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Home My WebLink About084 01 cc: rx;. ~ 10\15/61 ~c... \.Ùsv... \(~c...s. JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF } HEARING NOTICE: PROPOSED } BUDGET APPROPRIATIONS/EXTENSIONS } VARIOUS COUNTY FUNDS } RESOLUTION NO. 84-01 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2001 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2001. The following identified revenue and expenditure amounts are to be added to the funds, Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fund budgets listed: FUND # FUND NAME REVENUE EXPENDITURE CURRENT EXPENSE FUNDS 001-080-000 District Court -- 5,260.00 001-025-000 Parks & Recreation -- 14,000.00 001-150-000 Prosecuting Attorney -- 43,495.62 001-240-000 Superior Court -- 36,700.00 TOTAL 99,455.62 OTHER FUNDS 105-000-010 Auditor's 0 & M -- 20,500.00 107-000-010 Sheriff -- 26,000,00 113-000-010 Quilcene 4H Mter School Project 27,145.00 27,145.00 (YIPPEE) 140-000-01 0 Law Library -- 2,500.00 187-000-010 Quilcene Flood Zone 30,025.00 18,196.00 304-000-010 H.J. Carroll Park 9,300.00 9,300.00 NOW; THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted funds. ---- 2001 3'd Quarter Budget Appropriations - RESOLUTION NO, 84-01 Page: 2 BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 5th day of November, 2001, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 15th day of October , 2001. ~' ..... JEFFERSON COUNTY BOARD OF COMMISSIONERS · . ;'\ ÓOJ ,- otQ -Cfûú TO: BOARD OF COUNTY CO:M:MISSIONERS ,-. RE: Request For Emergency Budget Appropriation/Extension and Amen~t\S ~~ Date: 10/02/01 ~~~~~~) OCT 0 5 2001 Commissioners: (check all that apply) JEfFERSON COUNTY BOARD OF COMM1SS\ON£RS o Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 512.40.31.10 and 512.40,10.10 is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. '*;~ SEE NOTE BELOW & ATTACHMENT. Therefore, I request an emergency appropriation and budget extension in the amount of $3,700 & 1.560.00 for this current year for the reason(s) outlined below. o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Bude:et Revision New Bude:et TOTAL REVENUE ,..... - 512.40.31.10 Omce Supplies 16,175.00 3,700.00 19,875.00 512.40.10.10 Judge Salary 105,972.00 1,560.00 -- $113,532.00 6000.00 TR I , TOTAL EXPENDITURE 512.40.31.10 Office supplies --$5,626.etr 213,612.14 512.40.10,10 $5~bo. 0-0 J Judicial Salary Total 2001 District Court n Budget ¡¡ Reason for AppropriationlExtension: Because of unexpected expenditure in office equipment this year, I have overspent the line item. One of the desks being used by our probation department was apparently a courthouse antique and should never have left the building (was located at Pt. Hadlock office). Consequently, when the custodians discovered it, they picked it up and returned it to the courthouse, I, therefore, had to immediately purchase a new work- station, On top of the new work-station, I also had an unexpected purchase of a copy machine. Our old machine finally got to the point of being beyond repair, I am also requesting additional money to cover the unexpected $8000.00 increase in Judge Ruth's salary as mandated by law. To help with this unexpected increase I have requested of the Auditor that $6000.00 be transferred from the Probation Department salary category to the Court salary. This is money saved by not filling the vacated Probation Administrator position as it was. We instead, shifted administration and personnel responsibilities to the Court Administrator, and supervision of the probation duties to the Judge. This re-positioning allowed us to hire a Probation Officer II saving nearly $6500,00, Respectfully submitted, Ju-ú.-<-~ Department District Court '"""" ""'" ......... ~ TO: ACCOUNTING DEPARTMENT - AUDITOR'S OFFICE REQUEST FOR BUDGET TRANSFER, , 0 i STf2-l( r (!ùJRT DEPARTMENT [Ò-.S-c:,l (Date) BUDGET YEARc.~C) ( Please be advised that after a thorough examination of my current budget it appears that an adjustment should be made. Due to there being sufficient funds in "other accounts within the budget of the department to permit the necessary adjustment(s), I hereby request the following transfer(s): Transfer From: Ou} -ëX ~ ~<=: ,":, Fund/Department # s-~~ "30. lð .,~;;¡- PRof',.. 40"""\1.J BARS Account # BARS Title 'd . ,. q &O"")(.J. üÜ $Amount Fund/Department # BARS Account # BARS Title $Amount Fund/Department # BARS Account # BARS Title $Amount """'" Transfer To: Or." -~'R~ ...J c c ~ Fund/Department # 5l;;J.