinic. This may include family counseling; dental; and medical treatment or prevention services; immunization; treatment of substance abuse; and family planning services. Outcome .Nleasures Number of persons: Who obtained treatment or prevention services, Other Local Outcome Measures, 900.2 Lon2" Term Care Ombudsman Long Term Care Ombudsman is defined as an activity to improve the quality of life for people who live in long-term care facilities. These include advocating for resident's rights; receiving, responding to, and resolving complaints regarding long term care facilities; monitoring laws, regulations and policies affecting long term care facility residents; providing public information on the long term care program and about facilities; and encouraging the development of organizations in support of long term care. Outcome Measures Number of persons: Who had complaints resolved. Other Local Outcome Measures. 17 Community Development Block Grant Public Service Grant Application Handbook Federal Requirements · Citizen Participation Requirements · Public Hearing · Outreach Accommodation for Non-English Speaking Residents Form · Resolution with Certifications of Compliance , Disclosure Report Environmental Review Form · Sub recipient Agreement Due Date: December 13, 2002 18 Citizen Participation Requirements For CDSG Public Service Grants To apply for CDBG funds, a jurisdiction must show it has involved its citizens in the CDBG application process and complied with the specific federal citizen participation requirements outlined in 24 CFR 570.486, These regulations are provided in the sample handout on page 27. The purpose of these citizen participation activities is to inform the residents, local organizations that serve low-income persons and the county decision-makers of the availability of CDBG funds and to provide them the opportunity to present potential projects and input on proposed projects. If a jurisdiction intends to apply for more than one type of CDBG grant during the same year, it is advisable to contact the CDBG office to discuss how to coordinate these citizen participation and public hearing requirements. Also, the 2002 Public Service Grant contracts are approaching their end, A public hearing that reviews the county's and community action agency's performance and use of CDBG funds is required as part of this contract's close-out process, It is advisable to combine the public hearing requirements for the 2003 application and the 2002 close- out process into one public hearing. This can be accomplished by following the sample public hearing notice language, provided on page 25, ..... . . NOTE:, Some counties andcômmunity'actionagenciesdidriÒUo/JowàlJ ofthes . ~~~fj!Æ:=;r~~~¡91~~~\~Á:~ic~~n\~~~~~~¡' œs~' SUMMARY The minimum citizen participation requirements for the submission of a COSG application are: 1. Conduct at least one public hearing prior to submission of the CDBG application. This hearing must be held at a convenient time and location to encourage citizen participation. 2. Publish an official announcement of the hearing, providing reasonable advance notice. A sample public hearing notice with required language is provided on page 25. 3. Distribute information on the availability of CDBG funds and the eligible uses at the public hearing. Sample fact sheets are provided on pages 26 and 27. The hearing minutes must reflect that these handouts were distributed at the public hearing. 4, NEW! Review local demographic data to determine if it is reasonable to expect a significant number of non-English speaking residents to participate in the public hearing and advertise and conduct the pUblic hearing in accordance with this determination. Detailed guidance on providing and 19 documenting outreach and accommodation for non-English speaking residents is provided on pages 21 and 23. 5. Adopt a grievance procedure for the use of CDBG funds, A sample grievance procedure is provided on page 28. 6. Document that the notice was published and the hearing was held. A documentation checklist is provided below. ReQuired citizen participation documentation to be submitted with the application: ý'" A copy of the public hearing minutes, including a statement that the CDBG required handouts were distributed. ý'" A copy of the affidavit of publication or the notice from the paper. ý'" The Outreach and Accommodation for Non-English Speaking Residents form, documenting the review and determination of local data on non-English speaking populations, the list of outreach steps (if applicable) and accommodations made. ý'" A copy of the jurisdiction's adopted Grievance Procedure, DETAILED INFORMATION ON THE REQUIREMENTS 1. Public Hearing Logistics What is a public hearina? - A public hearing is a meeting of a governmental body during which the public is invited to the council or board of county commissioners, who will primarily listen and receive public input. A public hearing may be held as part of a regularly scheduled public meeting where official decisions may then be made or where it is elected to made a decision at a subsequent meeting. Who must conduct the hearina? - The applicant city, town or county. Although some applications are developed by other community organizations or special districts, these organizations cannot conduct the hearing and have it meet CDBG requirements, When must the hearina be held? - Prior to submission of the CDBG application and within 18 months of the application submittal date. Where must the hearina be held? - The hearing location must be accessible to persons of disability, The location must also be convenient for persons likely impacted by the proposed project. This is particularly relevant for a county proposing a project in a community that is far from the county seat. 2. Public Hearing Notice When must the advance notice be made? - Generally, a legal notice is published at least one week prior to the hearing date. The notice must meet the local public hearing notice requirements, Where must the notice be made? - The hearing must be well-advertised, generally in the official local paper. In addition, public notice can be made using community bulletin 20 boards, local newsletters, billing statements, newspaper articles or door-or-door distribution. Residents within those areas in which CDBG funds are proposed to be used, especially the low- and moderate-income persons, should be encouraged to attend or provide comment. For Public Service Grant applications: To further address the intent of the citizen participation requirements to review community needs and the use of CDBG funds, it is recommended the county and community action agency - . Have the community action agency's most current Community Needs Assessment available for review at the public hearing to support the need for public service assistance and the allocation of funds; , Identify those partner organizations that are proposed to be supported by CDBG Public Service Grant funds; and . Send notice of the public hearing to those partner organizations as an invitation to participate in the public hearing discussions, What must the notice say? - A sample notice is provided on page 25. 