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HomeMy WebLinkAbout122021ca10 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Executive Assistant DATE: December 20,2021 SUBJECT: AGREEMENT re: 2022 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$83,000; Jefferson County Historical Society(Gateway Visitor Center) STATEMENT OF ISSUE: This agreement provides grant funding for 2022 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 2, 2021 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on November 15, 2021. FISCAL IMPACT: Jefferson County Historical Society (Gateway Visitor Center) $83,000 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: ,/& 1 - 1 Z-/ Mark McCaule nterim County Administrat Date: AGREEMENT FOR 2022 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES JEFFERSON COUNTY HISTORICAL SOCIETY OLYMPIC PENINSULA GATEWAY VISITOR CENTER This Agreement is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY(hereinafter known as "GATEWAY VISITOR CENTER"). WHEREAS,the GATEWAY VISITOR CENTER is a non-profit corporation of the State of Washington;and WHEREAS,the COUNTY desires to promote tourism by providing information to guests, supporting and staffing the Gateway Visitor Center in unincorporated Jefferson County, as well as promoting tourism through participation at workshops, conferences and regional organizations,as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25;and WHEREAS,the COUNTY wishes to create and operate a visitor center that can be a destination itself, a place to learn about Jefferson County and visitors can be encouraged to spend time in the County,not just a place to pick up brochures; and WHEREAS,the COUNTY envisions that the GATEWAY VISITOR CENTER will create opportunities to generate revenue through gift shop sales,charges for services(stocking brochures, etc.), all of which will be retained by the GATEWAY VISITOR CENTER; and WHEREAS,management of the visitor center will be at no cost to the GATEWAY VISITOR CENTER with all reasonable expenses being paid for by the COUNTY; and WHEREAS,the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by the JEFFERSON COUNTY HISTORICAL SOCIETY to operate the Gateway Visitor Center; NOW,THEREFORE,IN CONSIDERATION of the mutual covenants and agreements herein,the parties agree as follows: SECTION 1: SERVICES TO BE PERFORMED The GATEWAY VISITOR CENTER shall use its capabilities and utilize up to $83,000 of funding provided under this agreement to continue and update the ongoing performance of the following tourism promotion services, as outlined below: 1. Act as a pass through agency for the purpose of staffing and operating the Gateway Visitor Center,including scheduling hours of operation,receiving and processing information requests,routine grounds maintenance,payment of utilities and other activities necessary to maintain the Gateway Visitor Center as a point of visitor contact and education: Provide entry and updates in coordination with other tourism promotion organizations on facebook and on www.olympicpenninsula.org,the latter Page: 1 of 14 Historical Society—Gateway Visitor Center including web pages for the Olympic Peninsula Gateway Visitor Center, Tri-Area and Port Ludlow; and perform additional tourism promotion activities consistent with the Itemized List of Proposed Promotion Services attached hereto and incorporated herein as Exhibit A. 2. Act as a pass through agency for the purpose of providing the staff function to represent the COUNTY on local,regional,and statewide tourism organizations and activities,to promote tourism in the unincorporated areas of Jefferson County. 3. Prepare and submit an annual budget request to the Board of Commissioners for the staffing and operating of the Gateway Visitor Center. SECTION 2: RESPONSIBILITIES OF THE GATEWAY VISITOR CENTER 1. On or before January 31; April 30;July 31; October 31, 2022; and January 31,2023, provide to the COUNTY: see Exhibit C,attached hereto and incorporated; • A quarterly report of the use, services,programs and activities of the Gateway Visitor Center under this Agreement for the prior quarter; • A quarterly financial statement detailing revenues,expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2019. 