HomeMy WebLinkAbout120621cabs02 CABS
615 Sheridan Street
Port Townsend, WA 98368
9efvtson www.JeffersonCountyPublicHealth.org
Public Hee= JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, Interim County Administrator
FROM: Pinky Mingo, Environmental Public Health Director
Tami Pokorny, Natural Resources Program Coordinator
DATE:
SUBJECT: Agenda Item — Resolution: Initiating the Conservation Futures Program Funding
Cycle for 2022
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of a resolution to initiate the Conservation Futures Funding Cycle for
2022.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The Conservation Futures Citizen Oversight Committee (CF Committee) met on November 22, 2021 to finalize their
recommended changes to the program's process and application materials for the 2022 funding cycle. The more
substantive changes to the project manual, application and score sheet are shown in Track Changes. The program
coordinator and CF Committee Chair Joanne Pontrello will summarize them and answer any questions.
Changes to the manual found on: page 4 clarify the CF Committee's scoring and ranking process, page 10 clarify the
required match percentage; page 11 clarify CF Committee meeting requirements. Changes to the application found on:
page 5 clarify suitable habitat and species listings, recognizes that farms often include quality forestlands, and adds a
question on contributions to climate change resiliency and mitigation; page 6 expands and clarifies scoring of b &M stand
alone projects, and page 7 adds two questions to the sponsor to attest to the accuracy of the application and commitment
to long-term stewardship. Changes to the score sheet are designed to align it with the application. �-
Approval of the resolution would accept the CF Committee's recommendations for distribution, establish an application
period, and provide estimates of the funds available in the next cycle including the portion of that amount available to
operations and maintenance projects.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for this project is provided by the Conservation Futures Fund, and there is no impact to the County's General
Fund.
RECOMMENDATION:
JCPH Management recommends BOCC signature a resolution to initiate the Conservation Futures Funding Cycle for 2022.
REVIEWED BY:
Mark McCauley, Infe/m ounty Administrator D e
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period, Setting }
An Estimated Amount of Conservation }
Futures Funds Available, and Approving }
Program Materials for Use in the 2022 } RESOLUTION NO. _______
Conservation Future Funding Cycle }
WHEREAS, conservation futures tax levy collections, authorized under RCW
84.34.230, are an important means of retaining community character and accomplishing open space
policies and objectives of the Jefferson County Comprehensive Plan, and;
WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to
acquire open space land, agricultural and timber lands, as defined in RCW 84.34.220, and;
WHEREAS, the Conservation Futures Citizen Oversight Committee and program staff
have developed and revised program materials in accordance with Jefferson County Code Section
3.08.030, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), an
application submission date shall be established no later than March 30, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1),
public notice shall be provided at least one month prior to the application submission date, and;
WHEREAS, Public Health has estimated the amount of Conservation Futures funds
available for new acquisition and operations and maintenance projects in 2022, and;
WHEREAS, Jefferson County Board of County Commissioners considers it in the best
public interest to establish the program application materials, period and available funding for the 2022
Conservation Futures funding cycle,
NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of
Commissioners as follows:
1. Jefferson County hereby approves of the 2022 final draft Conservation Futures Program
Manual, Application, and Score Sheet.
2. The Conservation Futures application period will commence January 5, 2022 and the
application submission deadline will be March 25, 2022.
RESOLUTION NO. _________Establishing a Conservation Futures Program Application Period, Setting an Amount of
Conservation Futures Funds Available, and Approving Program Materials for Use in the 2022 Conservation Futures
Funding Cycle.
4. The total amount of Conservation Futures Funds available to the 2022 funding round is
estimated to be $220,000.
5. Of this amount, up to $39,727 is estimated to be available to fund operations and
maintenance projects.
APPROVED AND ADOPTED this ___ day of ______________, 2021 in Port Townsend,
Washington.
SEAL: JEFFERSON COUNTY
BOARD OF COMMISSIONERS
__________________________________________
Kate Dean, Chair
ATTEST: __________________________________________
Greg Brotherton, Member
________________________________________
Carolyn Gallaway __________________________________________
Clerk of the Board Heidi Eisenhour, Member
Jefferson County Conservation Futures Program Manual
2022 Funding Cycle
JeffersonCountyConservation Futures Program Manual
2022FundingCycle
Mission of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a system of public open
spaces, those open spaces being necessary for the health, welfare, benefit and safety of the residents of
Jefferson County and the maintenance of Jefferson County as a desirable place to live, visit and locate
businesses.
Conservation Futures Citizen’s Oversight Committee Membership (as of November 30, 2021)
Phil Andrus, Citizen, District #2
Mary Biskup, Citizen, District #1
Scott Brinton, Interest – Agriculture
Vacant, Citizen, District #3
Guy Dobyns, Citizen, District #3
Joanne Pontrello, Citizen, District #2
Rob Harbour, Interest – Working Lands
Richard Jahnke, Interest – Coastal Areas
Craig Schrader, Interest – Climate Change
Lorna Smith, Interest – Ecotourism
Dave Seabrook, Interest – Food Security
Ron Rempel – Wildlife Conservation Biology
David Wilkinson, Citizen, District #1
Table of Contents
Overview…………………………………………………………………………………......3
Conservation Futures Citizen Oversight Committee (CF Committee)………………….…...4
Project Selection………………………….………………………………………………......4
Information Sources…………………………………………………………………….…....4
Reimbursement ………………………………………………………………………….…...5
Compliance with All Laws……………………………………………………………….......5
Record Retention……………………………………………………………………….….....6
Acquisition Projects………………………………………………………………………......6
Operation and Maintenance (O&M)………..…………………………………….…….…….9
Required Site Visit……………………..……………………………………………………11
Required Meeting…………………….…...…………………………………………………11
Annual Reports…………………………………………………….………………………...11
Project Changes……………………………………………………………………………...12
Program Suggestions…………………..………………………………………………….....13
Forms and Templates…………………………..………………………….……APPENDIX A
Project Agreement Template
Annual Report Form Template
Please note: The 2022 CF Application and Scoresheet are available separately from program
staff.
Map of Approved Projects…………….………………………………………..APPENDIX B
Definitions………………………………………………………………………APPENDIX C
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Overview
Jefferson County welcomes your application to the Conservation Futures Program (CF Program). Please
do not hesitate to contact the program coordinator at Jefferson County Public Health with questions at Ph:
360/379-4498 or tpokorny@co.jefferson.wa.us. The Conservation Futures Program website address is
http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp.
In July 2002, the county commissioners approved the Conservation Futures Ordinance, Jefferson County
Code Section 3.08, in accordance with the Revised Code of Washington (RCW) Chapter 84.34. The
ordinance establishes goals for the county’s Conservation Futures Program and an allocation process for
the conservation futures tax levy.
