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JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF }
HEARING NOTICE: PROPOSED }
BUDGET APPROPRIATIONS/EXTENSIONS }
VARIOUS COUNTY FUNDS }
RESOLUTION NO. 90-01
WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget
appropriations and extensions for their 2001 budgets due to additional revenues and expenditures, which
were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of
unanticipated reimbursements received from fees, or grants from the State and Federal government, or
proceeds from the sale of bonds; and
WHEREAS, it appears to the Board of County Commissioners that a need and emergency
exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2001. The
following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts
over any revenues listed are needed for appropriation from the unencumbered balances and extension of the
fund budgets listed:
FUND # FUND NAME REVENUE EXPENDITURE
CURRENT EXPENSE
FUNDS
001-021-000 Elections -- 3,188.15
001-100-000 Animal Services -- 1,252.13
001-130-000 Community Development -- 14,255.00
001-180-000 Sheriff -- 28,600,00
001-262-000 Operating Transfers Out -- 33,050.00
TOTAL 80,345.28
OTHER FUNDS
107-000-010 Boating Safety -- 9,000.00
112-000-010 Community Services -- 4,400.00
120-000-010 Crime Victims -- 1,500.00
125-000-010 HotellHotel -- 61,600.00
155-000-010 Veterans Relief -- 5,000,00
506-000-010 Information Services -- 29,000.00
NOW; THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that
extensions be made for the above noted funds.
2001 4th Quarter Budget Appropriations - RESOLUTION NO. 90-01
Page: 2
BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency
extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port
Townsend Washington, on the 17th day of December, 2001, at the hour of 2:00 p.m., and that notice of
said hearing be published in the official newspaper of Jefferson County, and that at said hearing any
interested taxpayer may appear and be heard for or against the extensions for such alleged emergency.
uL ~
APPROVED this L day 0 ..lJJuJJ¡)¡ " 2001.
SEAL:
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
ATIEST:
~~e~:t~~
Clerk of the Board c:r-
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: / /,Þ~;¿! . . . .
Commissioners: (check all that apply)
IJ Wv/}JT&'r<.' , ' ,
~ Please be advised that after a thorough examination of my current budg'et it appears that
the amount allocated in BARS Account No: ~Jy, ,),,3,/0 is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer. Therefore, I request an
emergency appropriation and budget extension in the amount of
11<7:.'{..Sb forthis current year for the reason(s) outlined below. .
o Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an, emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description
_ 0;20'000
SIt./. :;J..:? /0 ~
Current Revision
Budget Amt.
New Budget
Amount
. ~I .7/1# J f9:3
~11~
TOTAL EXPENDITURE
Î V93. éb
Reason for Approuriation/Extension:
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Respectfu.llY S.Ub~itt~d,.,~ lc. (,
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;' \-. ~ (;1:::(:::( ¿~Department ð··
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ASSESSOR
001'010-000514.24.10.
399,345.21 109,605,46 399,345.21 110,236,60 0.00 1&31.141 1&31.141
AUDITOR
001·020..000514.23.10. . ._..~...~'"-
257,954.14 75,548.72 256,311.15 75,699.15 1,842.99 1150.43) 1,492.58
ELECTIONS
001·021,000511.70.10.
64,757.94 19,404,47 61,777.94 19,196,32 2,980.00 208.15 3,188.15 )
.~-----....
WBK
001,050,000512.30.10.
227,904,69 68,816.37 226,375.69 68,812.21 1,529.00 4.16 1,5!1!1.1&
COUNTY ADMINISTRATOR
001,059,000 513.10.10.
200,271.35 44,003.36 195,250,95 43,973.41 5,020.40 29.95 5,050.35
COMMISSIONERS
001·060,000511.60.10.
248,720,98 61,519,51 247,674.89 61,747.40 1,046.09 1227.891 818.20
BOARD OF EOUALlZATION
001·061-000514.24.10.
4,000.00 401.79 4,000.00 396.67 0.00 5.12 5.12
PI,ANNING COMMISSION
001·063·000558.60.10.
600 6,000.00 614.06 6,000.00 604.12 0.00 9.94 9.94
WEED CONTROL BOARD
001·065·000
600 2,000.00 199.51 2,000.00 197,23 0.00 2.28 2.28
MARINE RESOURCE COMMITTEE FUND
001·066,000
600 7,600,00 775.66 7,600.00 763.50 0.00 12.16 12.16
PUBLIC SAFETY
001·067,000514.71.10
10 33,458.46 9,864,56 32,157.39 9,861.75 1,301.07 2.81 1,303.88
001·067·000 528.10.10
34,452.00 14,983.80 34,452.00 14,819.38 0.00 164,42 164,42
67,910,46 24,848.36 66,609.39 24,681,13 1,301.07 167.23 1,468.30
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: II t-1jl ., .
