Loading...
HomeMy WebLinkAbout110121ca09 DRAFT 44 l4. t q'SKINUt.' MINUTES Jefferson County Board of Commissioners Regular Meeting — October 11, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding Jefferson County Redistricting and an error regarding the precincts. • Comment regarding the Jefferson County Redistricting map issues. • Comment regarding the crisis created from firing unvaccinated employees which will create more loss of services. • Comment regarding a negative comment received the prior week, and information on the Emergency Use Authorization(EUA)vaccines. • Comment from Clerk Ruth Gordon who requested that Consent Agenda Item No. 1 (Establishing New Salaries for Elected Officials)be removed so it can be reviewed further. • Comment appreciating the Zoom format for public testimony, past comments made, pleased with the Commissioners choice for the new County Administrator and the emergency housing moratorium. • Comment requesting more information on how many people are in the hospital due to vaccination, partial vaccination or unvaccinated, 5 years of age and up being the next to receive the vaccination, and are there strings attached to Federal Covid funding? • Comment regarding the emergency moratorium and things that are being affected by it. The Commissioners addressed comments and concerns raised during the Public Comment Period. PROCLAMATION re: Proclaiming Monday, October 11,2021 as Indigenous People's Day: After all three Commissioners read aloud the proclamation, Chair Dean moved to approve the proclamation. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The Board heard from local Tribal members Joseph Price, Rachel Sullivan-Owens and Loni Greninger. Ms. Greninger sang a song created by Joseph Price. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. 1 Commissioners Meeting Minutes of October 11, 2021 D RAFT APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove Item No. 1 re: Establishing New Salaries for Certain Elected Officials, and approve the remaining items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. re: In the Matter of Establishing New Salaries for Certain Elected Officials of Jefferson County; Jefferson County Interim County Administrator; Jefferson County Human Resources (REMOVED) 2. RESOLUTION NO. 62-21 re: In the Matter of a Resolution to Construct a Road and I Jtilities on a Portion of Public Right of Way Known as Pittsburg Avenue; Jefferson County Public Works 3. AGREEMENT, Change Order No. 1 re: Gardiner Community Center Re-Roof Project; Additional Amount of$10,184 for a Project Total of 38,647; Jefferson County Central Services, Facilities; ACI Construction 4. AGREEMENT re: Jail Lobby Flooring Replacement; In the Amount of$26,184; Jefferson County Central Services, Facilities; Olympic Peninsula Construction, Inc. 5. AGREEMENT re: Castle Hill Fiber Optics Line Move; In the Amount of$17,224; Jefferson County Central Services, Facilities;North Shore Electric 6. AGREEMENT re: Monitoring Solid Waste Facilities for Compliance and Enforcing; In the Amount of$83,748.67; Jefferson County Environmental Public Health; Washington State Department of Ecology (DOE) 7. AGREEMENT,Amendment No. 23 re: 2018-2021 Consolidated Contracts (CLH18247); An Additional Amount of$175,711 for a Total Amount of$4,159,021; Jefferson County Public Health; Washington State Department of Health 8. AGREEMENT re: 2021-2023 Grant for Marine Stewardship Projects; In the Amount of $196,000; Jefferson County Marine Resources Committee (MRC)and Jefferson County Extension, Washington State University; Washington State Department of Ecology (DOE) 9. ADVISORY BOARD REAPPOINTMENTS (4)re: Solid Waste Advisory Committee (SWAC); 1) District 2 Citizen Representative, Jenifer Taylor; 2) Skookum Contract Services Representative, Alysa Thomas; 3) District 1 Citizen Representative, Lisa Crosby; and 4) Citizen at Large Representative, Bart Kale 10. Payment of Jefferson County Payroll Warrants Dated October 5, 2021 Totaling$974,123.92 and A/P Warrants Done by Payroll Dated October 5, 2021 Totaling $863,943.36 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) The meeting was recessed at 10:34 a.m. and reconvened at 10:41 a.m. with all three Commissioners present. REQUEST FOR PROPOSALS (RFP) OPENING re: Public Works Solid Waste Division, Supported Employment Program for Individuals with Intellectual and Developmental Disabilities (IDD) Group Employment: Public Works Director/County Engineer Monte Reinders and Solid Waste Manager Al Cairns were present for the RFP opening. Manager Cairns stated their estimate is $50,000. He opened and read aloud one bid received as follows: BIDDER: Cascade Community Connections: Total labor hours: 2,500 1st year: $57,839.25 2 Commissioners Meeting Minutes of October 11, 2021 DRAFT2nd year: $59,596.53 3rd year: $61,353.80 Staff will review the bid for accuracy and report back to the Board with a potential bid award at a later date. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. Chair Dean announced that the Executive Session will be held from 11:04 a.m.to 11:19 a.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Interim County Administrator/Central Services Director, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney III, and Department of Community Development Director. The Board resumed the regular meeting at 11:21 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:22 a.m. to 11:42 a.m. The Board resumed the regular meeting at 11:44 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:46 a.m. to 12:16 p.m. The Board concluded the Executive Session and resumed the regular meeting at 12:18 p.m. Commissioner Brotherton moved to direct staff to both modify Exemption No. 8 to remove the word "residential" regarding the Port Hadlock UGA and also to redo the scope of the moratorium to the 7th and Hendricks Development that we were concerned about and new septic systems. Chair Dean seconded the motion and stated that by approving the motion, they are directing staff to bring back an updated version during the afternoon session at 2:30 p.m. today so that the public can view and comment. She called for a vote on the motion. The motion carried by a unanimous vote. Chair Dean announced that this topic will be discussed later in the meeting at 2:30 p.m. and noted changes in times to the afternoon agenda items. The meeting was recessed at 12:20 p.m. and reconvened at 1:31 p.m. with Chair Dean and Commissioner Eisenhour present. Commissioner Brotherton joined the meeting at 1:33 p.m. PRESENTATION re: Climate Action Committee Annual Update: The Board participated in a presentation by Climate Action Committee (CAC) members in attendance. DISCUSSION re: Repealing and Replacing Ordinance No. 05-1004-21; Relating to Land Use and Building Regulations and Declaring an Emergency: Department of Community Development(DCD) Director Brent Butler, Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Deputy Prosecuting Attorney Barbara Ehrlichman were present to review an updated draft of a proposed Emergency Moratorium related to land use and building regulations. After discussion, Chair Dean opened the discussion up for public comments. The Commissioners addressed three comments received. They continued their review of the proposed amended Ordinance. After further discussion, Commissioner Brotherton moved to adopt an Emergency ORDINANCE NO. 06-1011-21 to repeal and replace Ordinance No. 05-1004-21 relating to land use and building 3 Commissioners Meeting Minutes of October 11, 2021 DRAFT regulations and declaring and emergency, establishing a moratorium on acceptance and processing applications that require recognition of legal lots of record and plats in existence prior to September 7, 1971 for the purpose of further development as modified by staff and further modified by staff today according to our direction. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners reviewed upcoming meetings and discussed miscellaneous topics. The meeting was recessed at 3:18 p.m. and reconvened at 3:30 p.m. with all three Commissioners present. BRIEFING re: 2021 Redistricting Plans and Draft Maps: Commissioner Heidi Eisenhour, Elections Coordinator Quinn Grewell and GIS Coordinator/Administrator Kevin Hitchcock presented the 2021 Redistricting Plan and reviewed maps and alternatives with the Board. Chair Dean opened up the meeting to allow public comments. The Commissioners responded to five comments from the public. After discussion, the Commissioners agreed on moving three options forward: Options 1, 2 and 5. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Elected Officials Salaries (Consent Agenda Item No. 1); to be discussed further during the next meeting • Jefferson Community School (JCS); While the Commissioners agreed not to move forward with the purchase of the JCS building, the appraisal is still underway NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 �.N'�soN cue, DFAFT ., � .., 9SHINVS_. 