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COUNTY OF JEFFERSON State of Washington Adopting the 2022-2023 Biennial Budget } for the General Fund and Other Funds, } RESOLUTION NO. 87 21 the 2022 Jefferson County Road Construction } Program, the 2022 County Capital Improvement } Program, and the Central Services 2022 Cost } Allocation Plans } WHEREAS, on March 11, 2019 the Board of County Commissioners, through Ordinance 03-0311-19, adopted biennial budgeting for Jefferson County: and WHEREAS, the biennial budget for Jefferson County consists of two annual budgets adopted together for the biennium, with appropriations expiring on December 31 of each budget year; and WHEREAS, on July 26, 2021,the Board of County Commissioners adopted Resolution No. 44-21 setting Objectives and Procedures for the 2022-2023 Biennial County Budget; and WHEREAS, Jefferson County's Elected Officials and Department Directors, working with the County Administrator, have prepared revenue and expenditure plans for 2022 and 2023 in conformance with Resolution No. 44-21 which were briefed to the Board of County Commissioners and were subsequently discussed during a budget workshop with the Board; and WHEREAS, the County Administrator, Elected Officials and Department Heads have considered the Working Capital Reserve Requirements for all County Funds in preparing their budgets; and WHEREAS, on December 6, 2021 the Board of County Commissioners conducted a public hearing on setting the 2022 Ad Valorem Tax Levies for Jefferson County levy in 2021 to be collected in 2022, and subsequently adopted Resolution No. 79-21 for the General Fund levy, Resolution No. 80-21 for the County Road levy, Resolution No. 81-21 for the Diversion of Road levy for traffic law enforcement and Resolution No. 82-21 for the Conservation Futures levy; and WHEREAS, on December 6, 2021, the Board of County Commissioners conducted a public hearing on the Recommended 2022-2023 Jefferson County Biennial Budget, at which hearing citizens were given an opportunity to provide input on any part of the proposed budget; and WHEREAS, the Interim County Administrator has submitted a"Message for the Final 2022-23 Jefferson County Biennial Budget" which conveys the same information as the "Message for the Recommended 2022-2023 Jefferson County Biennial Budget, with one change as directed by the Board, which was to add a full-time Human Resources (HR) Assistant position in the County Administrator's Office to be jointly funded by the Road Fund and the General Fund; and 1 WHEREAS, the 2022-2023 Jefferson County Biennial Budget as herein adopted complies with state law, including Chapter 36.40 of the Revised Code of Washington; NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners, Jefferson County, Washington, that the 2022 Jefferson County Road Construction Program and the County Capital Improvement Program for 2022 are hereby adopted as part of this budget document; and, BE IT FURTHER RESOLVED, that the 2022-2023 Final Biennial Budget as posted by the Jefferson County Auditor on December 6, 2021 is hereby accepted; and, BE IT FURTHER RESOLVED,that the 2022 Central Services Facilities and Information Services Cost Allocation Plans are hereby adopted as part of this budget document; and BE IT FURTHER RESOLVED, that the following attached budget and staffing schedules (Attachments I, II, and III) are hereby adopted as the 2022-2023 Mid-Biennial Budget for Jefferson County, including the General Fund and all other County Funds; with an individual annual budget for 2022 being adopted at the DEPARTMENT LEVEL for the General Fund and at the FUND LEVEL for all other funds, with the adopted appropriated budget expiring on December 31, 2022. Furthermore, any revisions in 2022 that effect amounts appropriated and the number of authorized employee positions, salaries, wages, ranges, hours, or other conditions of employment must be approved by the Board of County Commissioners or their designee. APPROVED AND ADOPTED this 13 day of December, 2021. JEFFERSON COUNTY y'.„ BOA OF COMMISSIONERS • SEAL: + 1* ' ate , Chair Brotherton, Member ATTEST: A 51 6 ' H ' i Eisenhour, Member Carolyn'_ allaway, Clerk of the Board 2 ATTACHMENT I 2021 GENERAL FUND SUMMARY Page lof 2 updated 12-3-20 2021 2021 2021 ADOPTED REVISED GENERAL FUND Revenues Revenues +/- BARS REVENUE TYPE BUDGET BUDGET 311 Property Tax 8,538,738 8,405,171 (133,567) 311 Diverted Road Taxes 720,000 720,000 0 3174010 Timber Excise Tax 300,000 300,000 0 3174020 Timber Excise Tax(div) 39,599 39,599 0 31310 Sales Tax 3,453,021 3,723,931 270,910 31371 Sales Tax-Local Option Criminal Jus 452,670 435,396 (17,274) 31315 Sales Tax-Special Purpose 1,084,963 1,020,783 (64,180) 317 Leasehold Excise Tax 66,801 79,098 12,297 34142313233 Treas Collection Fees REET 87,175 75,305 (11,870) 359 Interest&Penalties 318,314 354,887 36,573 TOTAL TAXES 15,061,281 15,154,170 92,889 3321533602 Fed Entitlements-PILT(includes state' 1,035,150 1,035,150 0 335 PUD Priv.Tax 398,151 409,940 11,789 336064142 Marijuana Tax 54,124 50,520 (3,604) 3360610/51 Crim Just Hi Crime/DUI/Asst 451,364 460,000 8,636 3360694 Liquor Excise Tax 49,233 58,697 9,464 3360695 Liquor Profit 92,463 85,169 (7,294) 36250180/671 Interfund Serv.