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MINUTES Lodging Tax Advisory Committee (LTAC) Special Meeting Minutes November 2, 2021 – 1:00 p.m. Jefferson County Commissioners Chambers
(Virtual Meeting) Members: Chair Heidi Eisenhour, Diana Smeland, Shelly Leavens, Larry McKeehan, Joe Alfano Staff: LTAC Clerk Adiel McKnight
Chair Heidi Eisenhour called the meeting to order at 1:00 p.m. Members Leavens, Smeland and McKeehan participated in the meeting remotely. Member Alfano was not present. Members were
advised that he moved to California. Approval of Special Meeting Minutes: Member Smeland moved to approve the Special Meeting Minutes of August 3, 2021 as presented. Member Leavens seconded the motion. The motion carried. Fund 125 Hotel/Motel Fund Revenue: Mark McCauley gave an overview of fund revenue and fund balance. Discussion and LTAC Recommendations and Action re: 2022 Lodging Tax Fund Allocations o Annual Capital Contingency Allocation $10,000
o Costs for County Staff to Administer Fund 125 $4,142.00 Discussion of 2021 Funding Requests: 2022 Proposal Presentations. The following organizations gave a presentation on their 2022 proposals: Centrum, Quilcene Brinnon Garden Club, Tourism Coordinating Council, Quilcene Historical Museum, Jefferson County Historical Society-Olympic
Peninsula Gateway Visitor Center, Jefferson County Historical Society-Friends of Swansonville, Port Ludlow Village Council-Trails Committee, Jefferson County Farmers Markets-Chimacum Farmers Market, Quilcene Fair and Parade, Forks Chamber of Commerce, Emerald Towns Alliance (ETA)-ShrimpFest, Jefferson County Chambers of Commerce, Jefferson County Historical Society, The Production Alliance, and North Hood Canal Chamber of Commerce.
The group discussed support for the Jefferson County Historical Society-Friends of Swansonville and Quilcene Brinnon Garden Club projects, but preferred seeking legal advice to see if those projects were an appropriate use of funds. After discussion Member Smeland motioned to recommend funding in the amount of $935,344.01, with that number possibly being less, due to the
outcome of the two legal questions previously stated. Member Leavens seconded the motion. The motion Carried. Below is the list of projects that were recommended by LTAC:
Lodging Tax Advisory Committee Special Meeting Minutes of November 2, 2021
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Organization Name Amount Requested Recommended
Centrum
Katya Kirsch, Development Officer
$40,000.00 $40,000.00
Quilcene Brinnon Garden Club Ruth Dunham, President $3,000.00 $3,000.00
Tourism Coordinating Council Steve Shively, Marketing Coordinator $295,000.00 $295,000.00
Quilcene Historical Museum Brian Cullen, Chair $62,935.00 $62,935.00
Jefferson County Historical Society-Olympic Peninsula Gateway Visitor Center William Roney, Manager
$83,000.00 $83,000.00
Jefferson County Historical Society-Friends of Swansonville Terra Coyan, President
$49,452.37 $0***
Port Ludlow Village Council-Trails Committee Tim Rensema, Grant Coordinator $2,004.64 $2,004.64
Port Ludlow Village Council Jim Moffitt, President - Not Present $3,102.00 $3,102.00
Jefferson County Parks and Recreation Matt Tyler, Manager $46,080.00 $46,080.00
Jefferson County Farmers Markets-Chimacum Farmers Market Amanda Milholland, Director
$13,520.00 $13,520.00
Quilcene Fair and Parade
Sharon Redmon, President
$17,950.00 $17,950.00
Forks Chamber of Commerce Lissy Andros, Executive Director $64,271.00 $64,271.00
Emerald Towns Alliance (ETA) – ShrimpFest Belinda Graham, President $14,500.00 $14,500.00
Jefferson County Chambers of Commerce Arlene Alen, Executive Director $86,000.00/ $20,000.00 $20,000.00
Jefferson County Historical Society Shelly Leavens, Executive Director $72,530.00 $72,530.00
The Production Alliance
Megan Claflin, Director of Development
$75,000.00 $75,000.00
North Hood Canal Chamber of Commerce Frank Redmon, Director $58,857.00 $58,857.00
Total $1,001,344.01/ $935,344.01 $885,871.64
*** Approved during the LTAC meeting, pending legal advice. It was determined after the meeting,
that this project was not an allowable use of funds, and not recommended for approval at this time.
Lodging Tax Advisory Committee Special Meeting Minutes of November 2, 2021
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Discussion and Potential Action re: RFP update to send out in June for 2023 to be completed by August for Budget: Not discussed.
Discussion and Potential Action re: Using LTAC funds for COVID Response and Supporting Service Industry/Visitor Staffing Issues Including Housing: Not discussed. Discussion re: Upcoming Meeting Dates: Not discussed.
Updates: Check in: Not discussed. Adjourn: Chair Eisenhour provided closing remarks and adjourned the meeting at 4:17 p.m.
Respectfully submitted by:
Adiel McKnight, LTAC Clerk Jefferson County Commissioners’ Office