Commissioners: (check all that apply)
f..LIc-C rioV..( , , '
~ Please be advised that after a thorough examination of my current budget it appears that
the amount allócated ¡nBARS Account N.o: ()t? / - 0 ~ /. 000 ' is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer, Therefore, I request an '
emergency appropriation and budget extension in the amount of
~ ..3),81', /J for this current year for the reason(s) outlined be!ow. .
o Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an· emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
tXJl-o~ /- 00 a Budget Amt. Amount
S/.?t-A-;e./ .I .
¿JI, :70./0 .6Øh~/~ (, I, '7"77. 5ý 3Jfl-/.J ~tJ, 7t.". 09
..
TOTAL EXPENDITURE . ~ JJ f,f·/r.Ý
Reason for AppropriationlExtension:
/ff(~-~~ ~).~d- [1owf,
I
~. . p~ctfully subm.itte. d. ' C .. fl.. I' ""-
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~';;{t~epartment '
':y
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ASSESSOR
001-010,000514.24.10.
399,345.21 109,605.46 399,345.21 110.236.60 0.00 1631.14) 1631,14)
AUDITOR
001-020'000514.23.10.
257,954.14 75,548.72 256,311.15 75,699.15 1,642.99 1150.431 1,492.56
ELECTIONS
001,021,000511.70.10.
'-,
64,757.94 19,404,47 61,777.94 19,196.32 2,980.00 208.1,~, 3,188.15 )
M_'__~'"
g.¡u
001-050-000512.30.10.
227,904.69 68,816,37 226,375.69 68,612.21 1,529.00 4.18 1,533.16
COUNTY ADMINISTRATOR
001,059,000513.10.10.
200,271.35 44,003.36 195,250.95 43,973,41 5,020.40 29.95 5,050.35
COMMISSIONERS
001,060,000511.60.10.
248,720,98 61,519.51 247,674,89 61,747,40 1,046.09 1227.89) 818.20
BOARD OF EOUALlZATION
001,061,000 514.24.10.
4,000.00 401,79 4,000.00 396.67 0.00 5.12 5.12
PLANNINC COMMISSION
001-063-000 558.60.10.
600 6,000.00 614.06 6,000.00 604.12 0.00 9.94 9.94
WEED CONTROL BOARD
001,065-000
600 2,000.00 199.51 2,000.00 197.23 0.00 2.28 2.28
MARINE RESOURCE COMMI'I:TEE FUND
001..066-000
600 7,600,00 775.66 7,600.00 763.50 0.00 12.16 12.16
PUBLIC SAFETY
001-067-000514.71.10
10 33,458.46 9,864.56 32,157,39 9,861.75 1.301.07 2.81 1,303,88
001-067-000 528.10.10
34,452.00 14,983.80 34,452.00 14,819.38 0.00 164.42 164,42
67,910.46 24,848,36 66.609,39 24,681.13 1,301.07 167.23 1.468.30
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Date: _November 27,2001
Commissioners: (check all that apply)
9 Please be advised that after a thorough examination of my current budget it appears that
the amount allocated in BARS Account No. 001-100-000-539-30-10 insufficient to pay
necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I
find there are no funds available to transfer. Therefore, I request an emergency
appropriation and budget extension in the amount of $1252.13 for this current
year for the reason(s) outlined below.
9 Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
-
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
BudQ:et Amt. Amount
001-100-000- 539- 30- Benefit adjustment per 31,123.35 1,252.13 32,375.48
10 attached
TOTAL EXPENDITURE 1,252,13
Reason for AppropriationlExtension:
Not encumbered- benefit adjustment
Respectfully submitted,
l,{¡1;~"~'
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Department
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TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: /II ~ 7 /0 I ' .
., .
Commissioners: (oheck all that apply)
181 Please be advised that after a thorough examination of my .current budget it appears that
the amount allocated ¡nBARS Account No: 558. "0.'" 1.0010 is insufficient to
pay necessary expenses of this department' for this year. After a careful 'examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer, Therefore, I request an
emergency appropriation and budget extension In the amount of
$: 1'-1. ~~ 5'.00 for this current year for the reason(s) outlined be!ow,'
o Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included il1 the annual budget at the time it was prepared.
