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HomeMy WebLinkAboutEM Budget PresJefferson County DEM 22/23 Budget Presentation TH THURSDAY, OCTOBER 7, 2021 1 FTE plus Willie Bence 4 clerk hires at .4 FTE (Director) 2.6 FTE total Keppie Keplinger Dave Codier John Ebner MJ Baker Scott (Public (Planning (Logistics and (EOC Supervisor) Information)Coordinator)Facilities) Traditionally, general fund supports: Office and operating supplies Telephone services Travel/training Equipment maintenance Vehicle maintenance No request for additional support beyond standard 3% increase Clerk hire salaries and special programming (All County Picnic, CERT, NPREP) supported through: Emergency Management Performance Grant (EMPG) Homeland Security Grant Program (SHSP) COVID Lesson Learned 1 Communication: DEM has no current social media footprint No staff capacity to manage or monitor social media accounts Communication obviously huge issue in every disaster; COVID specifically, with complexity, differing messaging from federal, state, local, rapidly change, etc. Staffing Add 1 Social Media Clerk Hire .4 FTE Work under Public Information Clerk Hire Build DEM Social Media Action Plan, run social media accounts, build social media monitoring capacity, manage website assist with other outreach/education campaigns 13,102 salary plus 1,572 benefits COVID Lesson Learned 2 Staffing: DEM already small staffing footprint stretched thin during COVID response Primary impacted partners JHC, JPH heavily relied on DEM support Clerk hires scheduled for 16 hours, worked 60+ Volunteers stretched to their limits County/city staff unable to support COVID response Outside resources unavailable Nearly impossible to recruit/train/hire during on-going response Staffing Add 2 6 positions at 104 hours annually; supports 80 hours of training, 2 hours per month to attend Incident Management Team meeting roles during large disasters and extended activations Upon activation, can work full time+ for up to 5 months per current clerk hire policy upon approval of BOCC/disaster declaration/ID of funding streams Work under EOV SV Clerk Hire 12,480 total salary, 1,200 benefits COVID Lesson Learned 3 Volunteers Volunteers absolute backbone of DEM, community Served as program leads down to clean up crews at vax events Hundreds of thousands of dollars worth of FEMA match through volunteer hours Nearing 500 new volunteers processed, background checked, credentialed, badged Force multiplier for partner agencies Lackluster onboarding process, retention issues Volunteers reporting to volunteers Staffing Add 3 Volunteer Coordinator Requesting 1 FTE workforce Personal oversight and development of leadership volunteers Build specialized volunteer programs like NPREP, CERT, MRC, DART, VECOM ~ 60k salary, 18k benefits COVID Lesson Learned 4 Finance FEMA reimbursement difficult, complex, arduous process Other disaster funding streams add complexity/workload Other departments/organizations look to DEM for subject matter expertise, which we do not have bandwidth to provide DEM Logistics/Finance sections understaffed, utilized volunteers without background/training Logistics survived only through support from JCPW DEM/county may miss out on grant opportunities (free $$$) due to lack of capacity Staffing Add 4 Finance and Grant Coordinator Requesting 1 FTE Pursues other grant funding to support preparedness in community Provides technical support and expertise to partner organizations ~ 60k salary, 18k benefits Willie Bence (Director) Proposed Staff Proposed Staff Keppie Keplinger Dave Codier Addition Addition (Finance MJ Baker Scott (Public (Outreach and (Volunteer and Admin (EOC Supervisor) Information)Education) Coordinator)Coordinator) Proposed Clerk John Ebner Proposed Clerk Hire (Social Media (Logistics and Hires (EOC Coordinator)Facilities)Reservists) x 6 Upcoming/Ongoing Projects COVID-19 Final After Action Report and Hazard or other specific plan:Other: improvement plan implementation Community wildfire and evacuation planPolicy Management Group Cascadia Rising 2022 Exercise Tsunami evacuation planSafety training and evacuation drills Major plans: Animal evacuation/sheltering planRegional credentialing/badging update Hazard Mitigation Plan Fuel managementContinue extreme weather prep winter, City/County Comprehensive Emergency heat, air quality Spontaneous Volunteer Management Management Plan Continuous improvement of EOC/IMT Regional Interoperable Communications Continuity of Government Plan THIRA/SPR/TEPWW/IPP other State planning Points of Distribution Stand up Local Emergency Planning Committee requirements Community Warning System Hazardous Materials Response planCommunity Organizations Active in Disaster w/ Chamber Volunteer groups: Outreach events i.e. ACP, Shakeout Neighborhood Preparedness Community Emergency Response Team Medical Reserve Corps Volunteer Emergency Communications Disaster Air Response Team Thank you!