-4 C) ,l 0 .. I ^ BARS Account # ~c.._J ~ (~c BARS Title tt. ~Ooò" Ü¡) $Amount Fund/Department # BARS Account # BARS Title $Amount Fund/Department # BARS Account # BARS Title $Amount Reason for Transfer(s): 1() Co L)e.r "h7\.qf',JOA-('t:;(J ... \''' I øU' ('" ,..? 6<;). "\ ~:- - ~ C:H.. c. (. ¡;:::". '-- <$~ { 4-f(.. Y ~~O-.-L ~/ (Submitted by) - TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment ,.... Date: October 9, 2001 Commissioners: /' ø Please be advised/that after a thorough examination of my current budget it appears that the amount allocated in the Parks & Recreation Fund No. 001-125-000 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $14,000 for this current year for the reason(s) outlined below. ¡, o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision", New Budget TOTAL REVENUE ,.... BARS # Expenditure Description Current Revision New Budget .. Budget Amt. Amount 574.20.10 Salaries and Wages 61,631.00 14,000.00 75,631.00 TOTAL EXPENDITURE 61,631.00 14,000.00 75,631.00 Reason for Appropriation/Extension: A budget extension in the Parks and Recreation Fund is required to cover the cost of clerk hire wages. The original 2001 budget was designed with the understanding that the City of Port Townsend would operate andstaffthe-Port Townsend Community Center's lower level youth area. This transition did not occur. Respectfully Submitted, /í/"/. .. ()/~ "',.,/~ §(f (/ Public Wor ~artrneut - ,... TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget AppropriationlExtension [Q2 !'JidlJ \w ~ IU) Ertr L-,' Date: 10-,09-01 OCT 0 9 200'1 JEFFERSON COUNTY BOARD OF COMMISSIONERS Commissioners: (check all that apply) Õ Please be advised that after a thorough examination of my current budget it appears that the amount allocated ¡n8ARS Account No. 001-150....000 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the e~penditures within the department budget with respect to present and future ¡, ' needs, I ¡;find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $43,495.62 for this current year for the reason(s) outlined below. ' o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an ,emergency appropriation and budget extensiol] in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE ,...... BARS # Expenditure Description Current Revision New Budget Budget Amt, Amount 515.21.10 Salaries & Benefits 398,902.64 30,121.55 429,024.19 515.22.10 Salaries & Benefits 100,416.48 9,374.07 109,790.55 515.21.49.0020 Trial Related Expenses 6,250.00 4,000.00 10,250.00 .. ~ -- 43,49.J.bl 549,064.74 TOTAL EXPENDITURE 505,569.12 Reason for ADoropriation/Extension: Salaries and Benefits: Please see attached salary and,henefits schedule Trial Related Expenses: Anticipated expenses in additional murder trial in Nov. i,e, out of state witnesses' expenses, printing costs (exhibits), professional expert fees, - Respectfully S~' ed, (. " ' /~ Ii / . ,,/ , -'l<v L- U Department ------------ ~ 0 0 0 Ið n N 0 0 0 .............. 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'" CD 0 .. 0 '" .. .... .... 0 .... '" !!'! .. .. .... ............ ... ... i:ii?{{ III III CD 0 .... OJ m m .. ÙI ¡" ¡" :.. " ;:¡; Ù1 ìø " III CD U1 N III .... m 0 N m CD .. '" ~ " <xl .... CD "<: .. m m OIl ... A <xl U1 ... CD :::: 0 m ~ ~ U1 m ::..::.r::;.... ¡" :.. :.. .. :... 0 .. N in .. iH b io 0 iH '" r: .... '" CD .. ... ... 0 .... III '" '" 0 .... '" !!2 .. '" '" '" ......... ........... \..1 Ó' .'-. ~ ~ ~ "-J i' , . 00 j- '-~ Lie - a1Jl¡ TO: BOARD OF COUNTY COMMISSIONERS r-- RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: ~ Commissioners: (check all that apply) ~ o Please be advised that after a thorough examinati,?n of ~Udget it appears that the amount allocated in BARS Account No. ~ðl / is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, t find there are no funds available to transfer. Therefore, I request an emer~cy ~PJ.;;;jation and budget extension in the amount of 'L, f... for this current year for the reason(s) outlined below. ' Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE ,....... BARS # Expenditure Description Current Budget Amt. Revision New Budget Amount TOTAL EXPENDITURE Reason for ApproDriation/Extension: \~ ~ ~LA Qd..J ~ I -'-~~ ~ ... ~~L¡ ~~ ~~ .