Therefore, I request an, emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
Desc:ri t10n
Revision
New Budget
TOTAL REVENUE
BARS # Expenditure Description
0" -
~s-r. (pO.t..¡./, OOIt)
Current
Budget Amt.
Revision
New Budlet
AmOUDt
.;11
TOTAL EXPENDITIJRl
Reason for Apnropriatioa!Extension:
Ihto ßo~,...d a.pprove..d tI5,V"lO ¡t\ 1'10 .ft..I1J£ ..S Q. 5l.fpplemel\tø.1
t-o + he ß ,. i" "0" f I tl n ,., ,'r¡ ~ CO f\ S c.. 1 +-0.,., + Con i: rt:l c:t:. We. re.~ '-C e... -l:.
.f:J... Q. of; ~ l'f J. 55¡=',. 0 ñ1 i /.t C. R.I 0 ~&At"I cl be. rr.øv ~c:1 +0 th e.. Lo,,~
, ,
f<4."'~G Pla.f\f1 :,.,~ pr()f~~s¡o"a.1 >(:.ruìc.e., Line.. (s!ii.fÞO.~/. ODID)
Respectfully submitted"
Cotnmu(\ ¡ht Deve lop. Department
-.~
~~i~iIL~~~ ~{~~L
.;iOI::l.:li:ì:J'::1¿¿tI
,-Itr' r ::'F;::;;OH AUDITOF.~
='AGE 03/03
.
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TO: BOARD OF COUNTY COMMISSIONERS
N[}\¡ ç,' 0 'í";,:, ,,'
, "to .:.. L
RE: Request For Emergency Budget Appropriation/Extension and Amen~me'~f'
HOÞF"f',: (}¡' C
Date: _November 26,2001
Commissioners: (check all that appJ)t)
SHERIFF
Please be adVised that after a 1horough examination of my current budget it appears that the amount
allocated in BARS Account No 001-190-000 is insufficient to pay necessary expenses of
this department for this year, After a careful examination of rail the expenditures within the department
budget with respect to present and future needs, I find there are no funds available to transfer.
Therefore, I request an emergency appropriation and budgøt extension in the amount of $28,600 for
this current year for the reason(s) outlined below,
Please be advised that a revenue lource (f.e. grant, new fee) has been received by thi5 department
Which was not included in the annual budget at the time it was prepared, Therefore, I request an
emergency appropriation and budget extension in the amount of _ to include this new
revenue in the budget this year as outlined below.
BARS If REVENUE Description Current Budget RevisioD i New Budget
TOTAL REVENUE !
BARS N Expendjt"'fe Description Current Revi8ion ! New Budget
BudKet Amt. Amouot
521.10.31 CPL Pennits 9,000 10,400 19,400
521.10.42.30 Telephone 6,250 10,925 17,175
521.22.20,60 TJnifonns 6,700 7,275 13,975
TOTAL EXPENDITmtE $28,600
Reason for Á'PproDriatloolExtensionMore CPL permits have been requested than anticipated,
A majority ofte1ephone costs were omitted from origanl budget
Unifonns for new hires were not budgeted,
Respectfully submitted
úJ4¿ ~~
Sheriff
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: November 26,2001
Commissioners: (check all that apply)
Operating Transfers Out
Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS
Account No 001-261-000 is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and future needs, I fmd there are no
funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $4
for this current year for the reason(s) outlined below.
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and
budget extension in the amount of _to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
0
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Bud2et AnlÍ. Amount
597.00.00.160 H&HS 605,105 20,000 625,105
597.00.00.304 H.J. Carroll 51,732 9,300 61,032
597.00.00.191 Quilcene Flood 0 3,750 3,750
TOTAL EXPENDITURE $33,050
Reason for AppropriationÆxtension:
The transfer to H&HS is for the new Natural Resources division. The expenditures for this division have
been previously approved.
The transfers to HJ Carroll and Quilcene Flood are for 3rd qtr approved expenditures.
Respectfully submitted,
/ ~ ~Department
Operating Transfers Out
lJ,¡L(¡L~D~ It:~¡
jb\:Jji::j!:J':;:¿:¿i::'
JEi:"=~RSOrl AUDITŒ~
PAG::: 0'2/82
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget ApPiOpriationlExtension and Amendment
Date: _November 26, 2001
Commissioners:, (check all that apply)
Boating Safety
Please be advised that after a thorough examination of my current budget it appea~s that the amount
allocated in BARS Account No 107 -000-010 is Însufficient 10 pay n$ces$ary expenses of
this department for this year. After a careful examination of all the expenditures within the department
budget with respect to present and future needs, I find there are no funds available to transfer.
