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JEFFERSON COUNTY
State of Washington
ORDER: BUDGET APPROPRlATIONS/ }
EXTENSIONS: VARIOUS COUNTY }
DEPARTMENTS AND SPECIFIC }
OTHER FUNDS }
RESOLUTION NO. 85-01
WHEREAS, the Jefferson County Board of Commissioners did on the 15th day of
October, 2001, declare that an emergency existed to provide the listed amounts from the unencumbered
Current Expense Fund balance and the unencumbered balance of various other funds and to set a hearing
on said emergency for the 5th day of November, 2001, at the hour of 10:05 a.m.; and
WHEREAS, this being the time and place set for said hearing and no objection or
objection interposed;
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County
Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current
Expense Fund and various other funds, that the County Auditor be, and she is hereby authorized to
extend the budget of the following funds by the amounts listed below and per the attached requests. \
FUND # FUND NAME REVENUE EXPENDITURE AMOUNT F~%; \
UNENCUMBE ED
FUND BALANCE
CURRENT EXPENSE FUNDS
001-080-000 District Court -- 5.260.00 5,260.00
001-025-000 Parks & Recreation -- 14.000.00 14.000.00
001-150-000 Prosecuting Attorney -- 43 495.62 43,495.62
001-240-000 Superior Court -- 36.700.00 36,700.00
TOTAL 99.455.62 99.455.62
OTHER FUNDS
105-000-010 Auditor's 0 & M -- 20 500.00 20,500.00
107-000-010 Sheriff (Boating Safety) -- 26.000.00 26,000.00
113-000-010 Quilcene 4H After School 27,145.00 27,145.00 0
Proiect (yIPPEE)
140-000-010 Law Librarv -- 2 500.00 2.500.00
187-000-010 Ouilcene Flood Zone 30.025.00 18.196.00 0
304-000-010 H,J. Carroll Park 9,300.00 9 300.00 0
A~~~~,~YO~,2001.
/.: '~ )". . · L· 'I r;, . JEFFERSON COUNTY
( ~: ~*~-:;l.. ': · BOARD OF COM ISSION
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Lorna L. Delaney
Clerk of the Board
TO: BOARD OF COUNTY COMMISSIONERS
Commissioners: (check all that apply)
~t~~~~)
OCT 0 5 2001
cRSON COUN1'f
Boii¿FOF COMMISSIONERS
o Please be advised that after a thorough examination of my current budget it appears that the amount
allocated in BARS Account No. 512.40.31.10 and 512.40.10.10 is insufficient to pay necessary
expenses of this department for this year. After a careful examination of all the expenditures within
the department budget with respect to present and future needs, I find there are no funds available
to transfer. ** SEE NOTE BELOW & ATTACHMENT. Therefore, I request an emergency
appropriation and budget extension in the amount of $3,700 & 1.560.00 for this current year for the
reason(s) outlined below.
RE: Request For Emergency Budget AppropriationÆxtension and Amen'fôrt~...,
Date: 10/02/01 \f\l
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared, Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Bud2et Revision New Bud2et
TOTAL REVENUE
512.40.31.10 Office Supplies 16,175.00 3,700.00 19,875.00
512.40.10.10 Judge Salary 105,972,00 1,560.00
$113,532.00
, 6000.00 TR
TOTAL EXPENDITURE
512.40.31.10 Office supplies ~ 213,612.14
512.40.10.10 ~ ~ abo, ~t>
Judicial Salary Total 2001
District Court
Budget
Reason for AppropriationÆxtension:
Because of unexpected expenditure in office equipment this year, I have overspent the line item. One of
the desks being used by our probation department was apparently a courthouse antique and should never
have left the building (was located at Pt. Hadlock office). Consequently, when the custodians discovered
it, they picked it up and returned it to the courthouse, I, therefore, had to immediately purchase a new
work- station. On top of the new work-station, I also had an unexpected purchase of a copy machine.
Our old machine finally got to the point of being beyond repair.
