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JEFFERSON COUNTY
State of Washington
ORDER: BUDGET APPROPRlA TIONSI
EXTENSIONS: V ARlOUS COUNTY }
DEPARTMENTS AND SPECIFIC
OTHER FUNDS
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RESOLUTION NO. 85-02
WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of December, 2002,
declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund
balance and the unencumbered balance of various other funds and to set a hearing on said emergency for the 16th
day of December, 2002, at the hour of 10:05 a.m.; and
interposed;
WHEREAS, this being the time and place set for said hearing and no objection or objection
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due
to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various other funds,
that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the
amo I' d bId h h d
unts Iste e ow an . per t e attac e requests,
FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM
UNENCUMBERED
FUND BALANCE
CURRENT EXPENSE
FUNDS
001-020-000 Auditor 5,870.24 5,870.24
001-02] -000 Auditor/EJections 10,141.93 10,]41.93
00] -050-000 Clerk 4,900,00 4,900,00
001-059-000 Administrator 3,000.00 3,000.00
001-060-000 Commissioners 3,500.00 3,500,00
00]-061-000 Board of Equalization 2,000,00 2,000,00
001-063-000 Planning Commission 1,709,00 1,709,00
001- ] 00-000 Anima] Services 756,56 756.56
001- ] 10-000 Juvenile Services 6,185,00 20,782.00 ]4,597,00
00] -] 50-000 Prosecutor 3,000,00 3,000.00
001-] 80-000 Sheriff 70,000.00 70,000.00
00] -270-000 Non-departmental 85,000,00 85,000,00
TOTAL 210,659.73 204,474.73
OTHER FUNDS
127-000-010 Health & Human Services 30,000,00 48,162.08 18,162,08
505-000-010 Employee Benefit Reserve 3,000,00 3,000.00
506-000-010 A Information Services 45,000.00 45,000,00
lA,
APPROVE~.~~ ~¥ .#JJi.t~/2002.
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SEAL! .> ' . : ,~
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~EST: "~:"'¡;/¡'~' ,. ' ~
~~.
orna L. Delaney
Clerk of the Board
, ard Wojt, Chairman
Æ-
Glen Huntingford
A -
Dan Tittemess, Member
JEFFERSON COUNTY
BO I
TO: BOARD OF COUNTY COMMISSIONERS
Date:
NOVEMBER 26, 2002
RE: Request For Emergency Budget AppropriationlExtension and Amendment
AUDITOR
DepartmentlFund Name
001-020-000
Fund Number
Commissioners: (check all that apply)
[I Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 5,870 . 24 for this current year for the reason( s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared, Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below,
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt, Amount
514.23.20 PERSONNEL BENEFITS 73,768.29 5,870.24 79,638.53
Reason for AppropriationlExtension:
Increase in Personnel Benefits due to rising Health Care Costs. Revision per schedule
provided by Auditor's Office.
^ R~éctfully submitted,
CXJL~ 11.
¿x-J--1-Lif~
Auditor's Office
TO: BOARD OF COUNTY COMMISSIONERS
Date:
November 26, 2002
RE: Request For Emergency Budget AppropriationlExtension and Amendment
AUDITOR/ELECTIONS 001-021-000
DepartmentlFund Name
Fund Number
Commissioners: (check all that apply)
[J Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 10,141. 93 for this current year for the reason(s) outlined
below.
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
D Please be advised that a revenue source (i.e, grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
511.70.20 PERSONNEL BENEFITS 19,917.41 1,828.95 21,746.36
511. 70.41.0020 ELECTION WORKERS 13,5ffi.OO 2,834.59 16,334.59
511. 70.42.0010 POSTAGE 7,500.00 990.83 8,490,83
511. 70.49.0020 PRINTING AND BINDING 30,000.00 4,487.56 34,487.56
Reason for AppropriationlExtension: Increase in Personnel Benefits due to rlslng Health Care Costs,
Revision per schedule proveded by Auditor's Office,
In original 2002 Budget we estimated that School District 48, 49 and 3~3 woul~ ho~d one
Special Election. We also conducted a Special Election for Port Ludlow Dralnage Dlstrlct
(Revenue $3,765.52) and a Special Election for School Distr~ct 50 - Tech Levy' (Revenue .
$13,284.23). This request is for the hard costs of conductlng those two addltlonal electlons.