Therefore, , request an emergency appropriation and budget extension in the amount of $9,000,00
for this current year for the reason(s} outlined below,
Please be advised that a revenue source (i... grant, new f.e) has been received by this department
which was not Included in the annual budget at the tírne Ît was prepared, Therefore. I request an
emergency appropriation and budget extension in the amount of _~O· _to ¡ndude this new revenue in
1he budget this year as outlined beiow.
BARS # REVE~"1JE Description Current Budget Revision New Budget I
I
I
TOTAL REVENUE ¡ I
BARS Ii Expenditure ! Desc:riptio11 Current Re\'wion New Budget
BlI.deet Ami. Amount
594-2 I -64-1 0 i MacbiJJ.~J:'Y &. Equipment 63,330 9,000 72,330
:
--
TOTAL EXPENDITlT1,Π$9.000 I
. i
Reason for ApPfopriationlEdension
Costs for electronics for new boat more than anticipated,
Respectfully submitted
~~
Sheriff
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: November 26, 2001
Commissioners: (check all that apply)
Community Senrices Fund
Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS
Account No 112-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful
examination of all the expenditures within the department budget with respect to present and future needs, I find there are no
funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of
$4,400 for this current year for the reason(s) outlined below.
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and
budget extension in the amount of _to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
0
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Bud2et Amt, Amount
112-000-010
555.00.49.10 P.T. Senior Assoc 6,647 4,400 11,047
TOTAL EXPENDITURE $4,400
Reason for Appropriation/Extension:
Port Townsend Senior Assoc. receives 50% of the previous year's rental revenue. This amount has not
been budgeted.
This expenditure can be taken from the fund balance of Community Services.
Respectfully submitted,
)~uJ~
Department
Community Services
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date:
11-26-01
Commissioners: (check all that apply)
ŒJ Please be advised that after a thorough examination of my .current budget it appears that
the amount allocated in BARS Account N.o. 120-000-010 is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer. Therefore, I request an
emergency appropriation and budget extension in the amount of
$1,500.00 for this current year for the reason(s) outlined below. .
o Please be advised that a revenue source (Le. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE I
-L.
TOTAL REVENUE I
Description
I Current Budget
Revision
I New Budget I
I
I
I
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
515-70-10-0030 Salaries & Benefits I 54,97'0.16 11,500.00 56,470.16
I
I ..
TOTAL EXPENDITURE 154,970.16 1,500.00 56,470.16
\
Reason for ADDrooriationlExtension: To cover salaries and per sonnel benefits, increases.
NOTE: There is enough cash to cover this expenditure.
Re, spectfu11y submítt~, /;./ j
~a/~~ffiL ~Jic
if~or's Departm t
Juelanne Dalzell
JEFFERSON COUNTY PROSECUTING ATTORNEY
Courthouse - P.O. Box 1220
Port Townsend, Washington 98368
Telephone (360) 385-9180 FAX (360) 385-0073
Jill Landes, Deputy Prosecutor
Michael Haas, Deputy Prosecutor
David W. Alvarez, Deputy Prosecutor
Tracey L. Lassus, Deputy Prosecutor
Lianne Perron-Kossow, Victim Advocate
MEMORANDUM
, ,
,tr;\
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[j "I
TO:
Jefferson County Commissioners
NOV 2 7 200'1
FROM:
Juelanne Dalzell
DATE:
November 26,2001
RE:
Extensions/Appropriations
Attached please find our Request for Emergency Budget Appropriation/Extension and
Amendment for our Crime Victims Services fund, After reviewing the salaries and personnel
benefits in this fund, it was determined that the increases in these line budget items was
insufficient.
Thank you.
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: 'ló}1J,m /;.¿1....) ,;¡ 1) ~ ì
Commissioners: (check all that apply)
)i Please be advised that after a thorough examination of my current budget it appears that
the amount allocated in BARS Account No. / ~ 5 - CfCTú - 0) C is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer. Therefore, I request an
e~ergency appropriation and budget extension in the amount of
CP(oJ boD for this current year for the reason(s) outlined below.