0 MINUTES Jefferson County Board of Commissioners Regular Meeting — October 18, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: No virtual comments received. The Board discussed emailed comments received. They also discussed when they should implement additional public comment periods during regular meetings. COMMISSIONERS' BRIEFING SESSION: Commissioner Eisenhour discussed recent meetings she attended. PUBLIC COMMENT PERIOD - Continued: Chair Dean opened the meeting to allow for a comment from the public. The following is a summary of the comment made virtually by an individual in attendance at the meeting and reflect their personal opinions: • Comment regarding a Class Action Lawsuit by military service members against the Biden Administration. The Commissioners addressed the one comment received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Breast, Cervical and Colon Health Program Services; In the Amount of $1,400; Jefferson County Public Health; Seattle and King County Public Health 2. AGREEMENT No. IAA22098 re: Interagency for BECCA Programs and Services, to include At Risk Youth(ARY), Child in Need of Services (CHINS) & Truancy Petitions; In the Amount of$ 23,471; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts (AOC) 3. MINUTES re: Regular Meeting Minutes of October 4, 2021; Special Meeting Minutes of October 4, 2021 (WSAC Virtual Assembly), October 7, 2021 (Department Budget Planning) October 7, 2021 (Affordable Housing Purchase and Sale Agreement) and October 8, 2021 (County Administrator Interviews) 1 Commissioners Meeting Minutes of October 18, 2021 4. Payment of Jefferson County Vouchers/Warrants Dated October 11, 2021 Totaling $1,441,838.72 and Dated October 13, 2021 Totaling $447.64 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 5. Payment of Jefferson County A/P Warrants Done by Payroll Dated October 11, 2021 Totaling $145,023.42 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: National Disability Employment Month: All three Commissioners read aloud the proclamation. Commissioner Eisenhour read from a list of businesses who employ those with disabilities. Commissioner Brotherton moved to approve the Proclamation which proclaims October 2021 as National Disability Employment Month. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Deputy Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Adoption of the 2022-2027 Six-Year Transportation Improvement Program (TIP): Public Works Director/County Engineer Monte Reinders and Assistant Public Works Director/Engineering Services Manager Eric Kuzma wer present to discuss the 28 projects on the Six- Year TIP, Interactive TIP map and Jefferson County Bridge Condition Report. Chair Dean opened the hearing for public testimony. Hearing no comments, she closed the public - 1 Adoption Commissioner Eisenhour moved to approve RESOLUTION NO. 63 2 re: Ad ption of the 2022-2027 Jefferson County TIP as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:46 a.m. and reconvened at 10:56 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION Continued: The Commissioners and Interim County Administrator discussed recent meetings, miscellaneous topics and reviewed upcoming meetings. Interim County Administrator Mark McCauley discussed a draft Fireworks Ordinance and provided an update regarding County Administrator negotiations. The Commissioners also discussed Elected Officials salaries, which they will review further at a future meeting. The meeting was recessed at 11:37 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. WORKSHOP re: 2021 Comprehensive Plan Amendment Cycle: Department of Community Development(DCD) Director Brent Butler and Interim Planning Manager David Wayne Johnson were present to provide information on the 2021 Comprehensive Plan Amendment Cycle and answer questions posed by the Board. BRIEFING re: County Administrator Budget: Interim County Administrator Mark McCauley reviewed the proposed 2022 County Administrator Budget with the Board. 2 ACommissioners Meeting Minutes of October 18, 2021 ass. FT COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • Weekly Covid-19 Discussion • Draft Fireworks Ordinance • Climate Action goals; potential creation of a green purchasing policy • Electric vehicle charging stations • Calendar Coordination • Transit Board membership • Fort Worden PDA update • Climate Action Goals NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:59 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 tiDRAFT 'yS . S MINUTES Jefferson County Board of Commissioners Special Meeting — October 18, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:52 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1