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Home My WebLink About77 21 cc. rTP ` Ra1 STATE OF WASHINIGTON County of Jefferson In the Matter of Combining the Vacation Leave Bank with the"Additional Non-Accruable Vacation RESOLUTION NO 7 7—21 Days"and Combining the PTO Leave Bank with the "Additional Non-Accruable PTO Days"for FLSA Exempt and Union Exempt Employees WHEREAS,the Board of Commissioners set the compensation and benefits of the FLSA Exempt and Union Exempt employee positions of Jefferson County; and WHEREAS, after review by the Interim County Administrator and the Board of Commissioners it has been determined that it is in the best interest of the County to combine the Vacation Accrual with the"Additional Non-Accruable Vacation Days"and to combine PTO Accrual with the "Additional Non-Accruable PTO Days"schedules as outlined in Resolution No. 37-15 and the Personnel Administration Manual, in order to keep the total compensation and benefits for FLSA Exempt and Union Exempt employee positions comparable and equitable;to insure consistency and parity with other employee positions; and to keep positions at a level that will allow the County to retain and recruit employees for these positions; and WHEREAS, in addition to combining the Vacation and PTO leave days with the"Non- Accruable Vacation and PTO days", one additional day(8 hours or less based on FTE)shall be available to FLSA Exempt and Union Exempt Employees; and WHEREAS,on July 26, 2021,the County Commissioners adopted Resolution No. 44-21 in the matter of establishing objectives and procedures for the 2022-2023 Biennial County Budget, including a budget priority to maintain a professional County workforce. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners that effective January 1, 2022,the amount of Vacation an FLSA Exempt and Union Exempt employee accrues each year increases with the length of their employment as shown in the following schedules: Rate of Accrual per Maximum Hours Maximum Days Completed Months of Straight Time Hour of Earned Earned Employment Compensation 0 thru 36 0.0462 96 12 Days 37 thru 60 0.0577 120 15 days 61 thru 120 0.0692 144 18 Days 121 thru 180 0.0769 160 20 Days 181+ 0.0923 192 24 Days * Calculated based on a standard scheduled work week of 40 hours,maximum 2,080 hours yearly. In addition,the following is eliminated and will be removed from Chapter 6, Section 2 of the Jefferson County Personnel Administration Manual during the next update. able. cation days will be a ail.,ble to ExemptNeli r nted e ployees uvVa uuviV Yl4V LLGa VIl UU}'J YY iI o 0 to: .,t that time „ „bse.,,,ent«open ollm nt" w wua ua auui sn , Completed Months of completed--Years-of Nen-Aeer-uable-P-TO-Days T7� ♦ Employment Employment- Per Calendar Year(based 0 thru 36 0--3 37 thru 120 4-9 2 121I 10+ accruals(i.e. shall not be carried forward from one year to the next or be payable upon termination.) BE IT FURTHER RESOLVED, by the Board of County Commissioners that effective January 1, 2022,the amount of PTO an FLSA Exempt and Union Exempt employee accrues each year increases with the length of their employment as shown in the following schedules: * PTO Yearly Maximum hours earned per Completed Accrual straight time hour of PTO Bank Maximum Months of Maximum employment. (PTO is earned Hours/(days) Employment Hours/(days) hourly and posted monthly.) 0 thru 36 168/(21) 0.0808 280/(35) 37 thru 60 192/(24) 0.0923 320/(40) 61 thru 120 216/(27) 0.1038 360/(45) 121 thru 180 240/(30) 0.1154 400/(50) 181 thru 240 264/(33) 0.1269 440/(55) 241 thru 300 Same Same 480/(60) 301+ Same Same 520/(65) * Calculated based on a standard scheduled work week of 40 hours, maximum 2,080 hours yearly. In addition, the following is eliminated and will be removed from Chapter 6, Section 3 of the Jefferson County Personnel Administration Manual during the next update. In addition to the accrual chart in Section 3.4 the following non accruable PTO days will be available to employees on the PTO System as follows: on-F-T-E) 0 thru 36 0-3 -1- 37 thru 120 4-9 2 121I 10+ 3 BE IT FURTHER RESOLVED, that the compensation and benefit adjustments will be effective January 1, 2022 and that the Board of County Commissioners reserve the right to make adjustments to the compensation and benefits during the budget year as they feel are justified and necessary. BE IT FINALLY RESOLVED, that this Resolution repeals and replaces Resolution No. 37-15 adopted by the Board of County Commissioners on October 26, 2015. 4.4 . 'v c o••�`� . APPROVED AND ADOPTED this 6� day of Off. ►'1b2r 2021. .~ � A •.� ss �,, , JEFFERSON COUNTY ;` � n BOARD OF COMMISSIONERS ;► � APPrDvea( '`�"r j C " ' Kate De. •, Chair a r AT '';'c,°Y,1- ,i a, i_ , a s .-� ' I -,: o erton, Member ' �Caw Carolyn 4 allaway,Clerk of the :oard •i Eisen lour, ember Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, Interim County Administrator Sarah Melancon, Human Resources Manager DATE: December 6, 2021 SUBJECT: RESOLUTION re: Combining the Vacation Leave Bank with the "Additional Non- Accruable Vacation Days" and Combining the PTO Leave Bank with the "Additional Non-Accruable PTO Days" for FLSA Exempt and Union Exempt Employees STATEMENT OF ISSUE: Based on a recent review of paid leave and longevity benefits for all County employees, it appears that the benefits provided to FLSA and union exempt employee positions are not equitable to similar benefits provided to other union represented employee positions. While it is difficult to assure "exact"uniformity among benefits for all employee positons, it is important to keep the benefits at a rate that will allow the County to retain and recruit employees for all positions. ANALYSIS: It is being proposed that effective January 1, 2022,the County combine the Vacation Leave Bank with the "Additional Non-Accruable Vacation Days" and combine the PTO Leave Bank with the "Additional Non- Accruable PTO Days" for FLSA and Union Exempt employees in order to insure consistency and parity with other employee positions and to keep positions at a level that will allow the County to retain and recruit employees for these positions. It is also being proposed that one additional day(8 hours or less based on FTE)be available to FLSA Exempt and Union Exempt Employees effective January 1, 2022. FISCAL IMPACT: Currently, there are 42 Exempt employees. There will be no additional cost to combine the existing leave banks. The cost of providing one additional Vacation or PTO day is approximately $14,026 per year not including payroll taxes and benefits. RECOMMENDATION: Approve and sign the resolution. REVIEW D BY: /7,V7i Mark McCaule , nterim County Admin.": or Date