Resrfully submitted,
/)LL¿~ ftt. &~~p0
Auditor's/Election's Office
JEFFERSON COUNTY
k
tLECTIONS
,
, (511.70)
PUBLICATIONS: (511.70.44)
Notice of Closing
Notice of Meeting
Re: Signature Verification
Notice of Meeting
Re: Logic & Accuracy
Notice of Election
Notice of Meeting
Re: Certification
Other (Notice of Filing)
WAGES (511.70.10 - Wages)
BENEFITS (511.70.20 - Bene.)
POLL WORKERS:
Wages (511.70.41.20)
Ind Ins. (511,70.20.60)
Mileage (511.70.43.10)
(0.345)
P.P. RENTAL (511.70.45.10)
PRINTING:(511.70.49.20)
Sample, Abs & Off
Other:
SUPPLIES: (511.70.31.10)
Auditor's Poll Books
Inspector's Poll Books
Poll Worker Cards
Voter Inst (Abs & Vbm)
Absentee Envelopes
Seals
Other
LABELS:(511. 70.31.10)
POSTAGE: (511.70.42.10)
P COPIES: (511.70.31.10)
, n/a
n/a
$ n/a
$ 104.50
$ 33.75
$ 76.00
$ 1.362.25
$ 417.58
$
$
$
338.10
7.15
7.04
ELECTION COST WORKSHEET
ELECTION:
HELD ON:
PREPARED BY:
DATE:
Port Ludlow Drainage Districl
5-Feb-02
Karen Cartmel
22-Feb-02
$
-0-
TOTAL:
$214.25
$
$
302.96
-0-
TOTAL:
TOTAL:
$
$
$
$
$
$
$
$
$
$
10.10
2.62
2.01
n/a
192.78
2.43
-0-
14.70
278.50
121.90
$1,362.25
$417.58
TOTAL:
TOTAL:
$352.29
-0-
TOTAL:
$302.96
TOTAL:
TOTAL:
TOTAL:
TOTAL:
$209.94
$14,70
$278.50 '
$121.90
SUB-TOTAL:
add: ADMINISTRATIVE OVERHEAD (15%):
TOTAL COSTS:
$3,274.37
$491.15
$3,765.52
less: TOTAL MINUMUM FEES {$50.00}:
-0-
h:JKARENCrrEMPLA TE
ALLOCATED ELECTION COSTS:
$3.765.52
,~~--"~"
JEFFERSON COUNTY
ELECTIONS ELECTION COST WORKSHEET
(511.70)
ELECTION: Special
PUBLICATIONS: (511.70.44) HELD ON: 21-May-02
Notice of Closing $ 117.60 PREPARED BY: K Cartmel
Notice of Meeting $ 66.50 DATE: 12-Jun-02
Be: Signature Verification
Notice of Meeting $ 31.13
Re: Logic & Accuracy
Notice of Election $ 215.60
Notice of Meeting $ 35.63
Re: Certification
Other $ -0- TOTAL: $466.46
WAGES (511.70.10 - Wages) $ 3,327.92 TOTAL: $3,327.92
BENEFITS (511.70.20 - Bene.) $ 1 ,1 31 .49 TOTAL: $1 ,131.49
POLL WORKERS:
Wages (511.70.41.20) $ 2.380.44
Ind Ins. (511.70.20,60) $ 50.40
Mileage (511.70.43.10) $ 51.46 TOTAL: $2A82.30
(0.345)
P.P. RENTAL (511.70.45.10) $ 60.00 TOTAL: $60.00
PRINTING:(511.70.49.20)
Sample, Abs & Off $ 1,866.94
Other: $ -0- TOTAL: $1 ,866.94
SUPPLIES: (511,70,31.10)
Auditor1s Poll Books $ 79.76
Inspector's Poll Books $ 23.58
Poll Worker Cards $ 16.10
Voter Inst (Abs & Vbm) $ -0-
Absentee Envelopes $ 1,280,61
Seals $ 29.45
Other $ -0- TOTAL: $1,429.50
LABELS:(511.70.31.10) $ 38.87 TOTAL: $38.87
POSTAGE: (511.70.42.10) $ 712.33 TOTAL: $712.33
P COPIES: (511.70.31.10) $ 35.70 TOTAL: $35.70
SUB-TOTAL: $11 ,551.51
add: ADMINISTRATIVE OVERHEAD (15%): $1 ,732.72
TOTAL COSTS: $13,284.23
less: TOTAL MINUMUM FEES ($SO.DD): n!a
ALLOCATED ELECTION COSTS: $13.284.23
h:IKARENC/TEMPLATE
TO: BOARD OF COUNTY COMMISSIONERS
Date:
II \ 1::5\02-
RE: Request For Emergency Budget Appropriation/Extension and Amendment
001- OS~-O()O ,
F~'> umbt'\ì IE: If~' ~\n ~'-r~ r-I~\\
\ UrJ I~ r', 1,1 í I \ ;
:<. t!:::: \~ =.1 Ii '=:J u)
Commissioners: (check all that apply) J'J N 2 1 ...-".