3. Public Hearing Purpose What must the CDBG hearina cover? - The hearing is to obtain citizens' views and respond to proposals and questions. It must cover community development and housing needs and the availability of CDBG funds. The CDBG Program handout materials are to be distributed. Additional handout materials describing the proposed project(s) are advisable. A copy of the handout information in Spanish is available from the CDBG· Program upon request. 4, Meeting the Needs of Non-English Speaking Residents All applicants must complste the Outreach and Accommodation Form on page 23. This form provides guidance on meeting this requirement, lists potential outreach steps and accommodations and outlines how to document the efforts. The CDBG public hearing should not be advertised or conducted without first ensuring appropriate outreach and accommodations are accomplished. The federal regulations on page 27 state IIpublic hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate,lI The applicant jurisdiction must review local demographic data and consider the potential impacts of the proposed project to determine the appropriate outreach steps and accommodations to meet the needs of non-English speaking residents. Data on the number and percent of non-English speaking residents in a jurisdiction can be found by accessing the 2000 Census website at www.census.aov and then following these directions: , Click on the Income heading within the People block Scroll down to Census 2000 (Your Gateway to Census 2000) and click on Profiles Select Washington State, type in the jurisdiction name and hit GO. Once the Selected Area is listed below, click on the jurisdiction name, Once the tables come up, scroll down to the Language Spoken At Home heading and identify the other languages spoken, such as Spanish, 21 Under the language category, look for the percentage of the population that speaks English less than "very welL" Use these percentages to determine whether specific outreach or additional accommodations are necessary to meet the needs and encourage participation from non-English speaking residents, For Public Service Grant applications: Below is a list of Washington State counties where 2000 Census data show that more than 10 percent of the jurisdiction's population speak Spanish as their principal language and also reported they speak English less than "very well. II Adams County Chelan County Douglas County 22% 11% 10% Franklin County Grant County Yakima County 24% 14% 16% Contact the COBG office for assistance in accessing and interpreting data on non- English speaking residents. 5. Grievance Procedure What must the procedure do? - The grievance procedure must provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable. A sample procedure to be adopted is provided on page 28. :<'<,N·OTE:..,.lf:.,.fÜhded,:.:.an.iadditionaI.,pdb.lic.hf3a.ril1g,Will.bê:reqÜired.toWàrds:..th~en,cI·qf"tþ >ª;.public.·.heEiri.ng..woLJI8,·þl?·.,rf3qRireq,if,~8fi¥!~i~~,;ªr,ª;;gr98þse ,tq,b¢" 'substantiall' ··chanedfromthèQrl·· iria,"'ro 'osakY;';;'¡::':;;;/' SAMPLE CITIZEN PARTICIPATION DOCUMENTS See the following pages for samples to assist you in meeting the requirements ,.,. hearing date, ,and;,then; V'ljorkbackwardto"determipe""b13u,'a.nd;: how.thi3pl1bHc' <a"rlôu ncern entrn usFbêþÜhHshêci·fci'ållow.sLJ'ffiCÎÊ:Ù,HHoHèètrm'èi'ånd'õùtrêåéh.:.",. 22 I.SÔBMITTHISi~8R",\WI~HTIiÊ'ÄPIÎI.rCA'-ION} I OUTREACH AND ACCOMMODATION FOR NON-ENGLISH SPEAKING RESIDENTS FORM This form documents the applicant jurisdiction's determination whether additional public hearing outreach and accommodations for local non-English speaking residents are required and lists the outreach steps and accommodations provided, The federal regulations on page 27 state lipublic hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate,li The CDBG Program benefits low- and moderate-income persons and strongly encourages a jurisdiction to make efforts to receive input on community needs from minority populations. To meet the CD8G requirements for outreach and accommodation for non-English speaking residents, the jurisdiction must: Complete and submit this form with the application, Properly advertise the public hearing (see the sample public hearing notice's accommodation clause options) and submit a copy of the notice with the application; and Follow the public hearing notice and provide any necessary accommodations at the public hearing. Significant Population - General guidance is jf 2000 Census data show that more than 10 percent of the jurisdiction's population speak English less than livery well" or if more than 10 percent of the project's targeted populaUon speak English less than "very well, Ii then it is reasonable to expect and encourage a significant number of non-English speaking residents to participate, In such cases, special outreach and accommodations are recommended to inform this population of the opportunity to receive information on the CDSG Program and input on the proposed project. (See 8, and D. below.) OUTREACH - Complete either A. or B.. as applicable. A. To document that targeted outreach to non-English speaking residents is NOT necessary! check the box and provide any addItional explanation: Data on local non-English speaking populations, including 2000 Census Data, demonstrate that it is NOT reasonable to expect a significant number of non-English speaking residents to attend the CDBG application public hearing. See page 21 for assistance on accessing 2000 Census Data. Explain below any local circumstances that contribute to your interpretation of the data: If yOU were able to check the A. box above. yOU can skip B. and complete C. ,.,'"' ,,:,..:J B. To document the outreach steps taken when it is expected non-English speaking residents will participate in the public hearing, check the boxes that apply: The COBG public hearing notice was advertised in an alternate language. The COBG public hearing was announced on an alternate language radio or television station. The COBG public hearing notice in an alternate language was posted in advance at the following locations to target the non-English speaking population: Location Date Posted Members of organizations and advocacy groups representing non-English speaking populations were invited to attend the CDBG public hearing, Leaders and interested parties from