The purpose of the CF Program is to acquire open space lands, including green spaces, greenbelts, fish
and wildlife habitat, trail rights-of-ways, agricultural land and timber land (as those terms are defined in
Ch. 84.34 RCW). Projects may include fee-simple or any lesser interest or development right with respect
to real property as well as operation and maintenance (O & M) activities. O & M projects must be linked
to a past, or proposed, CF-funded acquisition.
A minimum 50% match is required for all project types. Match must be cash, land trades, the value of
land to be traded, or other open spaces linked to the property under application. Open space, wildlife
habitat, agricultural and timber lands are all eligible. The project sponsor must sign a grant agreement
with the county (see Appendix A). County code (JCC 03.08.030(10)) requires that properties or
easements be held by public entities or others as defined in RCW 84.34.210. Government entities may
choose to share title of a property with a non-profit nature conservancy corporation or association. Public
open spaces must be available on the same conditions to all residents of the county for the benefit of
Jefferson County residents and visitors. Applicants for projects may include the county, municipalities,
park districts, state or federal agencies, private non-profit corporations or associations, and private
individuals.
Project applicants must be represented by a local sponsoring organization based in Jefferson County.
Potential sponsors include local governments, special purpose districts and non-profit corporations. A list
of potential sponsors is available by contacting program staff. A project sponsor is responsible for the
content and submission of the application, organizing and hosting a site visit, making a formal project
presentation to the CF Committee, the stewardship plan and its implementation, and all County
contracting, reporting, and reimbursement requirements.
Available funding is announced early in the calendar year and applications are provided by Jefferson
County Public Health. Conservation Futures Fund monies can be the collateral, revenue stream or security
for long-term financing (typically bonds) in a manner consistent with law. Public workshop(s) may be
held prior to the start of the funding round and are available by request throughout the year. The program
coordinator is always available to answer questions from sponsors, applicants, and interested parties.
This funding cycle, applications will be due Friday, March 256th, 20221 and sponsors host site visits and
present projects to the CF Committee later in March and in April. Information about the application
period is posted on the program website, announced in local newspapers and via email, and available by
contacting the program coordinator. In April or May, the CF Committee meets to rank projects, determine
recommended funding levels, and compose itsoverall recommendations to the Board of County
Commissioners (BoCC). The BoCC typically makes award determinations in July. Funding for
reimbursement is generally not available until August or later. At least every other year, the BoCC
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reviews the priorities ofthe Conservation Futures Program and the project ranking process. All meetings
of the Conservation Futures Committee are open to the public. Citizens are encouraged to attend.
Conservation Futures Citizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests and expertise. It
includes at least two individuals from each commissioner district andat least nine citizens total. Anyone
interested in applying for a seat on the committee is encouraged to contact the Board of County
Commissioners Office (jeffbocc@co.jefferson.wa.us) and/or the program coordinator at Public Health.
Project Selection
The CF Committee scores and ranks project applications according to criteria designed to reflect the
priorities expressed in the Jefferson County Code Section 03.08.040. This evaluation process has five (5)
distinct phases as follows:
1. Written project application: Each CF Committee member (CFCM) independently reads and assesses
each application and prepares any necessary clarification questions.
2. Site visits: Each CFCM must attend the project site visits (or view a video of the site visit). Questions
may be posed by committee members and answered during this site visit or they may be held until the
project presentations meeting.
3. Oral presentation of the project: Each sponsor and CFCM must attend this meeting during which the
project sponsor(s) present their project(s)and answer questions posed by the committee members.
Following the oral presentations, a deadline will be established for CFCMs to submit additional
questions to applicants (via county staff). After this set deadline for additional questions, a second
deadline will be established for the receipt of all answers from applicants. After this second deadline
no further additional information may be requested, received or considered by the committee.
4. Submission of project score sheets: Each CFCM submits to the program coordinator a form for each
project consisting of questions that ask how well, in the committee member’s judgement, an applicant
meets the criteria for approval and funding. The committee member assigns a numerical “score”
(within a range predetermined by the CF Committee) for each of the questions and it is weighted by a
predetermined multiplier. Individual scoresforeachprojectarerecordedinaspreadsheetbythe
program coordinator. This spreadsheet is emailed to Committee members as soon as all the scores are
available and entered as soon as possible ahead of the meeting to rank projects. A committee
composite“score”,foreachprojectapplicationisobtainedbytakingtheaverageofthe“scores”.
4.5. During the meeting to rank projects, Committee members will have an opportunity to ask questions of
each other about scoring choices and interpretations of specific questions and may adjust their scores
as desired. Afterwards, a committee composite “score”, for each project application is obtained by
taking the average of the “scores”. If a project application’s composite “score” is 70% of the total
possible numerical value for a project “score” or greater, the project is considered worthy of funding
(i.e. eligible for). Projects “scoring” below 70% of the total possible numerical value for a project
“score” are not considered for funding unless compelling reasons for funding arise in the final
evaluation phase.
5.6. Ranking and recommendation for funding of project applications: Each project application judged
eligible in phase #4 is discussed, bringing into focus information garnered from phases 1 through 4
and in light of current funds available to the cycle. All project applications are compared and a final
ranking and funding recommendation may be determined for each of the project applications and
submitted to the Board of County Commissioners in a memo from the CF Committee chair or vice
chair. The Committee will provide justification to the Commissioners for any and all changes from
the numerical ranked order.
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Information Sources
The Conservation Futures Program is administered by the Commissioners' Office with assistance from
Public Health. Please note that the information contained in this manual does not supersede the statutes
governing the Jefferson County Conservation Futures Fund and Program, and should be read in
conjunction with them.
Relevant sections of law are found in Revised Code of Washington, Chapter 84.34 (RCW 84.34) and the
Jefferson County Code (JCC 03.08).
To access RCW 84.34 online, visit https://app.leg.wa.gov/rcw.The Jefferson County Code is available
online at http://www.codepublishing.com/WA/JeffersonCounty.
Contact the program coordinator at ph: 360/379-4498, fax: 360/379-4487 or email
tpokorny@co.jefferson.wa.us.
Reimbursement
All grants are funded by the Jefferson County Conservation Futures tax levy. After a public hearing is
held, one or more project award resolutions may be passed by the Board of County Commissioners,
usually in June or July. Project agreement(s) (Appendix A) between the County and the project sponsor
are then developed to include the full scope of work as described in the original or updated application. A
final draft grant deed of conservation easement or statutory warranty deed is requested to serve as an
attachment to the agreement along with the project application and that year’s program manual.
Except in the case of escrow payments, sponsors must expend their own funds on eligible and allowable
expenditures prior to requesting reimbursement. With sufficient lead time, an approved settlement
statement, the qualifying property appraisal, and the required documentation of the matching contribution,
CF funds may be made available to the title company shortly before closing for the direct costs of
property acquisition. Please discuss dates for closings with the program coordinator to help ensure that
grant funds are ready and available when needed.
