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Home My WebLink About095 01 ~'jff~) I).., /'6 ·D/ , l!. ,.5. . 11...trl-c U 9kJ ' 1>"1~ '$. JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS: VARIOUS COUNTY DEPARTMENTS AND SPECIFIC OTHER FUNDS } } } } RESOLUTION NO. 95-01 WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December, 2001, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various other funds and to set a hearing on said emergency for the 17th day of December, 2001, at the hour of 2:00 p.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NO~ THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various other funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-021-000 Elections -- 3,188.15 3,188.15 001-100-000 Animal Services -- 1,252.13 1,252.13 001-130-000 Community Development -- 14,255.00 14,255.00 001-180-000 Sheriff -- 28,600.00 28,600.00 001-262-000 Operating Transfers Out -- 33,050.00 33,050.00 TOTAL 80,345.28 80,345,28 OTHER FUNDS 107-000-010 Boating Safety -- 9,000.00 9,000.00 112-000-010 Community Services -- 4,400.00 4,400.00 120-000-010 Crime Victims -- 1,500.00 1,500.00 125-000-010 Hotel/Motel -- 61,600.00 61,600.00 155-000-010 Veterans Relief -- 5,000.00 5,000.00 506-000-010 Information Services -- 29,000.00 29,000.00 APPROVED 'gJir-l'1 ~ay of ~, 2001. .' .," ~ ~ I.{ . , " f-. - '~1" .'" 1/ ' ,,). - '.. ". . I . :~f ~ I . " \ I;, .. " . ~ 4 .', . ,," '. \.--' "';"'...J .- ATTEST: .~...~ . ~~dVJj¿~ Lorna L. Delaney t Clerk of the Board SEAL: , \. .. JEFFERSON COUNTY BOARD OF COMMISSION ~nfor, ~ ~- t TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date / I,þ~¡! . Commissioners: (check all that apply) , f} fAl' J TbY<' , ' ~ Please be advised that after a thorough examination of my ,current budget it appears that the amount allocated in BARS Account N.o. SJ '/..).. 3, /0 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of / L/oJ.:t..a forthis current year for the reason(s) outlined be!ow. ' o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an, emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description - 0,)0, CX>D Current Budget Amt. Revision New Budget Amount SIt./. ;;13/0 ~ Jf93 ó?£1.1Ø TOTAL EXPENDITURE / Y93. éb Reason for Appropriation/Extension: , ' ,1/bW ¡fiN! ß tfj-¡t/P .--? ~~cJ -#~t-.~ COl.-/! ¡t/q/M tJ,Æ'¡é.-/,J#z.- ILl ~;Æ-T " Respectfu.llY S.ubmftted, >...'~ l". ( -. r.' ,I t/}, 1. {.J ¿i ~,~ c:e.....- , \ \:. t~"'A '-...-/, ð - ¡. (--LLc.,L'-./·( t~Department '-:~ ~..~ \'\~" 1"'~""'tI·.., I ASSESSOR 001-010-000514.24.10. 399,345.21 109,605,46 399,345.21 110.236,60 0.00 (6:!I1.14) 1631.14J AUDITOR 001-020-000514.23.10. ....~...~.~ 257,954.14 75,548.72 256,311.15 75,699.15 1,642.99 1150.431 1,492.56 ELECTIONS 001-021'000511.70.10. 64,757.94 19,404.47 61,777,94 19,196.32 2,980.00 208.15 WU 001-050·000512.30.10. 227,904.69 68,816,37 226,375.69 68,812.21 1,529.00 4.16 1,533.16 COUNTY ADMINISTRATOR 001·059,000513.10.10. 200,271.35 44.003.36 195,250,95 43,973.41 5,020.40 29.95 5,050.35 COMMISSIONERS 001-060-000 511.60.10. 248,720,98 61,519,51 247,674,89 61,747.40 1,046.09 (227,B9) B1B.20 BOARD OF EOUALlZATION 001-061-000 514.24.10. 4,000.00 401.79 4,000.00 396.67 0.00 5.12 5.12 PLANNING COMMISSION 001'063-000 558.60.10. 600 6,000.00 614.06 6,000.00 604,12 0.00 9.94 9.94 WEED CONTROL BOARD 001-065,000 600 2,000,00 199.51 2,000.00 197.23 0.00 2.2B 2.2B MARINE RESOURCE COMMITTEE FUND 001..066-000 600 7,600.00 775.66 7,600.00 763.50 0.00 12.16 12.16 PUBLIC SAFETY 001-067'000514.71.10 10 33,458.46 9,864,56 32,157.39 9,861.75 1,301.07 2.81 1,303,88 001·067·000528.10.10 34,452.00 14,983.80 34,452.00 14,819,38 0,00 164.42 164,42 67,910.46 24,848.36 66,609.39 24,681.13 1,301.07 167.25 1,468.30 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment 1/ 1-1),/ Date: Commissioners: (check all that apply) ,¡::; t /é. c r/oV..