the minority community were directly invited to attend the CDBG public hearing. Other: ACCOMMODATIONS - Complete either C. or D.. as applicable. C, For jurisdictions where it is determined a significant number of non-English speaking residents are NOT expected to participate (A. box is checked above), the following minimum accommodation was made available: The CDBG public hearing notice states that arrangements to reasonably accommodate the needs of special classes of citizens, including handicap accessibility or interpreter, will be made upon advance notice request. Submit a copy of the affidavit of publication or a copy of the actual notice from the paper to document. D. For jurisdictions where a significant number of non-English speaking residents are expected to participate, the following accommodations were all made: The CDBG public hearing notices state that an interpreter will be available (even without advance reques~. Submit a copy of the affidavit of publication or a copy of the actual notice from the paper; and CDBG public hearing handouts were available in the alternate language at the public hearing. Sample handouts in Spanish are available from the COBG program upon request. Other: 24 SAMPLE PUBLIC HEARING NOTICE (PUBLIC SERVICE GRANT VERSION) Additional information can be added to these required clauses to meet specific local announcement needs and to encourage participation, If a jurisdiction intends to apply for more than one type of CDBG grant during the same year, it is advisable to contact the CDBG office to discuss how to coordinate these citizen participation and public hearing requirements. WherelWhen: Basic Clause: Clause describing the availability of funds and eligible uses: Comment clause: Optional 2002 contract close-out clause: Accommodation clause: For applicants who checked box C. in the Outreach and Accom modation Form. Or For applicants who checked box D. in the Outreach and Accommodation Form. NOTICE IS HEREBY GIVEN that a public hearing will be held by the (city council/county board of commissioners) in the (council chambers/hearing room), (location), on (date and time), The purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from low- and moderate-income persons and persons residing in the (name of area) area. $ (enter amount to be awarded) will be available to the (county name) and the (CM name) to fund public service activities that principally benefit low- and moderate-income persons. The draft application for the (project name) proposal will be available for review at the (location - government office and/or library), (time and date), Comments may also be submitted in writing to (city/county), (time period). Comments on the county's and Community Action Agency's past performance and use of their 2002 CDBG Public Service Grant awards will also be received. The (council chambers/hearing room) is handicap accessible. Arrangements to reasonably accommodate the needs of special classes of citizens, including handicap accessibility or interpreter, will be made upon receiving twenty-four (24) hour advance notice. Contact (name) at (number, location). A (insert alternate language) interpreter will be available. The (council chambers/hearing room) is handicap accessible. Additional arrangements to reasonably accommodate special needs will be made upon receiving twenty-four (24) hours advance notice. Contact (name) at (number, location). 25 PUBLIC HEARING HANDOUT FACT SHEET PUBLIC SERVICE GRANTS Overview Community Development Block Grant (CDBG) Public Service Grants are awarded to non entitlement counties throughout the state to support partnerships with local Community Action Agencies (CAA) in conjunction with Community Service Block Grant (CSBG) funds administered by the Office of Community Development's Community Services Division. These funds address the root causes of poverty and help poor families and individuals regain or retain self-sufficiency. A fund of up to 15 percent of the state's full annual CDBG award from Housing and Urban Development (HUD) is set aside to award county/CM partnerships on a formula basis, Elhzible Activities COSG Public Service Grants can fund a wide range of public service activities, including: Child Care Crime Prevention Drug Abuse Education Employment Elh!ible Applicants Energy Conversation Fair Housing Counseling Health Recreational Programs , Welfare The 15 nonentitlement counties that have established a subrecipient agreement with its local Community Action Agency are included in the formula allocation. Application Process Eligible counties and their CM subrecipients are invited to apply in the fall, prior to the beginning of the next program year. Funding is made on a formula basis as determined to be consistent with the agreements forged with CAAs by the CSBG Program and approved by the U.S. Department of Health and Human Services. Applicants for formula grants must meet all CDBG submittal requirements before contracts will be fully executed, For More Information }> CDBG Public Services Grant: Contact Kaaren Roe, Project Manager at (360) 725-3018 or Email: kaarenr@cted.wa.gov. ,. CSBG Program: Contact Julie Baker, Program Manager at (360) 725-2852 or Email: iulieb@cted.wa.aov. 26 PUBLIC HEARING HANDOUT Federal Citizen Participation Requirements For Local Government Applicants to the State CDBG Proqram Federal Reoulations 24 CFR 570.486 (a) (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec, 91.115(e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of CDBG funds; (3) Furnish citizens information, including but not limited to: (i) The amount of CDBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government's anti-displacement and relocation plans required under Section 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state, Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions, Together the hearings must cover community development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be hold at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to partïcipate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state, Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state, (7) Provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable, 27 SAMPLE GRIEVANCE PROCEDURE This grievance proc;ed~rE!,i,~intelld~dtose.r"~,asiaguiq~/andsl1oll.ldberevised, 'toreflectlocal(circumstàncesand'toinco~porateanyapplicable'stateonlocal, ",.""," " laws .i, ,,",," " ',," ,', ", " . ,,', ','" ,', ," ,,' ... ",,' '", .'.""'.,,, ,'" "" "'",, "," ',' " ""(""\·!{,.:,(!·:,.,.:¡:·,.i¡¡':,;,',,;.;;. .'