OV 2002
þ(Please be advised that after a thorough examination of my current bUd~' t~~'t.aQ.p'~sith!\!¡trthe amount
. 1::1, .ìt~v ~ vulf ~, 1
allocated is insufficient to pay necessary expenses of thls departmeBO. ~.lQtÖfSrX}i~WiI~~.,m~HsarefuI
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short, Therefore, I request an emergency appropriation and
budget extension in the amount of $ '-I J 9l)() I {)t) for this current year for the reason(s) outlined
below.
& u.M:t:. CAw k.
Department/Fudd Name
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure
Description
Current
Budget Amt,
Revision New Budget
Amount
.
.J- "I, '9 ð~~C.Þ 1 ~ I J 2
51;l. ~(9. ~O
fA t,1 2.2.\
Reason for Appropriation/Extension:
~~~
4H~
/'"'
, 2002 GENERAL FUND SALARY SCHEDULE REVISED
/. With Increased Health Benefits
_~.~r£~I¥~~~_ri;
,.........'. . - ~_." ..'·····.,.-.'r·....._.._
... -'
/
/
.30.10.
10 WALTERS, MARIANNE CLERK EXEMPT 1/7
20 DE LEO, LINDA A OFFICE SUPERVISOR EXE-2/7
40 MOORE, MICHELLE R. SUPERIOR COURT CLERK II 21 3/4
50 BAILEY, LORI E JUVENILE COURT COORDINATOR 22 7
60 RUBERT, TAMMI L SUPERIOR COURT CLERK IIIFACILlTATC 23 7
70 MINISH, PATRICIA G SUPERIOR COURT CLERK I 19 5/6
80 NORDLAND, HOPE SUPERIOR COURT CLERK I 19 1/2
600 CLERK HIRE
40.0 56,495.82 12,386.81
40.0 39,566.00 11,039.88
40.0 26,970.72 9,700,12
40.0 30,343.32 10,034.68
40.0 31,503.60 10,149.78
40.0 26,244.20 9,623.60
40.0 21,667.52 9,112.38
17.9 0.00 75.23
297.88 232,791.18 72,122.48
11/26/02
TO: BOARD OF COUNTY COMMISSIONERS
Date:
RE: Request For Emergency Budget AppropriationlExtension and Amendment
County Administrator 001,..,059.".000
DepartmentlFund Name
Fund Number
Commissioners: (check all that apply)
[l Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 3 ,000 for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No ' '
o Please be advised that a revenue source (i,e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared,· Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget ~mt. Amount
513,10,20 Pe~sonne1 Benefits 146,745,52 3,000 49,745,52
Reason for Appropriation/Extension:
Increase in personnel benefits,
(D;,~. mitte.d. .
11!-
CountyAdmL~lstraLor
TO: BOARD OF COUNTY COMMISSIONERS
Date: 11/26/02
RE: Request For Emergency Budget AppropriationlExtension and Amendment
Corrnnissioners
DepartmentlFund Name
001..,..060....000
Fund Number
Commissioners: (check all that apply)
S Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year, After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 3,500 for this current year for the reason(s) outlined
below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt, Amount
511. 60.20 Personnel Benefits 59,482,27 3,500 62,,982.27
Reason for AppropriationÆxtension:
Increase in personnel benefits.