( , [Y'/ ~ase be advised that after a thorough examination of my ,current budg'et it appears that the amount allocated ¡nBARS Account No: 0..0/-0;)-/- ODD ' is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of r¢'" 3,8-S", /J forthis current year for the reason(s) outlined below. ' o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an, emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget aN -o~ /- cv (.) Budget Amt. Amount SA¿,/Ïtf!J / . -SJ/, -:10.'/0 ¿{~h¡Þ/~ (; II '1"77. '7'1" 3 J f ,f./.f ~<I, 9(.~. oC¡ .. TOTAL EXPENDITURE . '" J J r!./...v Reason for AnnTonriation/Extension: ~~_~~ ~('?/7~*'~ (lot-d, , ~ctfullY SUo bmitt~d, C '~." I. . 1''' (/<.L-l~ --.J Ilf, C.( A-iJ-r'.jJ £J2c~( U~epartment ' ':~./ f,,'T ".';"~ ...~.....tI·.... . ASSESSOR 001'010-000514.24.10. 399,345,21 109,605.46 399,345.21 110,236.60 0.00 (651.14) (651.141 AUDITOR 001-020·000 514.23.10. 257.954.14 75,548,72 256,311.15 75,699.15 1,642.99 (150.45) 1,492.56 .' ELECTIONS 001,021,000511.70.10. .~, 64.757,94 19,404.47 61.777,94 19.196.32 2,980.00 208.15 5,188.15 ) ....." "_.-.~-"... WiK 001-050..000512.30.10. 227,904,69 68,816,37 226,375,69 68.812.21 1,529.00 4.16 1,555.16 COUNTY ADMINISTRATOR 001,059-000 513.10.10. 200,271.35 44,003.36 195,250,95 43,973.41 5,020.40 29.95 5,050.55 COMMISSIONERS 001'060-000511.60.10. 248,720,98 61.519.51 247,674.89 61,747,40 1,046.09 (227.89) 818.20 BOARD OF EOUALlZATION 001-061-000514.24.10. 4,000.00 401.79 4,000,00 396.67 0.00 5.12 5.12 PLANNINC COMMISSION 001-063-000558.60.10. 600 6,000.00 614,06 6,000.00 604.12 0.00 9.94 9,94 WEED CONTROL BOARD 001-065-000 600 2,000.00 199.51 2,000,00 197.23 0.00 2.28 2.28 MARINE RESOURCE COMMITTEE FUND 001-066-000 600 7,600,00 775.66 7,600.00 763.50 0.00 12.18 12.16 PUBLIC SAFETY 001-067'000514.71.10 10 33,458.46 9,864,56 32,157.39 9,861.75 1,301,07 2,81 1.303.88 001-067-000528.10.10 34,452,00 14,983.80 34,452,00 14,819,38 0,00 164,42 164,42 67,910,46 24,848.36 66,609,39 24.681,13 1,501.07 167,25 1.468.50 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: _November 27,2001 Commissioners: (check all that apply) 9 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-100-000-539-30-10 insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $1252.13 for this current year for the reason(s) outlined below. 9 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Bud2et Amt. Amount 001-100-000-539-30- Benefit adjustment per 31,123.35 1,252.13 32,375.48 10 attached TOTAL EXPENDITURE 1,252.13 Reason for AppropriationlExtension: Not encumbered- benefit adjustment Respectfully submitted, l1r'VWt~, ¡¡ÞlS Department >,::.::",,,,.,:~ "....11[.1 .......,' . .....11[" ··::.VI······ . ... .. t<:£:,~ u .."'.... ,'!:&::¡ ..... .. " ... o :ì. o z C. .. :i::;;':;'; 1::1''::1 ,~'::::,~:::::;.:.. .. .., '" .." .. ..Îlii}!1 .., """. I- III U Q ::I l:1li o l- I- Z III IE I- 1/1 ::I ., Q cc l- ii: III Z III l:1li > I¥ CC ... CC 1/1 Q II: =' ¡¡. .. II: :Ie ... E ... ;) ~ :> 'I :I\:~,:i: ~\~;:~ ;;;"i!!!!i};i!J I@IIII ¡lil"1 ··:·x·:·:·:·:·:·:·x·...··:· @¡¡¡¡:"I ..... ..... ....Z'. ......, ':0 ii.}·tf/" :::::::::~. .., '" .. ......... .., ....... :':':':f ::{:'::.}.:~'~ ,.':'..:. ...-....~. .,.. ..... .., i:I!i!i .... ..' .., .. .... .. '" >i,,~ ::~:~ '.'.ID ........... ,.... " ""'" " .. ....... .... .., .... .. '... ~~ 'á ::J:~' 'I: ;:~~5~~~ wro,....,ml.O"":N ~~~-=~OJ '" ... .. 1/1 .. ,.: III ... .. 1/1 .. ,.: o o o '" 'P' oj '" ... g :! N '" N ~oCX)~û)ëõco ~,...,NO't""t::tU) wcO"ciloci"";rJ ~~~-~~CD 8888888 ooooood .., Þt'JIØOCÞ N.,,,, or MN~C LfJCIC!t"! '" oiLriNll'i :;:~i ..; ~m~~ N "''''''' .... cr) m~ m ..: '" gg~8 ~~~ ... 'P' wwo~ ...."'~ ci ~~:;::~ ..'" '" "'0 ... ,.,; LI'i ,..: 'f"'" wi wi wi g N"'N ::I"''''''' "''''.... ... ",,,,0 "''''''' ., ..n.ncn~ ¡Þ"':N iii Q;liNcn'f'" "''''N ... ""'ONM "'...'" '" CJ1" d r:i N' 'P' .... '" g:¡¡~8 888 '" 'P' u)llid~ ~Md oj ~~~~ ~¡g:g '" ... ror)" u\ r''': ~ ")sÞM ~. ......N :¡¡¡:¡¡~8888 r.