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HomeMy WebLinkAbout065 01 r dt( Jk¡iÍ4. ~ ,?-() I STATE OF WASHINGTON County Of Jefferson In The Matter of Establishing Goals And Objectives for the 2002 County Budget Resolution No. 65~Ol WHEREAS, Jefferson County's population has grown by an annualized rate of 2.3% over the past decade, and WHEREAS, the future economic vitality of the county needs to be maintained and enhanced, and WHEREAS, an expanding population creates a broadening of the tax base, and WHEREAS, annual increases in cost due to inflation affect salary and operating expenses for county services, and WHEREAS, a portion of those annual increases can be met with the broadening of the tax base that accompanies an expanding population, and WHEREAS, the annual budget process provides opportunities to focus resources in support of strategic issues facing Jefferson County, and WHEREAS, adequate funding reserves need to be maintained for each operating budget to provide for emergencies and for cash flow, and WHEREAS, priority will need to be glven to funding strategic objectives in order to maintain and improve the quality of life for county citizens, and _.___n__ -------.-,.'-.-- -'---_._------ Page 2 Jefferson County 2002 Budget Goals and Objectives WHEREAS, the strategic objectives with the highest priority are: · supporting economic development, · improving access to higher education, · improving opportunities to own a horne, · protecting and enhancing natural resource, · supporting law and justice programs, · treating significant public health problems, and · funding long-term capital facility needs. WHEREAS, county services must meet citizen needs efficiently and effectively, and WHEREAS, it is recognized that citizens of Jefferson County expect both accountability and affordability from their government. Now, therefore be it reso~ved, that the Board of Commissioners of Jefferson County does hereby establish the following goals and objectives to guide development and adoption of the 2002 Jefferson County Budget: -' .-. '--~--_._-~- _ _.~_.,______. ·__u~~ - -----_._.._~.__.._._--_._.__._-~_._- Jefferson County 2002 Budget Goals and Objectives Page 3 BUDGET PREPARATION Budget requests shall be prepared in a consistent, user friendly format that clearly identifies the funding needed to maintain current programs and what changes are proposed for the coming budget year. Specifically: 1. Departments shall prepare ~artmental budget requests that include the standard Budget Accounting Reporting System (BARS) financial request as well as a narrative and such other information as appropriate to summarize the program and financial needs of the department, . Departments shall prepare budgets following the standard format provided to them in the Call For Budgets from the County Auditor, . Each department shall prepare a narrative which shall include: · The department mission statement in a clear concise statement telling why the organization exists. · The department's staffing requirements for the coming year, · Significant changes from the previous budget year, as well as any trends or issues that may have budget implications now or in the future. · Impacts anticipated by increased or decreased funding.. Page 4 Jefferson County 2002 Budget Goals and Objectives 2. Departments shall also prepare program budget requests for each department program which shall include a narrative and such other information as appropriate to support the departmental budget request, . Departments shall prepare budgets following the standard format provided to them in the Call For Budgets from the County Auditor, . Each program budget request shall prepare a narrative which shall include: · A description of how the program supports the county strategic plan. · The program mission statement in a clear concise statement telling why the program exists. · A financial review addressing revenue sources, anticipated expenditures grouped into major cost groupings such as personnel, operating and capital, · Program staffing requirements · Performance measures showing how the program achieves desired results. · Impacts anticipated by increased or decreased funding. FISCAL BUDGET OBJECTIVES The budget, when adopted, will need to be balanced within available resources. In addition to annual fiscal objectives, ---.- Jefferson County 2002 Budget Goals and Objectives Page 5 efforts need to be made to look into the future to meet long- term service needs, Specifically: 3. Growth in General Fund property taxes shall not exceed the Implicit Price Deflator (IPD) for 2001 (with a goal of 0%) plus taxes collected on new construction. 4, Growth in Road Fund property taxes shall not exceed the Implicit Price Deflator (IPD) for 2001, 5. Departments shall prepare a base budget request showing the costs of providing the current level of service · Growth in General Fund base expenditures shall be targeted to not exceed projected revenues,l · One-time revenues and expenditures shall not be included in the base budget calculations. · Spending above the base budget will be limited by availability of funds, · Emergency appropriations In 2001 shall not be included in the base budget calculations, · Submission of departmental budget request at the base level is no guarantee of funding. 6, The overall projection for growth in General Fund expenses is calculated to be approximately 4,1%.2 - ~e7e~Je p~8=eC~~8~S as ~_ 7/23/2001 i~à~cate General Fund Revenues for 2002 at $:'2,588, ::::. "-.- Page 6 Jefferson County 2002 Budget Goals and Objectives 7, Total staffing as measured in 40-hour full time equivalents (FTE's) will be limited based on available revenue, · Requests for staff increases shall provide information on all related costs including salary, benefits, space, furniture, telephone, supplies, training, and administrative overhead, · Requests for staff should clearly demonstrate need based on workload productivity and performance, program requirements, or level of service indicators, · Requests for staff increases shall also provide information on the sustainability of funding sources for a minimum of three years. · Departments shall describe the continued need for post ions authorized in the budget that are open or vacant. 