Respecttull y submitted,
TO: BOARD OF COUNTY COMMISSIONERS
Date: / / · / f · tJ 0{
RE: Request For Emergency Budget AppropriationÆxtension and Amendment
~æV/~ ~àd~
Fund me
~/ -' (}ÆI - ð7J1)
Fund Number
Commissioners: (check all that apply)
~ be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ dl .ð7J7;, ~for this current year for the reason(s) outlined
below. ~
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
D Please be advised that a revenue source (i,e, grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared, Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
~dMÙ4 It- tcJ~ Budget Amt, ~ ¥~, n Amount
67.1/. ¡¿ t/. I ¿ . /TI/lJt) /'~ 9~ð. n 4S:4~() n
~ .
S/.¢. ;.If,.2.o. t/Þ"Þð tk~~ ~ic& ;I ft;/. 71 '.In. n 'I
7tJ/. 71
514. J.'/. '1.1. P1Jn; ~~ ;/ ..i ð'Þ. /"1J ~ J~, I1J #'~~. n
1:j:or APpr;:::J¡:1~ ~ #W.4~ ~ ft; ~
t.I¡I{~~Z-fi~ f!fl ~/d:¿ <¡t¿ .
ðf.. fM ~ I ¿nøl ,
~spectfully submitted,
f~ ~~Department
TO: BOARD OF COUNTY COMMISSIONERS
Date: \ \ - \ ~ - a ~
RE: Request For Emergency Budget AppropriationlExtension and Amendment
'1\Cl"n,~ C' omm;",'<, ;Cìn 00 \ - 0\0 '3 -000
Depa ntlFund Name Fund Number
Commissioners: (check all that apply)
,:)(Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ \ ~ ö q . 00 for this current year for the reason( s) outlined
below,
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared, Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure
Description
Current
Budget Amt.
Revision
New Budget
Amount
loSo
+ '1 ~<1
Reason for AppropriationlExtension:
~ ;(¿ Q.... 0.. ~ ~ e c.\ Q..~ ~ \0.. V\..cL\-, 0 'f\
REASON FOR APPROPRIATION I EXTENSION
Planning Commission
001-063-000
Postaae 558.60.42.0010
Postage usage is higher than budgeted for.
From Jan - Oct
Estimate for Nov & Dec
Revised Budget
$1000 used ($100 per month)
.$ 200
$1200
Travel 558.60.43.0000
Even though we have been diligent about sending out a quarterly memo
with an attached blank mileage form for the Planning Commission
members to get reimbursed, we have only paid out $178 in mileage
reimbursement.
Taking into consideration the members currently on the Planning
Commission, the distance they travel to and from meetings and the
number of meetings this year, we could very easily end up paying out the
budgeted amount $ 800
plus $ 200
Revised Budget $1000
Mise -(Meetina Room Rentalt 558.60.49.0000
WSU began ehargingfor meeting room rental on Jan. 1,2002. This was
not anticipated when the budget for 2002 was put together. The charge
equals $1080.
In August, we had to use the Chimacum High School Auditorium for a
public meeting for which we could not get a bigger room at WSU. The
charge was $254.
In October, we had to use the Port Townsend Community Center for a
public meeting in anticipation of a larger group than could be accomodated
at WSU. The charge will be approximately $125.
This equals $1,459 to be paid out for meeting rooms for 2002. In addition
to the budgeted amount $ 500
we need .$ 959
Revised Budget $1459
TO: BOARD OF COUNTY COMMISSIONERS
Date: November 18, 2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Animal Services
Department/Fund Name
001-100-000
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of 756.56 for this current year for the reason(s)
outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No_~
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
-
-
TOTAL REVENUE ï ~
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
Operating transfer out 128,120 756.56 128,876.56
Reason for Appropriation/Extension
Total benefit adjustment for 2002: $5,646.81 see attached
Can not cover 756.56 of this additional benefit expense with out general fund support
Respectfully submitted,
L't11J1// (/-
TO: BOARD OF COUNTY COMMISSIONERS
Date: November 18, 2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
JUVENILE SERVICES
Department/Fund Name
001-110-000
Fund Number
Commissioners: (check all that apply)
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $20.782.00 for this current year for the reason(s) outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
~ Please be advised that a revenue source (i.e, grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $6.185.00 to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Bud!!et Revision New Bud2et
334.03.17 Work Crew/DOE $31,112.50 $6,185.00 $37,297.50
TOTAL REVENUE
Dept Total $260,969.50 + $6,185.00 $267,154.50
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
594.27.64 Machinery & Equipment $0.00 +$7,597.00 $7,597.00
527.10.10.90 Transportation Coordinator $0.00 +$7,000.00 $7,000.00
527.10.10.80 Prob/Comm. Service $0.00 +$6,185.00 $6,185.00
Assistant
Reason for Appropriation/Extension
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAlBG): The JAIBG funds have
been historically used to fund the Proctor Home Project. At the end of the fiscal year in June of2003, we
_.,-_..~
had reached our maximum amount of funding under the competitive portion of that grant. Although the
non-competitive portion of the JAIBG funding ($10,000.00) was allowed to stay committed to Proctor,
the competitive portion had run its course and we were not allowed to apply for additional funds for the
same project. Instead, Kevin Badten (formerly of Juvenile Services) applied for and was granted funding
for the South County Shuttle program. The concept of this program is to transport youth from outside
Port Townsend to services either court-ordered or otherwise necessary when they have no ability to reach
the services on their own. The total amount of this competitive award was $22,000,00. With these funds
we were permitted to purchase a van and to hire a transportation coordinator, which we did. The above
figures described as machinery and equipment and transportation coordinator serve this program.