2. On or before January 31 (OR upon execution of this agreement,whichever is later); April 30;July 31; October 31,2022,provide to the COUNTY: • A billing statement requesting payment of Hotel-Motel Funding for the current quarter. 3. For a minimum of six (6)years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2023. 5. By February 28th of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival,event,or tourism facility owned and/or operated by Gateway Visitor Center. b. The amount of lodging tax revenue allocated for expenditure(whether actually expended or not)by the Gateway Visitor Center on each festival, event or tourism facility. Page: 2 of 14 Historical Society—Gateway Visitor Center c. Estimated number of tourists served at each festival,event or tourism facility. ("Tourist"includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging"refers to commercial lodging such as hotels,motels,resorts,bed and breakfasts,or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event,festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide the GATEWAY VISITOR CENTER funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of$83,000 for 2022. Quarterly payments of$20,750 will be made,beginning with the first quarter of 2022.Payments are to be predicated on quarterly reports defined in Section 2. The COUNTY will make payment on the first available billing cycle of the quarter. 4. Consult with the GATEWAY VISITOR CENTER on all decisions regarding design and site considerations. 5. The GATEWAY VISITOR CENTER assumes no responsibility for the maintenance and upkeep of the Gateway Visitor Center. The COUNTY shall keep the Center and the entries immediately adjacent thereto in a neat, clean and safe condition,maintain the glass of all windows and doors thereof, and maintain the Center and entries thereto in a good state of repair. The COUNTY shall also maintain and repair the electrical and other utility systems within the Center together with the roof,exterior walls and foundations thereof. SECTION 4: DEFINITION: Pass Through Agency: The term pass through agency shall mean that the GATEWAY VISITOR CENTER shall act as the fiscal agent for the operation of the Gateway Center. The GATEWAY VISITOR CENTER shall not incur any additional financial liability for the operation of the Gateway Center in excess of the sum listed in Section 3 above. SECTION 5: TERM This Agreement shall be for a term of one year,commencing on January 1,2022 and ending on December 31,2022,except for the reports referenced in Section 2, due January 31,2023 and February 28,2023. SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement,except by signed amendment. Page: 3 of 14 Historical Society—Gateway Visitor Center SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. SECTION 7: TERMINATION The Agreement may be terminated,in whole or in part,by the County upon thirty(30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. The GATEWAY VISITOR CENTER may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the event of termination under this clause,the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, GATEWAY VISITOR CENTER shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. SECTION 8: HOLD HARMLESS The GATEWAY VISITOR CENTER shall indemnify and hold the COUNTY, and its officers, employees, and agents harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from the GATEWAY VISITOR CENTER's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the GATEWAY VISITOR CENTER to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees and agents, and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a)the GATEWAY VISITOR CENTER's agents or employees; and, (b)the COUNTY, its officers, employees and agents, this indemnity provision with respect to claims or suits based upon such negligence, and/or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of the GATEWAY VISITOR CENTER's negligence, or the negligence of the GATEWAY VISITOR CENTER's agents or employees. The GATEWAY VISITOR CENTER specifically assumes potential liability for actions brought against the COUNTY by the GATEWAY VISITOR CENTER's employees, or any other persons engaged in the performance of any