.' ',',', 1, Submit complaints in writing to the designated official (such as the city manager, city/county clerk, or county executive) for resolution. A record of the complaints and action taken will be maintained. A decision by the designated official will be rendered within 15 working days. 2. If the complaint cannot be resolved to your satisfaction by the designated official, It will be forwarded to a committee appointed by the governing body. This committee's membership, its ground rules or procedures for hearing complaints, and how the committee can be contacted will be available to the public. The committee will be directed to hear such complaints in an objective, public manner, and after adequate public notice. A written decision will be made within 30 working days. Proceeding of the committee will be recorded and maintained. OR The complaint will be heard and discussed by the governing, elected body at an open, public meeting, A written decision will be made within 30 working days. The decision of the governing body is final. 3. A record of action taken on each complaint will be maintained as a part of the records or minutes at each level of the grievance process. ,200~. Adopted this Attest: 28 Instructions for The Resolution with Certifications of Compliance The applicanfs local legislative body must pass a resolution authorizing the chief administrative official to submit the CDBG application to the Washington State Office of Community Development (OGD) and certify compliance with state and federal laws and specific program requirements. Retype the sample resolution provided on the next page, inserting local and project specific information as indicated. This resolution may be reformatted to meet the jurisdiction's requirements for official resolutions. The resolution must be signed by the county's authorized chief administrative official, and a signed copy must be included with the application, The chiefadministrative official is the chair of the board of county commissioners or the county administrator, if applicable. 29 SAMPLE RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE For CDBG Public Services Grant Only WHEREAS, (Name of county) is applying to the state Office of Community Development for funding assistance; WHEREAS, it is necessary that certain conditions be met as part of the application requirements; WHEREAS, (Name of Chief Administrative Official and title) is authorized to submit this application to the State of Washington on behalf of (Name of county); NOW, THEREFORE, be it resolved that the (Name of county) authorizes submission of this application to the state Office of Community Development to request $ (contract total listed on face sheet) to fund public seNice activities in coordination with (name of community action agency), and certifies that, if funded, it: Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable state and federal laws; Has provided opportunities for citizen participation comparable to the state's requirements (those described in Section 1 04(a) (2) (3) of the Housing and Community Development Act of 1974, as amended); has complied with all public hearing requirements and provided citizens, especially low- and moderate-income persons, with reasonable advance notice of, and the opportunity to present their views during the assessment of community development and housing needs, during the review of available funding and eligible activities, and on the proposed activities; Has provided technical assistance to citizens and groups representative of low- and moderate-income persons that request assistance in developing proposals; Will provide opportunities for citizens to review and comment on proposed changes in the funded project and program performance; Will not use assessments against properties owned and occupied by low- and moderate-income persons or charge user fees to recover the capital costs of CDBG- funded public improvements from low- and moderate-income owner-occupants; Will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, and will affirmatively further fair housing, (Title VIII of the Civil Rights Act of 1968); and Has adopted (or will adopt) and enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted (or will adopt) and implement a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights 30 demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act or 1974, as amended; and Will provide, upon request, and prior to any obligation of funds being made, a complete and accurate CDSG Federal Funds Disclosure Report detailing the required applicant / grantee information, and as appropriate other government assistance provided or applied for, interested parties and expected sources, and uses of funds. (Name of county) designates (name of chair, county administrator, county official) as the authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this application and (Name of county)'s participation in the Washington State CDBG Program. Signature Date Name Title Attested Date 31 COMPLETE AND SUBMIT THIS FORM WITH APPLICATION CDBG DISCLOSURE REPORT PART I - APPLICANT/GRANTEE INFORMATION 1. Applicant/grantee name, address, and phone number P,o. Box 563, Port Townsend, WA, 98368 (360)385-9121 Jefferson COUNTY 2. Indicate whether this is: X Initial Report D Update Report Federal employer identification number: 91-6001322 3, Project Assisted/to be Assisted. a. Fiscal year: 2003 b. Entitlement grant(s) ŒJ Competitive grant(s) X c. Amount requested/received:_ -0- d. Program income to be used with c (above): e. Total of c and d: -0- -0- PART 11- THRESHOLD DETERMINATIONS 1. Is the amount listed at 3.e (above) more than $200,0001 Yes D No [] 2. Have you received or applied for other HUD assistance for 2003 (through programs listed in the following instructions) which, when added to 3.e (above), amounts to more than $200,000? Yes [] No D If the answer to either 1 or 2 of this part is "yes", then you must complete the remainder of this report. e. /), q·a,^ Date \ 32 CDSG DISCLOSURE REPORT PART III - OTHER GOVERNMENT ASSISTANCE PROVIDED/APPLIED FOR 1 . Provide the requested information for any other federal, state and/orlocaJ governmental assistance, on hand or applied for, that will be used in conjunction with the CDBG grant. Name and Address of Agency Providing or to Amount Requested or Provide Assistance Proqram Type of Assistance Provided NONE " ---- 33 CDSG DISCLOSURE REPORT PART IV -INTERESTED PARTIES Alphabetical List of All Persons With a Social Security Reportable Financial Number or Employer Type of Participation in Financial Interest in I nterest in the Project 10 Number Project Project in $ and % Olympic Community Action Programs $124,646 100% (OlyCAP) 91-0814319 Contractor 34 CDBG DISCLOSURE REPORT PART V - EXPECTED SOURCES AND USES OF FUNDS This Part requires that you identify the sources and uses of all assistance, including CDBG, that have been or may be used in the project. Source Use None PART VI- CERTIFICATION I hereby certify that the information provided in this disclosure is true and correct and I am aware that any false information or lack of information knowingly made or omitted may subject me to civil or criminal penalties under Section 1001 of Title 18 of the United States Code. In addition, I am aw at if I knowingly and materially violate any required disclosure of inform . ,Including in ntional non' losure, I subject to a civil money penalty not to e ed $10,000 for c iola' n. ¡~. 