Øu)orQ"':"'9 ~~::::~:C;;~ìó w\U't''''':~ ttiwiHi NNN OCOON&þC dodN~LriO "=1'0., ....~ 'P' $~~ "'''''P' 'P''P'N "'''' w w uu ¡¡;¡¡ u..u.. 00 "'''' w w ~~ft¡85 WWUu a;~ŒÜ: :æëi°~ ::E::¡¡Oo --....c( :i~ë:~ w ::Ew w-", ::e"'- _",:r "'W:o< "'c.", www >w..... omu iii . ;8 0...", ~~~ ~~:i :.i ~.~ . ~ >- .J ~::E8~ o~~¡¡¡ 8~8 lit) I/) Lf) IØ øi 10) 1/1 o o o o o ":" ... o o v'-' ~\JJ.I I .....Vl- U~I U":" 'TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: /II d. 7 /0 I ., . Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my .curreot budget it appears that the amount allòcated in BARS Account N,o: 55g. "0. t. 1.0010 is insufficient to pay necessary expenses of this department for this year. After s careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer, Therefore, I request an emergency appropriation and budget extension In the amount of $/'-1 ;L~5'. 00 for this current year for the reason(s) outlined below. . . , o Please be advised that a revenuI source {i.e. grant, new fee} has been received by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an· emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. Description Revision TOTAL REVENUE BARS # Expenditun Description 0" - "5'f. (,D.t./. 0010 Current Budget Amt. Revision New Budaet AmOUDt .;tl TOTA.L txJtENDITUR.E Reason for APDropriation/ExteDsion: Ihe. ßo~rd o.pprove.d 1'1,5,""40 ;t'\ R.aD -Fund' Gl'.S Q. 5t.1pplemel\rø..l +0 +- h eo ß r in" 0" f I it n " ,',., ~ co n S '" 1 -1-0." +- C.on i rcu::t-. We. re.~ f.( e $ t:: t:-h ct t- -$ 1'+, J. 55' .¡::.,. 0 t"r\ -t J... e. R. , 0 -Çt.At''I cl be. t'r"fO V ~ c:J +0 th e.. Lo1\~ R4..n~~ PIQ.f'I";n~ prf}{e&slo"t:11 S"c:.ruic.e., Line...(sfi'lJÞO.IfI.OðltJ) Respectfully submitted, Commun iht Deve lop. Department ~¿iL(/~~~~ ~(:~L ,;:I tot::l.:.iI::;:I':.1'¿'¿ 1::1 ~II:.'· ~ ::'¡:';:3JI~ A:JDITOF' ::OAGE 03/03 --' TO: BOARD OF COUNTY COMMISSIONERS N', ¡~\ \ ¡ I," f'.' . ,\..; . t· \.,; ::r;~~ RE: Request For Emergency Budget Appropriation/Extension and AmenRmñ~r Dater _November 26, 2001 Commissioners: (check all that apply) SHERIFF Please be adVIsed that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No 001-180-000 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $28,600 for this current year for the reason(s) outlined below Please be advised that it revenue aource (I.e. grant, new fee) has been received by thí5 depirtment Which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of _ to include this new revenue in the budget this year as outlined below, BARS Ii REVENUE Desçription Current Budget I RevisioD : New Budget I i TOTAL REVENUE BARS N Expendit..re DeøÇriptioD CurRDt RevìsioD ! New Budget Bud2et Amt. Amount 521.10.31 CPL Pennits 9,000 10,400 19,400 521.10.42.30 Telephone 6,250 10,925 17,175 521,22.20.60 Unifonns 6,700 7,275 13,975 TÒT AL EXPENDITURE $28,600 ReaSOD for ApÞroPTÌationlExtensionMote CPL permits have been requested than anticipated, A majority of telephone costs were omitted from origanl budget. Unifonns for new hires were not budge:1ðd. RespectfuUy submitted ~ Sheriff TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: November 26, 2001 Commissioners: (check all that apply) Operating Transfers Out Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No 001-261-000 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 fmd there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $4 for this current year for the reason(s) outlined below. Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of _to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget 0 TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budeet Amt. Amount 597.00.00.160 H&HS 605,105 20,000 625,105 597.00.00.304 H.J. Carroll 51,732 9,300 61,032 597.00,00.191 Quilcene Flood 0 3,750 3,750 TOTAL EXPENDITURE $33,050 Reason for AppropriationÆxtension: The transfer to H&HS is for the new Natural Resources division. The expenditures for this division have been previously approved. The transfers to HJ Carroll and Quilcene Flood are for 3rd qtr approved expenditures. Respectfully submitted, )!