work or service required of the GATEWAY VISITOR CENTER under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The GATEWAY VISITOR CENTER recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. Page: 4 of 14 Historical Society—Gateway Visitor Center SECTION 9: INSURANCE The GATEWAY VISITOR CENTER shall obtain and keep in force during the term of the Agreement, or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48. The GATEWAY VISITOR CENTER shall maintain Workers' Compensation coverage as required under the Washington State Industrial Insurance Act, RCW Title 51, for all GATEWAY VISITOR CENTER employees, agents and volunteers eligible for such coverage under the Industrial Insurance Act. SECTION 10: INDEPENDENT CONTRACTOR The GATEWAY VISITOR CENTER and the COUNTY agree that the GATEWAY VISITOR CENTER is an independent contractor with respect to the services provided pursuant to this agreement.Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto.Neither the GATEWAY VISITOR CENTER nor any employee of the GATEWAY VISITOR CENTER shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the GATEWAY VISITOR CENTER, or any employee,representative, agent or contractor of the GATEWAY VISITOR CENTER. The GATEWAY VISITOR CENTER shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses,registrations, and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS The GATEWAY VISITOR CENTER shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED The GATEWAY VISITOR CENTER with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex,marital status, sexual orientation, race, creed, color, national origin,honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, contractors or subcontractors. Page: 5 of 14 Historical Society—Gateway Visitor Center SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and the GATEWAY VISITOR CENTER and supersedes all prior negotiations,representations, or agreements written or oral.This agreement may be amended only by written instrument signed by both the County and the GATEWAY VISITOR CENTER. APPROVED and signed this day of JEFFERSON COUNTY Attest: BOARD OF COMMISSIONERS Carolyn Gallaway, Kate Dean,Chair Clerk of the Board Approved as taForm: GATEWAY VISITOR CENTER (2- x December 7,2021 Philip C. Hunsucker, Authorized Official Chief Civil Deputy Prosecutor Page: 6 of 14 Historical Society—Gateway Visitor Center EXHIBIT A Itemized List of Proposed Tourism Promotion Services And GATEWAY VISITOR CENTER Lodging Tax Budget 1. Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Olympic Peninsula Gateway Visitor Center In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). On Site Marketing expense: Note: See Full Itemized Breakdown of operational costs in 2022 Budget Sheet Figure below includes all estimated Expenses accrued in the normal operational scheduling of openings at the Gateway during the calendar year, 6 days a week, and, all full summer Holiday weekends, January through end of December, 2022. This breakdown Includes all wages, payroll taxes, accounting, utilities, and building site maintenance, including parking lot and toilet facilities expenses are noted in this figure. Sub Total: $73,550.00 Off Site Marking Expenses: Note: This is over 1 2% of total Gateway Operational Budget This includes Request based Bulk Mailing, postage, Certified Folder distribution on Bainbridge/ Seattle, Kingston/Edmonds Ferry service, Internet/Web Promotion, development, (Lodging Lists, text, layout, for Activity Map, O. P. Travel Planner, Getaway Guide, websites), and management of programs related to Facebook pages, updates, and websites, www.enjoyolympicpeninsula and www.olympicpeninsula.org Sub Total: $9,450.00 2022 Total LTAC Request $83,000.00 GATEWAY VISITOR CENTER — Gateway Visitor Center Lodging Tax Budget Page 7 of 14 Jefferson County Historical Society—Gateway Visitor Center Gateway VIC 2022 Budget Jan-Dec 2022 Income 4000•Income 4020 Donations 500.00 4010•Jefferson County LTAC 83,000.00 4050•Sale Items-Other(candy,etc) 300.00 Total 4000•Income 83,800.00 Total Income 83,800.00 Cost of Goods Sold 5000•Cost of Good Sold 100.00 Total COGS 100.00 Gross Profit 83,700.00 Expense 7900•Off Site Marketing Exp 7510.Bulk Mailing,OPVB,Cert.Folder 