HomeMy WebLinkAboutPC Minutes 12-01-2021 - signedJefferson County Planning Commission
MEETING MINUTES
Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28)
December 1, 2021
P: 360-379-4450
621 Sheridan St. F: 360-379-4451
Port Townsend WA 98368 plancomm@co.jefferson.wa.us
Regular Business
5:30 pm Welcome (chair) and Overview Presentation
1.Call to Order/Roll Call
District 1 District 2 District 3
Alen: Present
Coker: Present
Koan: Present
Sircely: Present
Smith: Unexcused
Richert: Present
Hull: Present
Nilssen: Excused
Llewelyn: Present
2.Approval of Agenda
a.Agenda for December 1, 2021 was approved. 5 Yays; 2 nays; 0 abstentions
There was discussion regarding Bylaws on agenda and if there was sufficient information
to fully address this agenda item.
3.Approval of previous Meeting Minutes
a.Minutes for November 17, 2021, were approved. Yays 7; 0 nays; 0 abstentions.
4.Planning Commission Update
There were no Planning Commission updates
5.DCD Staff and Director Updates
a.Director Brent Butler reports that DCD has been awarded several large grants from the
Department of Ecology. They will help develop a comprehensive flood management plan
for river valleys, a climate change study on sea level rise, and a public education program
on the SMP.
b.DCD is also planning public outreach on the impact of King Tides.
c.David Wayne Johnson is completing his agreed work term on December 31, 2021, as
Interim Planning Manager and will be returning to his role as an Associate Planner
January 1, 2022.
Motions
Motion # Motion 1st 2nd Yay Nay Abstain
1 Motion to remove By-Laws
discussion from this meeting’s
agenda due to lack of correct
documents
Koan Coker 3 4 0
2 Motion to approve agenda as
presented and address bylaws
issues as needed per meeting
agenda
Hull Koan 5 2 0
3 Motion to approve minutes from
November 17, 2021
Coker Richert 7 0 0
ITEM 3a
Jefferson County Planning Commission
MEETING MINUTES
Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28)
December 1, 2021
P: 360-379-4450
621 Sheridan St. F: 360-379-4451
Port Townsend WA 98368 plancomm@co.jefferson.wa.us
4 Motion to authorize current chair
and secretary to sign August 5,
2020 Bylaws Amendment
Koan Sircely 7 0 0
5 Motion to discuss less substantive
edits presented by Planner Joel
Peterson
Koan None N/A N/A N/A
Observer Comment
The Chair opened the floor to public comment and no one spoke.
Consent Agenda
DCD presented no consent agenda items.
Commissioner Koan asked for clarification regarding Consent Agenda timing and procedures so all
commissioners are aware of when and how to vote and propose changes to the consent agenda.
Associate Planner Joel Peterson further clarified that the Consent Agenda may include 1) planning
and policy information to keep the Planning Commission current on topics, and 2) preparatory
information regarding upcoming projects the Planning Commission will consider. The process is to
have the Planning Commission simply “acknowledge and receive” this information—typically by
motion and vote.
Chair Hull asked Commissioner Alen about her experience with Consent Agendas.
Commissioner Alen says people can vote to remove items if they need more review, otherwise the
goal is to state they received the information.
Commissioner Alen’s explanation is supported by Commissioner Sircely.
Commissioner Koan thanked the planners and fellow commissioners.
Regular Business
6. By-Laws
a. Cover Sheet
b. By-Laws Amendment Draft June 2, 2019
c. Jefferson County Planning Commission Meeting Minutes August 5, 2020
d. By-Laws Amendment Draft August 2020
e. By-Laws Amendment Draft September 1, 2020
Commissioner Koan proposed a motion to discuss the less substantive bylaw edits
presented by Planner Joel Peterson. The topic was discussed. Commission Chair Hull
suggested that the Planning Commission continue using the currently approved bylaws, as
amended August 5, 2020, which currently appear on the website. Future edits made on an
ad-hoc basis. There were no objections. The current Chair will sign the bylaws to correct a
clerical error of the bylaws not being signed, and stipulate that the bylaws are in effect
and retroactive to August 5, 2020.
ITEM 3a