8, A minimum reserve of 10% shall be maintained for all operating funds. A minimum reserve of 25% shall be maintained for the non-capital expenses of the Road Fund, 9. Revenues collected in excess of the minimum reserve shall be held for one-time, special purpose needs that fulfill strategic objectives of the county. ~xpe~di~~~e p~c:ec~~c~s as c: 7/23/2001 indicate General Fund Expenditures for 28G2 a~ S:2,:93,COO. Jefferson County 2002 Budget Goals and Objectives Page 7 10. Revenues from fees for services shall be reviewed and considered for revision to meet costs for providing services, 11, Priority will be given to increases ln costs for negotiated labor contracts, Limitations in funding may requlre reductions in staff to accommodate increases in labor costs, STRATEGIC BUDGET OBJECTIVES In order to pursue strategic objectives programs will need to be revised, enhanced or added. Strategic objectives will be given a high priority for the 2002 budget, priority will be given to: 12. Efforts that support economic development: Specifically, · Analyze community assets and impediments to commercial and industrial development. · Partner with Jefferson County PUD, City of Port Townsend, and Port of Port Townsend in development of broadband telecommunications infrastructure to serve East Jefferson County, · Establish a staff position to coordinate economic development with the City of Port Townsend, Port of Port Townsend, Peninsula Development Agency, Economic Development Council and others. · Complete studies and consider adoption of Urban Growth Area(s) . Page 8 Jefferson County 2002 Budget Goals and Objectives 13, Improved opportunity for higher education in Jefferson County, · Task Washington State University Cooperative Extension/Distance Learning to prepare a report on specific initiatives Jefferson County can undertake that will create increased opportunity for higher education and workforce training in support of family wage jobs, · Collaborate with Peninsula College, Olympic College, Washington State University, the Higher Education Committee and others to establish the role Jefferson County can adopt in support of higher education, 14. Increased opportunities for citizens of Jefferson County to own a home. · Task Community Development to collaborate with the City of Port Townsend, home builders, realtors, developers, lenders, and others to identify ways to reduce the costs associated with building a home and financing its purchase, · Prioritize Community Services funding to helping find additional resources for those in need that cannot otherwise afford a home. 15. Supporting natural resources protection and enhancement within the county, ---.-,-,"----- ---~-,._----._"'-- .._- ___n.___________ Jefferson County 2002 Budget Goals and Objectives Page 9 · Continue support of the Natural Resources division within Health and Human Services. · Enhance program efforts with matching funding for water resource grants, salmon recovery grants, and other state and federal sources supporting natural resource enhancement. · Collaborate with local, state, tribal, federal, and other agencies to ensure natural resource efforts are effective and sustainable. 16. Supporting and maintaining law and justice programs. · Collaborate with the courts, law enforcement, prosecution, and other law and justice providers through the Law And Justice Council in the development of strategies maintaining and improving law and justice services in Jefferson County. · Priority will be given to maintaining and improving law and justice services with support from state and federal sources, 17. Support of programs that identify and treat significant public health issues, · Develop programs to address substance abuse issues that emphasize prevention, early intervention, recovery and overcoming community complacency. ~_.--- Page 10 Jefferson County 2002 Budget Goals and Objectives 18, Improving and developing capital facilities as identified in the 20-year capital facilities program, · Establish funding sources and implement plans to build a new law and justice facility. · Priority will be given to ownership of county facilities rather than on leased space.. · Pursue funding opportunities for funding courthouse seismic improvements for the building and clocktower, · Provide improved space for sheriff administration, emergency operations center, and dispatch services. EFFICIENCY AND EFFECTIVENESS OBJECTrvES In order to meet the fiscal and strategic objectives above, efforts to make county government for efficient and effective will be a priority. Specifically: 19, Continue to partner with other local agencies and to develop opportunities to work together on service delivery, · Ensure that costs associated with delivery of service are equitably apportioned. · Continue to provide: · E-9ll Communication and Dispatch services. · Jail services. · District/Municipal Court services. · Human services. -~ Jefferson County 2002 Budget Goals and Objectives Page 11 · Animal services. · Computer, GIS and telecommunications services. . Develop agreements for: · Building permit inspection/tracking services · Emergency Management services 20. Priority will be given to enhancing services through the use of technology, improved processes, and non-traditional service providers while considering potential liability or increased risk. · Improve financial, budgeting and reporting tools as part of planned upgrade to county central computer infrastructure. · Improve integration and sharing of data between departments and agencies.. 21, Departments shall collect data and provide comparisons to similarly situated programs for the purpose of measuring program effectiveness, · Provide performance data that support county strategic objectives · Provide comparisons to other agency or organization performance data as a measure of program effectiveness, Page 12 Jefferson County 2002 Budget Goals and Objectives 22, Consolidate the various citizen advisory boards where possible to improve effectiveness and efficiency of county efforts to provide support, 23. Continue to implement and tune the county comprehensive plan, unified development code, and other regulations to ensure efficient use of county resources while meeting the strategic goals of the county. Approved this 6th day of August , 2001, JEFFERSON COUNTY BOARD OF COMMISSIONERS ., ç' ... ",. - . ,. ",. d!~~:.j ~~ Lorna L. Delaney, CMC ~ Clerk of the Board "-~--_.