~ ~Dep&ttnent Operating Transfers Out ¡!¡L{!¿Úö~ ¡t:~L jb~,jl:j~'::1:¿:¿::: J::::::-:::-~RSOri A,jDno¡;~ PAG:: 02/i:1::::' TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: _November 26, 2001 Commissioners: (check aH that apply) Boating Safety Please be advised that after a thorough examination of my current budget ít appeat's that the amount allocated in BARS Account No 107 -000.::...010 is insufficient to pay neoessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer, Therefore, I request an emergency approprJa1íon and budget extension in the amount of $9,000,00 for this current year for the reason(s} outiined below, Please be advised that a revenue source (i.e. grant, new fee) has beE!!n received by this department which was not Included in the annual budget at the tírne it was prepared, Therefore. I request an emergency appropriation and budget extension In the amount of _wO- _to include this new revenue in the budget this year as outlined belDw, BARS # REVENUE Description CurreDt Budget Revision New Budget I I I TOT AI.. REVENIJ'E I j I BARS N Expenditure ! Description , Cu,rreot Revision New Budget I f I Bud2'et Amt. Amount I 594-21·64-10 i Mach.jJ:),ery &. Equipment 63,330 9,000 72,330 i i I TOTAL EXPL''DITt.''JU; $9.000 i I I I . ì Reason for ApuropriationlExtension Costs for elec.tronics for new boat more than anticipated. Respectfully submitted ~~-- Sheriff TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: November 26, 2001 Commissioners: (check all that apply) Community Services Fund Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No 112-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $4,400 for this current year for the reason(s) outlined below. Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of _to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget 0 TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 112-000-010 555.00.49.10 P.T. Senior Assoc 6,647 4,400 11,047 TOTAL EXPENDITURE $4,400 Reason for AppropriationÆxtension: Port Townsend Senior Assoc. receives 50% of the previous year's rental revenue. This amount has not been budgeted. This expenditure can be taken from the fund balance of Community Services. Respectfully submitted, J/ /'? /I / ^æ1Þ-/~ Department Community Services - TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: 11-26-01 Commissioners: (check all that apply) [j] Please be advised that after a thorough examination of my .current budget it appears that the amount allocated ¡nBARS Account N.o. 120-000-UlO is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $1,500,00 for this current year for the reason(s) outlined below. . o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an· emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE I -1. TOT A1 REVENU""E I Description Current Budget Revision I New Budget I I I I I BARS # Expenditure Description Current Revision New Budget I Budget Amt. Amount I ¡salaries & Benefits 54,9ro.16 1,500.00 56,47U.16 1515-70-10-0030 I I I I I ,. TOTAL EXPENDITURE 54,970.16 1,500.00 56,470.16 I Reason for At>~roDriation/Extension: To cover salaries and personnel benefits. increases. NOTE: There is enough cash to cover this expenditure. Respectfully submittr--, Il,. ,J Sft~a'1V~ YJ.