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Home My WebLink AboutWork Plan Analysis PPPARKS AND RECREATION CAPITAL IMPROVEMENT PROJECTS Capital Improvement Plan (CIP) •Annual park inspection program •Staff team discussions and input •Parks and Recreation Advisory Board •Park tours •Input from constituents Recent progress •Memorial Field stadium roof and structure •Memorial Field lighting •Quilcene picnic shelter roof •Oak Bay campground electrical system improvements •Annual athletic field restoration •Courthouse court pickle ball conversion (in-progress) By partnership and donation: Memorial Field irrigation system, courthouse basketball court, Irondale Beach Park restoration, and numerous smaller projects These projects occurred at the brink of, or post -failure CIP Structure Based on the PROS Plan Goals •Save what we have •PT Community Center Gym roof, floor structure, and floor (failing) •HJ Carroll and Irondale Community Park athletic field irrigation systems (failing) •Indian Island Park shelter (failing) •Memorial Field fencing (failing) •Equity and opportunity •Equity and access –(JUMP and other playgrounds, parking, paths, restrooms) •Full use of at HJ Carroll •Gibbs Lake Trails •Small improvements in campgrounds CIP Summary of Critical Priority Projects •Critical to save what we have •$2,071,000 •40 projects •Equity, access, and key improvements •JUMP! ($395,392) •Small projects ($50,000) CIP Summary of Medium Term Projects •Save what we have •$2,979,00 •34 projects •Equity, access, and key improvements •$4,173,00 •68 projects PARKS AND RECREATION MAINTENANCE ANALYSIS 2022 & 2023 Section 1: Executive Summary •Overview of budget request •Overview of reasons for request One Additional FTE for Parks Maintenance FTE 2021 2022 Parks Maintenance III 1 1 Parks Maintenance II .9 .9 Parks Maintenance I 0 1 Park Maintenance I Seasonal 0.67 0.67 Parks Assistant Clerk Hire 0.26 0.26 Subtotal Park Maintenance 2.83 3.83 Assistant Recreation Manager 1 1 Recreation Aide Clerk Hire 0.11 0.11 Recreation Supervisor Clerk Hire 0.40 0.40 Subtotal Recreation 1.51 1.51 Total 4.44 5.44 Summary of Cost Increases Summary of Cost Increases from 2021 to 2022 Interfund Rents and Leases $ 18,259 5% Salary & Benefits $ 32,076 Material for Improvements $ 25,129 Utilities $ 5,500 1 FTE Parks Maintenance 1 $ 65,478 Total 146,442 Overview of Reasons for Request •Park use doubled from 2009 -2019, exponential growth in 2021 •Maintenance FTE is .78 less in 2021 that it was in 2008 (4.61 in 2008, 3.83 in 2021) •Resulting in •97% of all maintenance time is spent on day to day, routine maintenance •Periods of poor conditions in the parks –trash, dirty restrooms, etc •Long, slow decline of our parks •Stressful, unhealthy, less that safe working conditions for maintenance staff Section II: Details of Park Use Increase Park Use Increase Campgrounds Campground use increased 191% between 2009 and 2020. An average increase of 17% per year Park Use Increase: Road Counts Road MP Weekday Weekend Weekday Weekend Weekday Weekend Weekday Weekend Weekday Weekend Gibbs Lake 0.91 67 59 168 351 151%495%2.51 5.95 13.70%44.99% Gibbs Lake 1.32 39 35 76 131 95%274%1.95 3.74 8.62%24.94% HJ Carroll Park Road 0.02 464 337 538 537 16%59%1.16 1.59 1.45%5.40% Moore St (IBP)Entrance 138 163 405 678 193%316%2.93 4.16 17.59%28.72% Portage Way 0.21 99 223 171 316 73%42%1.73 1.42 6.61%3.79% East Beach Park 0.02 97 133 162 x 67%x 1.67 x 6.09%x Indian Island Park Road 0.01 70 121 170 349 143%188%2.43 2.88 12.99%17.13% Average Park Use Increase 105%229%2.05 3.29 9.58%20.83% Park Use Based on Road Counters Summary 2009 to 2020 (Average Daily Two Way Traffic) Counts were taken August 10 to August 16, 2009 and August 10 to August 17, 2020. Counts are average daily two way traffic (ADT). 