HomeMy WebLinkAbout120621ra05 Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: December 6,2021
SUBJECT: DISCUSSION AND POTENTIAL ACTION re: 2022 Joint Oversight
Board (JOB)2022 Request for Proposals (RFP) Funding
Recommendations for Affordable Housing and Homeless Housing
STATEMENT OF ISSUE:
DISCUSSION AND POTENTIAL ACTION re: 2022 Joint Oversight Board(JOB) Funding
Recommendations for Affordable Housing and Homeless Housing
ANALYSIS:
The Joint Oversight Board(JOB)met on September 22, 2021 and reviewed Request for Proposals for
projects that would be paid out of Fund 148 Affordable Housing and Fund 149 Homeless Housing. After
discussion, the Board agreed on the following recommendations:
RECOMMENDATION RECOMMENDATION
APPLICANT AMOUNT
Fund 148 Fund 149
Dove House—Emergency temporary shelter $87,588 $87,588
for victims of domestic violence
Habitat-Repair 5 homes for w/30%AMI $50,000 $50,000
Bayside - PTAC Heater $35,000 $35,000
Bayside- Tiny Shelter Support for 4 homes $28,000 $28,000
OlyCAP—Haines St Cottages $40,000 $40,000
OlyCAP—Emergency Shelter $218,000 $90,000 $128,000
Pfeiffer House/Owl 360 $70,800 $70,800
TOTALS: $529,388 $245,800 $283,588
Grand Total: $529,388
FISCAL IMPACT:
See spreadsheet above.
RECOMMENDATION:
Review the JOB recommendations and take action to affirm the 2022 Affordable Housing and Homeless
Housing fund expenditures as recommended.
REVI D
/2/2/71(
Mark McCaule nterim County Administrato Date
Recommendation of the JOB 09/22/2021
Submitted by Task Force Facilitator Lizanne Coker
RFP Panel:
Lori Fleming,Joe Nole, Peggy Webster, Barbara Morey,Julia Cochrane Terry Smith as JOB representative
Process:
The Panel individually evaluated each submission against the scoring criteria and developed questions
for applicants,after receiving the applications in August of 20221.The applicants responded promptly.
The answers were then shared among panel members. Each member then scored the applications
individually.A consensus was reached on the approach to evaluation and funding of the applications.
Results:
Six of the seven organizations submitting applications received some or all of the requested funds.The
initial amounts were as follows:
Applicant Fund Amount Recommended
Dove House—Emergency temporary 149 $ 87,588
shelter for victims of domestic violence
Request: $87,588
Habitat 148 $ 50,000
Repair 5 homes for w/30%AMI
Request: $50,000
Bayside 148 $ 35,000
PTAC Heater
Request: $35,000
Bayside 149 $ 19,412
Tiny Shelter Support for homes Partially funding in the
Request: $35,000
first round of funding
OlyCAP—Haines St Cottages 149 $ 40,000
Request: $40,000
OlyCAP—Emergency Shelter 148 $ 90,000
Request: $218,000 149 $128,000
Pfeiffer House/Owl 360 148 Not funded in the first
$70,800 round of funding
Total of recommended of 15t Round of Funding totaled $450,000
As all applications proposed were deemed worthwhile and valuable projects or
programs, the RFP TEAM requested that the JOB review the FUNDING AMOUNTS and if
possible,funds consider a 2nd Round of Funding after conferring with Mark McCauley at the
County.
The JOB met on September 22, 2021 and reviewed the 148&149 Fund balances with Interim
County Administrator Mark McCauley,and the JOB approved the entire slate of grant
applications in the amount of$529,388.
This was done with the understanding that even with these addition grants awards over 10%of a
reserve will still reside in each fund.
The final recommendation for the grant award is as follows:
Applicant Fund Amount Recommended
Dove House—Emergency temporary 149 $ 87,588
shelter for victims of domestic violence
Request: $87,588
Habitat 148 $ 50,000
Repair 5 homes for w/30%AMI
Request: $50,000
Bayside 148 $ 35,000
PTAC Heater
Request: $35,000
Bayside 149 $ 28,000
Tiny Shelter Support for 4 homes
Request: $35,000
OlyCAP—Haines St Cottages 149 $ 40,000
Request: $40,000
OlyCAP—Emergency Shelter 148 $ 90,000
Request: $218,000 149 $128,000
Pfeiffer House/Owl 360 148 $ 70,800
$70,800