¿)jçé v~secutor' s Depanm t Juelanne Dalzell JEFFERSON COUNTY PROSECUTING ATTORNEY Courthouse - P.O. Box 1220 Port Townsend, Washington 98368 Telephone (360) 385-9180 FAX (360) 385-0073 Jill Landes, Deputy Prosecutor Michael Haas, Deputy Prosecutor David W. Alvarez, Deputy Prosecutor Tracey L. Lassus, Deputy Prosecutor Lianne Perron-Kossow, Victim Advocate MEMORANDUM , ' í ro--i \ ,~,) ! f'"'1¡ ¡: Ii " TO: Jefferson County Commissioners NOV 2 7 20()1 FROM: Juelanne Dalzell DATE: November 26,2001 RE: Extensions/Appropriations Attached please find our Request for Emergency Budget Appropriation/Extension and Amendment for our Crime Victims Services fund. After reviewing the salaries and personnel benefits in this fund, it was determined that the increases in these line budget items was insufficient. Thank you. TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: 'l(()¡1J~m /;-(,~1 ,;.¡ 1) ¿;:rc;{) ì Commissioners: (check all that apply) )z1 o Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. )B,5- (Itx'D -OJC is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an e~ergency appropriation and budget extension in the amount of <::p 0/) 600 for this current year for the reason(s) outlined below. Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount ~1-lJ9, 90. ,-//, OD70 flûrrJuJÌùnu) 0iw¿vL 10. no () (ç;J to 0 () /Q J. foOO 0 .- TOTAL EXPENDITURE Reason for AppropriationlExtension: _ , '-7lw)!JM~ 0~ (>;¿nw êaldf"'ß-.{ (~JtiJ m(rl- (",cJÚ(j!.U0 /Jh Yhv c,"?OO) ~ ~. ....,.:- >/lr1;m. i:e:/ ", ~;(~ V''/(!~ ¡)of{) / rJ7 ok J Department / /:::¿{n eG' TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: '-77 ¿;uYAYJ¿-e/.../ :.-~&, L~ÖO j ( / Commissioners: (check all that apply) )i o Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. /55' OtD % is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $5, íJ(ì(¡ for this current year for the reason(s) outJined below. , Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # REVENUE I Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 568, 60 .10 olAvi éf;),//Co/ C))Oíf}JJ...) -" -5 000 ;300;)0 6ð 000 I , (-) I '"7 I I I TOTAL EXPENDITURE bl/J-' O'{) 0 ....- ,30, Oú'O .:J OOD . Reason for Ap'9roDriation/Extension: (j; nU/5(~).0 -F"~ clìC&k/ ,/7ÎJÜv-' ..011 V Vo.",-, f:Ir.~O,500 ¡,Uá's /T)i!itJ.- cinn crJwL i/r; .51000 -pJ 'tAt ~o~ I ~dJ - . _. , @J cJ~l C!L¿~ II>--' 'M:"j mL'''"''' L\-¿;L, o¡\ V ¡¿:-fU¡QJ1\w reu urt'n.¢!- f<rn JiJ¡ oJ.. ¿',-/f¡ 7IJ-~'S J U ~Ub~] ¡!e-kronS fi'f)¡e~ Fu 17 ct · TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: November 27.2001 Commissioners: (check all that apply) , INFORMATION SERVICES ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 506-000-010 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer. Therefore, I request an emergency appropriation and budget extension in the amount of $ 29,000 for this current year for the reason(s) outlined below. D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budeet Revision New Bud2et TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 518.88.41 Professional Services 70,000 + 29,000 $99,000 TOTAL EXPENDITURE $99,000 Reason for Appropriation/Extension: Unanticipated Expenditures for Treasurer's Office Special Assessments Program and Cash Register System Respectfully submitted, Gary Rowe, Information Services Department J~FFEij50N COUNTY INFORMATION SERVICES f POB 1220, 1820 JEFFERSON ST. if PORT TOWNSEND, WA 98368 VOICE 360-385-9171 FAX 360-385-9195 PURCHASE ORDER POI Ship To/Bill To: The following number must appear on all related correspondence, shipping papers, and invoices: 1768 Jefferson County Information Services PO Box 1220, 1820 Jefferson St. Port Townsend, W A 98368 Attn: Sara Compu-Tech, Inc. PO Box 503 Wenatchee, Wa 98807-0503 BARS Billing: IS PO DATE REOUISITIONER SHIP VIA FOB POINT TERMS 10/23/01 Sara Mcintyre ~rrl IOTYI PE ¡RECEIVED [ I DESCRIPTION 1 1 1 AS/400 based Cash Register System Integrated Special Assessment System Memo Posting Module 2 Days On-Site Statement Modifications (deliquent, demand and 2nd half) Non-Combined Statements Mileage/Lodging/Subsistence $12,700.00 $7,920.00 $7,300.00 $1,440.00 $1,440.00 1 1 1 $720.00 $330.00 I TOTAL I $12,700,00 $7,920.00 $7,300.00 $1,440,00 $1,440.00 $720.00 $330.00 SALE TOTAL DISCOUNT TOTAL AFTER DISCOUNT SHIPPING & HANDLING SUBTOTAL SALES TAX TOTAL 1. Please send two copies of your invoice. 