-CostAlloc 349,707 251,262 (98,445) 36111 Investment Income 727,260 421,888 (305,372) 3414215-20/50 Treasurer's Invest Fees &other fees 35,830 24,617 (11,213) 360 Miscellaneous Revenue 27,784 16,865 (10,919) 3951010 Timber Sales D.N.R. 250,000 250,000 0 390 Other Non-Revenues/Extraordinary 0 0 0 397 Transfer in to Treas.from other funds 3,000 10,000 7,000 TOTAL OTHER TREAS.REVENUE 3,474,066 3,074,108 (399,958) TOTAL TREASURER'S REVENUE 18,535,347 18,228,278 (307,069) Dept# 010 Assessor 8,300 8,300 0 020 Auditor 351,265 367,635 16,370 021 Elections 161,195 209,195 48,000 050 Clerk 141,663 123,865 (17,798) 059 CountyAdministrator 3,700 3,700 0 060 Commissioners 8,000 8,000 0 067 Emergency Management 75,538 98,349 22,811 068 Community Services 4,172 4,172 0 080 District Court 655,380 638,080 (17,300) 110 Juvenile Services 278,783 281,930 3,147 150 Prosecuting Attorney 236,251 236,251 0 151 Coroner 25,348 25,348 0 180 Sheriff 577,054 377,054 (200,000) 240 Superior Court 59,547 59,547 0 270 Non Departmental 36,990 36,990 0 TOTAL DEPARTMENTAL REVENUES 2,623,186 2,478,416 (144,770) TOTAL ALL REVENUES: 21,158,533 20,706,694 (451,839) 3 page 2 of 2 2021 2021 2021 ADOPTED REVISED GENERAL FUND Expenditure Expenditure +/- I Dept. EXPENDITURES BUDGET BUDGET 010 ASSESSOR 972,944 981,494 8,550 020 AUDITOR 734,617 757,679 23,062 021 ELECTIONS 317,838 374,193 56,355 050 CLERK 507,736 511,810 4,074 059 COUNTY ADMINISTRATOR 444,681 460,932 16,251 060 COMMISSIONERS 589,448 606,570 17,122 061 BOARD OF EQUALIZATION 27,563 28,469 906 062 CIVIL SERVICE COMMISSION 2,519 2,519 0 063 PLANNING COMMISSION 41,092 41,335 243 067 EMERGENCY MANAGEMENT 215,009 236,281 21,272 068 COMMUNITY SERVICES 209,358 216,953 7,595 080 DISTRICT COURT 948,052 955,333 7,281 110 JUVENILE SERVICES 1,190,088 1,247,687 57,599 150 PROSECUTING ATTORNEY 1,224,540 1,352,639 128,099 151 CORONER 42,754 44,456 1,702 180 SHERIFF 6,590,203 6,661,540 71,337 240 SUPERIOR COURT 374,140 380,290 6,150 250 TREASURER 489,535 527,192 37,657 SUBTOTAL DEPARTMENTS: 14,922,117 15,387,372 465,255 270 NON-DEPARTMENTAL 3,966,182 4,322,352 356,170 261 OPERATING TRANSFERS 261 Op Trans- 10-Substance Abuse 58,260 57,762 (498) 261 Op Trans-50-Jeff County Extension 204,340 202,595 (1,745) 261 Op Trans-350-County Cap. Improve. 0 0 0 261 Op Trans-99-Parks &Recreation 536,160 531,579 (4,581) 261 Op Trans- 160-Health 735,228 667,056 (68,172) Op Trans- 162 Public Health Nurse 62,424 62,424 261 Op Trans- 163-Animal Sery 0 261 Op Trans- 165-Water Quality 0 261 Op Trans-200-Community Develop. 597,960 592,851 (5,109) 261 Op Trans-180 Road Fund 0 146,211 146,211 261 Op Trans-261-Risk Management 0 0 0 261 OTHER OPERATING TRANSFERS 64,760 74,228 9,468 TOTAL: 21,085,007 22,044,430 959,423 4 ATTACHMENT II 2021 OTHER FUNDS SUMMARY updated 12-3-20 r 2021 ' 2021 - 2021 r 2021 - 2021 ' 2021 ADOPTED REVISED ADOPTED REVISED Revenue Revenue +/- Expend Expend +/- OTHER FUNDS BUDGET BUDGET BUDGET BUDGET 105-AUDITOR'S O&M 77,900 77,900 - 79,548 65,403 (14,145) 106-COURTHOUSE FACILITATOR 4,000 2,720 (1,280) 5,490 5,660 170 107-BOATING SAFETY PROGRAM 50,000 44,500 (5,500) 50,000 44,500 (5,500) 108-COOPERATIVE EXT. PROGRAMS 401,431 424,898 23,467 381,575 431,251 49,676 109-NOXIOUS WEED CONTROL 203,717 203,517 (200) 192,243 198,151 5,908 113-4-H AFTER SCHOOL - - - - 114-ECONOMIC DEVELOPMENT - - 119-JEFFCOM BOND FUND 276,600 276,600 - 277,380 279,629 2,249 120-CRIME VICTIMS SERVICES 81,543 81,543 - 139,957 154,359 14,402 123-JEFF CO GRANT MANAGEMENT FUND 150,000 282,517 132,517 150,000 282,517 132,517 125-HOTEL-MOTEL 537,087 537,087 - 570,700 247,276 (323,424) 126-H&HS SITE ABATEMENT - 3,000 3,000 - 127-PUBLIC HEALTH 4,820,115 4,899,530 79,415 5,000,004 5,145,712 145,708 128-WATER QUALITY FUND 1,365,704 1,363,477 (2,227) 1,367,553 1,287,036 (80,517) 129-LAND ACQUISITIONS 100,000 185,000 85,000 - 85,000 85,000 130-MENTAL HEALTH 51,732 51,732 - 44,250 69,250 25,000 131-CHEMICAL DEPEND/MENTAL HEALTH 561,734 535,269 (26,465) 631,627 601,627 (30,000) 134-JC INMATE COMMISSARY 41,500 39,000 (2,500) 41,500 41,500 - 135-JEFFERSON COUNTY DRUG FUND 14,240 14,240 - 16,789 16,789 - 140-LAW LIBRARY 11,591 16,418 4,827 11,591 16,418 4,827 141-TRIAL COURT IMPROVEMENT 23,690 23,690 - 17,240 17,240 - 143-COMMUNITY DEVELOPMENT 1,505,632 1,661,026 155,394 1,663,219 1,629,998 (33,221) 147-FEDERAL FOREST TITLE III 21,000 21,000 - - - - 148-JEFF CO AFFORDABLE HOUSING 45,582 45,582 - 8,240 210,000 201,760 149-HOMELESS HOUSING 275,603 420,603 145,000 263,240 438,691 175,451 150-TREASURER'S O&M 55,750 54,750 (1,000) 52,838 46,745 (6,093) 151-REET TECHNOLOGY FUND 13,401 13,401 - 14,000 14,000 - 155-VETERANS RELIEF 66,050 66,050 - 76,202 76,916 714 160-WATER POLLUTION CNTRL LOAN FUND - - - 7,000 7,000 - 174-PARKS AND RECREATION 698,883 627,152 (71,731) 719,457 695,679 (23,778) 175-COUNTY PARKS IMPROVEMENT FUND 208,500 161,500 (47,000) 236,085 199,198 (36,887) 178-POST HARVEST TIMBER MGMT RESV 8,375 8,375 - 8,375 8,375 - 180-COUNTY ROADS 8,985,491 8,793,830 (191,661) 9,515,894 9,633,159 117,265 183-FACILITIES MANAGEMENT 1,209,958 1,257,243 47,285 1,239,350 1,254,742 15,392 185-FLOOD/STORM WATER MANAGEMENT 2,624 2,624 - 2,624 2,624 - 186-BRINNON FLOOD CONTROL SUB-ZONE 7,348 7,348 - 7,348 7,348 - 187-QUILCENE FLOOD CONTROL SUB-ZONE - - 21,500 21,500 199-JEFFERSON COUNTY FAIR - - - - 301-CONSTRUCTION& RENOVATION 415,233 415,233 - 610,261 609,957 (304) 302-COUNTY CAPITAL IMPROVEMENT 1,155,500 1,155,500 - 653,996 1,008,496 354,500 306-PUBLIC INFRASTRUCTURE 567,500 