)
D Please be advised that a revenue source (Le. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
5J~, 90,1/0070 tfù,rJo:f{;Tha) SH;J(LL 10,000 It) (oO() /0/ 000
U , "
TOTAL EXPENDITURE
Reason for Appropriation/Extension: , \
/j~') -iJ&J-e ~. V' /J.d-,. - - tru ('j/n fW êaldYIìJ/- w{lJ
rnrrl- 1'hrh(]útLJ (Ih </hv é/OO/ ~
~. ~...::- 'fl~.;:/ U mitte,' /,
~;(~ V~Î/¿~
J-Jo -If.) / J17 0)( J Department
/ H{n (GJ
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget Appropriation/Extension and Amendment
Date: 17 ¿(u..¿rf)¿-{J'c/ <-i:?0, '-~ÖO j
( /
Commissioners: (check all that apply)
)ß(
o
Please be advised that after a thorough examination of my current budget it appears that
the amount allocated in BARS Account No. /56' om OíO is insufficient to
pay necessary expenses of this department for this year. After a careful examination of
all the expenditures within the department budget with respect to present and future
needs, I find there are no funds available to transfer. Therefore, I request an
emergency appropriation and budget extension in the amount of
$5 (ì()(1 for this current year for the reasan(s) outlined below.
I
Please be advised that a revenue source (i.e. grant, new fee) has been received by
this department which was not included in the annual budget at the time it was prepared.
Therefore, I request an emergency appropriation and budget extension in the amount of
to include this new revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Budget Revision New Budget
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
568, w.10 ofh'¡Jì é1;)\/!U5 / C!;Oíqµ,-S ö?600D 3' 000 .:300 QD
/ (_J I ... I
I I
TOT AL EXP.E.~DITURE bJþ"" O,ðO ~ ,30,OúD
:J ()OO
"
Reason for ADproDriation/Extension:
(7\) {\r¡',' )0' I. j fìC-¡l f. \tJ , /'Y'1JL.p. t"'/. J)A; V"n~, Jr;v.. ' t;O;500 (/JtLS
ll. J ~ L¿.J C _QL- -:f- FL. I ìV(!~./ (~I 1/, . ådu.J-:
../f7G0IJ- 4/7h C~-J-¿{/L: rfiJ (~OOO Jó7) ~!h{ ~~O~ I 6, b - . _. t
@J d'?l ûlLU~Y ~ ~Ph~ /-nU.l'YY\ O-t/U c~ V 1LeJfJìOJÎ\0 rerQ '-:JI1../1ìf4-
jù1JYJ .i;! o--t !tC/h .J.4.:T,/,j-~'S "v ()
U U'
~U~"Q
V t'J-í. ro nS ti'eFe-r:;1:,
Fú fì c;l,
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Emergency Budget AppropriationlExtension and Amendment
Date: November 27,2001
Commissioners: (check aU that apply)
INFORMATION SERVICES
~ Please be advised that after a thorough examination of my current budget it appears that the amount
allocated in BARS Account No. 506-000-010 is insufficient to pay necessary expenses of this
department for this year. After a careful examination of all the expenditures within the department
budget with respect to present and future needs, I fmd there are no funds available to transfer.
Therefore, I request an emergency appropriation and budget extension in the amount of $ 29.000 for
this current year for the reason(s) outlined below.
o Please be advised that a revenue source (i,e. grant, new fee) has been received by this department
which was not included in the annual budget at the time it was prepared. Therefore, I request an
emergency appropriation and budget extension in the amount of $ to include this new
revenue in the budget this year as outlined below.
BARS # REVENUE Description Current Bud2et Revision New Bud2et
TOTAL REVENUE
BARS # Expenditure Description Current Revision New Budget
Budget Amt. Amount
518.88.41 Professional Services 70,000 + 29,000 $99,000
TOTAL EXPENDITURE $99,000
Reason for AppropriationlExtension: Unanticipated Expenditures for Treasurer's Office Special
Assessments Program and Cash Register System
Respectfully submitted,
Gary Rowe, Information Services Department
PURCHASE
ORDER
.
JEFFERSON COUNTY
.
INFORMATION SERVICES
~'
r,i POB 1220, 1820 JEFFERSON ST.
r PORT TOWNSEND, WA 98368
, VOICE 360-385-9171
FAX 360-385-9195
PO#
Ship To/Bill To:
The following number must appear on all related
correspondence, shipping papers, and invoices:
1768 Jefferson County Information Services
PO Box 1220, 1820 Jefferson St.