2. Enter this order in accordance with the prices, terms, delivery method, and specifications listed above. 3, Please notify us immediately if you are unable to ship as specified. 4. Send all correspondence to: JEFFERSON COUNTY INFORMATION SERVICE POB 1220,1820 JEFFERSON ST. PORT TOWNSEND, WA 98368 360.385.9171 Fax 360.385.9195 ~~~, Authorized by $31,850.00 $5,220.00 $26,630.00 $0.00 $26,630.00 $2,183.66 $28,813.66 Jð!z3ÞI I , Date ,-,- .~'·-~--··'~"'n'T~""~~"'!~·I;";¡;;'''::'';':'''''''~''~.~~t¡;¡.;,'~.~'\¡...~~·~..·¡,·;;.¡,,~ l' " ,- M ., :...1,--"",,. ~ ¡.;4.<otI...·...,,:.......,,'."...'"'...H.·,..,:...,....,..~.........,.. .~.:. ". OCT 11 2001 2:23PM COMPU -TECH, I NC. (508J 884-8982 p, 1 .' . . .-~.f'I~I~~. ~ ~~i!,..... m'" ...,~ '~'f,.", ,.... "I .v:.; .~J:. .. ~.'Æ'~~': " . ~.. .=~.I.t':~ ···.·1 '<" ': '?i~.lt.:~,t':Ct:~.~\. ':':. .': r q;~U w -:'.;! ..w. " ' ;. . ~,,;~~ "~;:..,,. . \- :~ .. ,........" IN.~ i:.. . . .... if,_ ..:-:""'."~~ .~.., .,44': ":. 0' :~~:~'~';-'1't:-L~!j'~';-;'4' ." '. ';. .~ : . . "'i,..; 4'~:..' '..... '..> !It'... .' t.. ""'~'; ·4t..~r!~~ .' " "'<"J- . --'.. ~ OIl "., . ';.' ~';'. :."~. .~. . ;,". Compu- Tech, Inc. P.O, Box 503, Wenatchee, WA 98807-0503 Phone: (S09) 884-1542 Fax: (509) 884·8982 E-Mail Addresscomputtch@nwi.net ~IIII''(""":IIN '1I: FI n'lt·;...¡:\I'I:UII:.\,(,I.I:':".\1 1'111" /'IH Fax Transmittal Form Attention: Company: J Rn,t Holbrook Jefferson Co Treasurer's office PCRs for Special Assessments From Fax #: Dana Smith October 11,2001 4 Regardi11.g: Date: Number of pages transmitted including this form: Message: As we discu&sed on Tuesday, we have prepared two estimate options to handle your new special assessment districts (the drainage district). It is my understanding that the drainage district will be billed annually and the amount due each year can vary depending on the rate schedule. Tho LID system is designed to bill and collect receipts for a principal balance on a. tlx=d installment basis. Not only would it be very labor intensive for you to attempt to use the LID system, it is not designed to genemte newly calculated assessments each year. We have a ful1y integrated special assessment system in which you can even, 'optionally, bill the special assessme.nts with the real property taxes. AB you well know. by billing the special assessments with the tax, you will realize a saving& in both form and mailing costs. Your ex.isting cash register does not support the processing of special asscssment payments and your statements would require modifications to reflect the special assessment information, Since a change to your existing cash register is requirc:d to process special assessment payments, we wanted to present you with the option of the new cash register system which does support processing of special assessment payments. The new cash register system has many new features and enhancements added including goneral roccipting tomplates, ex.cise nffidavit processing and roporting, and remote general receipt entry. Memo posting is required for the new cash register system. This feature allows you to see ' payments in the inquiry screens and demand statements. prior to the end of day posting. The new , cash rogister system also r~ognizes these payments so duplicate pa.yments are not likely to occur. '~"'.-.~i.r.~:w:w:,.'¡",""" ·",.\.:!.:'I,1f~.."l'~""'I-~··'.~,·'.·. .,:..'\.l........~...',;.;;.:'~........ " OCT 11 2001 2:23PM COMPU -TECH, I NC. (50S) 884-8982 p.4 The combined statement is an optional component. Approximately 2 - 4 parcels can print on a single statcmént form, the distribution is freefarm And reflects the full distribution for the taxpayer and when used with the new cash register the help to process payments very quickly. The estimate for 2001..ooS10A assumes that you will want to retain your existing stlltcment . format with the modification to includo sp~ial asses!Imcnts.