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HomeMy WebLinkAbout2022 Quilcene Brinnon Garden Club RFP 2022 Proposal Checklist for Tourism Promotion AMPAIVED Proposal Deadline: October 29, 2021 at 4:30 pm (received, not postmarked) OCT 2 2 2021 Address To: Jefferson County Lodging Tax Advisory Committee Mailing Address: P.O. Box 1220, Port Townsend WA 98368 JEFFERSON COUNTY Delivery Address: Jefferson County, County Administrator's Office, COMMISSIONERS 1820 Jefferson Street, Port Townsend, WA 98368 Please type (10 point or larger)or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name a • QL,kiLLOIL ‘....)1`16rACIr) en Cl ii b Organization Address p C>,1),cA C.4 t C-e (AM g767 Contact Name n Contact Address 5-0 Old POrni IA.,C it n Q9 0,(1noN 9S'3;40 Day Phone ),o715- 05S-S- Evenin or Cell Phone -// 9-0 E-Mail Address el ha Ivi S r) C 0 kr1 Facility/Event (if applicable) A M N IA L- G A 0_ (..-N LE/ PLAAr SALL Total Lodging Tax Request: $: 3 o 00 Estimated 2022 org. operating budget (Incl. Lodging Tax funds) $: If asking for funds for a specific Dollar Amount event, list other cash funding - sources and dollar amounts _ • $ 2 5-•°C budgeted for this project. .",.; OIL $ ISO co Note: This section is only due for e 411 r7N6 $ 23OC; specific event and festival Pt_rrtgi t A1SKE 7`, $ / 50,ot funding requests. Total Pro'ect Revenue Budget $ ?-76" c, Did your organization receive Lodging Tax Funds from the County in 2021? yes X no I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: Odi. if ,A021 Print Name and Title: Rt.( C 6 w Ai 4 in f)k16-'5'/ /7Z2i 1. Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Q It I( c L-2N C I RINlvoN PANT 6 L In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). i"f ieti P P1417wi6H 6O"1°5I w A - p, o0 r- i.S it, 3 I f A G C / n IN F j e.)1 cl ,s-o. n W N o c. �VI-L f L 4 r S .?', r 6 7 AN N u Yt f'c N T 5-4 Z,6 TN/rT 11 t 6 cc o"► t/" N/ c i?-ttla C ► s, 4 L_O ict L oi4 r 7 /NG L i C 7 `e ciit- v/� t�4 1( � S,9t ts rf t>> o �/ 1 �`��oIZI c wL-�X E .4 /), vu 2 N jz.� j 6 v n L D4- t ; T rt rHI G am% r s � � f kovrfJC rnuCf/ AI 66 L 2 /t'"L L i PLt it( ry /A/C/ 1'1--41% GJNi 4- SnL[� A �f t5 S L L c // /. $ i. l C r/7 i t, K lr /�_ f L! /� Fu >r DS A-R E 61 Li e rr x3./-c rc i 1-lc--L o c /t L Cahloitiivi Ty Examples of how to list your proposed tourism promotion services or event(please be as specific AS POSSIBLE about the services,quantities,the tourism market,distribution method,and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to B3eilingham,April-June 2018 $1,835 The rack cards will promote an event/hoteUrestaurant promotional package. Design and printing $1,250 Distribution by XYZ Company $ 500 5 hours of staff time at$17.00 per hour to write copy,edit and proof the cards $ 85 1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition $1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine wiN match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. 2. PROPOSAL QUESTIONS 1. Our annual Plant Sale has become very popular.We have a long line up prior to opening the doors. Many people attend from out of the county. We offer good quality plants at reasonable prices.Also have a HUGH raffle and Bake Sale.The raffle has gifts donated by local vendors,gift certificates etc. 2. We would like to increase our plant sale by purchasing plants at wholesale prices.We do not currently have the funds to do that. But with this grant it would be possible. 