Port Townsend, WA 98368
Attn: Sara
Compu-Tech, Inc.
PO Box 503
Wenatchee, Wa 98807-0503
BARS Billing: IS
PO DATE RECUISITIONER SHIP VIA FOB POINT TERMS
10/23/01 Sara Mcintyre
~rrl
¡crvl PE ¡RECEIVED I I
DESCRIPTION
1
AS/400 based Cash Register System
Integrated Special Assessment System
Memo Posting Module
2 Days On-Site
Statement Modifications (deliquent,
demand and 2nd half)
Non-Combined Statements
Mileage/Lodging/Subsistence
$720.00
$330.00
1
1
1
$12,700.00
$7,920.00
$7,300,00
$1,440.00
$1,440,00
1
1
I TOTAL I
$12,700,00
$7,920.00
$7,300.00
$1,440.00
$1,440.00
$720,00
$330.00
SALE TOTAL
DISCOUNT
TOTAL AFTER DISCOUNT
SHIPPING & HANDLING
SUBTOTAL
SALES TAX
TOTAL
.:
~
w; 1. Please send two copies of your invoice.
1,
;' 2. Enter this order in accordance with the prices, terms, delivery method,
and specifications listed above.
3, Please notify us immediately if you are unable to ship as specified,
4. Send all correspondence to:
JEFFERSON COUNTY INFORMATION SERVICE
POB 1220, 1820 JEFFERSON ST.
PORT TOWNSEND, WA 98368
360.385.9171 Fax 360.385.9195
4~~
Authorized by
$31,850.00
$5,220.00
$26,630.00
$0.00
$26,630.00
$2,183.66
$28,813.66
/0/2.3/:,/
, ,
Date
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OCT 11 2001 2:23PM
COMPU-TECH, INC.
(508) 884-8882
p. 1
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Compu- Tech, Inc.
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P.O, Box 503, Wenatchee, WA 98807.0503
Phone: (509) 884·1542 Fax: (509) 884-8982
E·Mail Addrøss computl!ch@nwi,net
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Fax Transmittal Form
Attention:
Company:
J !net Holbrook
Jefferson Co Treasurer's
office
PCRs for Special Assessments
From:
Fax #:
Dana Smith
Rcgarding:
Date:
October 11,2001
4
Number of pages transmitted including this form:
Message:
As we discussed on Tuesday, we have prepared two estimate options to handle your new special
assessment districts (tbo drainage district).
It is my understanding that the drainage district will be billed annually and the amount duc each
year can vary depending on the rate schedule. The LID system is designed to bill and collect
receipts for a principal balance on a £1x~ installment basis. Not only would it be very labor
intensive for you to a.ttempt to use the LID system, it is not designed to genemte newly calculated
assessments each year.
We have a fuUy integrated special assessment system in which you can even, 'optionally, bill the
special assessments with the real property taxes. ~ you well know, by billing the special
assessments with the tax. you will realize a savings in both form and mailing costs.
Your existing cash register does not support the processing of special assessment payments and
your statements would require modifications to reflect the special assessment information.
Sicce a. change to your existing cash register is required to process special assessment payments,
we wanted to present you with tho option of the new cash register system which docs support
processing of special assessment payments. The new cash rcgistcr system has many new features
and enhancements added including general receipting templates) excise affidavit processing and
reporting, and remote general receipt entry.
, .
Memo postiJ1.g is required for the new cash register system. This feature allows you to see ,
payments in the inquiry screens and demand statements prior to the end of day posting, The new ,
cash rogister system also recognizes these payments so duplicate payments are not likely to
occur .
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OCT 11 2001 2:23PM
COMPU - TECH, I NC.
(50S) 884-8982
p,04
The combined statement is an optional component. Approximately 2 - 4 parcels can print on a
single statement form, the distribution is freeform and reflects the full distribution for the
taxpayer and when used with the new cash register the help to process payments very quickly.
The estimate for 2001..Q0510A assumes that you will want to retain your existing stAtement
, format with the modification to includo special assessments.! The estimate for 2001-00S10B
assumes that you would want the combined statement. If you want to continue JO use your
existing statement fanna.t. subtract the $4,320 and add an additional $720 (a net of -$3,6(0) to
the total cost of PCR 2001-5 lOB.