The project sponsor will commit to providing a matching contribution consistent with the project
application, and no less than the amount of conservation futures funds awarded to the project, before
conservation futures tax funds are reimbursed to that sponsor. This contribution may consist of:
cash
land trades if the valuation of the land to be traded is established by a valuation arising from an
appraisal generated by a Washington State Certified Licensed Appraiser (Member of the
Appraisal Institute MAI);
the cash value of the land to be traded, excluding Jefferson County conservation futures
contributions; or
other open spaces acquired within the previous two years that is situated either directly adjacent
to or could, in the sole discretion of the county, be directly linked to the property under
application.
cost of appraisal, title insurance, closing costs, and other miscellaneous fees (See JCC
3.08.030(5).)
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Deeds and conservation easement documents must be recorded by the Jefferson County Auditor’s Office
within 30 days of closing.
If matching funds are not secured within three years, the project may be required to re-apply.
Conservation Futures language pre-approved by Jefferson County is required to be included in
conservation easement documents or statutory warranty deeds in order to ensure adequate protections for
project and match properties, and the public interest, in perpetuity.
Compliance with All Laws
Project sponsors shall comply fully with the project agreement, grant program policies, County policies
and all applicable federal, state and local laws, orders, regulations and permits.
Record Retention/Public Records Act
The project sponsor shall retain all books, records, documents, data and other materials relevant to the
agreement for a minimum of ten (10) years after the completion of the project. Documents related to the
expenditure of CF funds, by way of example only, purchase and sale agreements, settlement documents,
invoices, e-mails, expert reports and/or appraisals, are Public Records subject to disclosure in accordance
with the Public Records Act, Ch. 42.56 RCW, if requested by a citizen or entity. All meetings and
activities of the CF Committee are subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public
is always invited and encouraged to attend. Two observer comment periods are included in each agenda.
Acquisition Projects
Project applications for the acquisition of property must meet the following threshold criteria in order to
be considered for funding. Each application will receive an initial screening to make sure that it is in
compliance. Applicants are encouraged to submit pertinent materials and documents, as appropriate, in
addition to those items required. Multi-year acquisition projects are permitted but require additional
justification.
Project Eligibility
__ Proposed acquisitions must have a willing seller.
__ The property, or property right, must be eligible for purchase as defined by state law, RCW
84. 34.210 (i.e. “…protect, preserve, maintain, improve, restore, limit the future use of, or
otherwise conserve, selected open space land, farm and agricultural land, and timber
land…”).
__ Conservation Futures funds cannot be used to acquire property, or a property right, that will
be used for active recreation purposes (including but not limited to sports fields, playgrounds,
recreation centers, swimming beaches or pools, motorized boat launches).
__ Conservation Futures funds cannot be used for passive development of a site. For the
purposes of this application, passive improvements include, but are not limited to, trails,
interpretive centers, viewpoints, picnic areas, access, restrooms, landscaping and parking.
Applicant Eligibility
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Eligible applicants include the County, municipalities, Park Districts, State or federal agencies,
private non-profit corporations or associations, and private individuals.
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include county, municipalities, park
districts, or private non-profit corporations based in Jefferson County. A current, but not necessarily
comprehensive, list of eligible local sponsors may be requested from program staff.
Eligible Capital Project Expenditures: (See also JCC 3.080.030(7))
Capital project expenditures or match may include:
__Costs of acquiring real property, including interests in real property
__Cost of related relocation of eligible occupants (includes administration)
__Cost of appraisal
__Cost of appraisal review
__Cost of title insurance
__Closing costs
__Pro rata real estate taxes
__Recording fees
__Compensating tax
__Hazardous waste substances reports
__Directly related staff and administrative costs (These are limited to 5% of the total cost of the project.)
__Related legal costs excluding the cost of preparing application for conservation futures funds.
__Baseline documentation
__Boundary survey
__Cultural resources review (survey, excavation, on-site monitoring and data recovery)
Conservation futures tax levy funds may not be used to acquire any real property or interest in real
property therein through the exercise of the power of eminent domain.
Stewardship Plan
Prior to reimbursement, sponsors must provide a stewardship plan that describes how the property, or
property right, will be maintained over time. Costs for stewardshipplans are eligible for operations
and maintenance reimbursement only under “SpecialReports”(notasacapitalacquisitionexpense).
Title Report and Title Insurance
Please make county staff aware of issues that could affect the title report and provide updates as they
are generated. A title report and title insurance are to be issued in conjunction with the property
transaction.
Appraisals
Successful applicants must provide an independent appraisal (standard, narrative or M.A.I.) from a
Washington State Certified Licensed Appraiser if the estimate of value exceeds the assessed value at
the time that reimbursement is requested. In no case shall conservation futures funds dispersed exceed
the grant amount awarded by the BoCC. No appraisal is required for properties assessed at $20,000 or
less.
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The appraisal must:
__ be no more than 1 year old. A Supplemental Update by the original appraiser may be
required, at the discretion of the county, if the appraisal is more than six months old.
__ include a current Title Report provided at the time of the most current appraisal or
update.
__ if timber, mineral or aquatic resources are to be included as value to the appraisal, then
the appraisal shall include a separate timber, mineral or aquatic resources evaluation of
value,
or
__ an opinion of value from a qualified representative of the real estate industry or recent
valuation from the Jefferson County Assessor’s Office may be used when the total
assessed value does not exceed $20,000.
Review Appraisals
No appraisal review is required of the sponsor by the CF program. However, the CF Committee
and/or the county may choose to select an appraisal for independent review for any reason.
Project Implementation
At the time of purchase or the signing of a “purchase and sale agreement”, the appraisal must be no
more than a year old unless an extended period is requested and approved by the county, up to a total
of 18 months.
Application and Attachment Requirements for Acquisition Projects
All materials must be submitted electronically as one or more PDF files to
tpokorny@co.jefferson.wa.us:
__ Proof of Willing Seller: A “Willing Seller” letter confirming that the current owner of the
property proposed for acquisition is willing to sell.
__ Estimate of Value: A county assessment, certified appraisal of value, and/or an estimate
of value from the project sponsor.
__ Site Location Map: On a Jefferson County base map, or on a map of the sponsoring
agency’s jurisdictional boundaries, clearly identify the location of the proposed
acquisition.
__ Project Boundary Map: On a quarter-section map or other map of sufficiently large scale,
identify the boundaries of the proposed project.
__ Color Images: Provide six (6) different views of the property proposed for acquisition.
The images should show vegetation, terrain, waterfront, man-made features, access roads,
wetlands, unique characteristics, etc. Please include captions and an aerial view, if
available.
__ Development Plan or Narrative: Provide a schematic or master plan map of the project
site showing proposed uses and improvements, if applicable.