567,500 - 328,045 915,045 587,000 308-CONSERVATION FUTURES TAX 274,280 268,300 (5,980) 271,860 479,462 207,602 401-SOLID WASTE 3,670,759 3,670,759 - 4,003,406 4,158,436 155,030 402-SOLID WASTE POST CLOSURE 38,686 38,686 - 38,686 38,686 - 403-SOLID WASTE EQUIPMENT RESERVE 936,055 936,055 - 936,055 936,055 - 404-YARD WASTE EDUCATION FUND 10,915 10,915 - 10,915 10,915 - 405-TRI-AREA SEWER FUND 1,064,500 1,445,692 381,192 1,123,627 1,358,999 235,372 501-EQUIPMENT RENTAL& REVOLVING 2,681,971 2,849,173 167,202 3,206,600 3,218,365 11,765 502-RISK MANAGEMENT RESERVE 150,000 150,000 - 150,000 150,000 - 505-EMPLOYEE BENEFIT RESERVE 275,000 275,000 - 213,200 213,200 - 506-INFORMATION SERVICES 1,954,417 1,985,996 31,579 1,964,354 2,163,868 199,514 TOTAL OTHER FUNDS BUDGETS 35,071,597 35,968,931 897,334 36,305,324 38,499,777 2,194,453 5 y Li1 V n N VI N o V1 01 .--1 LD V1 m 0 VI 0 O1 M V .-F n In N 0 0 0 LID N N 00 toN i N .-i O O O N O O r-1 VI 4 N M 01 V1 00 .-I .-1 rr1 O N ri CD N M LID M N ri L rN N L O O O O O O .i 06 0 N O O O O O ri .--1 O O O O O O O O O 0 CD N U ILL -0 y, 01 V1 l0 N O N O l0 l0 V1 O 00 cr 00 VD M 00 M l0 O V1 O O1 N O m M M N VD m N O l0 M 01 M cr 01 0) 0) .i M MN N 01 N 01 VI 00 01 N, V up., ri N ri CD N M Ln Lin V1 ri Cr) M .-i O1 N M CDCD O •an t10 N O1 00 N V1 M 4 O N 00 N� ri 01 N V1 M O O O N ri O ri 00 00 V O O V1 O VI N O O O O N 01 C1' 00 > - 0 ci V N M ,4 cr e--I In N 3 rN .-1 N NYN CO 4-. 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Ci g� IL p co m QQ a, �EWZ � (a z a'U� .� n a E � EEEUw �' - N � UU ~ w co a > CD c G. a`.) v) a) 0 0 E o E E E c c can m e 0 ci a n a) W @ a) )( c 2 j .N 'a o ^ o o 0 u' N O N Cn Qv) 0CLc) O W co a -) z UODUUH T. ° --) U 22 oN e Interim County Administrator Mark McCauley ) 1820 Jefferson Street PO Box 1220 tfr Port Townsend, WA 98368 Sfftti( TO: County Commissioners FROM: Mark McCauley, Interim County Administrator DATE: December 13, 2021 SUBJECT: Message for the Final 2022-2023 Jefferson County Biennial Budget I am pleased to transmit to the Board of County Commissioners the Final 2022-2023 Jefferson County Biennial Budget. This is Jefferson County's second Biennial Budget. The Board approved Ordinance 03-0311-19 on March 11, 2019, adopting biennial budgeting to free up capacity in elected offices and county departments by eliminating one full budget formulation cycle and replacing it with a much simpler mid-biennium review and modification. By all measures this transition achieved its desired objectives. This budget was developed using a procedure new to Jefferson County. Previous budgets were developed by the county administrator which were subsequently presented to the County Commissioners for the first time on the first Monday in December. This afforded the Board little time to study the policy implications of the proposed budget. As policy makers, the Commissioners need more involvement in the budget formulation process. This is why the currently proposed budget is the result of budget briefings to the Board by each county department and elected official office and a subsequent budget workshop with the Interim County Administrator and the Board. This proposed budget reflects the policy decisions of the Board. The County Commissioners held a virtual public hearing on the Recommended 2022-2023 Biennial Budget on Monday, December 6th at 10:30 a.m. in the Commissioners' Chambers. Following a budget presentation and allowing public testimony the Board directed staff to prepare a Final 2022-2023 Biennial Budget for potential adoption on December 13, 2021. Elected officials and department directors developed the 2022-2023 biennial budget using the best information available in the summer and fall of 2021. As additional information regarding 2023 becomes available in the summer and fall of 2022 elected officials and department directors will be invited to review their 2023 revenues and expenditures, and suggest modifications based on information at that time for the mid-biennium review and modification. The County's expenditure budgets for calendar years 2022 and 2023 and are shown below: 1 of 16 Expenditure Budgets p g 2022 2023 General Fund $24,335,511 $24,253,911 Other Funds(50) $49,495,231 $57,332,126 All Funds $73,830,742 $81,585,037 This memorandum offers highlights about the 2022-2023 Biennial Budget, and describes a number of the County's strategic opportunities and challenges in the years ahead. This has been an extraordinary two years, calling upon Jefferson County Public Health and our Department of Emergency Management to coordinate our entire community's response to the COVID-19 pandemic, and calling on every County department and every employee to change and adapt the way we conduct business,to provide safety to the public, and to ensure important County services to the public could continue uninterrupted, despite the pandemic. We owe thanks to every County public official and each and every County employee for stepping up to successfully serve our citizens during this difficult time. Our citizens deserve recognition for taking the pandemic seriously and adopting the masking and distancing requirements to keep transmission rates low compared to most other Washington communities, and for their understanding in how COVID has changed the ways we deliver services to them. Our collective hope is that the pandemic will end and life