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Home My WebLink About110821ca10 Cz, ON cO =47 :1 DRAFT t9SNINoS,` MINUTES Jefferson County Board of Commissioners Regular Meeting — October 25, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She noted that the County's online video streaming service was recently upgraded and there have been slight changes on how to view upcoming meetings. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding a loan to the Fort Worden Public Development Authority(PDA). • Comment regarding transmission rates, efficacy rates, and adverse vaccine cases. The Commissioners addressed comments and concerns raised during the Public Comment Period as well as addressed written comments received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 64-21 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal, Jefferson County Treasurer 2. AGREEMENT re: Pole Barn Addition; In the Amount of$39,824; Jefferson County Central Services; ACI Construction 3. AGREEMENT re: Mental Health Navigator; In the Amount of$82,592.80; Jefferson County Sheriff's Office; Discovery Behavioral Healthcare 4. AGREEMENT re: Removal and Disposal of Specified Materials; Property ID APN# 702242112, Quilcene; In the Amount of$17,382; Jefferson County Public Health; Rocky Lang 5. AGREEMENT, Extension No. 3 re: Jefferson County Private Security Screening Services; In the Amount of$135,000; Jefferson County Central Services; PPC Solutions, Inc. 6. ADVISORY BOARD APPOINTMENT re: Jefferson County Parks and Recreation Advisory Board (JCPRAB); Two (2) Year Term to Expire October 25, 2023; District No. 2 Representative, Taylor McCormack 7. Payment of Jefferson County Vouchers/Warrants Dated October 18, 2021 Totaling $1,281,395.75 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 1 Commissioners Meeting Minutes of October 25, 2021 F 8. Payment of Jefferson County Payroll Warrants Dated October 20, 2021 Totaling $72,293.50 and A/P Warrants Done by Payroll Dated October 20, 2021 Totaling $14,262.17 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Pro Bono Week—October 24,2021: All three Commissioners read aloud the proclamation. Jefferson County Pro-Bono lawyers were present to talk about the work they do for individuals in our County. Commissioner Brotherton moved to approve the Proclamation recognizing Pro Bono Lawyer Week, which is the Week of October 24, 2021. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, miscellaneous topics and reviewed upcoming meetings. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:25 a.m. and reconvened at 10:32 a.m. with Chair Dean and Commissioner Brotherton present. Commissioner Eisenhour joined the meeting at 10:36 a.m. BID OPENING re: State Route (SR) 116 and Cedar Avenue Pedestrian/Bike Improvement Project; M.P. 0.003 to M.P. 0.42, Project No. 1802057: Public Works Project Manager John Wayand was present for the bid opening. He stated the Engineer's estimate for the project is $526,130.47. He opened and read aloud the following three bids: BIDDER BID AMOUNT Interwest Construction, Inc., Sequim, WA $573,723.61 Seton Construction, Port Townsend, WA $680,090.35 Nordland Construction Northwest, WA $900,254.19 Staff will review bids for accuracy and report back to the Board with a potential bid award at a later date. The meeting was recessed at 10:37 a.m. and reconvened at 10:52 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and Interim County Administrator continued discussing recent meetings they attended and reviewed upcoming meetings. The meeting was recessed at 11:11 a.m. and reconvened at 12:05 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 12:58 p.m. and reconvened at 1:33 p.m. All three Commissioners were present for the afternoon session. 2 DRAFTCommissioners Meeting Minutes of October 25, 2021 DISCUSSION re: Fort Worden Public Development Authority (PDA) Loan Guarantee: Fort Worden PDA Director David Timmons briefed the Board on the Fort Worden PDA's request for a loan guarantee and answered questions. The Chair opened up the discussion to allow for public comment, hearing none, discussion continued. An agreement with Fort Worden PDA will be on the November 1, 2021 Board of County Commissioners' (BOCC)Agenda. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauleyeviewed the following with the Board: Y • Review of items to discuss: Chair Dean noted there will be an Executive Session added at 3:00 p.m. to review the performance of a public employee • Budget process re: ARPA funds • Update re: Interlocal Agreement(ILA) with the City of Port Townsend and Jefferson County for Affordable Housing/Homeless Housing ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added to the Agenda and scheduled from 3:00 p.m. to 3:30 p.m. Chair Dean announced that the Executive Session will be held from 3:01 p.m. to 3:31 p.m. regarding Personnel; Review the performance of a public employee under exemptions as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Human Resources Manager. The Board concluded the Executive Session and resumed the regular meeting at 3:31 p.m. Human Resources Manager Sarah Melancon explained Interim County Administrator Mark McCauley's Agreement with the County. Commissioner Eisenhour moved to extend Interim County Administrator Mark McCauley's agreement through June 30, 2022. Commissioner Brotherton seconded the motion. Chair Dean stated that if the Board were to hire another County Administrator, Mr. McCauley would return to his Central Services Director position. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION-Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • ILA; discussion continued and edits made to draft document • Fort Worden PDA; draft agreement update • Future Agenda items for November 1, 2021 BOCC meeting. Acting Chair will be Commissioner Eisenhour • Washington State Department of Commerce programs • Upcoming meetings: Public Infrastructure Fund (PIF) and Lodging Tax Advisory Committee (LTAC) • North Olympic Legislative Alliance (NOLA); draft agenda • Special Meeting to be held on October 26, 2021 re: Joint Special Meeting on Redistricting Alternatives, with the Port of Port Townsend and Jefferson County PUD 3 Commissioners Meeting Minutes of October 25, 2021 DRAFT NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:03 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 °o 0 k �. _ , DRAFT tq'SNIIvO MINUTES Jefferson County Board of Commissioners Special Meeting — November 1, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:55 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 DRAFT MINUTES Regular Meeting — November 1, 2021, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the CDC announcing that vaccinated individuals can spread COVID-19 the same as unvaccinated individuals. • Comment regarding adding an ingredient to children's doses of the Pfizer vaccine, and that it has not gone through clinical trials. The Commissioners and addressed comments and concerns raised during the Public Comment Period as well as addressed written comments received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove the Interlocal Agreement with the City of Port Townsend (Consent Agenda Item No. 7), and approve the remaining items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Setting 2022 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 15, 2021 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Detention Services; In the Amount of$125 per day per bed(billed monthly, only as used); Jefferson County Juvenile Services; Kitsap County 3. AGREEMENT re: Little Quilcene River Bridge Replacement, Project No. 18020970, County Road No. 931507; In the Amount of$5,567,672; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 4. AGREEMENT re: Snow Creek Road, M.P. 0.84 Culvert Replacement, County Project No. 18020310; In the Amount of$1,663,750; Jefferson County Public Works; Washington State Public Works Board 5. AGREEMENT re: Loan Guarantee to Enable the Refinance of Debt and Resume Full Operations; In the Amount of$378,000 paid from Fund 123 —Grant Management Fund; Jefferson County Administrator; Fort Worden Public Development Authority(PDA) 1 DRAFT Commissioners e s Meeting Minutes of November 1, 2021 6. AGREEMENT re: Interlocal to Criminal Justice Services Including Indigent Defense; In the Amount$491,000; Jefferson County Administrator; City of Port Townsend 7. AGREEMENT re: Interlocal to Support Affordable Housing and Homeless Housing Programs; No Dollar Amount; Jefferson County Administrator; City of Port Townsend (REMOVED and APPROVED later in the meeting) 8. MEMORANDUM OF AGREEMENT re: Annual Salary Support; In the Amount of$143,010; Washington State University(WSU)Jefferson County Extension; Washington State University (WSU) 9. MINUTES re: Regular Meeting Minutes of October 11, and 18, 2021 and Special Meeting Minutes of October 18, 2021 (WSAC Virtual Assembly) 10. Payment of Jefferson County Vouchers/Warrants Dated October 25, 2021 Totaling $370,628.08 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) DISCUSSION re: Interlocal to Support Affordable Housing and Homeless Housing Programs (Consent Agenda Item No. 7): The Commissioners discussed edits to Section 6 of the proposed ILA: Add the word"unexcused" after"consecutive meetings" and a scrivener error in Section 7. After discussion, Commissioner Eisenhour moved to approve the ILA with the City regarding Affordable Housing and Homelessness with the two changes proposed by Commissioner Brotherton. Chair Dean seconded the motion, which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, miscellaneous topics and reviewed upcoming meetings. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County. She also provided an Emergency Management update with information supplied by Emergency Management Director Willie Bence as he was unable to attend the meeting. COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners continued their review of upcoming meetings. The meeting was recessed at 10:13 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. WORKSHOP re: 2022-2023 Biennial Budget and American Rescue Plan Act (ARPA): Interim County Administrator/Central Services Director Mark McCauley reviewed the proposed budget with the Board. An item of special interest was the Public Works Road Fund diversion to the Sheriff's Office, which may see a reduction of$50,000 per year moving forward. He will be discussing the diversion with the Public Works Director. The Board reviewed the funding issues and strategies as presented by the Interim County Administrator. The meeting was recessed at 11:56 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of November 1, 2021DRAF UPDATE re: Duckabush Estuary Design; Washington State Department of Fish and Wildlife(DFW) Duckabush Estuary Bridge Restoration Project: DFW Environmental Planner/Project Manager Theresa Mitchell introduced her team and explained the Brinnon Duckabush Estuary Project with the Board. WORKSHOP re: Homelessness and Affordable Housing; Workplan Review: Department of Community Development(DCD) Director Brent Butler and Interim Planning Manager David Wayne Johnson were present to discuss the workplan for Homelessness and Affordable Housing. Assistant Planner Bryan Benjamin gave a presentation on Transient/Short-Term Rentals and Associate Planner Joel Peterson gave a presentation on the Temporary Homeless/Housing Facilities Ordinance. DCD staff participated in discussion with the Board. WORKSHOP re: 2022-2023 Biennial Budget and American Rescue Plan Act (ARPA) - Continued: Interim County Administrator Mark McCauley continued reviewing the 2022- 2023 Biennial Budget with the Board. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 t�5°N co. 4 DRAFT 9`s 1INO MINUTES Joint Special Meeting on Redistricting Alternatives Jefferson County Board of County Commissioners, Port of Port Townsend, and Jefferson County Public Utility District Tuesday October 26, 2021 at 5:00 p.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual) CALLS TO ORDER: The Joint Special Meeting of the Jefferson County Board of Commissioners, Port of Port Townsend and Jefferson County Public Utility District(PUD)No. 1 was called to order by each jurisdiction at 5:00 p.m. The following members and staff participated remotely and introduced themselves: Jefferson County Board of Commissioners: Chair Kate Dean, Commissioner Heidi Eisenhour, and Commissioner Greg Brotherton. Staff present: Interim County Administrator Mark McCauley and GIS Coordinator/Administrator Kevin Hitchcock. Jefferson County Public Utility District(PUD) No. 1 Board of Commissioners: Commissioner/President Dan Toepper, Commissioner Jeff Randall, Commissioner Kenneth Collins. Staff present: PUD General Manager Kevin Streett. Port of Port Townsend Commission: Commissioner Pam Petranek and Commissioner Bill Putney. PRESENTATION re: Jefferson County Redistricting Alternatives: Commissioner Eisenhour and GIS Coordinator/Administrator Kevin Hitchcock gave a presentation on three alternatives for consideration during the Redistricting process. PUBLIC COMMENT PERIOD: Three individuals provided comments and suggestions on the proposed alternatives. DISCUSSION re: Redistricting Alternatives: The Jefferson County Commissioners, Port of Port Townsend Commissioner, Jefferson County Public Utility District and staff discussed the three options. Commissioner Eisenhour stated that Alternative#1 looked the most promising to everyone. She will work with staff to create a revised Alternative#1. There will be a hearing on the matter in December, 2021. NOTICE OF ADJOURNMENT: The meeting was adjourned at 6:01 p.m. (signature pages to follow) 1 Joint Special Meeting on Redistricting Alternatives— Special Meeting Minutes of October 26, 2021 APPROVED AND SIGNED this 8th day of November, 2021. DRAFT SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Clerk of the Board Kate Dean, Member 2 Joint Special Meeting on Redistricting Alternatives—Special Meeting Minutes of October 26, 2021 PORT OF PORT TOWNSEND DRAFT APPROVED AND SIGNED this day of , 2021. ATTEST: Pam Petranek, Secretary Peter W. Hanke, President William W. Putney III, Vice President 3 Joint Special Meeting on Redistricting Alternatives— Special Meeting Minutes of October 26, 2021 PUBLIC UTILITY DISTRICT NO. 1 OF JEFFERSON COUNTY DRAFT APPROVED AND SIGNED this day of , 2021. Dan Toepper, President Kenneth Collins, Vice President ATTEST: Jeff Randall, Secretary 4