__ In addition, if the application sponsor is a private non-profit organization, attachments
must also include:
__Proof of 501(c)(3) Status
__Current Budget
__Board Roster
__Organization Chart or Staff Roster
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__Most Recent Financial Statements (audited if possible)
__Copy of minutes or resolution documenting official action to submit application for
proposed acquisition. If more than one project is submitted from the same sponsor, the
minutes or resolution should indicate the project priority and how it was determined.
Combination Acquisition/O & M Projects
Projects that involve acquisition and O & M expenses are allowed and require that both sets of application
materials be submitted
Operations and Maintenance Projects (combination or standalone)
Statement of Priority with regard to standalone O & M projects
Due to the urgent need to protect farm, forest, habitat, and open space lands, the current priority of the
Conservation Futures program is to fund high quality acquisition projects. Operations and
Maintenance funding for completed acquisition projects may be approved in exceptional cases, when
funding is available.
Availability of Funds for O & M
Only projects that are acquired using conservation futures funds are eligible for O & M funding.
Requests for O & M funding should not exceed the available limit (consult with program staff).
Approved disbursements for operation and maintenance of interests in real property purchased with
conservation futures tax levy monies shall not in any particular year be greater than fifteen percent
(15%) of the conservation futures tax levy monies raised in the preceding year.
Project Eligibility
Operation and maintenance funding may be used for any property to be acquired, or previously
acquired, with Conservation Futures funds. Conservation futures tax levy funds appropriated for O &
M or interests in real property shall not supplant or replace any existing funding for maintenance and
operation of parks and recreational lands.
Applicant Eligibility
Eligible applicants include the County, municipalities, Park Districts, State or federal agencies,
private non-profit corporations or associations, and private individuals.
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include the County, municipalities, Park
Districts, or private non-profit corporations based in Jefferson County.
Eligible Operations & Maintenance Expenditures – Please note: (with acquisition request or standalone for
past projects) – Please note: Total O & M awards are limited to 15% of the revenue to the Conservation Futures Fund in the
previous year.
Operations&Maintenanceexpendituresormatchmayinclude,butarenotlimitedto:
__Cultural resources review (survey, excavation, on-site monitoring and data recovery)
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__Demolition
__Fencing (if needed for public safety or resource protection)
__Noxious weed control
__Signage
__Special site-specific reports
(e.g. stewardship reports)
__Wetland identification and/or delineation
Application and Attachment Requirements for O & M Projects
All requested materials must accompany the application upon submission. If an item is irrelevant to
the project at hand, please explain why this is so.
__ Narrative description of how the requested funds will support specific O & M activities;
what problems or stewardship needs will be addressed by the project; how the proposed
O & M activities will help implement the current Stewardship Plan for the site; probable
phasing of project activities; and other information that will help describe the need for
and scope of the project.
— Simple budget describing how requested funds will be used and the source of matching
funds.
__ Site Location Map: On a Jefferson County base map, or on a map of the sponsoring
agency’s jurisdictional boundaries, clearly identify the location of the proposed activities.
__ Project Boundary Map: On a Quarter-section map or other map of sufficiently large scale,
identify the boundaries of the proposed project.
__ Color Images: Provide images of portions of the property proposed for O & M activities.
Please include captions, if available.
__ Plan, map, or aerial photo of the project site showing proposed areas of maintenance or
improvements, if applicable.
— Copy of minutes or resolution documenting official action of project sponsor to submit
application for project funding. If more than one project is submitted from the same
sponsor, the minutes or resolution should indicate the project priority and how it was
determined.
Documentation of Match
AmatchofAmatchcontributionthatequalsthepercentageoftheprojectpromisedintheproject
application(nolessthan50%)mustbedocumentedwitheachinvoice.Matchguidelinesareidentical
for acquisition and O & M proposals. In-kind labor cannot be used as match. An expenditure
summary that provides the following information must accompany billing:
1) Date the payment was made.
2) The vendor and/or employee to whom the payment was made.
3) A description of what was purchased or what work and/or services were performed; provide a
description of what service or work was performed for the payroll costs or by the sub-
contractor.
Reporting
Any project sponsor receiving O & M funds is required to submit a report each December until those
funds are expended.
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Application and Attachment Requirements for O&M Projects
To apply for O & M funding for a project previously purchased using CF Funds, use the standard
application form. In question #1, refer to the original project title and year that the project was
approved followed by “O & M Request Only”. If you feel that a question is irrelevant to the project at
hand, please answer “N/A”.
RequiredSiteVisit
Project sponsors are asked to host the CF Committee on project site visit(s) and, beforehand, to obtain
written permission from the landowner for a county employee to take photographs and make an
unrestricted video recording of the project area. These materials are used to inform any CF Committee
members not in attendance at the site visit(s) due to health considerations or other needs. The images will
be kept on file and discoverable under the Open Public Records Act. If necessary, due to health and safety
or other considerations, the project sponsor will arrange for one or two County employees to tape the
video in the absence of any CF Committee members.
Required Meeting
The sponsor must request and reserve thedate that the CF Committee will meet to hear project
presentations. The sponsor should attend the meeting in person, if possible, and make a presentation that
begins with an introductory project description and ideally is organized according to the sequence of
questions listed on the Score Sheet. CF Committee members are required to participate in boththe project
presentation and ranking meetings as well as the site visit (or view the site visit video) in order to be
eligible to participate in funding recommendations.
Annual Reports
st
Sponsors are required to submit an annual report by December 31 every year from the date of award
until three years after the CF funds are disbursed. Sponsors receiving O&M funds will also submit an
annual report for each year that O&M funds are expended. An annual report template is included with this
manual and will be provided to the project sponsor electronically. The progress report must address
changes in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance, as applicable. Project sponsors may demonstrate their long-term stewardship success or
management of projects by submitting their site inspection reports annually.
Reports
At their discretion, sponsors may provide annual reports to the CF Committee based on their own
monitoring documents. After five years, if no information is received about a project, the Committee is
more likely to request information about long-term monitoring activities.
Project
Changes
Project sponsors are expected to implement funded projects as described in their application to the CFF.
However, occasional changes may be necessary. This section describes the process by which a project
sponsor can initiate a request for change. A change occurs whenever the language contained in the
application to the Conservation Futures Fund no longer accurately or fully describes the project.
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http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
A proposed project change, such as a cost increase, parcel substitution or removal, or change in funding
category (acquisition or O & M) or match ratio, requires that the CF Committee first develop a
recommendation for the BoCC to consider.
The Committee prefers that project change requests be presented as follows:
1. Send a “letter”, addressed to the CF Committee and Board of County Commissioners, in an
email to the program coordinator describing the desired change(s) and need for it/them in as
much detail as possible. Also, characterize the level of urgency for addressing the possible
change. If at all possible, provide this information at least two weeks ahead of the next
scheduled full committee meeting for possible inclusion on the draft agenda.
2.Reflect the proposed change in a Microsoft Word version of the original conservation futures
application, and the County/Sponsor resolution or agreement (as applicable), using Track
Changes. Label new attachments with the current date. Attach the document(s) to the email
described above.