can return to some semblance of normalcy. The adverse financial impacts we expected the pandemic to have on the County never materialized. In fact, quite the opposite happened as almost every revenue source increased, and in some cases the increases were extraordinary. This has positioned the County to fund long neglected needs and new initiatives which will be discussed later in the memorandum. As we move into 2022,we are hopeful that the positive revenue trends we've experienced during the pandemic will continue. Our financial forecast assumes they will, so it is important that they do. Overview When the pandemic, hit the Board of County Commissioners took three important actions. First,they adopted Resolution 22-20 which imposed a freeze on hiring except in certain situations. Second,they adopted Resolution 27-20 which imposed a freeze on budget enhancements for 2020 and 2021 except in certain rare circumstances. Lastly,they adopted Resolution 38-20 which established expenditure reduction targets for the General Funds and selected other funds in 2020. Collectively,these actions helped limit the potential adverse financial effects of the pandemic. These astute Board actions combined with better than anticipated revenues have positioned the Board to improve compensation, add desperately needed staff resources, and make much needed capital investments. We are concluding very attractive agreements with our bargaining units which we hope will help improve employee morale and help us compete more successfully for talent with our neighboring cities, counties and other jurisdictions. The Board of County Commissioners approved 2 of 16 premium payin 2021 for our employees as a result of the Covid-19pandemic amountingto $1,000 per employee, prorated based on hours-worked. Collectively, we believe we've significantly improved compensation for our historically under-compensated employees. The Board also decided to fully budget for Payment in Lieu of Taxes (PILT)which is revenue received from the federal government as compensation for the tax-exempt federal lands within the County's borders. Fully budgeting for PILT is more transparent, leads to more accurate budget projections and allows the Board to consider these revenues as they make budget related policy decisions. Previously the County only budgeted about two-thirds of this revenue. 5-Year Budget Strategy TABLE 1 on the next page shows our General Fund Projection Model,that projects revenues and expenditures for the coming year and four years beyond based on budgeted programs and levels of service. We use the Model to inform budgetary strategies or of changes we may need to make in the coming year, or budget adjustments we foresee needing to make in future years to manage the budget responsibly. The current version of the Model shows a much better financial outlook than the version we were facing earlier in the pandemic. Barring major negative economic changes,we foresee being able to enhance existing services and staffing levels in 2022 and fund a variety of important capital projects. Revenue projections are healthy which allows the Board to fund requests by department directors and elected officials. We will watch revenues and expenditures closely over this next year so we can take corrective action when required. On July 22, 2019,the County Commissioners adopted Resolution 041-19 and Resolution 040-19, which established a General Fund Reserve goal equal to 15%of total expenditures, made up of 10%for routine short-term cyclical cash flow needs plus 5%for longer term revenue stabilization. This larger cushion will buy additional time and flexibility in how the County responds to the continuing Covid-19 pandemic or major financial disruptions such as a recession. In developing the 2022-2023 biennial budget the County employed a new technique. This involved department directors and elected officials briefing their proposed budgets directly to the County Commissioners rather than having them filtered by the County Administrator. This informed the Board so they could make better informed budget decisions which are really policy decisions. These budget discussions were very helpful in understanding trends and challenges various county offices are facing and make for sound, collegial budget decisions. Following these budget presentations,the Board and County Administrator held a budget workshop in open session wherein the Board made decisions regarding the budget. The County Administrator takes these results and presents a recommended budget on the first Monday in December. 