Although the total revenue picture for JAIBG funds didn't change for this "calendar" year, the
expenditures associated with them did; thus, the need for the above extentions. The revenue totals
presented in budget 2003 correctly reflect what we should be receiving in JAIBG monies (given that
JAIBG funds still come to the State from the federal government).
WORK CREWIDEPARTMENT OF ECOLOGY: Prior to the end of the State fiscal year in June of
2002, the Dept of Ecology asked if anybody wanted to request additional funds to support "additional
services" for their current programs. We did submit a request for funds, requesting that we be allowed to
fund a "Community Service Assistant Coordinator" for our work crew and chain gang. We were awarded
a total of$12,370.00 (for full fiscal year 2002-2003). This position was included in the total job
description for Manny Elias who was hired this late summer. Manny has a combination Probation
Assistant/Community Service Assistant position and works hours for both areas of juvenile services. The
$6,185.00 is added to his expenditure line for the remainder of2002 to partially fund his salary. The
outstanding amount in salary for Manny was achieved through the departure of Kevin Badten in August.
Manny replaced Kevin as Diversion Coordinator.
TO: BOARD OF COUNTY COMMISSIONERS
Date: 1h12.,..02
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Prosecutor's Fund
Department/Fund Name
001~150.".000
Fund Number
Commissioners: (check all that apply)
D Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. Mter a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 3,000,00 for this current year for the reason(s) outlined
below.
D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Bud!!et Revision New Bud!!et
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
515,21.20,000 Personnel Benefits 111,895.61 . 3 , OOQ " 00 114,895.61
-
I
Reason for Appropriation/Extension: Due to increased personnel benefits we are requesting
an appropriation.
TO: BOARD OF COUNTY COMMISSIONERS
Date: November 20, 2002
RE: Request For Emergency Budget AppropriationlExtension and Amendment
Sheriff
DepartmentlFund Name
001-180-000
Fund Number
11
¡i
r_rr~\ r t", 7 '
,"',}\I "" 2f302
Commissioners: (check all that apply)
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 70,000.00 for this current year for the reason(s) outlined
below.
o For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No
o Please be advised that a revenue source (i.e. grant, new fee) has þeen received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
- . Âmt
521.10,20,000 Benefits 87,334.73 +10,000 97,334.00
521.10.31.0030 CPL Permits -7,380.00 +~:6J8 1,l1t88
521,22.10 .0500 Overtime - Patrol 6,575.00
521.70,10.0500 Overtime - Traffic -8,656.00 +9,000 344.UU
521.22.48.0020 Radio Maint/Patrol -2,031.88 +2,032 0
523.60.48.0010 Radio Maint/Jail and -6,660.56 +6,660 0
Equipment Maint/Repair
523.10,10,0010 Jail Sup. Salary (E91l) -6,132,00 +6,132 0
523.10.10.0500 Jail Overtime 19,161.05 +20,000 1,182.00
Since the September 11, 2001 diaster, our CPL (concealed
Reason for AppropriationlExtension: pistol licenses), have tripled causing shortage of nearly
$10,000 in our budget. The overtime costs for detectives, patrol and traffic was except-
ionally high due to several major cases, including the MIddleton investigation/trial and the
homicide investigation. The jail was short staffed, causing excessive overtime and in
addition one officer was assigned military leave for six months, The separation of dispatch
Respectfully submitted and the re-structure to Jeff Com caused many expenditures to become part of
~ ' the Sheriff's budg~and benefits were under estimated. Also, the annual
í ~. radio maintenance expenses for both patrol and jail were an addition to
et.