3. When the change request is included on a draft agenda, the sponsor should make every effort to
attend that meeting in person or by phone/internet.
4. If the need for change is urgent, the Chair may call a special, ad hoc, meeting. However, such a
meeting requires that a quorum of committee members is available to approve any
recommendation to the BoCC.
5. The following requests are considered particularly significant:
a. Parcel substitution or removal
b. Increase in funding amount
c. Reduction in percentage match
d. Loss of conservation value
e. Change in funding category (acquisition and/or O&M)
The CF Committee shall:
1. Review the request for change and ask questions of the project sponsor, as needed.
2. Engage in discussion about the proposed change.
3. Formulate and vote, consistent with the bylaws, on a motion to accomplish one or more of the
following:
a. Draft a statement to recommend the change for approval by the BoCC in its current
form
b. Ask the project sponsor to revise and resubmit the change request for a future meeting
c. Reject the change and submit a statement to the BoCC to accompany the request
Staff shall:
1. Work with the project sponsor and Committee chair to refine or clarify the change request
ahead of its presentation at the next Committee meeting, as needed.
2. Forward the change request and Committee recommendations to the BoCC for final
determination at a regularly scheduled meeting.
3. Work with the Committee, and subcommittee(s) as applicable, to learn from the change and
determine if related updates to program materials are needed.
Program Suggestions
Suggestions for program improvements are always welcome and may be provided to the Conservation
Futures Committee by letter or email via the program coordinator at the contact information on page 3.
Every CF Committee meeting also includes two public comment periods. Draft meeting agendas are
posted on the program website.
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http://www.co.jefferson.wa.us/560/Conservation-Futures-Program
AppendixA
GRANT AGREEMENT TEMPLATES (current versions to be added)
Appendix B
APPROVED PROJECTS MAP (current version to be added)
Appendix C
DEFINITIONS
“Conservation futures citizen oversight committee” means the Jefferson County conservation futures citizen
oversight committee established under this chapter.
“Conservation futures fund” means the Jefferson County conservation futures fund established under this chapter.
“Conservation futures tax levy” means that Jefferson County tax levy upon all taxable property in Jefferson
County authorized by RCW 84.34.230.
“County” means Jefferson County and/orits conservation futures citizen oversight committee.
“Cultural resources” means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW. “Open space land” means the fee simple or any lesser interest or development right with respect
to real property including, but not limited to, conservation futures, easements, covenants or other contractual
rights necessary to protect, preserve, maintain, improve, restore, limit the future use of or conserve selected open
space land, farm and agricultural land and timber land (as those terms are defined in Chapter 84.34RCW).
“Project” means open space land, or any lesser interest or development right in specific real property, to which
Jefferson County conservation futures tax levy funds are allocated for acquisition under the procedure outlined
under this chapter. \[Ord. 1-14 § 1; Ord. 6-02 § 1\]
“Silviculture” means the practice of controlling the establishment, growth, composition, health, and quality of
forests for the production of forest products.
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2022 Jefferson County Conservation Futures Program
Property Acquisition Project and/or
Operations and MaintenanceProject Application
Please complete the following application in its entirety. Be sure to answer “N/A” for questions that don’t apply
to the project. Incomplete applications will not be accepted for consideration.
Unless directed otherwise, use as much space as needed to answer each question.
Contact program staff at 379-4498 or tpokorny@co.jefferson.wa.uswith questions.
Background and Eligibility Information
1. Project Title_______________________________________________________________________________
2. Conservation Futures Acquisition Request: ______________________________________________________
Conservation Futures O&M Request: __________________________________________________________
3. Total Conservation Futures Request: ___________________________________________________________
4. Please indicate the type of interest contemplated in the acquisition process.
__ Warranty Deed __ Easement __ Other (Please describe below.)
In whose name will the property title be held after acquisition?
___________________________________________________________________________________________
5. Applicant Information
Name of Applicant or Organization: ______________________________________________________________
Contact: ____________________________________________________________________________________
Title: ______________________________________________________________________________________
Address: ____________________________________________________________________________________
Phone: (_____) _____-________, ext. ____ _______________________ Fax: (_____) _____-________, ext. ____
Email: _____________________________________________________________________________________
6. Sponsor Information: (if different than applicant) _________________________________________________
Organization Name:___________________________________________________________________________
Contact: ____________________________________________________________________________________
Title: ______________________________________________________________________________________
Address: ____________________________________________________________________________________
Phone: (_____) _____-________, ext. ____ _______________________ Fax: (_____) _____-________, ext. ____
Email: _____________________________________________________________________________________
This application was approved by the sponsor’s legally responsible body (e.g., board, council, etc.) on
________________________ , 20___.
7. Project Location
Street Address or Description of Location:
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2022 CF Program Application
Driving Directions from Port Townsend:
Section:
Township:
Range:
Assessor’s Parcel Number(s):__________________________________________________________
Please differentiate current and proposed ownership of each APN and indicate if the parcel is to be acquired with
CF funds or used as match.
Please list the assessed values for each property or APN, as applicable.
8. Existing Conditions
New Site: Yes No __________________________ Number of Parcels: _______________________
Addition to Existing Site: Yes No ______________ Acres to Be Acquired: _____________________
Total Project Acreage (if different):______________ Current Zoning: ________________________________
Existing Structures/Facilities: __________________________________________________________
Any current covenants, easements or restrictions on land use:_______________________________
____________________________________________________________________________________
Current Use: ________________________________________________________________________________
Waterfront (name of body of water): ______________________________________________________________
Shoreline (linear feet): _________________________________________________________________________
Owner Tidelands/Shorelands: ___________________________________________________________________
9. Current Property Owner __ is __is not a willing seller.
Project Description
10.In 1,000 words or less,provide a summary description of the project, the match, overarchinggoal, and three
top objectives. Include information about the physical characteristics of the site that is proposed for acquisition
with Conservation Futures Program funds including: vegetation, topography, surrounding land use, and
relationship to parks, trails, and open space. Describe the use planned for the site, any development plans after
acquisition (including passive development), characteristics of the site which demonstrate that it is well-suited to
the proposed use, and plans for any structures currently on the site. If applicable, describe how the site project
relates to the a larger projectconservation program (please identify), and whether the project has a plan, schedule
and funding dedicated to its completion. Please also list any important milestones for the project or critical dates,
e.g. grant deadlines. List the dates and explain their importance. Please attach a spreadsheetof the budget.
11. Estimate costs below, including the estimated or appraised value of the propert(ies) or property right(s) to be
acquired, even if Conservation Futures funds will only cover a portion of the total project cost. In the case of
projects involving multiple acquisitions, please break out appraisals and estimated acquisition costs by parcel.