3 of 16 TABLE 1: 2021 BUDGET PROJECTION & FIVE-YEAR BUDGET OUTLOOK 2021 2021 2022 2023 V2024 2024 2025 2025 2025 2026 GENERAL FUND 2020 Adopted Projected Projected Projected Proj Projected Proj Projected Proj Projected Actual Budget Actual Budget Budget mor Budget Incr Budget mcr Budget Beginning Fund Balance 6,626,048 6,758,716 7,796,446 6,403,604 5,183,903 4,945,423 4,782,468 4,626,458 Revenues 20,993,483 20,706,694 20,972,827 22,499,090 23,554,726 3.3% 24,320,255 3.3% 25,110,663 3.3/ 25,926,759 Additional Sales Tax Projected 1,044,000 New Revenues 156,227 CARES funds 2,536 650 One time funds Received 557,000 623,245 One time funds Received 417,000 741,750 Other One time revenues 162,410 TOTAL REVENUES 24,666,543 '20,706,694 23,381,822 22,655,317 23,554,726 24,320,255 25,110,663 25,926,759 Expenditures Base Budget (20,756,531)(21,755,703)(22,044,431) (23,157,262)(24,217,004)2.9%(24,919,297) 3.2%(25,716,715) 3.2% (26,539,649) To Capital Improvement Fund (1,000,000) One time costs (332,686) (288,697) (2,927,665) (286,292) Other one time costs (348,928) Unbudgeted COVID costs (1,058,000) Budget Cuts Additions to base budget (243.847) (856,719) Other additions to base TOTAL EXPENDITURES: (23,496,145)(22,044,400)(25,215,943) (24,300,273)(24,217,004) (24,919,297) (25,716,715) (26,539,649) Year-End Adjustments Interfund Loan Reimb. Estimated carryover at1.75% 385,777 441,279 425,255 423,798 436,088 450,043 464,444 Ending Fund Balance 7,796,446 5,806,787 6,403,604 5,183,903 4,945,423 4,782,468 4,626,458 4,478,012 Recomd.Reserves-15%of Expend.2019 3,524,422 3,306,660 3,782,391 3,645,041 3,632,551 3,737,895 3,857,507 3,980,947 Unreserved Fund Balance 4,272,024 2,500,127 2,621,213 1,538,862 1,312,872 1,044,573 768,951 497,065 Ciff.in Rev and Expendi(no carryover): 1,170,398 (1,337,706) (1,834,121) (1,644,956) (662,278) (599,043) (606,052) (612,890) This 5-year budget forecast for the General Fund includes a number of ongoing and one-time budget enhancements made possible by the strong revenue performance that we project will continue in the years to come as we emerge from the pandemic. These General Fund enhancements and enhancements for other funds are discussed below. 4 of 16 Approved Additions to the 2022-2023 Biennial Budget General Fund 2022 Budget Amendment-General Fund Add Request Summary Expenditure Revenue Base Base One-time Budget One-time Fund Department Budget Add Add Add Add Description Notes P020 Auditor 105,357 WA DOL Distribution to Counties 33,727 Salaries&Benefits DOL.5 fte F021 Elections 25,000 Postage Ballot returns-postage 55,246 Elections Hardware/Software Replacement cost increase P062 Civil Service 2,000 Annual Exams Historically underbudgeted expense P067 Emergency Management 106,354 28,354 Salaries&Benefits Clerk Hire positions funded by grants 510 Juvenile&Family Court Svcs 14,000 Parent for Parent Funding 9,833 Salaries&Benefits Parent Ally Coordinator.25 fte 2,000 Professional Services 2,167 Supplies 150 Prosecuting Attorney 5,711 Salaries&Benefits Senior Legal Assist-Lead Status 151 Coronor 13,984 8,516 Autopsies r180 Sheriff 81,069 Salaries&Benefits Records Officer&Search and Rescue 69,382 30,000 Equipment Body cameras-tasers 550 Treasurer 76,345 Salaries&Benefits Financial Analyst 1.0 fte '261 Operating Transfers Out 130,219 Transfer to Auditor's O&M Scan Public Records&new equipment 38,027 1,827 WSU MOA Increase/reinstate loan xfer/s&b 64,000 Health Salaries&Benefits-Energov/CHIPS 5,000 Water Quality Lakes 109,474 Parks&Recreation S&B,Repair&Maint Utilities,Rents 25,000 DCD Eliminate CAM Charges+rate study Total 493,719 286,292 156,227 - 2023 Budget Amendment-General Fund Add Request Summary Expenditure Revenue Base One-time Base One-time Fund Department Budget Add Budget Add Description Notes F010 Assessor 63,000 Salaries&Benefits New Appraiser 561 Operating Transfers Out 50,000 Health Community Health lnmprovement Program 5,000 Water Quality Lakes Program Total 118,000 - - - 5 of 16 Other Funds 2022 Budget Amendment-Other Funds Add Request Summary Expenditure Revenue Base One-time Base One-time Fund Department Budget Add Budget Add Description Notes 1105 Auditor's O&M 130,219 Operating Transfer from 1-261 130,219 Scan Public Records&new equipment 108 WSU 38,027 1,827 Operating Transfer from 1-261 39,854 Salaries&Benefits 127 Health 19,000 Operating Transfer from 1-261 Salary and Benefits-Energov 45,000 Operating Transfer from 1-261 Community Health Improvement Program 128 Water Quality 5,000 Operating Transfer from 1-261 Lakes Program 143 DCD 25,000 Operating Transfer from 1-261 Eliminate CAM Charges 30,000 Rate Study-Prof Services 174 Parks&Recreation 68,531 Salaries&Benefits 9,943 Supplies 10,000 Utilities 12,000 Repair&Maint 9,000 Interfund Rents 109,474 Operating Transfer-1-261 Total 149,328 160,219 172,501 201,046 2023 Budget Amendment-Other Funds Add Request Summary Expenditure Revenue Base One-time Base One-time Fund Department Budget Add Budget Add Description Notes 127 Health 50,000 Operating Transfer from 1-261 Community Health Improvement Program 128 Water Quality 5,000 Operating Transfer from 1-261 Lakes Program Total - - 55,000 Capital Capital-2022 Amount JUMP Playground $550,000 Parks Improvement $250,000 Brinnon Community Center $150,000 PT Community Center $125,000 Solid Waste Expansion/Replacement $250,000 Total $1,325,000 6 of 16 Capital-2023 Amount Parks Improvement $125,000 Brinnon Community Center $1,250,000 PT Community Center $1,225,000 Total $2,600,000 ARPA General ARPA-2022 Amount Purpose Total Budget $4,280,552 Funded Projects Jefferson Healthcare $290,000 Childcare Hadlock Sewer $1,150,000 Cash flow EDC $500,000 Business Assistance Grants PUD $750,000 Broadband Grant Match Total committed to date: $2,690,000 Residual $1,590,552 The budget also reflects large increases in the Roads budget as they take advantage of new grant revenues and in the Hadlock Sewer Fund as a result of substantial grant funds awarded by the state for that project. Base budget expenditures in 2022 include a 3% increase for non-personnel line items, annual pay step increases for eligible employees. Wage adjustments called for in settled collective bargaining