3. a. Advertise in the Fjord,to get the word out to tourist coming to Jefferson County on the ferries. b. Our sale is Memorial Day Week end c. Mostly Gardeners but we sell raffle tickets and have a bake sale, EVERYONE LOVES BROWNIES! d. Ad in the Peninsula Daily News, Leader and Fjord e. Sale is held over a three day weekend,allowing people to spend the night. f. May possibly collaborate with Shrimpfest 4. We will have no idea who of our customers is staying in Jefferson County.We will measure our success by the amount of funds we have to give back to the community.We strive for$5,000 to$6,000. With the grant we will possibly double that amount. 5. a. Previous events have been attended by 300 to 500 people.With a much bigger inventory we anticipate double that. b. With the grant 800 to 1000 The O e p D s walk s State Park, Cove RV Park,Yelvik Campsites,there are no Hotels in C. p Brinnon. Restaurants and General Store. 6. 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C 'U* o tri a2 o' o oti a ID ID 8 8 8 ci g g g gr- kf, r 40 fa if) a ID IA 8 8 8 00 Q ui ci 01 ts- ill 10 Ut a_ ta to o O CD a) -o E o c • 0 0 - -O. t > 2 to .c la 0 ) 1- < ( Section 3c Current 2021 Board of Directors Ruth Dunham President 50 Old Point Whitney Road Brinnon WA 98320 Colleen Maccario Vice President 421 Appaloosa Drive Brinnon WA 98320 Carol Barker Secretary 3720 E Quilcene Road Quilcene WA 98376-0860 Carole Danielson Treasurer 2510 Bee Mill Road Brinnon WA 98320 Event Chairperson to date: Ruth Dunham ruthdunham@msn.com 206-719-0585 Quilcene Brinnon Garden Club ANNUAL piANT SALE May 29th and 30th, 2021 10:00 am to 4:00 m Brinnon Community tenter Geraniums, Crocosmia, Hosta, Hollyhock, Sunflowers, Tomatoes, Lamb's Ear, Grasses, and MUCH MORE! vz :. ,s - LL ` ",,,,(� mow . ` #1 re ,; zy f`s —. 4 `� i 14.4 l • - •- Fti ii ''jt .: \ s d •. a . .__ K " 1 •_, , ... Air* ,', ,,,,,,,,..,• r . hrf J.. f r _ Olgak . __. I Alit � \ � � / � � r 1tK ;;4._ ` *� %. lex-4 E • , v, • � 7 / 4 '''_ f�7 -tf ` �{ .. .� � MS* S}M F ' � jak 11�j 4 - , s • ..44 ' 'r*ilt'w'l.'.''.''''i t' 4' ' ' - ' , ' nca_ s' Y•: Y ,,' , ,,'/ . .. re 1 hresy, i m Fers si _ ,. _, , i - ,.. - -4.,1/4,044 . , --- Plant sale supplants canceled festival - . BY DIANE Viaton Era IA PAZ " . - . ' PENINSULA DAILY NEWS range from 1 to $25 for gono� .Y- ' moos fuchsia baskets, a BRINNON — Instead of described by club president Ruts „ ii .. shrimp,there will be flowers,pan- Dunham cakes,ice cream bars and egg rolls It was supposed to be part c this Saturday and Sunday at the " d since we had i . ° 1 B all organized, we decided to g rinnon Community Center ahead with it," added Bonni� �` r� Make that lots of blooms — geraniums crocoamia,hosts hol- McDaniel,publicist for the sale�' F lyhocic, swallowers among them ShrimpFest, Brinnon's Rea - % — in the Quilcene Brinson food fueled celebration begun A '.' r b nearly three decades ago, ha: ,� * ' � -�.' �: Annual Plant Sale from 10 a.m.to r .-, been canceled for the second yea . 4 p.m.both days at the center at in a row ►rganizers couldn't fine ' ; 306144 US.Highway 101. = enough eezer space for the --.9„.�,. 4s, "`" The Quilcene Bannon Garden shrimp�sauFRhonda Buren dal( ' r ,E:: Club has put the sale together; Emerald Towns Alliance a baeksa assembling abundant flowers and of ShrimpFest. e,`' ;�n '- vegetable plants. Admission is free.Plant prices TURN To SAra/Af .; h � 7.