Finally, we are offering a .substantial discount on 200l-0051OB in the amount of $5,220. As
indicated on the PCR. the integratoo special assessment system is $7.920 and the memo posting-
module is $7,300 for a total of $15,220. If you install the new cash register system., special
assessment system and the memo posting module, the cost of tbe combine.d special assessment
system and memo posting modulo has been rOOuccd from $15,220 to $10,000.
AS stated on PCR 2001..QOSI0B, the estima1e does not include equipment or equipment
installation costs, The cash register can run on any AS400 workstation arid if you want to print
cash register receipts or validation, the prlnter(s) must be attached to a windows based PC
running Client Access,
I anticipate:: that you will have some questJons regarding these two options, Before you make a
decision, please call me when you have had an opportunity to review them.
¡jMIJL
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OCT 11 2001 2:23PM
COMPU-TECH, INC.
[508J 884-8882
p.3
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.
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Attention:
Company:
Faxed;
JudiMorris
Jefferson Co, Treasurer
October 11J 2001
ESTIMATE
for
Program Change Request
PCR Reference
Customer Reference:
2001-00510B
Verbal-Janet Holbrook
In response to your recent Program Change Request, we have reviewed the
determined that at least the following programming changes will be required:
Integrated Special Assessment System
AS/400 based Cash Register System
Memo Posting Module (required)
Combined Statements (optional, otherwise add $720)
Statement Modifications (delinquent, demand and 2nd balf)
LeSS:
requirements and hav~
'..
$ 7,920
12,700
7,300
4.320
1,440
(5,220)
,'.
'.~¡ M ~40 : j/ ' '.', '::~, ..
" HARDWARE ts·f4,ÞJWéL'ufJ£'P;lN·phs ESTIMATI:;
. . . " " " t '.'. :: " :1' .11 " , .,' '.. . " , _ ~
It is estimated that these changes, billed .\t"Q.Ur 6UfI'èn~ rat~'öt',$:~;OOIhOur,',can ~eimplemented according to
the following schedule:,. ' i'", ,.!:", .:~:;,' .,:' ' , ",' ..':;',
, Bs~ed' Insta1,l~B~~.p9.te ' :~:. ¡,..' ' : '~ :jl
; HOL1~' @ EastWëD'~td~ce , . . "" . 2A ,460 '.' : "~:,
"HOUI@,~Y8'9¿'~Si~~;,.' ',; "<' ~440'.:,.'::
, 'WJ~~/LOdSi.ng.('sú~si~,\enèe:: ' , I: 330 ,'i~:~:
"'I{I I' . , ,., ' I. ¡L
Docurnwntå.+<Qh'· of.' , ". ':. ..:'.,", '. ,,.:',, ' '.;' '>.'~::';;:~',
,r,," ..:{f:~.),. J .. J..~"'.'-.- _ " , ;" '
Tottil r08t';' ," ' . ", ,:,.' " . '30 231'1' :~,,: r::
. I ,. . . '-".' .' ," .;; " ~' , ,v",; !
TIle I'Iite quoted B.bo~· is oW' C1ll'rcní._íY·r~;øn.d)~ V8ltd,iµt~:~~~ibtioo of rate change.
, . ," .", ... . '. :..:.... ;,' ',.., ~, ,I ft· ,- . . '." ."" "".'
~e~~:'~~o:. j::na:::f~~~':n::~~!ri:/:::Z;¡:tt:t;.iiI,:::~fÎ~::':::~:~L P::':'~~~~:
actual time blUed may exceed"ij¡~;:tJstlJ!ltJt& ' VnltiS"ijJtëQtcàJ.ly: tJ9it~1j;';ãocumenta1ion changes are
included in the estimate. ::,:::';~' , ,: "":',, ';,:~:!¡( ,
';'..;;~..~:! <. " .~, . . . ,.' " .,' ,'::,.' I' ,.,"~~,~~;:J,¡~",
Ad~itio~all~J if p~gram.ming and/o~~:ðÞ~f~:::~:~~'~~t~~~,~~.,:W!~~~;Mter· the initial implern~ntation of this
project It will be bil cu urlY'tâ~;~o$~~l(l'J/,·''''
If an approve estimate i ' ated completionJ all work in progr~5s will be bi1l~d at our current
hourly rate,
Signature:
If you wish Com
Approved by:
S i nature:
.
2 d"ays
Date Signed: /0 /; I Þ /
I I
- Tech to proceed with the Program Change Requcst, plense sign and return this estimate.