agreements will be made using supplemental budget appropriations in 2022. The Budget also includes a 3% increase in transfers in 2022 and 2023 from the General Fund to support public services in other funds such as Parks, Public Health, and Community Development. These modest increases are to sustain existing public services, and are a partial offset to ground lost to inflation. In 2022 the County finally returns to staffing levels not seen since before the 2008-2009 Great Recession. For a detailed Staffing Schedule, see ATTACHMENT 3 to this memo. Major County Challenges and Opportunities • Extraordinary pandemic related revenues: During 2020 the County received approximately $2.4 million in CARES Act funding. The County used some of this revenue to respond to the pandemic and to replace lost County revenue. The County also shared much of this revenue with local businesses, non-profits and other governments during 2020 and 2021. The American Rescue Plan Act (ARPA) includes additional pandemic related revenue for the County: one tranche in 2021 of$3.129 million, a second tranche in 2022 of another$3.129 million and up to $4.5 million in revenue for revenue sharing counties in 2022 and 2023. The County will put these monies to good use funding infrastructure and other worthy projects. Again, we will keep our local partners in mind as we budget for these revenues. 7 of 16 • The County has received significant State funding for the Hadlock Sewer project which is in final design. While this is encouraging, significant commodity price inflation makes full funding for that project uncertain. The County may have to devote much of its anticipated 2022-2023 ARPA revenue to funding this worthy project. The 2023 budget reflects the significant funding this project has already received. • A related priority is extending the Distressed Rural County .09%sales tax contribution from the State for infrastructure that supports economic development. This is also a priority of our sister jurisdictions as they are eligible to receive funding for important local projects. • As provided in House Bill 1590 the County adopted an Affordable Housing sales tax (of 1/10th of 1%) on December 21, 2021,which will provide about$600K/year for affordable housing and supportive services. The initial $600,000 has been committed to help fund OlyCAP's 7th Hendricks affordable housing project. In the future these funds will be managed by the Housing Fund Board recently created under a new Interlocal Agreement between the County and the City of Port Townsend. • The County continues its collaboration with the City of Port Townsend,the Port of Port Townsend, and the Jefferson County Public Utilities District No. 1 though the Intergovernmental Collaboration Group (ICG) and other groups, all designed to ensure that goals and objectives reflect a collaborative approach to meeting our community's challenges and solving problems. This group has proven its worth and has been extended through December 31, 2022. • Our County Road Fund continues to struggle with its structural revenue challenges due to property tax growth not keeping up with construction inflation. The County used some of its CARES Act funding to replace Motor Vehicle Fuel Tax revenue lost during the Covid-10 pandemic. Notably, the County has reduced the diversion of Road Fund property taxes to the General Fund from $720,000 to $670,000 in 2022 and has committed to another$50,000 reduction in 2023. Our capable Road Fund staff will leverage those dollars to secure additional grants to help maintain and improve County road infrastructure. Examples of this are contained in the Transportation Improvement Plan approved by the Board of County Commissioners in the fall of every year. • Structural Funding Gap: Some citizens believe that the County should not increase property taxes every year. Unlike many high tax states and counties that can rely on income taxes, sales taxes and property taxes,Jefferson County gets by with only two of those three revenue sources. Inflation, even when dormant consumes all of the 1% property tax increase. Employee wages and other cost increases exert tremendous pressure on local government budgets.Jefferson County has an impressive record of living within its means in spite of the challenges it faces. 8 of 16 Jefferson County has three funds directly supported by property tax: General Fund, Road Fund, and Conservation Futures Fund. About 37%of your General Fund comes from property tax to support criminal justice and other public functions mandated by the state. About 60%of the Road Fund's Operating Revenue comes from property tax, and is used to maintain and operate 400 miles of county roads plus non-motorized transportation corridors. 100%of the Conservation Futures Fund is from property tax. State law limits revenue growth in property taxes to 1 percent annually (excluding new construction) without a vote of the people. 