Estimated or Appraised Value of Propert(ies) to be Acquired:
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2022 CF Program Application
Total Estimated Acquisition-related Cost (see Conservation Futures Manual for eligible costs):
Total Operation and Maintenance Cost:
Total Project Cost:
Basis for Estimates (include information about how the property value(s) was determined, anticipated acquisition-
related costs, general description of operation and maintenance work to be performed, task list with itemized
budget, and anticipated schedule for completion of work):
O&M only go to question #15:
Scored Questions
1. To what degree does the project leverage contributions for acquisition from groups, agencies or
individuals?
1 a. Sponsor or other organizations __will __will not contribute to acquisition of proposed site and/or operation
and maintenance activities.
1 b. If applicable, please describe below how contributions from groups or agencies will reduce the need to use
Conservation Futures program funds.
1 c. Matching Fund Estimate Acquisition O&M %
Conservation Futures Funds Requested ____________ ____________ ___%
Matching Funds/Resources* ____________ ____________ ___%
Total Project Acquisition Cost ____________ ____________ 100%
* If a prior acquisition is being proposed as match, please describe and provide documentation of value, location,
date of acquisition and other information that would directly link the match to the property being considered for
acquisition.
1 d. Source of matching Amount of Contribution If not, Contribution If not,
funds/resources contribution approved? when? available now? when?
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
______________________ $_________ Yes No _________ Yes No ________
NOTE: Matching funds are strongly recommended and a higher rating will be assigned to those projects that
guarantee additional resources for acquisition. Donation of property or a property right will be considered as
a matching resource. Donation of resources for on-going maintenance or stewardship (“in-kind”
contributions) are not eligible as a match.
2.To what degree does the project sponsor commit to provide long-term stewardship for the
proposed project?
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2022 CF Program Application
2 a.Sponsoring agency __is __is not prepared to provide long-term stewardship (easement monitoring,
maintenance, up-keep, etc.) for the proposed project.
2 b. Describe any existing programs or future plans for stewardship of the property, including the nature and
extent of the commitment of resources to carry out the stewardship plan.
3.To what degree has the project sponsor demonstrated effective long-termstewardship ofa
similar project?
3 a. Describe the sponsoring agency’s previous or on-going stewardship experience.
3 b. Has the project sponsor and/or applicant been involved in other projects previously approved for
Conservation Futures funding?
_____No, neither the sponsor nor applicant has been involved in a project previously approved for
Conservation Futures funds.
_____Yes, the sponsor and/or applicant for this project has been involved in a project previously approved for
Conservation Futures funds. Please provide details:
4.To what degree is the acquisition feasible?
4 a. Property __can __cannot feasibly be acquired in a timely fashion with available resources.
4 b. Necessary commitments and agreements __are __are not in place.
4 c. All parties __are __are not in agreement on the cost of acquisition.
If “not” to any of the above, please explain below.
5.To what degree is the project part of an adopted open space, conservation, or resource
preservation program or plan, or identified in a community conservation effort?
The proposed acquisition __is specifically identified in an adopted open space, conservation, or resource
preservation program or plan, or community conservation effort. Please describe below, including this project’s e
site’s importance to the plan. Please also reference the website of the plan if available or include the plan with
this application.
__complements an adopted open space or conservation plan, but is not specifically identified. Please describe
below, and describe how the proposed acquisition is consistent with the plan.
__is a stand-alone project.
6. To what degree does the project conserve opportunities which are otherwise lost or threatened?
6 a. The proposed acquisition site __does __does not provide a conservation or preservation opportunity which
would otherwise be lost or threatened.
6 b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat, and any unique
qualities about the site.
7. Are the conservation values of the project commensurate with or greater than the amount of
CF funds requested?
7 a. Summarize the project’s conservation values and how the CF funds requested support these values.
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2022 CF Program Application
8.Towhat degree doestheproject preserve habitat for flora and faunaother thanhabitat for
anadromous fish species?
8 a.____provides habitat for State of Washington Priority Habitat specific to the projectand/or State or Federal
(NOAA and USFWS) Candidate, Threatened, Endangered, Threatened or Sensitive species. (provide list and
references).
8 b.____ provides habitat for a variety of native flora or fauna species.
8 c.____ contributes to an existing or future wildlife corridor or migration route.
If affirmative in any of the above, please describe and list the Priority Habitat(s) and Threatened, Endangered, or
1
Sensitive species below, and cite or provide documentation of species’ use.
8 d. Does the current owner participate in conservation programs that enhance wildlife habitat? If so, please
provide details.
9.Towhat degree doestheproject protecthabitat for anadromous fish species?
9 a. Describe to what degree the project protects habitat for anadromous fish species(for example:marine
shorelines, stream or /river corridors including meander zones, and riparian buffers). Please provide
documentation and maps that demonstrate the location, quality and extent of the existing buffer and adjoining
habitat.
10.To what degree doesthe project preserve farmlandfor agricultural use ORforestland for
silviculturaluse?
10a. Describe the extent and nature of current and planned agricultural or /silviculture use of the proposed
acquisition, including any anticipated changes to that use once the property, or property right, is acquired with
Conservation Futures funds.
10 b. Describe the current owner’s record of implementing management practices that preserves and/or enhances
soil, water quality, watershed function and wildlife habitat on the farm.
10 c. Describe how the acquisition or proposed easement will likely preserve and/or enhance soil, water quality,
watershed function and wildlife habitat.
10 d. Does this project preserve a mix of quality farmland and forestland?
11. Climate change:
11 a. To what degree does this project increase resiliency to and/or mitigate climate change?
11 a. Describe the extent and nature of current and planned silvicultural use of the proposed acquisition.
Please cite or provide documentation of existing or planned silvicultural activities including forest
management plan(s) or forest ecosystem restoration.
12. What area does the project serve?
1
See, for example, http://www.dnr.wa.gov/researchscience/topics/naturalheritage/pages/amp_nh.aspx
http://www.wdfw.wa.gov/conservation/phs/list/
http://www1.dnr.wa.gov/nhp/refdesk/plants.html
http://www1.dnr.wa.gov/nhp/refdesk/pubs/wa_ecological_systems.pdf
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2022 CF Program Application
11b. Describe the current owner’s record of implementing management practices that preserves and /or enhances
soil, water quality, watershed function and wildlife habitat.
11c. Describe how the property acquisition or proposed easement will likely preserve and/or enhance soil, water
quality, watershed function and wildlife habitat.
12a. Describe how the proposed acquisition benefits primarily a __local area __broad county area including the
area served, the nature of the benefit, the jurisdictions involved, and the populations served.
12 b. Is the project located in an area that is under-represented by CF funded Projects? Areas that Conservation
Futures has not been able to support to date include Marrowstone Island, Toandos Peninsula, Dosewallips
Valley, Bolton Peninsula, and the West End.
13.To what degree will the acquisition provide educational opportunities, interpretive
opportunities, and/or serve as a general community resource?