I am also requesting additional money to cover the unexpected $8000.00 increase in Judge Huth's salary
as mandated by law, To help with this unexpected increase I have requested of the Auditor that $6000.00
be transferred from the Probation Department salary category to the Court salary. This is money saved
by not tìlling the vacated Probation Administrator position as it was. We instead, shifted administration
and personnel responsibilities to the Court Administrator, and supervision of the probation duties to the
Judge, This re-positioning allowed us to hire a Probation Officer II saving nearly $6500.00,
Respectfully submitted,
~.~
Department
District Court
TO: ACCOUNTING DEPARTMENT - AUDITOR'S OFFICE
REQUEST FOR BUDGET TRANSFER, ' 0 l STl2l( r (~()JRT DEPARTMENT
lã - 5-0 l
(Date)
BUDGET YEAR~(::) (
Please be advised that after a thorough examination of my current budget it
appears that an adjustment should be made. Due to there being sufficient
funds in other accounts within the budget of the department to permit the
necessary adjustment(s), I hereby request the following transfer(s):
Transfer From:
Oo} -Gð <:\ -<.;:,<.:, ,,::
Fund/Department #
S.;> 3 '30. (ð . ~;;) p(-?{)ß /.}O{VU j
BARS Account # BARS Title
rf & ,_
If LÀ '),':.¡ . üU
$Amount
Fund/Department #
BARS Account # BARS Title
$Amount
Fund/Department #
BARS Account # BARS Title
$Amount
Transfer To:
Qol -O~c, - 0 C .:::;
Fund/Department #
5G -4 <:::J ,l 0 . I <)
BARS Account #
~<.J Q [.. C
BARS Title
It ¿'Oðw ,üð
$Amount
Fund/Department #
BARS Account #
BARS Title
$Amount
Fund/Department #
BARS Account #
BARS Title
$Amount
Reason for Transfer(s):
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(Submitted by)
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: October 9,2001
Commissioners:
~ Please be advised that after a thorough examination of my current budget it appears that the
amount allocated in the Parks & Recreation Fund No. 001-125-000 is insufficient to pay
necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find there
are no funds available to transfer. Therefore, I request an emergency appropriation and budget
extension in the amount of $14,000 for this current year for the reason(s) outlined below.
D Please be advised that a revenue source (i.e. grant, new fee) has been received by this
department which was not included in the annual budget at the time it was prepared. Therefore, I
request an emergency appropriation and budget extension in the amount of $ to include
this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt, Amount
574.20.10 Salaries and Wages 61,631.00 14,000.00 75,631.00
TOTAL EXPENDITURE 61,631.00 14,000.00 75,631.00
Reason for Appropriation/Extension:
A budget extension in the Parks and Recreation Fund is required to cover the cost of clerk hire
wages. The original 2001 budget was designed with the understanding that the City of Port
Townsend would operate andstaffthe Port Townsend Community Center's lower level youth
area. This transition did not occur.
Respectfully Submitted,
'1l'~~t
" TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension ~ 1e~d1J Wì ~ ~J
Date: 10-09-01 OCT 0 9 200"
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Commissioners: (check all that apply)
o Please be advised that after a thorough examination of my current budget it appears that
the amount allocated in BARS Account No. 001-150.".000 is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
~ :
needs, I find there are no funds available to transfer. Therefore, I request an
emergency appropriation and budget extension in the amount of
$43,495.62 for this current year for the reason(s) outlined below. '
o Please be advised that a revenue source (Le. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt.. Amount
515.21.10 Salaries & Benefits 398,902.64 30,121. 55 429,024,19
515.22,10 Salaries & Benefits 100,416.48 9,374.07 109,790.55
515. 21. 4~:!. 0020 Trial Related Expenses 6,250.00 4,000.00 10,250.00
- - 43,4':1.':J.bL 549,064,74
TOTAL EXPENDITURE 505,569.12
Reason for Appropriation/Extension:
Salaries and Benefits: Please see attached salary and benefits schedule
Trial Related Expenses: Anticipated expenses in additional murder trial in Nov.
i,e, out of state witnesses' expenses, printing costs (exhibits), professional
expert fees.