2009 2020 % Increase Factor Change Average Annual Increase Average annual weekend use increase:20.83% Weekend use increased 229% between 2009 to 2020 Park Use Increase: Toilets and Trash 2009 2019 % growth % growth/year DM Disposal $ 7,440 $ 11,927 160%16% Transfer Station $ 462 $ 1,034 224%22% Toilets (vault and portable)$ 4,807 $ 6,189 129%13% Average 171%17% Park Use Increase Summary Total Increase Average Annual Increase Toilets and Trash (2009-2019)171%17% Road Counts (2009-2020)229%21% Campgrounds (2009-2020)191%17% Average 197%18.28% Park Use Increase: 2021 and Future Growth •Jefferson County is growing (graph from OFM) Jefferson County Washington state Population 2020 32,190 7,656,200 Population 2010 29,872 6,724,540 Percent change, 2010 to 2020 7.76%13.85% Park Use Increase: 2021 and Future •Anecdotal evidence: park use growth is exponential since lifting of pandemic restrictions. •Many park visitors from fast growing regions surrounding Jefferson County. •64% of Jefferson County Parks and Recreation campground users from outside Jefferson County in 2020 (From survey of campground fee envelopes) Section III: Inventory Partnership Parks 1.Bob Bates Little League 2.Deema Smakman Little League 3.Camp Beausite North West Primary Parks 1.North Beach Park 2.P.T. Community Center 3.Memorial Field 4.Trailhead Park 5.Courthouse Park 6.Irondale Community Field 7.Irondale Beach Park 8.HJ Carroll 9.East Beach Park 10.Indian Island Park 11.Upper Oak Bay Campground 12.Lower Oak Bay Campground 13.Chimacum Park 14.Gibbs Lake Park 15.Lake Leland Campground 16.Quilcene Campground & Park 17.Riverside Park 18.Broad Spit Park 19.Hicks Park Inventory •14.70 miles of trails •1152.2 acres •28 toilets •1 stadium •7 athletic fields •4 basketball courts •2 tennis courts •4 campgrounds •50 campsites •11 salt water access sites •4 freshwater access sites •1 fishing dock •2 boat ramps •42 garbage cans •17 Parking lots •4 Picnic shelters •5 septic systems •4 Irrigation systems Toilet Cleaning Details Park Vault Indoor Portable Days/Week Hours/Week Trailhead 1 East Beach 1 Gibbs Lake 1 3 2.25 HJ Carroll 6 7 5.25 Hicks 1 3 2.25 IIP 1 0 Irondale Beach 1 0 Irondale Community 1 3 2.25 Leland 3 6 4.5 Lower Oak Bay 1 6 4.5 Upper Oak Bay 1 2 6 4.5 Memorial Fld 4 1 0.75 North Beach 4 0 PT Rec Center 2 6 4.5 Quilcene 1 3 2.25 Riverside 1 Total 9 8 11 44 33 Total non-portable 17 Total portable 11 Grand total 28 Total Hours/Week 33 Section III: Park Maintenance Analysis $-$-$-$-$1,197 $495 $-$2,302 $4,129 $93,209 $3,027 $3,516 $3,068 $598 $2,424 $17,034 $7,361 $9,149 $7,988 $59,133 $10,124 $5,879 $6,067 $6,067 $-$15,258 2019 Includes: -Maintenance Staff Salary and Benefits -Supplies -Fuel -Vehicles and Equipment -Utilities -Shop Space Annual Direct Expenses by Park 2019 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Historic Parks Maintenance FTE . Recession related RIF caused park closures and emergency volunteerism The parks maintenance team never fully recovered 0% 5% 10% 15% 20% 25% 30% 35% 40% General Maintenance Clean Park/Custodial Field Prep Maint Improvement Irrigation Landscape Care Mow/String Trim Repair and Maint Vandalism Admin Staff Trails Training 2019 Maintenance Hours by Activity as a Percent of Total 2019 Percent 97% off all maintenance time is spent on day to day, routine maintenance 0 20 40 60 80 100 120 140 160 Camp Beausite Northwest Bob Bates Field Broad Spit Park Cape George Trailhead Chimacum Park Courthouse Park Deema Smakman Field East Beach Park Gibbs Lake Park HJ Carroll Park Hicks Beach Park Indian Island Park Portage Beach Indian Island Park Lagoon Beach Indian Island Park Isthmus Beach Irondale Beach Park Irondale Community Park Lake Leland Water Front Park Lake Leland Campground Lower Oak Bay Campground Memorial Field North Beach Park Port Townsend CC Inside Port Townsend CC Grounds Quilcene Day Use Park Quilcene Campground Riverside park Upper