— .✓ / xC,v-s LA/yy, .toms v Dahlia expert Harold Jensen works with Cecile Culp on plant starts for tt Iiicono Brinson Barden Club's big pant sate Saturday and Sunday m. i Brinson Community Center. Sale: Fundraiser slated CONTINUED FROM Al donations to the nonprofit local nonprofit organize- sale. tons such as the Quilcene So in came the plant sale, "We didn't expect that to Food Bank, the Weekend usually held just one day in happen," McDaniel said. Nutritional,Program and Quilcene.It's been expanded "We were going to do a Center Vey Animal Res- to two days and turned into small garden club sale.But cue. a multifaceted community our stores came through." Proceeds from this year's gathering; The pancake Club members did too, pancake breakfasts will breakfasts will be served bringing lots of dahlias, a benefit the local Boy Scouts from 7 a m. to 11 a m.,the major attraction in previous and the Brinson School Egg Roll Hut truck will roll years. booster club,McDaniel said. in, and visitors will have a "I would encourage peo- For more information chance to buy tickets to win pre to get there early," about the Quilcene Brinson a handmade quilt, a barbe- McDaniel said of the sale. Garden Club, see its Face- cue and a c ornposter Garden club photogra- book page or email Dun- The flowers and vegeta- pher Laurie Mattson noted ham at ruthdunham@msn. bles are especially abun- the event also offers trees, corn. dant this year thanks to shrubs,house plants and a The club welcomes now- donations from local nurs- few specimens of Podophyl- ice and experienced garden- eries,McDaniel added. rum,aka chinesis. ens, according to. o its social Valley Nursery of This Memorial Day media page,and it connects Poulsbo was among the weekend plant sale tradi- people to other passionate ste which provided large tionally raises money for gardeners and local experts. 0.,3, 1i0 ,_ CtitlE 4:* Esittiviit „Ix/.ie..rs,, ch, Ok Iiii,:,,, !--ir., .....(a. .,.,.,1 ,.,4/ 4 fr '401', : , ',":1: , . 'tic.(0) $ 10 ' '.:I 'I ' . — Ntiw- r . , 44N0 l'' ,'' r ''' ' . - % A (r 4),...--- Q w LCENE •-,,„,,,...:,,,,-,....2: ; BRINNON' : \ THURSDAY -', " (5;7mt , , . \ of EVERY GARDEN CLUB - .-. . .. A MONTH THIRD THURSDAY 1;00 ' - -. o A-N' OUILCENE CO N., ---A: -; - ) -- -1- It----,.%k; --7' . , 4' -7 -- --• --‹00' ; -' _ •-5' , .. .,. ...-7., Grtnect / , Gm warlit9 i_ ).1......--1) c ctauu)--)) e ,ur8ers tours guest speakers annual plait sale QUILCENE COMMUNITY CENTER RECEIVED OCT 2 2 2021 JEFFERSON COUNTY COMMISSIONERS 2022 Proposal Checklist for Tourism Promotion Activities Organization Name U;`I n n v►1 (emu rays l L ` u U Event Name, if different PL/N r ;S F LC Proposed Contract Amount: $ 2,C)CSC) Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals will not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: Signed and Dated Proposal Summary Sheet Section 1 - Itemized list of proposed services and estimated costs. Section 2 - Proposal Questions. Section 3 - Proposed 2022 promotion, facility, event or activity budget. Section 3 —2021 budget and year-to-date income and expense statement(s). Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be received and date stamped at the Jefferson County Administrator's Office, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, WA 98368 by October 29. 2021. Documents submitted to the County are public records, potentially eligible for release.