13 a. Describe the educational or interpretive opportunities that exist for providing public access, educational or
interpretive displays (signage, kiosks, etc.) on the proposed site, including any plans to provide those
2
improvements and any plans for public accessibility.
3
14. To what degree does the project preserve historic or culturally significant resources?
4
14 a. The proposed acquisition __ includes historic or culturally significant resourcesand
__ is registered with the National Register of Historic Places, or an equivalent program.
__ is recognized locally has having historic or cultural resources.
__ is adjacent to and provides a buffer for a historic or cultural site.
__none of the above.
If affirmative in any of the above, please describe below, and cite or provide documentation of the historical or
cultural resources.
O & M Stand Alone Projects
15.Applications for Operation and Maintenance funding only to be scored on a scale of 1-100
based on information provided. Consider the CF Manual and the topics below, for example: :
15 a. Please describe in detail, the reason O & M funds are needed, proposed O & M activities, and how they
protect resources cited in the original acquisition project. Attach additional information such as up-to-date
stewardship plan, maps, field reports, work plan, budget, timeline, etc., to support the application, if appropriate.
O & M projects must address a compelling, immediate need. Specifically include whether the project has an up-
to-date stewardship plan. If there is such a plan, is it being implemented and is the O & M proposed O & M work
specifically included in the plan?. Also, describe any unforeseen unexpected and/or urgent threats to the resource
2
The words “education” and “interpretation” are interpreted broadly by the CF Committee.
3
Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW.
4
Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW
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2022 CF Program Application
conservation values of the site and whether the proposed O & M activities will mitigate those threats and/or
prevent potential future threats.
Verification
16.Sponsor commitments:
16 a. Sponsors of applications projects that are approved for funding by the Board of County Commissioners are
required to submit a brief progress report by October 30 every year for three years after the award is approved, or
three years after the acquisition funds are disbursed to the applicant, whichever is later. The progress report must
address any changes in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving O & M funds will also submit an annual report for each year that O&M funds
are expended. The Committee will use the information to develop a project “report card” that will be submitted
annually to the Board of County Commissioners.
16 b. If this application project is approved for funding, I understand the sponsor is required to submit progress
reports for three years and for any year in which O & M funds are expended.
_____________Initials____________Date
16 c. If, three years after the date funding is approved by the Board of County Commissioners, the applicants
project sponsors hasve not obtained the required matching funds, the Committee may request the Board of County
Commissioners to nullify their approval of funds, and may require the project to re-apply.
If this project application is approved for funding, I understand that we may be required to re-submit the
application if the project sponsor does not obtain the necessary matching funding within three years.
_________Initials_______Datee
16 d. The applicant has reviewed all project requirements and all information in the application is accurate to the
best of their knowledge. _________Initials_______Date
16 e. The sponsor commits to providing long-term stewardship to achieve the conservation and protection goals of
the project as proposed in this application or as may be modified with recommendation of the CF Committee and
approval of the BoCC. _________Initials_______Date
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2022 CF Program Application
2022Jefferson County
Name______________________
Conservation Futures Program
Score Sheet Project_____________________
Please note:ifnone of the answersprovided describe theproject, answer “N/A” or “0”.
ADJUSTED CRITERIA SCORE X WEIGHT = SCORE
1. To what degree does the project leverage contributions
for acquisition from groups, agencies or individuals? ______ X 5 = _______
(Points awarded based on the following
level of contribution)
Leverages significantly = 3 points
Leverages moderately = 2 points
Meets requirement = 1 point
2.Towhatdegreedoestheprojectsponsorcommittoprovide
long-term stewardship for the proposedproject?______X 5=_______
0-3 points
3.To what degreehasthe projectsponsor demonstrated effective
long-termstewardship of a similar project? ______X 1= _______
Highly demonstrated =5 points
Moderately demonstrated=3 points
Slightly demonstrated= 1 point
Effectiveness not demonstrated =0 points
4.Towhat degree is theacquisition feasible?______X 5=_______
Highly feasible = 5 points
Moderatelyfeasible = 3 points
Slightlyfeasible = 1 point
5.Towhatdegreeistheprojectpartofanadoptedopenspace,conservation,orresource
preservation program or plan, or identified in a community conservation effort?
Slidingscale:1-5points______X4=_______
6.Towhatdegreedoestheprojectconserve
opportunities which are otherwise lost or threatened? ______ X 6 = _______
Slidingscale:1-5points
7.Are the conservation values of the projectcommensurate with orgreater thanthe
amountofCFfundsrequested?______X10=_______
Sliding scale: 0-5 points
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2022 CF Program Score Sheet DRAFT
8.Towhat degree doestheprojectpreserve habitat for flora and faunaother thanhabitat
foranadromousfishspecies?
(Points awarded in part based on levelof documentation.)
a.StateofWashingtonPriorityHabitatspecifictotheprojectand/orStateorFederal(NOAA
and USFWS)Candidate, Endangered, Threatened or Sensitive species (provide list and
references) =0–3 points ______X 3=_______
b.Varietyofnativeflora&fauna=0–3points______X3=_______
c. Provides wildlife corridor or migration route = 0–3 points ______X 3=_______
d.Currentownerparticipatesinconservationprogramsthatenhancewildlifehabitat
=0–3 points ______X3 =_______
9. To what degree does the project protect habitat for anadromous fish species?
= 0–5 points ______ X3 =______
10.To what degreedoesthe project preserve farmlandfor agricultural use ORforestland
for silvicultural use?
a. Likely will maintain activeagricultural or /silvicultural use = 0–3 points
______X4 =________
b.Currentownerhasarecordofimplementingmanagementpracticesthatpreservesand/or
enhances soil, water quality, watershed functionandwildlife habitat = 0–3 points
______ X4 =________
c. Property acquisition or proposed easement will likelypreserve and/orenhance soil,water
quality, watershed function and wildlifehabitat = 0–3 points______ X 4 = _______
d. Does this project preserve amixofquality farmland and forestland? = 0-3 points
______ X 2 = _______
11. To what degree does this project increase resiliency to and/or mitigate climate change?
=0-3points______X5=_______
12.Towhat degree doestheprojectserve:
a. A significant benefit area? Slidingscale:1-3 points ______ X 4 = _______
b.Is theproject located in anarea thatisunder-representedby CF funded projects?
Sliding scale: 0-3 points ______X4 =_______
13. To what degree will the acquisition provideeducational opportunities, interpretive
opportunities,and/orserve as a general community resource?
_______ X 4 = _______
Public access, with planned or educational/interpretive displays and materials, events or
activities = 5 points
Limited public access, available space for signage and educational materials = 3 points
Remote location= 1point
No opportunity =0 points
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2022 CF Program Score Sheet DRAFT
1
14.To what degreedoesthe project preserve historic or culturally significant resources?