1% per year simply does not keep pace with the real cost of inflation, especially in the cost of materials and professional services for road maintenance and road construction projects,for example. So over time, our existing property tax base is not able to pay for existing services. Department directors and elected officials have done great work in looking for efficiencies and new revenue sources. But those only partially offset the loss. To maintain essential county services to residents, we continue to ask the State Legislature to provide local government the tools to fund government services for our residents. Compliance Opinion & Basis for Budget Preparation The 2022-2023 Budget complies with all statutory and constitutional requirements, and substantially complies with adopted County ordinances and resolutions, including: • Resolution No. 44-21, setting Objectives and Procedures for the 2022-2023 County Biennial Budget; • Resolution No. 32-10, directing that Proposition 1 funds be used to retain or provide certain listed programs and projects or similar programs and projects within available funding. • Resolution No. 41-19, which,following the rescinding of Resolution 38-10,which established a Revenue Stabilization Reserve, increased the recommended General Fund reserve from 10%to 15%. • Each fund is projected to meet the minimum recommended reserve, established by Resolution 41-19. Other Notes • Revenue: This Final 2022-2023 Biennial Budget includes: o the allowable 1% property tax revenue increase for the Road Fund o the allowable 1% property tax revenue increase for the General Fund, o the allowable 1% property tax revenue increase for the Conservation Futures Fund, o the base local sales tax of 1% o the 0.1%sales tax for Criminal Justice to the General Fund o the 0.3%special purpose sales tax to the General Fund approved by the voters in November, 2010 (Prop. 1) 9 of 16 o the 0.1% sales tax for Mental Health/Chemical Dependency o the 0.1% sales tax for JeffCom 911 o the .01% sales tax for Affordable Housing • The 2022 level of"diversion" of Road Fund property tax to the General Fund is reduced by $50,000 to $670,000 in 2022 and by another$50,000 in 2023 after holding steady at $720,000 for many years, which is less than the amount of money budgeted to be expended for traffic law enforcement by the Sheriff in 2022. • The County's debt position improves greatly in 2022 with the 2021 retirement of the debt assumed when the County purchased the Castle Hill properties where several County offices are located. The chart below shows the County's current and projected principal and interest payments through 2030. The debt reduction in 2022 will give the County added flexibility and capacity to meet our capital needs moving into the future. Jefferson County Annual Principal & Interest Due Sl.4'J0,'J00 (rev-11/06/2019) $1.200 U U $1,000,000 $800,000 $600,000 $400,000 $200,000 All County Bond Principal&Interest due -teffCom only -Paid by County REET/Gen'I Fund Conclusion This biennial budget represents our optimism about the future. However, significant uncertainties, challenges and opportunities remain. We will actively monitor revenues and expenditures and adapt if and as necessary. Many other individuals in every branch and department of our organization worked hard to prepare the Budget. Particular recognition and my personal thanks go to Sarah Melancon, Erin Lundgren, Rose 10 of 16 Ann Carroll,Judy Shepherd,Jeff Chapman, Stacie Prada, Renee Talley, Cathy Taylor,Veronica Shaw, Adiel McKnight,Julie Shannon, and Carolyn Gallaway. Many thanks to Erin Lundgren, our longtime Clerk of the Board and Human Resources Manager for the County who came back to help the County through a tough transition following the abrupt resignation of our short-term HR Manager-we again thank her for her service and wish her well in retirement. She is succeeded by Sarah Melancon who will maintain the high standards Erin has set. We are in the midst of a huge transition in County leadership. Our long time County Administrator, Philip Morley, left the County in April of this year. We also lost Patty Charnas, our Community Development Director, Vicki Kirkpatrick, our Public Health Director, and Cliff Moore, our WSU Extension Director. We thank those leaders for their dedicated public service. Fortunately, we've been successful in finding talented leaders to assume those important duties. Brent Butler has rejoined our team as our new Community Development Director. Apple Martine was promoted internally to be our new Public Health Director. Bridget Gregg stepped up as our Interim WSU Extension Director. Finally, we're fortunate to have promoted a county employee,Judy Shepherd,to be our new County Finance Manager. I'm confident these leaders will serve the citizens of Jefferson County with distinction going forward. ATTACHMENTS:C MENTS: 1. 2022-2023 General Fund Summary 2. 2022-2023 Other Funds Summary 3. 2022-2023 Departmental Staffing Schedule 11 of 16 ATTACHMENT 1: 2022-2023 GENERAL FUND SUMMARY updated 11-30-2021 (2) Page 1 of 2 2022 2023 GENERAL FUND Budgeted Budgeted BARS REVENUE TYPE Revenues Revenues 311 Property Tax 8,567,268 8,824,286 311 Diverted Road Taxes 670,000 620,000 317401D Timber Excise Tax 300,000 300,000 3174020 Timber Excise Tax(div) 39,599 39,599 313'0 Sales Tax 5,100,000 5,233,290 31371 Sales Tax-Local Option Criminal Justice 523,399 543,288 31315 Sales Tax-Special Purpose 1,255,574 1,303,286 317 Leasehold Excise Tax 85,354 87,061 34142 3'0233 Treas Collection Fees REET 111,142 111,142 359 Interest&Penalties 152,721 155,775 TOTAL TAXES 16,805,057 17,217,727 3321533602 Fed Entitlements-PILT(includes state) 1,515,453 1,545,762 335 PUD Priv.Tax 413,131 425,431 336064142 Marijuana Tax 45,557 46,923 3360610/51 Crim Just Hi Crime/DUI/Asst 480,000 494,400 3360694 Liquor Excise Tax 70,494 71,904 3360695 Liquor Profit 84,971 86,671 36250180/671 Interfund Serv.