¡-- . ,....... TO: BOARD OF COUNTY COMMISSIONERS ,.... RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: OCTOBER 9, 2001 Commissioners: (check all that apply) [!J Please be advised that after a thorough examination of my current budget it appears that the amount allocated ¡nBARS Account No. lOS-ODD-OlD 594.14.64.10 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the exþenditures within the department budget with respect to present and future needs, I II find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $ ZO, 500 .00 for this current year for the reason( s) outlined below. ' o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension"in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE ,....., BARS # Expenditure Description Current Revision New Budget Budget Amt, Amount 594.14.64.0010 Capital Equipment 15,000.00 20,500.00 35,500.00 " TOTAL EXPENDITURE .- 15,000.00 20,500.00 35,500.00 Reason for Appropriation/Extension: Purchase of hardware/softwarè for elerR.'s Imagining System. The Auditor's 0 & M Fund has the cash. to make this expenditure. Now requesting authl!1rization. Total cost of system approx. $40,000. - ole pectfully submitted, QA~k. ... J.e. Auditor - Ef- ~J,J Department Auditor's 0 & M Fund ,,-. TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget APpropriation/~n@>ôn~ +~ffid~e[J) Date: ðf..iøb~ ~ c2ðo I OCT 0 ~ 2001 / Commissioners: (check all that apply) JEFFEHSON COUNTY BOARD OF COMMISSIONERS i Please be advised that after a thorough examination of my current budget it appears that the / \ amount allocated in BARS Account No·, /!) 7 - ððo -() ( tJ is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of 11 c< h/ ¿JtJð - 00 . ' for this current year for the reason(s) outlined below. ' Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget ..,.,'.'".,. ... p' TOTAL REVENUE ¡tI"'"'- BARS # Expenditure Description .. Revision New Budget Amount ,.. ql{. ').1· (;{ ,QfJ { Ò /vidd1 TOTAL EXPENDITURE Reason for Appropriation/Extension: ~ 1 ~ f£lJCd b¿ Respectfully submitted, ,,,.,..... ~ Department TO: BOARD OF COUNTY COMMISSIONERS /"'"" RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: _October 9, 2001 Commissioners: (check all that apply) YIPPEE Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No 113-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $27,145 for this current year fái" the reason(s) outlined below. Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of _ $27,145 to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision~' New Budget 334.04.60.50 DSHS Grant 27,145 TOTAL REVENUE /"'"" BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 571.23.1 0 Salaries 47,977 17,154 65,131 571.23,20 Benefits 4212 3,000 7,212 571.23.31 Supplies 3,319 1,336 4,655 571.23.42 Cell Phone 197 108 305 571.23.43 Travel 2,900 3,765 6,665 594,71.64 11achinery/Equipr,nent 0 1,782 1,782 TOTAL EXPENDITURE 27,145 Reason for Appropriation/ExtensionCoverage for Fall/Winter After School Program Operating Expenses. Respectfully submitted (lvi' ú" j¡ I../-H Department ~* -0.cd-v'\ p(.j c/O"" ~/f ciôl ,....... · iJ/c -oOo-Ö) {; TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment ~ Date: Commissioners: (check all that apply) )( o Please be advised that after a thorough examination ~ent budget it appears that the amount allocated in BARS Account No. ~ ð~ is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future I' needs, I' find there are no funds available to transfer. Therefore, I request an emer~cy ð~iation and budget extension in the amount of ~ 1--' for this current year for the reason(s) outlined be!ow. . Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE ,..... BARS # Expenditure, Description Current Budget Amt, Revision New Budget Amount ;~L~b TOTAL EXPENDITURE "'1 112.. 'Z~. ðJ. ~í~ Reason for AppropriationlExtension: ~ ~'~l~~J ~~ ~~ ~~. Ct..<L- Department ,..... '---'-~' TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment ,...... Date: October 9,2001 Commissioners: [~::(' Please be advisedthat after a thorough examination of my current budget it appears that the amount allocated in the Quilcene Flood Control Subzone Fund No. 187-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in ~e amount of $18,196.00 for this current year for the reason(s) outlined below. / EJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $30,025 .00 to include this new revenue in the budget this year as outlined below. ,...... BARS # REVENUE Description Current Budget Revisioll" New Budget 334.03.13.0000 Grant 0.00 10,625.00 10,625.00 397.00.00.0010 Operating Transfer In - 0.00 3,750.00 3,750.00 General Fund 397.00.00.0020 Operating Transfer In - 3,000.00 12,650.00 15,650.00 Roads TOTAL REVENUE 30,025.00 30,025.00 BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 531.30.1 0 Personnel Services 8,400.00 6,223.00 14,623.00 