TO: BOARD OF COUNTY COMMISSIONERS
Date:
11/18/02
RE: Request For Emergency Budget AppropriationJExtension and Amendment
Non- Deptartmental
Fund Name
001-270-000
Fund Number
Commissioners: (check all that apply)
~ease be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year, After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 85,000.00 for this current year for the reason(s) outlined
below.
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ 0 to include this new
revenue in the budget this year as outlined below.
~here enough Fund Balance to cover this additional expenditure? Yes
No
BARS # REVENUE Description Current Budg:et Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
514.79.46.0005 Risk Pool 183,380 30,000 213,380
514.79.46.0010 Insurance for County 40,000 45,000 85,000
514.79.46.0020 Miscellaneous Claims 20,000 10,000 30,000
Reason for AppropriationJExtension: Insurance costs have risen dramatically over budget expectations.
Respectfully submitted,
ß~'~L'
Department
TO: BOARD OF COUNTY COMMISSIONERS
Date: November 25, 2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Department/Fund Name Health & Human Services
Fund Number 127-000-010
Commissioners: (check all that apply)
.Zí Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of 18,162.08 for this current year for the reason(s)
outlined below,
dPor funds other than Current Expense ï:> there enough, Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes (NO~~>ì
o Please be advised that a revenue source (i.e. grant:~ew fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budeet
TOTAL REVENUE
"
· ¡Ì. . -
~ ""''' I'
- - -
-
.. .,- - - -
,, ) .
,,- ·"~~..I , r~
}
BARS # Expenditure Description Current Revision New Budget
Budget Amt, Amount
TOTAL EXPENDITURE Operating transfer out 580.266 18,162.08 598,428.08
-_.
Reason for Appropriation/Extension:
· Benefit adjustment that can not be fully absorbed by department.
· Total Change: $38,433.15
· Short 18.162.08 detailed by department above.
Respectfully submitted,
I .' ,1
l jl~:,'{ lL
iJr- '5
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TO: BOARD OF COUNTY COMMISSIONERS
Date: November 18, 2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Health & Human Services
Department/Fund Name
127 -000-010
Fund Number
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of 30,000 for this current year for the reason(s)
outlined below.
o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes No_x
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $_30,000 to include
this new revenue in the budget this year as outlined below,
BARS # REVENUE Description Current Bud2:et Revision New Budget
333.11.40.300 IACRefugia 37,940 30,000 67,940
TOTAL REVENUE 37,940 30,000 67,940
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
531.11.41.100 Refugia Contractors 25,500 30,000 55,500
Reason for Appropriation/Extension
New Grant Funds
Respectfully submitted,
¡/lJr¡J,LLl~··
TO: BOARD OF COUNTY COMMISSIONERS
Date:
11/18/02
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Employee Benefit Reserve
Fund Name
505-000-010
Fund Number
Commissioners: (check all that apply)
~ be advised that after a thorough examination of my current budget it appears that the amount
allocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $ 3,000.00 for this current year for the reason(s) outlined
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
~enOUgh Fund Balance to cover this additional expenditure? Yes ~No
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
517.21.41.0010 Post Retirement Costs 23,000 3,000 26,000
Reason for Appropriation/Extension: Due to increased expenses for LEOFF I retirees.
7
'n-~?~
Department
TO: BOARD OF COUNTY COMMISSIONERS
Date: November 18,2002
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Information Services
506 000 010
Department/Fund Name
Fund Number
Commissioners: (check all that apply)
k Please be advised that after a thorough examination of my current budget it appears that the amount
(vallocated is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and
future needs, I find that my budget is short. Therefore, I request an emergency appropriation and
budget extension in the amount of $45,000.00 for this current year for the reason(s) outlined below.
',q For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure? Yes ,/ No
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Bud2et Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
594.18.64.0020 CAPITAL OUTLAY - $120,000.00 + $45,000,00 $165,000.00
COMPUTERS
Reason for Appropriation/Extension: Purchase of new AS/400 Server System including Install
& Data Transformations