Oak Bay Campground Average Monthly 2021 Peak Season Maintenance Services Hours by Park - 5 10 15 20 25 30 35 40 45 50 Camp Beausite Northwest Bob Bates Field Broad Spit Park Cape George Trailhead Chimacum Park Courthouse Park Deema Smakman Field East Beach Park Gibbs Lake Park HJ Carroll Park Hicks Beach Park Indian Island Park Portage Beach Indian Island Park Lagoon Beach Indian Island Park Isthmus Beach Irondale Beach Park Irondale Community Park Lake Leland Water Front Park Lake Leland Campground Lower Oak Bay Campground Memorial Field North Beach Park Port Townsend CC Inside Port Townsend CC Grounds Quilcene Day Use Park Quilcene Campground Riverside park Upper Oak Bay Campground Request for Additional Monthly Park Maintenance Hours by Park What will additional hours be used for? •PT Community Center Inside moving from Rec to Parks Maintenance •Riverside Park -minimal service during fishing season •Quilcene Day Use –pressure washing and court maintenance, playground inspections •PT CC Grounds –day to day cleaning, landscape improvements •Campgrounds –maintenance improvements such as landscaping, replacing fire-rings and picnic tables •Irondale community –irrigation repairs, day to day service, vandalism reduction •Lake Leland Water Front –new toilet service, increased cleaning •Irondale Beach and Indian Island –minimal support to ongoing volunteerism •HJ Carroll –event support, landscaping, painting, trail maintenance, bike track maintenance, irrigation repair, building repairs, JUMP! Playground project •Gibbs Lake –trail maintenance, increased support for caretaker •East Beach –painting and shelter repair, parking lot repairs •Deema Smakman and Bob Bates –limited support for partnership volunteers •Courthouse Park –limited support for partnership volunteers •Cape George –minimal support for volunteers •Broad Spit –annual inspection and cleaning, limited signage •Camp Beausite NW –new signage, limited support for partnership 0 5 10 15 20 25 30 35 40 45 50 General Clean Park/Custodial Field Prep Maint Improvement Irrigation Landscape Care Mow/String Trim Repair and Maint Vandalism Events Trails Supporting Volunteers Training Capital Projects Request for Additional Monthly Maintenance Hours by Activity 2019 Volunteers, Camp-Hosts, Park Caretakers Annual Hours Individuals Gibbs Lake Caretaker 1200 1 HJ Carroll Caretaker 780 2 Oak Bay Camp-Host 676 1 Park Maintenance Volunteers 973 24 Recreation Program Volunteers 1274 61 Total 4903 89 FTE 2.72 Summary of need for park maintenance FTE •Preventative maintenance •Maintenance improvements •Trails •Irrigation •Training/team building •Safety •Resiliency •Support, leverage volunteers •Sustain parks that are 100% volunteer •Support camp-host & caretakers •Riverside Park, Broad Spit •Partnership parks •Able to take vacations •Capital projects Staff Concerns •Stress, Health and safety •Isolation (almost always working alone) •Poor day to day conditions –trash, really dirty toilets, dying landscaping, vandalism •Deterioration, decline of resources •The challenges of crowds of people, events, groups, full parking lots, transportation •Not enough time for training, team building, planning, •Never a moment to improve the situation •Afraid, or unable to take a vacation •Feeling of falling behind JEFFERSON UNIVERSAL MOVEMENT PLAYGROUND JUMP! Board •Welcome Sarah McNulty! JUMP! Phase Overview Phase 1 Central Plaza Pathways Landscaping Perimeter fence Phase 2 OUTLINED IN RED Boat play structure with ramp Face to face swings JUMP! Cost Estimate Phase 1 Revenue JUMP! Cash $272,733 County $80,000 JHC $15,000 In-Kind $47,115 RCO Grant $500,00 Total $914,848 Expense $1,078,768 Need $163,920 JUMP! Cost Estimate Complete Project Revenue JUMP! Cash $272,733 County $80,000 JHC $15,000 In-Kind $47,115 RCO Grant $500,00 Total $914,848 Expense $1,310,340 Need $395,492