The URL can be used to link to this page

Home My WebLink About12-15-2021 PC Agenda PacketArlene Alen – District 1 LD Richert – District 2 Kevin Coker – District 1 Richard Hull, Chair – District 3 Cynthia Koan – District 1 Chris Llewellyn – District 3 Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3 Lorna Smith – District 2 Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 1 AGENDA JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT Regular Meeting – December 15, 2021 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 COVID-19 NOTICE NO IN-PERSON ATTENDANCE ALLOWED (Per Jefferson County RESOLUTION No. 45-21) You can join this meeting by using the following methods: Zoom Meeting: Meeting ID: 886 7104 7253 Passcode: 894561 https://us02web.zoom.us/j/88671047253?pwd=OU8vTWZGWTVRRGNRVEQ1c2k0WDVadz09 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.”. Participation will be up to the Chair of the meeting Audio-only: For one tap mobile copy and paste: +12532158782,,88671047253#,,,,*894561# Please sign on 5 to 10 minutes before the official start of the meeting to check sound and video quality This video will be closed-captioned enabled for persons with disabilities 5:30PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call 2. Approval of Agenda 3. Approval of Minutes a. December 1, 2021 Minutes 4. Planning Commission Updates a. (10 minutes) 5. DCD Staff and Director Updates (5 minutes) a. AICP Planner Joel Peterson—Question to Planning Commission: Which dates work better a Planning Commission retreat, February 2nd or 16th? b. AICP Planner Joel Peterson—Update on public outreach and RFP PUBLIC COMMENT CONSENT AGENDA No Consent Agenda Items this meeting Arlene Alen – District 1 LD Richert – District 2 Kevin Coker – District 1 Richard Hull, Chair – District 3 Cynthia Koan – District 1 Chris Llewellyn – District 3 Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3 Lorna Smith – District 2 Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 2 REGULAR BUSINESS 6. Continue Lot of Record Matrix Discussion 7. Continue Discussion on Community Outreach a. Discuss Scheduling Special Meetings 8. Set Dates for 2022 Meetings Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) December 1, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation 1.Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Sircely: Present Smith: Unexcused Richert: Present Hull: Present Nilssen: Excused Llewelyn: Present 2.Approval of Agenda a.Agenda for December 1, 2021 was approved. 5 Yays; 2 nays; 0 abstentions There was discussion regarding Bylaws on agenda and if there was sufficient information to fully address this agenda item. 3.Approval of previous Meeting Minutes a.Minutes for November 17, 2021, were approved. Yays 7; 0 nays; 0 abstentions. 4.Planning Commission Update There were no Planning Commission updates 5.DCD Staff and Director Updates a.Director Brent Butler reports that DCD has been awarded several large grants from the Department of Ecology. They will help develop a comprehensive flood management plan for river valleys, a climate change study on sea level rise, and a public education program on the SMP. b.DCD is also planning public outreach on the impact of King Tides. c.David Wayne Johnson is completing his agreed work term on December 31, 2021, as Interim Planning Manager and will be returning to his role as an Associate Planner January 1, 2022. Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to remove By-Laws discussion from this meeting’s agenda due to lack of correct documents Koan Coker 3 4 0 2 Motion to approve agenda as presented and address bylaws issues as needed per meeting agenda Hull Koan 5 2 0 3 Motion to approve minutes from November 17, 2021 Coker Richert 7 0 0 ITEM 3a Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) December 1, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 4 Motion to authorize current chair and secretary to sign August 5, 2020 Bylaws Amendment Koan Sircely 7 0 0 5 Motion to discuss less substantive edits presented by Planner Joel Peterson Koan None N/A N/A N/A Observer Comment The Chair opened the floor to public comment and no one spoke. Consent Agenda DCD presented no consent agenda items. Commissioner Koan asked for clarification regarding Consent Agenda timing and procedures so all commissioners are aware of when and how to vote and propose changes to the consent agenda. Associate Planner Joel Peterson further clarified that the Consent Agenda may include 1) planning and policy information to keep the Planning Commission current on topics, and 2) preparatory information regarding upcoming projects the Planning Commission will consider. The process is to have the Planning Commission simply “acknowledge and receive” this information—typically by motion and vote. Chair Hull asked Commissioner Alen about her experience with Consent Agendas. Commissioner Alen says people can vote to remove items if they need more review, otherwise the goal is to state they received the information. Commissioner Alen’s explanation is supported by Commissioner Sircely. Commissioner Koan thanked the planners and fellow commissioners. Regular Business 6. By-Laws a. Cover Sheet b. By-Laws Amendment Draft June 2, 2019 c. Jefferson County Planning Commission Meeting Minutes August 5, 2020 d. By-Laws Amendment Draft August 2020 e. By-Laws Amendment Draft September 1, 2020 Commissioner Koan proposed a motion to discuss the less substantive bylaw edits presented by Planner Joel Peterson. The topic was discussed. Commission Chair Hull suggested that the Planning Commission continue using the currently approved bylaws, as amended August 5, 2020, which currently appear on the website. Future edits made on an ad-hoc basis. There were no objections. The current Chair will sign the bylaws to correct a clerical error of the bylaws not being signed, and stipulate that the bylaws are in effect and retroactive to August 5, 2020. ITEM 3a Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) December 1, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 7. Legal Lot of Record Update a. Staff Report The Planning Commission is interested in increasing public outreach, including in-person meetings with COVID precautions. The Planning Commission discussed forming a subcommittee to focus on the legal lot of record. They decided to continue focusing on the issue as a full committee. The Planning commission discussed the logistics of linking the lot of record issue with upcoming King Tides, to pair community’s photo-documentation of flood susceptible areas with development of pre-1971 plats. 7:00 pm Adjournment • The next Planning Commission meeting is scheduled for December 15, 2021, at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of_____, 2021. ____________________________ Richard Hull, Chair Helena Smith, Secretary ITEM 3a