~ The estimate for 2001-00S10B assumes that you would want the combined statement. If you want to continue JO use your existing statement format, subtract the $4,320 and add an additional $720 (a net of -$3,6(0) to the total cost of PCR 2001-5 lOB. Finally, we are offering .!i substantial discount on 200l-0051OB in the amount of $5,220. As indicated on the PCR, the integrated special assessment system is $7.920 and the memo posting- module is $7,300 for a total of $15,220, If you inst.a11 the new cash registðr system., special assessment system and the memo posting module, the cost of the combined special assessment system and memo posting module has been reduced from $15,220 to $10,000. As stated on PCR 200 1-0051 DB, the ostimate does not include eqwpment or equipment installation costs. The cash register can tun on any AS400 workstation arid if you want to print cash register receipts or validation. the printer(s) must be attached to a windows ba.sed PC running Client Access. I anticipate that you will have some questlons regarding these two options. Before you make a decision, please call me when you have had an opportunity to review them. ¡j~ .,.."'.,..."......_...tII.Tt·r~""""" . .',......~,.......,o;:"~rlíl r"" I ,..... .~' ",~",,-,.. j' .........\ , ~....,. _1oð,.o,.#~",."..,.~;.,...".......r.l.l:t'r:&;:.o.No..,~:-' . OCT 11 2001 2:23PM COMPU-TECH, INC. (509J 884-8982 p.3 ... I"'nrnnl.fol"'h '-1"1. ...U·a.'-1'-J.., . . 11"11' .. 1'-1. Attention: Company; Faxed: JudiMorris Jefferson Co. Treasurer October 11,2001 ESTIMATE for Program Change Request PCR Reference Customer Reference: 2001-00510B VerbaI·Janet Holbrook In response to your recent Program Change Request, we have reviewed the determined that at least the following programming changes will be required: Integrated Special Assessment System AS/400 based Cash Register System Memo Posting Module (required) Combined Statements (optional, otherwise add $720) Statement Modifications (delinquent, demand and 2nd half) Less: requirements and have . , . ",1 ',"' '.. ..",," :',¡, ".. : "'.:: :¡~, '. ; . , . , HARDWARE ts·N,þ.rwé.~'u~E.p,}:t~·p:hsESTIMA~, .- ......., .," ;1. ......... . - It is estimated that thes'c changes, billed aH":!úr t1iíi'èn~ rat~"ör,$:~;QO/hOur""can be implemented according to the following schedule: ,'.' ' " ,.' '" ~ :'(", ::~:,:, .:' ,,' ";¡' BstWJated Instal¡átlqÄpø.te ::: :'," +' ~jl ;Hou~ @ Eas~Wën'atè~oe .';' '28,460 :'{, HOUI~;q~Y8"O¿:Site ¡" '":' ~440'.:'·i' Mt]e.~iLodSwg.{.tri~sis,\enèe .: ;: 330, :n:J' , I ~... ", I,"" "\ b::- Docuri1¢nt~gQ~1"'" d' ., ','~ " ' .'," ";""'~; ,'. ,.:." <:' ,,' , ,. :~}'""'""v' . ; .~ . <,,;:::: "." l'ottiilf.:olt.:, ; .'.., O,230~;j" The rate quoted abo~' ta our curl'Cnt:~í;'r~:ftll.d)s'V81tdiµt~:~t:teii~~Ötlcc ofratc change. ; . ,".,.," " _.....~ .',,':....:,' "",: "'~~~:I' ...'f'·!""·' This is only an estimaÚ"~f'd o~ .our:~tfrr,l.n(:;'f:'d:~~tlfJ:d.íp~.CfI/îh'tBÇtJf(~rihe pro~iJct. If Wt have overlooked some facton or 'f1:44~Iti.on.alrBtjrdrf!1t'nts 1I,,;;g't#ffnin'd:~,~~ttrògrammlng proceeds, the actual time biUød may exceed'iJi~;'8stl""dt& ' '(¡nit's äïii$cDJ,ly: tl9it~~;~'äocumenUZJion change$ are included in the estimate. :::::,;~,' " , " ," ~ " ' 'i<,:;:::,.!¡~,' ":")~~'I': ',: .~. , . . ,..' " ..,' ,-:: .' I'" ..,\...i~';.i¡j:·'·· Ad~itio~all~, if p~gramming and/~?õþ~~:;~:~~~;~~j~.::@i~~~;mú the initial implementation of this project It wlll be bil cu urly td~;:~;$~Q~1:;';'''' 1£ an approve estimate i ' ated completion. all work in progress will bo billed at our current hourly rate. / / Signature: Date Signed: /0/ II / Û / I I If you wish Com - Tech to proceed with the Program Change Request, plense sign and return this estimate. Approved by: $ 7,920 12,700 7,300 4.320 1,440 (5,220) , 2 cIa Y5 P.Q, Box 503 WenatChee, WA 98807 RevY~~1542 t&X (SÖ~")lSS.r.