______X3 =_______
Project is registered withthe National Register of Historic Places, or an equivalent
program = 3 points
Project is recognized locally as having historic or cultural resources = 2 points
Project is adjacent to and provides a buffer for a historic or cultural site = 1 point
None of the above = 0 points
15.For standalone O & M projects only,(Sliding scale 0-100):
Pleasedescribeindetail,thereasonO&Mfundsareneeded,proposedO&Mactivities,and
how theyprotect resourcescited inthe original acquisition project. Attach additional information
such as up-to-date stewardship plan, maps, field reports,workplan,budget,timeline, etc.,to
supportthe application, if appropriate. O &M projects must address a compelling, immediate
need. Specifically include whether the project has an up-to-date stewardship plan. If there is such
a plan, is it being implemented and is the proposed O& M work specifically included inthe
plan?Also,describe any unforeseen or urgent threats to the resource conservation values of the
site and whether the proposed O & M activitieswillmitigate those threatsand/or prevent
potentialfuture threats.
Is theproposedO & Mwork specifically described in the applicablestewardshipplan?
Yes =5 No = 0
Do the O &M funds address a compelling,immediateneed?
Ifthereisastewardshipplan,isitbeingimplemented?Yes=5No=0
Is theproposedO & Mwork specifically included in the stewardship plan?
Yes = 5 No = 0
Applicationaddresses anunforeseen or urgentthreat tothe resource conservation values
of the site?
Proposed activitymitigates orpreventspotential future threatsto the resource
conservationgoalsofthe project?
Sliding scale: 0 – 5points
1
Cultural resources means archeological and historic sites and artifacts, and traditional religious
ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources
under chapters 27.44 and 27.53 RCW.
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2022 CF Program Score Sheet DRAFT
Conservation Futures Citizen OversightCommittee
(CFCOC)
Special Meeting by Zoom Connection
Draft Summary
November22, 2021
* Decisions and action items are indicated in bold font.
Members Present: Phil Andrus, District 2; Mary Biskup, District 1; Scott Brinton, Interest
– Agriculture; Guy Dobyns, District 3; Rob Harbour, Interest – Working Lands; Richard
Jahnke, Interest – Coastal Areas; Joanne Pontrello, Chair, District 2; Ron Rempel,
Interest – Wildlife Conservation Biology; Craig Schrader, Interest – Climate Change; Dave
Seabrook, Vice Chair, Interest – Food Security; Lorna Smith, Interest – Ecotourism; Dave
Wilkinson, District 1
Members Absent: None
County Staff Present: Tami Pokorny, Environmental Public Health
Rebekah Brooks, Recorder (Rebekah Brooks Contracting)
I. Call to Order:
Chair Joanne Pontrello called the meeting to order at 4:04 PM.
II. Welcome and Introductions
III. Approval of Minutes:
Dave Seabrookmovedto approve the October4, 2021 CFCOC Meeting minutes as
written; Phil Andrusseconded. The motion was approvedunanimously.The July 12,
2021CFCOC Meeting minutes were acceptedunanimously.
IV. Guest Observer comments:
None
V. Old Business
A. Funding Round Calendar
Tami Pokorny displayed the CFCOC Funding Round Calendar. The next scheduled event
is to submit the revised Committee materials to the Board of County Commissioners
(BoCC) on December 6, 2021, but the County attorney has not yet responded with legal
http://www.co.jefferson.wa.us November 22, 2021
approval of the revised Bylaws. The group discussed whether to postponethe meeting
with the BoCC in order to wait to hear back from the County attorney, but that would
push back the project proposal schedule. The attorney has advised the Committee to
relax the stringent protocol for Appearance of Fairness in the Bylaws, but without final
approval, the Committee cannot go forward with the new protocol. The Committee
agreed that in the absence of hearing back from the County attorney, they would
proceed under the old Bylaws protocol, and would submit their revised materials to the
BoCC at the scheduled meeting with the caveat that the Committee is waiting for final
attorney approval. That way the BoCC can have the opportunity to approve the other
CFCOC materials and the funding cycle can move forward as scheduled. Lorna Smith
moved to adopt the Funding Round Calendar as proposed; Dave Seabrook seconded.
The motion passed with all in favor.
B. Application Process
The Committee reviewed the edits made to the CFCOC Application from several
Committee members.Ron Rempel made some changes to question 8, which the
Committee approved of. Richard Jahnke made minor edits to the language and format
for consistency. The Committee reviewed the Application questions.
C. Manual, Application, and Score Sheet
The CFCOC went through the Application and Score Sheet together in detail. Issues
corrected included making the questions consistent between the two documents;
changing sub-numbers to bullet points in cases where only a single score was used for a
question; making minor formatting edits for clarity; making the numbering consistent
between the two documents; and revising question 15 on Operations & Maintenance
projects and changing it to a stand-alone question with a 0-100 sliding scale. The
Committee agreed with the new framework for the Application, and the alignment of
the Score Sheet with the Application. The agreed upon changes were later made by
Tami Pokorny and Rebekah Brooks, with more in-depth inconsistencies noted for Joanne
Pontrello and the Committee to go over in more detail.
The Committee reviewed minor edits to the Manual and accepted Richard Jahnke’s
suggestion to add the site visit or equivalent to the list of required meetings for
Committee members. Mary Biskup moved to accept the Manual, Application, and
Score Sheet as revised today; Rob Harbour seconded. The motion passed with all in
favor.
D. Sub-committee Reports
There were no reports.
VI. NewBusiness
Bylaws
The CFCOC reviewed the Bylaws with the edits from the Bylaws Sub-committee (Phil
Andrus, Dave Seabrook, Rob Harbour, and Ron Rempel), and approved of the changes.
Richard Jahnke added an update to Section 4.h. on the required meeting list for
Committee members, in order to make it consistent with the Manual: members are
required to attend the site visit or equivalent.
VII. Announcements/Administrative
A.Staff Update
Tami Pokorny announced that the Arlandia Project is in closing right now. The Quimper
Wildlife Corridor 2021 Project is complete and being invoiced. The Hood Canal Salmon
Enhancement Group is closing one of the Moon Valley properties. Tami mentioned that
better communication is needed to make sure that sponsors understand that the match
requirements must be satisfied at the closing of the invoice; future work cannot be
considered as match. Annual reports are due at the end of December, so *Tami will
send out a reminder to project sponsors about that. Joanne Pontrello asked about
another CFCOC meeting over the winter to do project updates and decisions and to
finalize the Bylaws. The date for that is to be determined. Another Committee member
is still needed from District 3, if anyone knows any interested colleagues.
B.Next Meeting
A potential winter meeting may be scheduled; the date is still to be determined.
VIII. Guest Observer Comments
None
IX. Adjournment
Scott Brinton said that he missedlong-time CFCOC member JD Gallant, who passed
away recently, and the group all agreed. Thanks and appreciation were expressed all
around. Chair Joanne Pontrello adjourned the meeting at 5:43 PM.
Action Items:
*Tami Pokorny will send out a reminder to project sponsors about annual reports.