9· ðOl~ (Date) 35 INSTRUCTIONS FOR CDBG DISCLOSURE REPORT All applicants for CDBG funds must complete and submit with their application Parts I and /I of the Disclosure Report. At the completion of Part /I of the report, some applicants will find that they must complete Parts 11/, IV, V, and VI of the report. Parts /I and VI (if applicable) must be signed by the Chief Administrative Official (mayor, county commission chair, county administrator, or city manager). Part I requires the applicant's name, address, phone, and Federal Employer Identification Number; indications as to whether this is an initial report or an update; the fiscal year CDBG funds subject to the disclosure; a check as to whether the disclosure is related to an entitlement; the amount of any CDBG program income earned from previous CDBG-funded projects that will be used with the proposed CDBG funds; and the total amount (proposed funds and program income). Part II asks two questions. If the answer to both questions is "no", the applicant must provide the certification at the end of Part II, but is not required to complete the remainder of the report. If the answer to either question is "yes", then the applicant must provide the certification at the end of Part II, and complete the remainder of the report. Following these instructions IS a list of all the HUD Programs that are subject to these disclosure requirements. Part III requires information on any other government assistance that is to be used in conjunction with the proposed CDBG project. "Other government assistance" means any loan, grant, guarantee, insurance, payment, rebate, subsidy, credit, tax benefit, or any other assistance (administered by federal, state, or a unit of genera/local government) other than the CDBG funds requested in the application. Part IV requires the identification of interested parties. Interested parties are persons and entities such as subrecipients with a reportable financial interest in the project. If an entity is being disclosed, the disclosure in Part IV must include an identification of each officer, director, principal stockholder, or other official of the entity. All consultants, developers, or contractors involved in the application for CDBG assistance, or in the planning, development, or implementation of the project, must be identified as an interested party, Also, any other person or entity that has a pecuniary interest in the project that exceeds $50,000 or ten percent of the CDBG assistance, whichever is , lower, must be listed as an interested party. Pecuniary interest means any financial involvement in the project, including (but not limited to) situations in which a person or entity has an equity interest in the project, shares in any profit or resale or any distribution of surplus cash or other assets of the project, or receives compensation for any goods or services provided in connection with the project. (The following are not considered interested parties: local CDBG administration staff, recipients of housing rehabilitation assistance, and rehabilitation contractors as long as the rehabilitation agreement is between the property owner and the contractor,) It is realized that at the time of application, applicants may not be aware of all interested parties since contracts and agreements for goods and services are not generally awarded until after notice of grant award. Subsequent to grant award, as projects are being implemented, funds will be committed to interested parties which will necessitate the submission of an updated Disclosure Report. However, if an applicant for CDBG funds identifies, under Part III of the Disclosure Report, other governmental assistance that is to be used in conjunction with projects funded with CDBG funds, and if these 36 other funds have been committed to interested parties, then these interested parties must be identified in Part IV of the initial report. Part V requires applicants to identify the sources and uses of all funds to be used in conjunction with the CDBG-funded project. The sources and uses must include all the other assistance identified in Part III, as well as the CDBG funds identified in Part I, items 3.c) and 3.d), Sources should be listed, with the amount, in descending order, The amount and sources should be the same as those reported in the application. Part VI requires the certification of the authorized Chief Administrative Official. ,.,- .) I LIST OF HUD PROGRAMS This is a list of all the HUD Programs that are subject to the disclosure requirements of Subpart C of 24 CFR Part 12. All applicants for CDSG funds must review this list to determine if they are receiving, or expect to receive, assistance from other covered programs in addition to CDBG funds. Applicants must consider all HUD funds that are received either directly from HUD or through the state. Applicants must consider all HUD funds that are received, whether for the current project or other projects administered by the jurisdiction. The state-administered CDBG Program is listed at item 3(v), NOTE: Thejurisdictionmust include the receipt of anyofthe CDSG funds (General Purpose, Planning-Only,Housing Enhancement, Microenterprise,Public Service, Imminent Threat or Community Investment Fund) by any ofits departmentswhendeterminingwhetherthe $200,000 threshold is met. Applicants should use the total amount of funds received from all the sources identified below to answer the second question of Part II of the Disclosure Report. (1) Section 312 Rehabilitation Loans under 24 CFR part 510, except loans for single family properties, , (2) Applications for grant amounts for a specific project or activity under the Rental Rehabilitation Grant program under 24 CFR pa,rt 511 , made to: (I) A state grantee under Subpart F; (ii) A unit of general local government or a consortium of units of general local government or a consortium of units of general local government receiving funds from a state or directly from HUD whether or not by formula under Subparts 0, F, and G; and (iii) HUD, for technical assistance under section 511.3. (Excludes formula distribution to states, units of general local government, or consortia of units of general local government under Subparts 0 and G, within-year reallocations under Subpart 0, and the