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TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date:
~
Commissioners: (check all that apply)
K
o
Please be advised that after a thorough examination of ~Udget it appears that
the amount allocated in BARS Account No. ~ð ,_-, is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the e~penditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer. Therefore, I request an
emer~~ation . and budget extension in the amount of
for this current year for the reason(s) outlined below. '
Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description
Current
Budget Amt,
Revision
New Budget
Amount
TOTAL EXPENDITURE
Reason for AppropriationlExtension:
...
.
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-
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date:
OCTOBER 9, 2001
Commissioners: (check all that apply)
[!] Please be advised that after a thorough examination of my current budget it appears that
the amount allocated in BARS Account No. 105-000-010 594.14.64.10 is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
¡,
needs, I find there are no funds available to transfer. Therefore, I request an
emerQencJ appropriation and budget extension in the amount of
$2"0,50 . 00 for this current year for the reason(s) outlined below. '
o Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
594.14.64.0010 Capital Equipment 15,000.00 20,500.00 35,500.00
TOTAL EXPENDITURE 15,000.00 20,500.00 35,500.00
Reason for Appropriation/Extension:
Purchase of hardware/softwarè for ClerR's Imagining System. The Auditor's 0 & M Fund
has the cash to make this expenditure. Now requesting auth@rization. Total cost of
system approx. $40,000.
ff-L<-JjJ
Department
Auditor's 0 & M Fund
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget APpropriation/~n@>ôn~ +~d~e!ÐJ
Date: (]1..bb---tAJ t; c2.ðo I OCT O::J 2001 ~
Commissioners: (check all that apply) JEFFEF<SON COUNTY
BOARD OF COMMISSIONERS
X Please be advised that after a thorough examination of IT!Y current budget it appears that the
/ \ amount allocated in BARS Account No-_ / ¡) 7 - ððo -() I tJ is insufficient to
pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find
there are no funds available to transfer. Therefore, I request an emergency appropriation and
budget extension in the amount of ::tI c< b / ¿JtJ{) - 00 . 'for this
current year for the reason(s) outlined below. '
Please be advised that a revenue source (i.e. grant, new fee) has been received by this
department which was not included in the annual budget at the time it was prepared. Therefore,
I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
..
TOTAL REVENUE
qlf :). I · (;¡ .06 { 0 /vtádt
Revision
New Budget
Amount
BARS # Expenditure Description
3 451, ~
TOTAL EXPENDITURE
Reason for Appropriation/Extension:
~ 14LI!MJ fdlXd bd
Respectfully submitted,
~
Department
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: _October 9,2001
Commissioners: (check all that apply)
YIPPEE
Please be advised that after a thorough examination of my current budget it appears that the amount
allocated in BARS Account No 113-000-010 is insufficient to pay necessary expenses of
this department for this year. After a careful examination of all the expenditures within the department
budget with respect to present and future needs, I find there are no funds available to transfer.
Therefore, I request an emergency appropriation and budget extension in the amount of $27,145 for
this current year for the reason(s) outlined below.
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of _ $27,145 to include this
new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
334.04.60.50 DSHS Grant 27,145
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
571.23.10 Salaries 47,977 17,154 65,131
571.23.20 Benefits 4212 3,000 7,212
571.23.31 Supplies 3,319 1,336 4,655
571.23.42 Cell Phone 197 108 305
571.23.43 Travel 2,900 3,765 6,665
594.71.64 MachinerylEquipment 0 1,782 1,782
TOTAL EXPENDITURE 27,145
Reason for Appropriation/ExtensionCoverage for Fall/Winter After School Program Operating
Expenses. Respectfully submitted
ûví\ú^.2 1.../+\ Department
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'I . 110 - (J()1J- O/ò
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
rk»
Date:
Commissioners: (check all that apply)
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o
Please be advised that after a thorough examination ~ent budget it appears that
the amount allocated in BARS Account No. ~ ð~ is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
"
needs, I find there are no funds available to transfer. Therefore, I request an
emer~cy ~;:5iation and budget extension in the amount of
~ L- for this current year for the reason(s) outlined below. '
Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE
Description
Current Budget
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description
Current
Budget Amt..
