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HomeMy WebLinkAbout101821ca03 DRAFT i__,,oti c, t�'2 „s„,N6,0 MINUTES Jefferson County Board of Commissioners Regular Meeting — October 4, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She announced that there will be some changes to future agendas to allow for more public comment for certain topics. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding a request from the Quilcene Food Bank—they would like the boundary line adjustment fee waived for a property they purchased. • Comment regarding the vaccination mandates for restaurants, and 75%of VAERS reports are from medical professionals. • Comment regarding 54% of Jefferson County breakthrough cases are in fully vaccinated individuals. • Comment regarding questions related to potential vaccine mandates for County employees, if the unvaccinated staff are being treated differently, and the discouragement of name-calling in forums. • Comment regarding why the Commissioners would consider a vaccine mandate when over half the breakthrough cases are in the vaccinated, and Kitsap County will not impose a restaurant/bar vaccine mandate for customers, and when will the lockdowns end? The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. Commissioner Eisenhour addressed a written comment regarding the Center Valley Animal Rescue shelter. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed 2022-2027 Six-Year Transportation Improvement Program (TIP); Hearing Scheduled for Monday, October 18, 2021 at 10:30 a.m. in the Commissioners Chambers, Jefferson County Courthouse, Port Townsend(Virtually) 2. CALL FOR BIDS and APPROVAL OF CONTRACT PLANS re: State Route (SR) 116 and Cedar Avenue Pedestrian/Bike Improvement Project; M.P. 0.003 to M.P. 0.42, Project No. 1802057, Co. Road No. 637109, WSDOT Project No. HLP-SR19(006); Bids Accepted Until 1 Commissioners Meeting Minutes of October 4, 2021 DRAFT 10:00 a.m. on Monday, October 25, 2021 then Opened and Read Publicly at 10:30 a.m. on Monday, October 25, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. (Virtually) 3. RESOLUTION NO. 60-21 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal; Jefferson County Central Services 4. AGREEMENT,Amendment No. 2 re: Lower Big Quilcene River Design and Acquisition; No Dollar Amount, extension of period of performance only; Jefferson County Environmental Public Health; Hood Canal Salmon Enhancement Group 5. AGREEMENT re: Community Inclusion Services; In the Amount of$44,844; Jefferson County Public Health; Skookum Contract Services 6. AGREEMENT re: Group Supported Employment Services; In the Amount of$39,465; Jefferson County Public Health; Skookum Contract Services 7. AGREEMENT re: Community Inclusion Services; In the Amount of$13,754: Jefferson County Public Health; Cascade Community Connections 8. AGREEMENT re: Phase One Environmental Site Assessment and Cultural Resources Survey to County Cemetery adjacent to Laurel Grove Cemetery; In the Amount of$10,000; Jefferson County Historical Society 9. AGREEMENT re: Digital Images from Microfilm; In the Amount of$39,984; Jefferson County Auditor's Office; Washington State Archives 10. APPROVAL re: Request cost of conducting a water consolidation study of Brinnon Wells on properties that do not meet minimum land area requirements to be paid by Jefferson County; In the Amount of$37,500; Jefferson County Department of Community Development; Jefferson County Environmental Health/Water Quality 11. MINUTES re: Regular Meeting Minutes of September 27, 2021 and Special Meeting Minutes of September 27, 2021 (WSAC Virtual Assembly) and Special Meeting Minutes of September 30, 2021(Elected Departments Budget Planning) 12. Payment of Jefferson County Vouchers/Warrants Dated September 27, 2021 Totaling $562,572.12 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PROCLAMATION re: Proclaiming the first week of October 2021 as Mental Illness 1 Awareness Week: All three Commissioners read aloud the proclamation. National Alliance on Mental Illness (NAMI) members were present to discuss their activities with the Board. Commissioner Brotherton moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:23 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. HEARING re: 2021 Third Quarter Budget Appropriations/Extensions; Various County Departments: Interim County Administrator Mark McCauley gave a presentation on the 3rd Quarter Budget Appropriation and Extension requests with the Board. Chair Dean opened the hearing for public testimony. The following individuals provided testimony: Tom Thiersch and David Alvarez. 2 DRAF 1 Commissioners Meeting Minutes of October 4, 2021 Interim County Administrator addressed the comments made during public testimony. After discussion, Commissioner Eisenhour moved to approve RESOLUTION NO. 61-21 re: 3rd Quarter Budget Appropriations/Extensions for Various County Departments. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator discussed recent meetings they attended, miscellaneous items, and reviewed their meeting schedules. ADDITIONAL BUSINESS: Update re: Jefferson Community School(JCS): Commissioner Brotherton provided an update on the Jefferson Community School. After discussion, the Commissioners agreed to not move forward with purchasing the JCS building for Affordable Housing use. The meeting was recessed at 11:40 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:30 p.m. Chair Dean announced that the Executive Session will be held from 1:32 p.m. to 2:32 p.m. with the Interim County Administrator/Central Services Director, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney III and Department of Community Development(DCD) Director regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:34 p.m. Chair Dean stated that the Planning Manager was also present during the Executive Session. DCD Director Butler stated that DCD has been receiving several applications for boundary line adjustments which would increase the densities in rural parts of the County to urban levels of service. DCD proposed a moratorium that will be limited in scope and reviewed applications that would be permissible such as applications for Affordable Housing, Homeless Housing, moderate income housing, and consolidation of six lots or fewer. He stated there are eight areas of exceptions for the proposed emergency moratorium. The Commissioners took action on two items as a result of Executive Session as follows: Action regarding Emergency Moratorium: After discussion, Commissioner Eisenhour moved to adopt ORDINANCE NO. 05-1004-21 re: Relating to Land Use and Building Regulations and Declaring an Emergency; Establishing a Moratorium on Acceptance and Processing of Applications that Require Recognition of Legal Lots of Record and Plats in Existence Prior to September 7, 1971 for the Purpose of Further Development. Commissioner Brotherton seconded the motion. Discussion followed. Chair Dean stated that since this is an Emergency Moratorium, a hearing will be held within 60 days. She called for a vote on the motion. The motion carried by a unanimous vote. Action regarding granting Special Jurisdiction: Commissioner Brotherton stated that on October 1, 2021 the Board received a petition sent by Attorney William Mounts on behalf of Pierre Bustanoby, Jenifer Hopkins and Pat Copeland, to grant special jurisdiction to decide whether or not Public Works 3 DRAFT Commissioners Meeting Minutes of October 4, 2021 incorrectly denied their application for an open road permit. He moved that the Board deny the petition for three reasons: 1) Public Works properly issued a final determination of the open Right of Way application; 2) The Board refuses to pass special legislation that may benefit only a few residents in a neighbor versus neighbor dispute; and 3) Pierre Bustanoby, Jenifer Hopkins and Pat Copeland already have legal recourse available to them. They can challenge Public Works denial of their permit in court. They also can seek legal recourse against their neighbor in court. Chair Dean seconded the motion. Discussion followed. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker stated this was a request for special legislation, something the Board should not be doing, and he agrees with the motion. Chair Dean called for a vote on the motion. Commissioner Brotherton and Chair Dean voted in favor of the motion. Commissioner Eisenhour abstained from voting. The motion carried. Chief DPA Hunsucker stated he will notify Attorney Mounts of the decision. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • Mill Road update; Homeless Encampment migration has begun • County Administrator interview panels; Interviews will be held October 8, 2021 from 8:00 a.m. to 4:00 p.m. • ADDITIONAL BUSINESS: Quilcene Food Bank's request: The Board reviewed Quilcene Food Bank's request to waive Department of Community Development(DCD) fees. Commissioner Brotherton moved that the Board of County Commissioners authorize the use of American Rescue Plan Act(ARPA) funds to cover costs of the boundary line adjustment charge from the County for the Food Bank building in Quilcene. Commissioner Eisenhour seconded the motion. Interim County Administrator asked that the motion include verbiage that it would be granted if it meets ARPA criteria. Chair Dean asked if there should be a limit of fee waiver for this project? Commissioner Brotherton stated it should be up to $5,000. Both Commissioner Brotherton and Commissioner Eisenhour accepted the fee waiver amount threshold of$5,000 and agreed that it would be approved as long as it met ARPA criteria. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. • ADDITIONAL BUSINESS: Fee Waiver Policy: Commissioner Brotherton moved to have staff work with Chair Dean to update policies for fee waivers, and the authority on who should give those waivers, for future requests. Commissioner Eisenhour seconded the motion. Interim County Administrator stated that he will consult with DCD on the approved motions. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. • ARPA; use of funding • Meeting wrap-up 4 DRAFT Commissioners Meeting Minutes of October 4, 2021 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:52 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 5 o, DRAFT -�U\ co 9`s iiNc c MINUTES Jefferson County Board of Commissioners Special Meeting — October 4, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties(WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:49 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 tigoe, DRAFT MINUTE S Jefferson County Board of Commissioners Special Meeting — Thursday, October 7, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual) CALL TO ORDER: Chair Kate Dean called the meeting to order in the presence of Commissioner Greg Brotherton and Commissioner Heidi Eisenhour. The Board and staff participated in the meeting remotely. DISCUSSION re: DEPARTMENT BUDGET PLANNING: The following departments met with the Board and Interim County Administrator Mark McCauley to discuss and review their budgets: • Juvenile Services The meeting was recessed at 9:52 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. They continued reviewing the budget for the following department: • Department of Community Development The meeting was recessed at 10:40 a.m. and reconvened at 11:05 a.m. with all three Commissioners present. They continued reviewing the budget for the following department: • Public Works Department The meeting was recessed at 12:32 p.m. and reconvened at 1:01 p.m. with Chair Dean and Commissioner Brotherton present. Commissioner Eisenhour joined the meeting at 1:02 p.m. They continued reviewing the budget for the following department: • Washington State University(WSU) Extension • Emergency Management Department The meeting was recessed at 2:55 p.m. and reconvened at 3:01 p.m. with all three Commissioners present. They continued reviewing the budgets for the following department: • Public Health/Environmental Health Department 1 DRAFT Commissioners MeetingMinutes of October 2021 7, The meeting was recessed at 3:55 p.m. and reconvened at 4:31 p.m. with all three Commissioners present. They continued reviewing the budgets for the following department: • Central Services Department NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 5:01 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 2 ,,,, ,..,, ,soN ,,,, y yo~ DRAFT MINUTE S Jefferson County Board of Commissioners Special Meeting — October 7, 2021, 12:30 p.m. Affordable Housing Purchase and Sale Agreement Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION re: Purchase and Sale Agreement re: 7th and Hendricks Project: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on considering waiving of the 50-year Low Income Housing Covenant Agreement requirement contained in Paragraph 10(d)(i) of the Purchase and Sale Agreement with Olympic Community Action(OlyCAP) for land at Castle Hill which is the location of OlyCAP's 7th and Hendricks Affordable Housing project and accepting the 40- year covenant contained in the State's Low Income Housing Covenant Agreement. After a brief discussion, Commissioner Brotherton moved to authorize the Interim County Administrator to sign on behalf of the County the escrow instructions supplemental document closing on the sale of real property from the County to 7th Hendricks GP, LLC which contains the following language: conditions of parties agreement satisfied. All terms and conditions of the parties agreement have been met to my satisfaction, or will be met, satisfied or complied with outside of escrow. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 12:39 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 ----- (:;0 DRAFT �Sy1tiC'; 4 MINUTES Jefferson County Board of Commissioners Special Meeting — Thursday, October 8, 2021, 2:00 p.m. County Administrator Candidate Interviews Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual) CALL TO ORDER: Chair Kate Dean called the meeting to order in the presence of Commissioner Greg Brotherton and Commissioner Heidi Eisenhour. The Board and staff participated in the meeting remotely. PRESENTATIONS BY COUNTY ADMINISTRATOR CANDIDATES: The following County Administrator Candidates each gave a 10-minute presentation and answered questions posed by the Board and the public in attendance: • Martin Casey • Richard Kuhns • Ethan Raup EXECUTIVE SESSION: An Executive Session was scheduled from 3:30 p.m. to 4:00 p.m. Chair Dean announced that the Executive Session will be held from 3:34 p.m. to 4:04 p.m. to evaluate the qualifications of applicants for public employment, exemption RCW 42.30.110(1)(g)as outlined in the Open Public Meetings Act. Chair Dean announced that the Board will be extending the Executive Session from 4:06 p.m. to 4:16 p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:17 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 4:00 p.m. to 4:30 p.m. Chair Dean announced that the Executive Session will be held from 4:19 p.m. to 4:48 p.m. to evaluate the qualifications of applicants for public employment, exemption RCW 42.30.110(1)(g)as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 4:48 p.m. DISCUSSION re: REVIEW of APPLICANTS for the COUNTY ADMINISTRATOR POSITION: The Board and Interim County Administrator Mark McCauley discussed the relative merits of each applicant. After discussion, Commissioner Brotherton moved to authorize staff to have Prothman, our recruiter, begin negotiations with Ethan Raup for the County Administrator position, and that contract would come before the Commissioners in public session for a vote in the future if we're successful. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1 AFCommissioners Meeting Minutes of October 8, 2021 D R NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:54 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS O MISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 2