HUD-administered Small Cities program under Subpart F.) (3) Applications for grant amounts for a specific project or activity under Title I of the Housing and Community Development Act of 1974 made to: (I) HUD, for a Special Purpose Grant under Section 105 of the Department of Housing and Urban Development Reform Act of 1989 for technical assistance, the Work Study program or Historically Black colleges; (ii) HUD, for a loan guarantee under 24 CFR part 470, Subpart M; (iii) HUD, for a grant to an Indian tribe under Title I of the Housing and Community Development Act of 1974; (iv) HUD, for a grant under the HUD-administered Small Cities program under CFR part 570, Subpart F; and (v) A state or unit of general local government under 24 CFR part 570, (4) Applications for grant amounts for a specific project or activity under the Emergency Shelter Grants program under 24 CFR part 576 made to a state or to a unit of general local government, including a Territory. (Excludes formula distributions to states and units of general local government (including Territories); reallocations to states, units of general local government (including Territories) and non-profit organizations; and applications to an entity other than HUD or state or unit of general local government.) (5) Transitional Housing under 24 CFR part 577. (6) Permanent Housing for Handicapped Homeless Persons under 24 CFR part 578. (7) Section 8 Housing Assistance Payments (only project-based housing under the Existing 38 and Moderate Rehabilitation programs under 24 CFR part 882, including the Moderate Rehabilitation program for Single Room Occupancy Dwellings for the Homeless under Subpart H). . (8) Section 8 Housing Assistance Payments for Housing for the Elderly or Handicapped under 24 CFR part 885. (9) Loans for Housing for the Elderly or Handicapped under Section 202 of the Housing Act of 1959 (including operating assistance for Housing for the Handicapped under Section 162 of the Housing and Community Development Act of 1987 and Seed Money Loans under Section 106(b) of the new Housing and Urban Development Act of 1968). (10) Section 8 Housing Assistance Payments - Special Allocations - under 24 CFR part 886. (11) Flexible Subsidy under 24 CFR part 219 - both Operating Assistance under Subpart B and Capital Improvement Loans under Subpart C, (12) Low-Rent Housing Opportunities under 24 CFR part 904. (13) Indian Housing under 24 CFR part 905. (14) Public Housing Development under 24 CFR part 941. (15) Comprehensive Improvement Assistance under 24 CFR part 968. (16) Resident Management under 24 CFR part 964, Subpart C. (17) Neighborhood Development Demonstration under Section 123 of the Housing and Urban-~ural Recovery Act of 1983. (18) Nehemiah Grants under 24 CFR part 280. (19) Research and Technology Grants under Title V of the Housing and Urban Development Act of 1970. (20) Congregate Services under the Congregate Housing Services Act of 1978. (21) Counseling under Section 106 of the Housing and Urban Development Act of 1968. (22) Fair Housing Initiatives under 24 CFR part 125. (23) Public Housing Drug Elimination Grants under Section 5129 of the Anti-Drug Abuse Act of 1988. (24) Fair Housing Assistance under 24 CFR 111, (25) Public Housing Early Childhood Development Grants under Section 222. (26) Mortgage Insurance under 24 CFR Subtitle B, Chapter II (Only multifamily and non- residential) . (27) Supplemental Assistance for Facilities to Assist the Homeless under 24 CFR part 579. (28) Shelter Plus Care Assistance under Section 837 of the Cranston-Gonzalez National Affordable Housing Act. (29) Planning and Implementation Grants for HOPE for Public and Indian Housing Homeownership under Title IV, Subtitle A, of the Cranston-Gonzalez National Affordable Housing Act. (30) Planning and Implementation Grants for HOPE for Homeownership of Multifamily Units under Title IV, Subtitle B, of the Cranston-Gonzalez National Affordable Housing Act. (31) HOPE for Elderly Independence Demonstration under Section 803 of the Cranston- Gonzalez National Affordable Housing Act. 39 FINDING OF EXEMPTION (NEPA) AND CATEGORICAL EXEMPTION (SEPA) FOR CDBG PUBLIC SERVICE GRANTS It is the finding of .Tpff'e't'sQI1 CQ11I1ty that the following activities are exempt under HUD regulations incorporating the Nation Environmental Policy Act at 24 CFR Part 58, and categorically exempt under the Washington State Environmental Policy Act (RCW 43.21 C.11 0). The activities do not come under the purview of any other federal, state, and known local environmental laws, statutes, regulations, or executive orders. Location of Activities: Olympic Community Action Programs (OlyCAP) P,Q. Box 1540---Port Townsend, WA 98388 and 505 E, 8th Street-----Port Angeles, WA 98362 Description of Activities: Housing,Emergency Assistance, Nutrition and Linkage benefitting low and moderate income individuals. This is a CDBG Public Service Grant, eligible for CDBG funding under 24 CFR 570.201 (e). Reasons for Exemption: .' NEPA Reference: For continuation of existing public services, 24 CFR Part 58.34(a)(9)(iii) (A checklist is not necessary.)* Reference: For new public services, 24 CFR Part 58.35(c) (Complete the NEPA Statutory Checklist. If activities do not impact related laws, the project is exempt according to 24 CFR Part 58.35(b) and 58.34(a)(10) and (b)*. SEPA Reference: WAC 197-11-305-(2) Date: *If an activity is exempt under Section 5 . 2+, no equest for Release of Funds (RROF) is required. Date: /d.. ". oJ...-. "- 40 SUBRECIPIENT AGREEMENT The county must execute a written agreement with the community action agency that is serving as grant subrecipient. This agreement must be fully executed and submitted to the CDBG Program before the 2002 grant funds can be released. The county can amend its current subrecipient agreement, or develop a new subrecipient agreement for the new 2003 contract. \ If properly written and executed, the subrecipient agreement can be both an indispensable management tool for the county and community action agency, This Subrecipient Agreement must include, as a minimum: , Operatinq Budqet , ScoDe of Service , Intended Beneficiaries Method of Payment , Performance Schedule , Termination Clause , Annual Audit Reauirement , Monitorina and Evaluation Criteria , Record Keepina Expectations . Disposition of Property , Indemnification Clause , Reauired Federal Standard Provisions (Provided on the following pages.) . Title VI of the Civil Rights Act of 1964 Clause Access to Records Clause Section 109 Clause Age Discrimination Act of 1975, as Amended Clause Section 504 of the Rehabilitation Act of 1973, as Amended Clause Conflict of Interest Provision Section 3 of the Housing and Community Development Act of 1968 Clause. (This clause is required only for contracts over $100,000.) To avoid difficulties commonly associated with subrecipient agreements, the county should review the document with the subrecipient's key officials and staff. Amendments in the subrecipient agreement may be necessary, if there are changes in the scope or schedule of work. Neglecting to formally amend the agreement to reflect the current understanding of the subrecipient responsibilities places both the county and the community action agency at risk. In addition, CDBG staff must be consulted regarding the nature of any proposed amendments to the subrecipient agreement and a copy of the amended agreement must be submitted to the CDBG Program. Sample agreements are available electronically, Contact the CDBG Office. 