531.30.20 Personnel Benefits 5,033.00 1,973.00 7,006,00 531.30.41 Professional Services 4,468,00 8,000.00 12,468.00 531.30.91 Interfund Professtonal 34,800.00 2,000.00 36,800.00 Services TOTAL EXPENDITURE 52,701.00 18,196.00 70,897.00 .,-... Reason for Appropriation/Extension: Grant funding for the Biq Quilcene Feasabi1ity Study is currently available and approved from the Department of Ecology -FCAPP. The grant will pay 85% of the expenditures. The 15% County match is requested to be shared 7-1/2% from the Road fund and 7-112% from the General Fund (resolution pending). The Road Fund is additionally transferring funds to cover flood plain property acquisition project expenses. The expenditure portion ofthis request is primarily for work on the Big Quilcene Feasibility Study. Respectfully Submitted, "----. -'/I~"·' .' \ / .. ~' . \,~~' I Public Work epartment TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment ,.... Date: October 9,2001 Commissioners: c::( Please be adviseq,that after a thorough examination of my current budget it appears that the amount allocated in the HJ Carroll Park Fund No. 304-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $9,300 for this current year for the reason(s) outlined below. ¡¡ o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $9,300.00 to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision, New Budget 397.00.00.0010 Operating Transfer In - 66,117.00 9,300.00 75,417.00 General Fund TOTAL REVENUE ,..... BARS # Expenditure Description Current Revision New Budget : Budget Amt. Amount 594.73.10 Salaries 22,322.00 5,800.00 28,122.00 594.73.20 Benefits 8,705.00 2,900.00 11,605.00 594.73.62 Buildings 77,358.00 600.00 77,958.00 TOTAL EXPENDITURE 108,385.00 9,300.00 117,658.00 Reason for Appropriation/Extension: A budget extension in the HJ Carroll Park Fund is required to cover the cost increase in the Maintenance / Caretaker's Facility Project. Approximately $8,700 was underestimated in project management, design and administration and $600 in buildings. Revenues for these expenditures will come ITom a proposed transfer ITom the General Fund. ,.--.. Respectfully Submitted, "-¡:-véfjll Public Works D,/.¡t;ment (j OJ ,- oJ (J -ÚÛ[) TO: BOARD OF COUNTY COM1v1.ISSIONERS ,- RE: Request For Emergency Budget AppropriationlExtension and Amen~, tíS ~ Date: 10/02/01 \1\ Î :-_::J ,---.\ _, \ ~, íf: ~ \ I' \';::-J 0' (ç\Sü 'd ~~) OCT 0 5 2001 Commissioners: (check all that apply) JHFRSON COiJNI~ BOARD OL.F COMMISSIONERS o Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 512.40.31.10 and 512.40.10.10 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. ¡:j<~ SEE NOTE BELOW & ATTACHMENT. Therefore, I request an emergency appropriation and budget extension in the amount of $3.700 & 1.560.00 for this current year for the reason(s) outlined below. I:] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Bude;et Revision New Bude;et TOTAL REVENUE "..... ",...... 512.40.31.10 Office Supplies 16,175.00 3,700.00 19,875.00 512.40.10.10 Judge Salary 105,972.00 1,560.00 -- $113,532,00 6000.00 TR I TOTAL EXPENDITURE 512.40.31.10 Office supplies '$5~ 213,612.14 512.40.10.10 $> 5 ditJJ. ()() ¡ Judicial Salary Total 2001 District Court r¡ Budget ¡¡ ""'"" Reason for AppropriationÆxtension: Because of unexpected expenditure in office equipment this year, I have overspent the line item. One of the desks being used by our probation department was apparently a courthouse antique and should never have left the building (was located at Pt. Hadlock office), Consequently, when the custodians discovered it, they picked it up and returned it to the courthouse. I, therefore, had to immediately purchase a new work- station. On top of the new work-station, I also had an unexpected purchase of a copy machine. Our old machine finally got to the point of being beyond repair. ~ I am also requesting additional money to cover the unexpected $8000.00 increase in Judge Huth's salary as mandated by law. To help with this unexpected increase I have requested of the Auditor that $6000,00 be transferred from the Probation Department salary category to the Court salary. This is money saved by not filling the vacated Probation Administrator position as it was. We instead, shifted administration and personnel responsibilities to the Court Administrator, and supervision of the probation duties to the Judge. This re-positioning allowed LlS to hire a Probation Officer II saving nearly $6500,00, Respectfully submitted, ~W-~ Department District Court """""