~82 ... emorandum To: Sarah MCIntyr11i' Cen al Services From: Judi Morris\ Date: 10/12/01 U Re: ' Software request Gary and I discussed a software issue today relating to the new Port Ludlow Drainage District. He asked me to provide you the following documentation. ched please find a memo and estimates from Compu- Tech. In order ',e"",,\\to implement the Drainage District billing assessment program, SdT1'Wð're changes must be made, To complete the Drainage Districts 'equires an investment of $16,710.00 (see page 2). The RCW to recoup those expenses @ $4.00 per parcel per year. With els, it will take four years to be reimbursed. , lement the software necessary to meet di~trict's need, our basic ê~åšh register system must be upgraded. (This has been programmed for a couple years and put off,) The total cost to update our system and provide the software to support the assessment program is $30,230.00. (see page 3) Compu- Tech has offered us a discount of $5,220.00, if we do this all at one time, This does not include new cash register hardware. We can make this changes without that equipment - thereby delaying that portion and reducing the immediate impact. I am requesting approval of the entire project at a cost of $26,630.00 (of which $16,710,) will be recouped.) Attachments Contact me with any questions. '" ~ ¡: . ~ . , . \ . . . " \ . . ! . . . . ~. . . " , . . ~ f,i ~." " . " ..to ~ '. ~'. :~ ," " .. . ~... 1 .'.,..:;,.:..:.:.:.;.".0;:.0;0lIo:.......0.....".................;...,....:..,.,.. OCT 11 2001 2: 23PH COHPU - TECH, I NC, (509J 884-8882 p.2 . .... I'nrnnl. f~l'h ...,,,... "-L""".., . Inl' ..I'-J. I. Att~DtloD: Company: Faxed: Judi Moms Jefferson Co. Treasurer October 11, 200 1 ESTIMATE for Program Change Request PCR Reference Customer Reference: 200 ¡·OO51OA Verbal-Janet Holbrook In response to your recent Program Change Request, we have reviewed determined that at least the following prograrnrning changes will be required: Integrated Special Assessment System PC-based Cash Register Upda.te to handle Special Assessment paymeats Stat::rnent modifications to reflect Special Assessment data (tax, déHnquent, 2nd half and demand statements) tbe roquirerneots and have $ 7,920 4,860 2,16D 1 )~ . I .. ',,', ':. ..··F'.' .. ,"',' .'"f ',.:' ....." ...~ ' . ,.. It is estimated th,Ú these changes, billed at'oor ¿u*ên~.rate öf $ 9.D;OO/hour" can be unplemented according to the following schedule: ','; ) ",.:~:.:,..~,:, : ,,': "::, ,;.; Es+~...... ciad Install, ado'n -D, ate ."-<' :'.: w.I"~ 'j Hours/ @ East~eDatt'hee 'I 14;940 ' :~I 2 days HoursfDayB'O~Si~ "" .' 1;440 ' ;1 MUe~~dgÎnglS'ubsisrence ,- ,,; 330 : :,!:', "DocU~~~n::,' ,,':"', .:,::'~?:::: :,' :"¡,:::' :1:' .,' '. . (, .,'.... . TotaICo.st.: . " /16,7.10,;,::?;.~: .. .' ...;¡¡" , '..',.,... The rate qnoted abore:i5 01U' currcnt_:hønrQ',~te"~,i5 valid 11D:~written:,~fcc of rate change. This is only an estimate':ba~ed on ou~ ~4frt'~t,fft4~diÅg iJ}itt~esèopej¡ffih8 project. If Wt have overwoktd same factors or J't~4itional rÚjr.tire1Jl.'en!:8,o/'eß~in6dll& :~~'!;iiimgramming proceeæ, tht Mtual time bmed may exc~ed /Jie;¡e$timtlÚ. lJnless SptCtjkaJl):'derignttte4-:'1f!JdocumenJa1ion crnmge$ are included in the estimate.':: , , ' ',_; ,,:,:" ' Additionally, if programming andJor~~t~~~iBÞJi.~i,:~~iffi~r the ÌnÜial irnplementatioo of this project it will be billed at our current hourly raæ',õI;$9Øi~>' . . If an approved lmate s t~. ted prior to completion, all work in progress will be bilJl:d at our curren: hourly rate. ' Signature: ,Date Signed: /(Í / ~ r U you wish Co -Tech to proceed with the Program Cbange Request, please sign and return/this estimate, Approved by: \ ~/ p,o, Box S03 WCIlAIcbee, WA 9880i Revf:~i¥~~ ~1~4~ ''rt>:I{~~898l