41 FEDERAL STANDARD PROVISIONS FOR THE SUBRECIPIENT AGREEMENT TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 CLAUSE Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, religion, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. ACCESS TO RECORDS CLAUSE The county, the State of Washington Department of Community, Trade and Economic Development, and other authorized representatives of the state and federal governments shall have access to any books, documents, papers, and records of the Consultant which are directly pertinent to the contract for the purposes of making audit, examination, excerpts, and transcriptions. SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 CLAUSE No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. THE AGE DISCRIMINATION ACT OF 1975, AS AMENDED This Act provides that no person shall be excluded from participation, denied program benefits, or subjected to discrimination on the basis of age under any program or activity receiving federal funds. SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED Section 504 of the Rehabilitation Act of 1973, as amended, provides that no otherwise qualified individual shall, solely by reasons of his or her handicap, be excluded from participation in (including employment), denied program benefits of, or subjected to discrimination under any program or activity receiving federal funding assistance. CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Grantee or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of such locality or localities who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this contract agreement. SECTION 3 COMPLIANCE IN THE PROVISION OF TRAINING. EMPLOYMENT AND BUSINESS OPPORTUNITIES CLA.USE a) The work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower-income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. 42 b) The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these provisions. c) The Subrecipient will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or worker's representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. d) The Subrecipient will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for, or recipient of . federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135, The Subrecipient will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns, Failure to fulfill these requirements shall subject the applicant or recipient, its consultants and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. 43 Community Development Block Grant Public Service Grant Application Handbook Attachments Public Service Contract Amounts . 2003 CDBG and CSBG Allocations . 2002 Low-Income Limits 44 , , . ,<.:.>' ',:.",:,,:",,::-,- :":'::::::"::":.,' ,';,'-,:;., ",..,.".:'··:'c:.,·:",":;.""""'," . _, ... __, :; :""::::::,,,.:,<;'>::;,::':':: ',:.,.",,;, ,.. "' . ", ,'" ."". 2003CDBGPUBLlCSERVICECONTRACTiAMOUNTS /.,,', ¡ ".' <"', ',. ,COUNTIES '., :, .·.".."..,¡.¡SUBRECIPIENTY':¡.;:····ì·¡i.::¡¡¡¡i!ii 'COUNTY" .., :<CAA· ;¡i!;i:·i¡[I'~~~~ . '.T .. COMMUNITV,ACTION.,¡AGENCIES;" ,'. 'iil,;'ADMIN.¡:$;;¡'; ,iŒOTAL Asotin Community Action Agency, Idaho 3,000 34,244 37,244 Chelan Chelan/Douglas CAC 3,000 128,937 131,937 Cowlitz Lower Columbia CAC 3,000 127,131 130,131 Grant North Columbia CAC 3,000 143,625 146,625 Grays Harbor Coastal Community Action Program 3,000 141,906 144,906 Jefferson Olympic Community Action Programs 3,000 124,646 127,646 Kittitas Kittitas County Action Council 3,000 99,009 102,009 .' Okanogan Okanogan County CAC 3,000 110,672 1 13,672 Skagit Skagit County CM 3,000 1 19,135 122,135 Skamania Klickitat;Skamania Development Council 3,000 95,214 98,214 Stevens NE WA Rural Resources Deyelopment 3,000 1 15,150 118,150 Ässn. Thurston CAC of Lewis, Mason & Thurston Co 3,000 99,675 192,675 Walla Walla Blue Mountain Action Council 3,000 116,009 1 19,009 Whitman Community Action Center 3,000 1 10,318 1 13,318 Yakima Yakima Valley Farm Workers 3,000 164,329 167,329 TOTALS $45,000 $1,730,000 1 ,775,000 45 COMMUNITY SERVICES BLOCK GRANT AND COMMUNITY DEVELOPMENT BLOCK GRANT FY 2003 A WARD ALLOCATIONS 2003 AWARD AGENCY CDBG CSBG TOTAL Benton/FrankJiI1 CAC 305,847 305,847 Blue Mountain Action Council 116,009 88,860 204,869 Central Area Motivation Program 219,493 219,493 Chelan/Douglas CAC 128,937 98,763 227,700 City of Seattle Dept. of Hsg. & Hmn Svcs. 210,504 210,504 Olympic Community Action Council 124,646 95,475 220,121 Clark County, Community Services Dept. 324,259 324,259 Coastal Community Action Program 141,906 108,697 250,603 Community Action Agency 34,244 26,231 60,475 Community Action Center 110,318 84,501 194,819 CAC of Lewis, Mason & Thurston Ctys. 99,675 300,064 399,739 EI Centro de la Raza 195,545 195,545 Fremont Public Association 203,054 203,054 North Columbia CAC 143,625 110,014 253,639 Kitsap Community Action Program 277,601 277,60 I Kittitas County Action Council 99,009 75,839 174,848 KJickitat-Skamania Development Council 95,214 72,932 168,146 Lower Columbia CAC 127,131 97,379 224,510 Metropolitan Development Council 370,329 370,329 Hopelink 292,645 292,645 Neighborhood House 216,424 216,424 NE W A Rural Resource Dev. Association 115,150 88,202 203,352 Okanogan County CAC 110,672 84,771 195,443 Pierce County Community Action Dept. 502,787 502,787 Skagit County Human Services Dept. 119,135 91,254 210,389 Snohomish County Human Services Dept. 425,026 425,026 South King County Multi-Service Center 505,901 505,901 Spokane Neighborhood Action Programs 660,502 660,502 The Opportunity Council 307,378 307,378 Yakima Valley Fannworkers Clinic 164,329 125,872 290,201 Yakima Valley, OlC 290,201 290,201 TOTAL 1,730,000 6,856,351 8,586,351 46 en C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 en I.í) I.í) 0 0 I.í) I.í) 0 0 I.í) L() I.í) 0 L() L() L() 0 L() I.í) I.í) I.í) L() L() L() I.í) '- L() '<::t C"? !'-- CD C\J C') !'-- !'-- !'-- !'-- '<::t L() -:t C\J C\J ~ C\J I.í) '<::t CD C\J L() '<::t W CD C\J !'-- C"? C\I C\J r--. C') CD C\J !'