Revision
New Budget
Amount
~L~('
TOTAL EXPENDITURE
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Reason for Appropriation/Extension:
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Department
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TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: October 9,2001
Commissioners:
o Please be advised that after a thorough examination of my current budget it appears that the
amount allocated in the Quilcene Flood Control Subzone Fund No. 187-000-010 is insufficient to
pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find there
are no funds available to transfer. Therefore, I request an emergency appropriation and budget
extension in the amount of $18,196.00 for this current year for the reason(s) outlined below.
¡z( Please be advised that a revenue source (i.e. grant, new fee) has been received by this
department which was not included in the annual budget at the time it was prepared. Therefore, I
request an emergency appropriation and budget extension in the amount of$30,025.00 to include
this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
334.03.13.0000 Grant 0.00 10,625.00 10,625.00
397.00.00.0010 Operating Transfer In - 0.00 3,750.00 3,750.00
General Fund
397.00.00.0020 Operating Transfer In - 3,000.00 12,650.00 15,650.00
Roads
TOTAL REVENUE 30,025.00 30,025.00
BARS # Expenditure Description Current Revision New Budget
Budget Amt, Amount
531.30.10 Personnel Services 8,400.00 6,223.00 14,623.00
531.30.20 Personnel Benefits 5,033.00 1,973.00 7,006.00
531.30.41 Professional Services 4,468.00 8,000.00 12,468.00
531.30.91 Interfund Professional 34,800.00 2,000.00 36,800.00
Services
TOTAL EXPENDITURE 52,701.00 18,196.00 70,897.00
Reason for Appropriation/Extension:
Grant funding for the Biq Quilcene Feasability Study is currently available and approved from
the Department of Ecology -FCAPP. The grant will pay 85% of the expenditures. The 15%
County match is requested to be shared 7-1/2% from the Road fund and 7-1/2% from the General
Fund (resolution pending). The Road Fund is additionally transferring funds to cover flood plain
property acquisition project expenses. The expenditure portion of this request is primarily for
work on the Big Quilcene Feasibility Study.
. w~bmitted'
Public worlartment
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: October 9, 2001
Commissioners:
cf Please be advised that after a thorough examination of my current budget it appears that the
amount allocated in the HJ Carroll Park Fund No. 304-000-010 is insufficient to pay necessary
expenses of this department for this year. After a careful examination of all the expenditures
within the department budget with respect to present and future needs, I find there are no funds
available to transfer. Therefore, I request an emergency appropriation and budget extension in
the amount of $9,300 for this current year for the reason(s) outlined below.
o Please be advised that a revenue source (i.e. grant, new fee) has been received by this
department which was not included in the annual budget at the time it was prepared. Therefore, I
request an emergency appropriation and budget extension in the amount of $9,300.00 to include
this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
397.00.00.0010 Operating Transfer In - 66,117.00 9,300.00 75,417.00
General Fund
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
594.73,10 Salaries 22,322.00 5,800.00 28,122.00
594.73.20 Benefits 8,705.00 2,900.00 11,605.00
594.73.62 Buildings 77,358.00 600.00 77,958.00
TOTAL EXPENDITURE 108,385.00 9,300.00 117,658.00
Reason for Appropriation/Extension:
A budget extension in the HJ Carroll Park Fund is required to cover the cost increase in the
Maintenance / Caretaker's Facility Project. Approximately $8,700 was underestimated in project
management, design and administration and $600 in buildings. Revenues for these expenditures
will come from a proposed transfer from the General Fund.
Respectfully Submitted,
<t:.Lf! If
Public Works DI(Kment