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HomeMy WebLinkAboutCLERK HIRE P4P Program Coordinator Job DescriptionJefferson County Job Description Job Title: Parent for Parent (P4P) Program Coordinator Department: Juvenile and Family Court Services Reports to: P4P Program Supervisor FLSA Exempt: No Union: N/A BBP: No Salary Level: Currently Clerk Hire - $18.91 per hour Approved By: Juvenile Court Administrator Approved Date: SUMMARY: In coordination with the P4P Program Supervisor, the P4P Program Coordinator is responsible for the overall functioning of the P4P program. The coordinator is the primary “public face” for the Parent Allies in Jefferson County. The P4P Coordinator is responsible for scheduling, overseeing, and reporting on all services provided by the P4P program and volunteers. The coordinator must have firsthand knowledge of dependency cases and the reunification process within the court system. This is a grant funded position. This position will work approximately 12 hours a week, or 48 hours a month. Some evening work will be required as needed for delivering training. The coordinator must be available to parents in the program during scheduled business hours. ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned: • Confidentiality Agreement o Submit and sign the Jefferson County Juvenile and Family Court Services Client Confidentiality Agreement. o It is the policy of Jefferson County Juvenile and Family Court that all employees and sub- contractors respect the privacy of clients and employees and hold in confidence all information obtained in the course of professional service and employment. o All individuals engaged in the collection, handling, or disseminator of identifiable information shall be specifically informed of the confidentiality requirements, their responsibility to protect customer information, and the penalty for violation of this trust under RCW 74.04.060. • P4P Staffing o Collaborate with the P4P Program Supervisor to recruit, engage, train and monitor the Parent Allies. o Collaborate with the P4P Program Supervisor in decisions and actions related to the temporary or permanent termination of Parent Allies, if needed. o Track unpaid volunteer time related to the P4P Program. o Maintain a system of accounting for the distribution of stipends for Parent Allies. o Collaborate with theP4P Program Supervisor to provide additional coaching and support as needed to the Parent Ally Program Supports. • Shelter Care Hearings and Dependency Related Hearings o Ensure that all Shelter Care Hearings are covered by the P4P Program Coordinator and/or the Parent Allies for the purpose of reaching out to parents in the dependency process. o Invite all parents to attend a Dependency 101 class. o Ensure that accurate contact and demographic information is collected on all parents who would like to attend the Dependency 101 class. o Provide parents with resources for the P4P Program and the Dependency 101 class. • Dependency 101 Class o Ensure that each Dependency 101 Class is covered by a Parent Ally facilitator, a representative from each system, and additional Parent Allies as needed. o Ensure that all handouts for the Dependency 101 classes are updated, developed and available for each meeting. o Maintain a system for ensuring that all snacks and other required materials are available for all Dependency 101 classes. o Facilitate the Dependency 101 Class, and complete tracking sheets for each parent attending the class. o Ensure all pre/post surveys are completed and collected. • Client Data o Maintain a database on all parents served, including:  Names and contact information  Demographic information  Assistance needs  Records of contact with parents, including: telephone contacts, attendance at Dependency 101 class, input from pre-and-post Dependency 101 Surveys, referrals made for parents, and all other P4P services/resources received. • Stakeholders o Work with stakeholders to plan and schedule presentations by representatives from different sectors at Dependency 101 classes. o Send out meeting Reminders to stakeholders in a timely manner. o Work with stakeholders to identify and troubleshoot issues that surface in the implementation of P4P. o Follow through with agreements made with stakeholders. SUPERVISORY RESPNSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: Must have been involved in a dependency case as outlined in RCW 13.34, been reunited with the involved child/ren, and had your dependency case successfully closed. Must accept responsibility for issues that brought their child/ren into dependency. Must demonstrate continuing attention to a positive and healthy lifestyle. Must be in active recovery. Must submit a criminal history background check. Background check must reflect no criminal infractions or CPS involvement since dependency case closed. Must be available to answer questions, provide information about resources, provide emotional support, and troubleshoot barriers for parents who contact the program via telephone during scheduled work hours. Must be knowledgeable of basic computer operations, including: word processing, spreadsheet and database applications. Must have the ability to have a calming influence on people who may be in crisis and emotionally distraught. EDUCATION: Requires a high school diploma or GED equivalent. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Washington State Driver’s License. Must successfully complete Parent 4 Parent training through the Court Improvement Program of the Washington State Administrative Offices of the Courts within six months of employment. OTHER KNOWLEDE, SKILLS, AND ABILITIES: Ability to have flexibility in work schedule. Duties occasionally include non-standard work hours. Dependable. Ability to work independently. Ability to maintain objectivity and professionalism. Ability to use tact and judgment in responding to volunteers, coworkers, court representatives, the public, law enforcement, juveniles, and officials from other agencies. Confidentiality requirement: maintain confidentiality of all client information. Ability to respect cultural diversity. Noted willingness to help others succeed. Able to accept supervision and coaching. Must report any and all communication with parents that would indicate child abuse or neglect to the Child Abuse and Neglect Hotline immediately. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to person the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or more up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIROMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to person the essential functions. The noise level in the work environment is loud. CAREER LADDER POSITION: This position is not part of a career ladder.