P.Q, Box 503 Wena!1:hee, WA 98807
RevY~~1542
TaX. (s'Ö9)lS84".8982
---~
emorandum
.,......... ,...., ...",.¿.,
To: Sarah MCIntyr~ C;ïf\al Services
From: Judi Morris\ ., r 1 1
Date: 10/12/01 U
Re: ' Software request
Gary and I discussed a software issue today relating to the new Port
Ludlow Drainage District. He asked me to provide you the following
documentation.
ached please find a memo and estimates from Compu- Tech. In order
o implement the Drainage District billing assessment program,
e changes must be made. To complete the Drainage Districts
quires an investment of $16,710.00 (see page 2). The RCW
to recoup those expenses @ $4.00 per parcel per year, With
els, it will take four years to be reimbursed.
lement the software necessary to meet district's need, our basic
sh register system must be upgraded, (This has been programmed for
a couple years and put off.) The total cost to update our system and
provide the software to support the assessment program is $30,230,00.
(see page 3) Compu- Tech has offered us a discount of $5,220.00, if we
do this all at one time. This does not include new cash register
hardware. We can make this changes without that equipment - thereby
delaying that portion and reducing the immediate impact.
I am requesting approval of the entire project at a cost of $26,630.00
(of which $16,710,) will be recouped.)
Attachments
Contact me with any questions.
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O,CT 11 2001 2:23PM
COMPU - TECH, I NC.
(508J 884-8982
p,2
I'nlnnll f-ol'h
'-'''.1. "-L~'-'..,
.
Inl'
.I.'-l.
Atte.atloD:
Company:
Faxed:
JudiMorris
Jefferson Co. Treasurer
October 11, 200 1
ESTIMÄ TE
for
Program Change Request
PCR Reference
Customer Reference:
200l·0051OA
Verbal·Janet Holbrook
In response to your rec~nt Program Change Request, we have reviewed
determined that a/least the fallowing prograrnm.i.ag clwnges will be required:
Iotegrated Special Assessment System
PC-ba.sed Cash Register Update to handle Special Assessment paymetm
Statement modifications to reflect Special Assessment data (tax, delinquent,
2nd half and demand statements)
the roquirernents and Ìl2.v~
$ 7,920
4,860
2,160
1
Il .
, .
" ";;";
,"'~ . ",' ;.~
..... ,;~" . f"
It is estimated théÙ thest changes, billed at'oo! curten\,rate 'of $9.0;OO/houX¡ can be unplemented according to
the fol1owing schedule:'~ ".:;: :(' , .,
. ,;.'
EsÛI¡1&ted Ins tal 1 atio'n ,pate-·~' :f
HourS/ @ East~enB.tchee ',' '/ 14~I94D :~I
HoursiDays<On.-"Sitt,l "p' ,', 1;440, 11-
MHe~~dginglSub"Sisrence ,,", 330 ':,!:',
, 'DOCU~~Qir'" ';", .:.:".:<::, , "':':':l'
'. ';''!..' ,.,' , ' ,.' ! ;. ,~~. .' " . \ ,.~-
, TotalC(»t.:" . ,.', /16,7:lO':;,::~1~
. " . .,' ;)I.'. ,,;..,
The rate quoted øbove:ilo1ll"current.:h~nr~.~te,~.is valid t1n!Üwrittcn:.#tfcc of rate change.
This is only an estimtlte':ba~ed on ou~ 'C~~~(( rr4tft~:diÁi.}!!:'t)"6 scope':rwjj.,s project. If Wt have
overlðolud some factors or l't~4itiona1 rei¡r.tìre1Jl.~n!Sareß8.~rnid llS: :~~~:'Programming proceeds, the
actual time bmed may exceed tJie;ßs(ima.U. Unless spictjiMll,:·derlgna.te~·:.1f!Jdocumen1aJion changu are
included in the estimate. ': '. ", ,'.'_;;"';:.. '
AddirionaUy, if programming andlor;~r: ássiBÜi.n~ i¡ ;~~rn~r the initial impJementation of this
project it will be billed at our current hourly'r~{ë:i5f~m;~t!':". '
If an approved lmate s t~' ted prior to completion, all work in progress will be bilkd at our currwt
hourly rate. '
Signature: 'Date Signed: /0/ ~ r
If you wish Co -Tech to proceed with the Program Cbange Request, please sign and return/this estimate.
Approved by: /~
2 days
\
~/
P,o. Box 503 Wmatcbee, WA 9880i
Rrn~~se~¡ Mt-154~
rt'l'tS~898L