-CostAlloc 261,258 268,977 36111 Investment Income 289,265 712,822 3414215-20/50 Treasurer's Invest Fees &other fees 18,951 18,951 360 Miscellaneous Revenue 7,544 7,544 3951010 Timber Sales D.N.R. 100,000 100,000 397 Transfer in to Treas.from other funds 41,297 41,297 TOTAL OTHER TREAS.REVENUE 3,327,921 3,820,682 TOTAL TREASURER'S REVENUE 20,132,978 21,038,409 2022 2023 Revenues Revenues 025 TREAS. REVENUE(from above) 20,132,978 21,038,409 Dept# 010 Assessor 8,300 8,300 020 Auditor 389,594 398,125 021 Elections 196,029 221,940 050 Clerk 128,200 128,538 059 County Administrator 3,812 3,927 060 Commissioners 8,241 8,489 067 Emergency Management 101,301 104,341 068 Community Services 4,299 4,429 080 District Court 559,672 555,834 110 Juvenile Services 307,927 306,904 150 Prosecuting Attorney 243,341 250,643 151 Coroner 34,625 35,409 180 Sheriff 437,561 390,498 240 Superior Court 61,336 59,695 270 Non Departmental 38,101 39,245 TOTAL DEPARTMENTAL REVENUES 2,522,339 2,516,317 TOTAL ALL REVENUES: 22,655,317 23,554,726 12 of 16 Page 2 of 2 2022 2023 GENERAL FUND Budgeted Budgeted Dept. EXPENDITURES Expenditures Expenditures 010 ASSESSOR 936,614 938,189 020 AUDITOR 911,644 924,969 021 ELECTIONS 466,293 417,867 050 CLERK 524,251 523,542 059 COUNTY ADMINISTRATOR 609,756 630,412 060 COMMISSIONERS 693,882 615,902 061 BOARD OF EQUALIZATION 28,492 29,182 062 CIVIL SERVICE COMMISSION 6,593 6,467 063 PLANNING COMMISSION 42,578 43,858 067 EMERGENCY MANAGEMENT 335,510 339,321 068 COMMUNITY SERVICES 223,464 230,171 080 DISTRICT COURT 943,906 949,584 110 JUVENILE SERVICES 1,256,396 1,267,011 150 PROSECUTING ATTORNEY 1,400,101 1,342,251 151 CORONER 59,778 61,157 180 SHERIFF 7,171,864 7,248,551 240 SUPERIOR COURT 384,352 391,502 250 TREASURER 608,613 613,953 SUBTOTAL DEPARTMENTS: 16,604,087 16,573,889 270 NON-DEPARTMENTAL 4,753,125 4,885,402 261 OPERATING TRANSFERS Auditor's O&M 130,219 130,219 Substance Abuse 59,495 61,280 Cooperative Extension incl 4H After School 278,939 284,286 Parks&Recreation 657,001 673,427 Public Health 751,068 707,681 Public Health Nurse 64,297 66,226 Water Quality-County Lakes 22,732 18,264 Community Develop. 835,637 668,957 Roads 150,598 155,116 OTHER OPERATING TRANSFERS 28,313 29,164 TOTAL= 4 24,335,511 24,253,911 13 of 16 1- O CO O O N. 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U u) O W :� O N U To N l0 C co T2 o a d °a y W E W W U v atf a�i =N ' c E 0 0-3 5 o 'o Ctj awi w a) .c E { � Eon 0 u`a c ;o °o c W d c° U r L� ID E O 0 $ y w co U co A V j cn in �' N 7 N lL j C y W 0 lL �°�d tl1 O CC H o co7 N 0 0 c 'c2 -) 'cm y w m a s a) o Eo O R m l l o t o f v 'o 0 0 0 = c o i2 E 0 Ti o E 2 `W o' 'o 8_°o - o-0i o c a ° `a . w UUUm a COO 2, a co v) it UDR 8 2 a Ua 0 'i Li F- U I- 0 U UIi IL ADG U xcgHwC JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, Interim County Administrator DATE: December 13, 2021 SUBJECT: Adoption of the Final Jefferson County 2022-2023 Biennial Budget STATEMENT OF ISSUE: Request Board of County Commissioners approval of the attached proposed Resolution adopting the Final Jefferson County 2022-2023 Biennial Budget. On December 6, 2021,the Board held a Public Hearing and began deliberations on the Recommended Jefferson County 2022-2023 Jefferson County Biennial Budget. The Final Jefferson County 2022-2023 Biennial Budget is identical to the recommended Biennial Budget with one change as directed by the Board, which was to create a shared Human Resources Assistant position to be jointly funded by Public Works and the General Fund. ANALYSI$: Enclosed for Board action is a proposed resolution to implement the Final Jefferson County 2022-2023 Biennial Budget: 1. A Resolution to adopt the Final Jefferson County 2022-2023 Biennial Budget, including a Final 2022-2023 General Fund Summary, Final 2022-2023 Other Funds Summary, and a Final 2022-2023 Staffing Schedule. This is included for final deliberation and action. A Budget Message for the Final Jefferson County 2022-2023 Biennial Budget is also included with this memo, and it will be posted with the Budget, after the Jefferson County 2022-2023 Biennial Budget is adopted. This year the Board of County Commissioners previously adopted several Resolutions that also relate to the 2022-2023 Biennial Budget, which are in addition to resolutions from prior years: • Resolution 79-21 - Conservation Futures Fund Levy for 2021 Taxes • Resolution 80-21 - General Fund Levy for 2021 Taxes • Resolution 81-21 - Road Levy for 2021 Taxes • Resolution 82-21 - Diversion of Road Levy for Traffic Law Enforcement Page 1 of 2 FISCAL IMPACT: As proposed,the Final Jefferson County 2022-2023 Biennial Budget is balanced using 2022- 2023 revenues and fund balance. Wages and salary adjustments are consistent with adopted collective bargaining agreements and also with Resolution No. 44-21 establishing objectives and procedures for the 2022-2023 Biennial County Budget. RECOMMENDATION: Approve the proposed Resolution adopting the Jefferson County 2022-2023 Biennial Budget for the General Fund and Other Funds,and the 2022-2023 Jefferson Road Construction Program,the 2022-2023 County Capital Improvement Program and the 2022-2023 Central Services ost Allocatio Plans. ' i4 2/ Mark McCa , Interim County Admin stra r Date Page 2 of 2