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Home My WebLink AboutM102521 gN .$Oc42' ..,: `,,,,NGSs MINUTES Jefferson County Board of Commissioners Regular Meeting — October 25, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She noted that the County's online video streaming service was recently upgraded and there have been slight changes on how to view upcoming meetings. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding a loan to the Fort Worden Public Development Authority(PDA). • Comment regarding transmission rates, efficacy rates, and adverse vaccine cases. The Commissioners addressed comments and concerns raised during the Public Comment Period as well as addressed written comments received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 64-21 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal, Jefferson County Treasurer 2. AGREEMENT re: Pole Barn Addition; In the Amount of$39,824; Jefferson County Central Services; ACI Construction 3. AGREEMENT re: Mental Health Navigator; In the Amount of$82,592.80; Jefferson County Sheriff's Office; Discovery Behavioral Healthcare 4. AGREEMENT re: Removal and Disposal of Specified Materials; Property ID APN# 702242112, Quilcene; In the Amount of$17,382; Jefferson County Public Health; Rocky Lang 5. AGREEMENT, Extension No. 3 re: Jefferson County Private Security Screening Services; In the Amount of$135,000; Jefferson County Central Services; PPC Solutions, Inc. 6. ADVISORY BOARD APPOINTMENT re: Jefferson County Parks and Recreation Advisory Board(JCPRAB); Two (2) Year Term to Expire October 25, 2023; District No. 2 Representative, Taylor McCormack 7. Payment of Jefferson County Vouchers/Warrants Dated October 18, 2021 Totaling $1,281,395.75 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 1 r Commissioners Meeting Minutes of October 25, 2021 8. Payment of Jefferson County Payroll Warrants Dated October 20, 2021 Totaling $72,293.50 and A/P Warrants Done by Payroll Dated October 20, 2021 Totaling $14,262.17 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Pro Bono Week—October 24,2021: All three Commissioners read aloud the proclamation. Jefferson County Pro-Bono lawyers were present to talk about the work they do for individuals in our County. Commissioner Brotherton moved to approve the Proclamation recognizing Pro Bono Lawyer Week, which is the Week of October 24, 2021. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, miscellaneous topics and reviewed upcoming meetings. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:25 a.m. and reconvened at 10:32 a.m. with Chair Dean and Commissioner Brotherton present. Commissioner Eisenhour joined the meeting at 10:36 a.m. BID OPENING re: State Route(SR) 116 and Cedar Avenue Pedestrian/Bike Improvement Project; M.P. 0.003 to M.P. 0.42, Project No. 1802057: Public Works Project Manager John Wayand was present for the bid opening. He stated the Engineer's estimate for the project is $526,130.47. He opened and read aloud the following three bids: BIDDER BID AMOUNT Interwest Construction, Inc., Sequim, WA $573,723.61 Seton Construction, Port Townsend, WA $680,090.35 Nordland Construction Northwest, WA $900,254.19 Staff will review bids for accuracy and report back to the Board with a potential bid award at a later date. The meeting was recessed at 10:37 a.m. and reconvened at 10:52 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and Interim County Administrator continued discussing recent meetings they attended and reviewed upcoming meetings. The meeting was recessed at 11:11 a.m. and reconvened at 12:05 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 12:58 p.m. and reconvened at 1:33 p.m. All three Commissioners were present for the afternoon session. 2 Commissioners Meeting Minutes of October 25, 2021 DISCUSSION re: Fort Worden Public Development Authority (PDA) Loan Guarantee: Fort Worden PDA Director David Timmons briefed the Board on the Fort Worden PDA's request for a loan guarantee and answered questions. The Chair opened up the discussion to allow for public comment, hearing none, discussion continued. An agreement with Fort Worden PDA will be on the November 1, 2021 Board of County Commissioners' (BOCC)Agenda. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • Review of items to discuss: Chair Dean noted there will be an Executive Session added at 3:00 p.m. to review the performance of a public employee • Budget process re: ARPA funds • Update re: Interlocal Agreement(ILA) with the City of Port Townsend and Jefferson County for Affordable Housing/Homeless Housing ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added to the Agenda and scheduled from 3:00 p.m. to 3:30 p.m. Chair Dean announced that the Executive Session will be held from 3:01 p.m. to 3:31 p.m. regarding Personnel; Review the performance of a public employee under exemptions as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Human Resources Manager. The Board concluded the Executive Session and resumed the regular meeting at 3:31 p.m. Human Resources Manager Sarah Melancon explained Interim County Administrator Mark McCauley's Agreement with the County. Commissioner Eisenhour moved to extend Interim County Administrator Mark McCauley's agreement through June 30, 2022. Commissioner Brotherton seconded the motion. Chair Dean stated that if the Board were to hire another County Administrator, Mr. McCauley would return to his Central Services Director position. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • ILA; discussion continued and edits made to draft document • Fort Worden PDA; draft agreement update • Future Agenda items for November 1, 2021 BOCC meeting. Acting Chair will be Commissioner Eisenhour • Washington State Department of Commerce programs • Upcoming meetings: Public Infrastructure Fund(PIF) and Lodging Tax Advisory Committee (LTAC) • North Olympic Legislative Alliance (NOLA); draft agenda • Special Meeting to be held on October 26, 2021 re: Joint Special Meeting on Redistricting Alternatives, with the Port of Port Townsend and Jefferson County PUD 3 Commissioners Meeting Minutes of October 25, 2021 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:03 p.m. until the next regular meeting or special meeting as properly noticed. k JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: eKt •i, d/ii x \ ' .. Kat- e• Chair �• ATTEST: err_ Bothert. , ember 1,1'` 'taac WCc Carolyn Gallaway, CMC e' isenhour, Member Clerk of the Board 4