HomeMy WebLinkAbout102521ca05 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, nterim CountyAdministrator
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DATE: October 25,2021
SUBJECT: Request for Board of County Commissioners approval of a one-year
Professional Services Agreement extension for Jefferson County Private Security Screening
Services provided by PPC Solutions,Inc.
STATEMENT OF ISSUE:
The original Professional Services Agreement with PPC Solutions,Inc. approved by the Board on December 11,
2017 was for two years with three potential one-year extensions. Last year, the BOCC approved the first of these
potential three one-year extensions. We are now asking the Board to approve the third of the three potential one-
year extensions.
ANALYSIS:
Courthouse security is mandated by the Washington State Administrative Office of the Courts(AOC). The
County secured the services of PPC Solutions, Inc. to be compliant with AOC rules regarding courthouse
security. This contract extension will keep the County compliant with those rules.
FISCAL IMPACT:
The annual cost of the contract established in 2017 is$135,000,which is the proposal price plus $3,300 for
potential overtime hours. The contract amount has been flat at$135,000 for four years. This amount is included
in the County's baseline budget. Experience has shown that we typically underspend against this contract. This
extension includes an increase in the hourly rate paid to the security staff(from$21.95 to$23.25) as indicated in
the updated RFP Exhibit C—Rate/cost Schedule, which is attached to the original contract and to this contract
extension. However, this will not change the $135,000 contract amount. Depending on events an increase in the
contract amount could be necessary at some point.
RECOMMENDATION:
That the Board approve the third of three one-year extensions contemplated in the original.Professional Services
Agreement with PPC Solutions, Inc.
REVIE BY:
/O 7e t/
McCauley,Inte County Administr4 Date
Professional Services Agreement Extension
Jefferson County Courthouse Private Security Screening Services
The Professional Services Agreement, entered into on December 11, 2017, by and between
Jefferson County, Washington, located at 1820 Jefferson Street, Port Townsend, WA 98368, and
PPC Solutions, Inc., located at 18303 E. Appleway Ave., Spokane Valley, WA 99016, for the
provision of private security screening services at the Jefferson County Courthouse is hereby
extended for aperiod of oneyear until December 11, 2022, per the terms specified in Section IV.
P
of the original agreement and as modified by the attached Exhibit C—Rate/cost Schedule.
IN WITNESS THEREOF, County and PPC Solutions, have executed this Agreement on
November , 2021.
PPC Solutions, Inc. JEFFERSON COUNTY, WASHINGTON
By Sheila Leslie By Kate Dean, Chair
PPC Solutions Principal Representative Board of County Commissioners
ATTEST: Approved as to form only:
October 20, 2021
Carolyn Gallaway Philip C. Hunsucker
Clerk of the Board Chief Civil Deputy Prosecuting Attorney
Exhibit C— Rate/cost Schedule
Labor rate-estimated hours
Annual Hours Hourly Rate Total
Three officers working 40 hrs/week(less 10 holidays) 5800 hrs x $23.25 = $134,850
Hours worked in excess of a standard 40-hour work week,
at the request of the County,shall be billed at$32.93/hour
Total annual cost shall not exceed $135,000