-- 0 CD C\J co L() 0 co CD C\I C\J C\J CD C\J 0.. C\J '<::t C\I '<::t C"? L() C\J '<::t C\I '<::t C"? CD C\I -:t C\J V C') '<::t C\I '<::t C"? 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C\I ,...-, *' 0 0 0 0 0 0 l!) CO l!) CO lC) CO >- ~ z « f- a « z ü :2 :2 ::J f- I- 52 0 « :r: « :r: ü S S >- o LO "Tentative Resolution of Issues" Table (Nov. 26, 2002) (reflecting tentative compromise on issues) 1. Permanent LAMIRD boundary - agreement 2. Withdrawal of Glen Cove UGA consideration during 2002 - agreement 3. County Proposed Boundary - as contained in Co. Nov. 6 proposal 4, Expanded area LI only - area of expanded LAMIRD would be zoned LI (light industrial) only, with no associated commercial uses (as is allowed in the existing Glen Cove "tight line" LI/C -light industrial/commercial zone 5. 35' height limit/50' through Conditional Use - agreement 6. 60% Imp. Surface Coverage - modify to 55% (as part of compromise on building size issue) 7. 2001 Storm water Manual - Agreement that issue is dropped from Glen Cove discussion; each party will pursue storm water updates independently 8. Max, Building Footprint Industrial Use - 20,000 SF (with up to 40,000 SF by CUP, with maximum building size/total floor space of 80,000 SF) in LIIC (existing tight line), and 10,000 SF (20,000 SF by CUP in LI expanded area located in north) 9. Max. Building Footprint Associated Comm. - 1,500 SF (with 3,000 SF), in LI/C 10. CUP only for established business· Agreement that issue is dropped from Glen Cove discussion; 11. Associated Commercial Uses - allowed only in LI/C 12, Wrecking yards - not allowed (except as grandfather use) 13. Buffers - 40' (with variance coupled with enhanced screening) form small lots 14. Urban Reserve - Parties agree to discuss further 15. Enforcement - County agrees to include in 2003 budget code enforcement officer to deal with, among other things, enforcement of buffer and signage in Glen Cove CITY OF PORT TOWNSEND Agenda Bill: AB02-_ City Council Meeting Date: December 2, 2002 _X_Regular Business Meeting _Study Session _Other: (specify) Special Business Meeting Agenda Item: Date Submitted: Nov. 27, 2002 Department: Legal Contact: John Watts Phone: #385-5991 ..................................................................................................................... SUBJECT: Glen Cove LAMIRD ..................................................................................................................... CATEGORY: BUDGET IMPACT: Consent Resolution Amount Budgeted: $ Ordinance _ Staff Report Expenditure Amt: $ Business Proclamation Contingency Req'd: $ _Contract Approval FYI Supplemental Req'd. _ _X_ Other: Consider and take action regards response to County Nov. 14,2002 _Public Hearing (see note below) _Legislative _Quasi-judicial open record _Quasi-judicial closed record _Quasi-judicial closed record appeal NOTE: lfthe Public Hearing is quasi-judicial in nature, then the appearance offairness and conflict on interest rules apply. Except at the public hearing, communicating with other councilmembers, and contact with proponents or opponents must be avoided. ..................................................................................................................... SUMMARY STATEMENT: Council previously approved a Sept 4 letter to BOCC (attached) setting forth the City position on Glen Cove issues. By letter dated Nov, 14,2002 (attached), County Administrator forwarded a staff proposal, and invited a meeting of elected officials to discuss the proposal. On Nov. 26, Commissioners Wojt and Tittemess, and Councilors Kolff, Fenn and Sandoval met. "Glen Cove Issues" (attached) summarizes County and City positions as of the Nov. 26 meeting. The "Tentative Resolution ofIssues" Table (Nov. 26, 2002) (attached) reflects tentative compromise on issues reached at the Nov. 26 meeting. By way of background, the City and County entered into a Memorandum of Understanding (MOU) dated Apnl 8, 2002 to collaboratively and in good faith work together to seek agreement on Glen Cove LAMIRD issues. The County agreed it would not take action to revise LAMIRD boundaries until the City and County reached agreement. In the MOU, City and County agreed to retain an expert to render an opinion on LAMIRD boundary designation. City and County agreed on William Nielsen (a growth board member) as the expert. In the Nielsen Report dated April 24, 2002, Mr, Nielsen states there are three parts to designating a GMA compliant LAMIRD: (1) what are existing areas (delineated predominantly by the built environment) as of 1990, (2) what are logical outer boundaries (based on, among other criteria, need to preserve the character of existing natural neighborhoods, and physical boundaries), and (3) existing uses (namely, limiting uses generally to 1990 uses). The tentative agreement if approved by Council would represent a compromise on these issues in the spirit of good faith, as the parties committed in the MOD. The County desires City support on LAMIRD issues because the County believes that it will assist the County in the vent of third party legal challenge. ...... I.... ...... ,... ............ .................................. ................. ....... ...................... ..... ATTACHMENTS: , City Sept. 4, 2002 letter to BOCC Nov. 14,2002 County Administrator letter to City Manager(only attachment that is include in this agenda package is proposed LAMIRD boundary map) "Glen Cove Issues" Table (basis of discussion at Nov. 26 meeting between Commissioners Wojt and Tittemess, and Councilors Kolff, Fenn and Sandoval) . "Tentative Resolution ofIssues" Table (Nov. 26,2002) - reflecting tentative compromise on Issues ..................................................................................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: None .............................................~....................................................................... RECOMMENDED ACTION: Following discussion, take action in response to County Nov. 14 letter. Council negotiating team may present draft letter for Council consideration.. ......................................~.............................................................................. AL TERNA TIVES: Take no action. Refer to committee or staff for further action. Postpone action. '" '" '" '" ..... "'.. ... ... '" '" '" .... '" '" "'.. '" '" "'.. ... '" '" "'.. '" '" '" ..... '" "'.. '" "'.. '" '" '" '" '" ... "'.... '" '" '" '" '" '" '" '" .... '" "'.. '" '" "'.. '" '" '" '" "'.. "'.. '" .... "'.. "'.... '" '" CITY CLERK'S USE ONLY APPROVED FOR SUBMITTAL BY: COUNCIL ACTION TAKEN Resolution No. Continued to Ordinance No. Refen'ed to Department Director or Name of Council Committee & Date of Motion Approved Failed Other City Manager DISTRIBUTION AFTER COUNCIL ACTION City Attorney