5,750.00 7030•Dues 100.00 7530•Internet,computerlsftwrIsvc 2,000.00 7750•MarketIngANeb Promo&Mgmt 1,500.00 7070•Travel 100.00 Total 7900•Off Site Marketing Exp 9,450.00 7000•On-Site Expense 7200•Bldg/Maintenance Supplies 500.00 7110•Bldg Rprs&Park'g Lot Maint 3,500.00 7601 •Misc.Supplies 50.00 7020•Office EquipmentlMtce 600.00 7500•Office Supplies 400.00 7600•P.O.Box Rental 200.00 7065•Volunteer Functions 250.00 7540•Water 200.00 Total 7000 On-Site Expense 5,700.00 8000•On Site Utilities 8010•Electricity 900.00 8040•Sani-Can Service 3,500.00 8020-Telephone/Internet services 2,500.00 8030•Trash Pick-up 850.00 Total 8000•On Site Utilities 7,750.00 6000•Payroll Expenses 6580•Consulting Services 1 Fees 2,900.00 6575•Payroll taxes Paid by JCHS 3,200.00 6570•Wages Paid by JCHS 54,000.00 Total 6000•Payroll Expenses 60,100.00 Total Expense 83,000.00 Net Ordinary Income 700.00 Page 8 of 14 Jefferson County Historical Society—Gateway Visitor Center Exhibit B Jurisdiction Lodging Tax Reporting Form — To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form organizations receiving fnnrling to promote f aL-,special event and towi m-related acuti tie;through too ism-related facilities owned or sponsored by non-profit o . w.>. or the local ju idkton are required to complete this foam for EACH activity. 1 nm Nate Reporting Year. ?Spmsa Type(Check One): 0 501(0(3) 0 541(c)(6) Local iunstlicticn •other(E ' ): 3 Att iv Name 4 Activity Type(Check One): 0 EveltFestival• Q Facility` fik Mrki.ne ' 5 Activity Start Date': 5 Activity End Due*: 7 Taal Cosy of Activity{. $ S Amoera Rea d: f 9 Amman Avoided $ 19 Overall Anendance* 13 Number of Attendees1VIto- mU Act .N • a) Projected• a) Projected' b) Acmal b) Actual* c) ._ (Check Chu). ()Direct Cam• c) (Check Coe): 0 Direct Cmmt• .Indirect Cana' 0 -Survey' •Indirect Count` 0 .,,;.«:e Suvey •Informal Survey' QSava--t>oed Estimate* ;informal Stayer Q Strummed Estimate` •Other(rgrrlaru): e« (esglaiti): 11 Number of Attendees Who Traveled 59 Mies of Mores 14 Number of Rho Staved+ .� �=m Paid Acc•. ,�:•,a; a) Pmyexte e a Projected* b) Actual* b) Actual` c) a ...:,-f,gy(Check One) •Direct Comm* c) logy(rh rk One): •Direct Cams' Ir Indirect Count* 0 Represenutive Survey' •Indirect Couri •Repimentanve Survey' Morrill Strom' 0 Structured E ate' •dal Survey' •Structured Estimate' 0 Chhat(explain): 0 (eILP U l'Number of Annuities%Ito Traveled Sam Another State or Crummy' 15:Cumber of Paid J crone Nights` a) Pmlected• a) Projected* b) Actual• bj Actual' c) v.- (Check thee)" 0 Direct Cast' c) itgv(Check One): Q Direct Come Qlydhrert Cootie °Representative Surrey' 0Indirect Cant' attune Survey' •Itfonnal Surrey' 0 Structured Estimate` 0 infernal Survey' 0 Structured Estimate •Otter(explain): Other(explain): *See Lodging Tax Yearly Reporting Definition t las'ructions Name of I©dovicual Who Prepared Report: Phase a: E-Mail A. s RETURN 1tlI5 FORM To: Jefferson County Ar}ministiator' ce 1820 Jefferson Street P.O.Box 1220 Port Townsend WA 98358 jef#bocc u co..jefferson.wa.n. DEADLINE:February .28th of Each Reporting fear Page 9 of 14 Jefferson County Historical Society—Gateway Visitor Center LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity,enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides, likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. Page 10 of 14 Jefferson County Historical Society—Gateway Visitor Center EXHIBIT C 1st OUARTER Due by April 30th to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address : Phone Number/Email: STARTING BALANCE ♦ REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER — THIS QUARTER Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses Total FEBRUARY Incoming Revenue Outgoing Expenses Total MARCH Incoming Revenue Outgoing Expenses Total Page 11 of 14 Jefferson County Historical Society—Gateway Visitor Center EXHIBIT C 2nd OUARTER Due by July 31 S[to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address : Phone Number/Email: STARTING BALANCE '(•' REVENUE THIS EXPENSES THIS _ ENDING BALANCE PREVIOUS QUARTER QUARTER s QUARTER i THIS QUARTER Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please your providereports of the revenue,marketing,services,programs and activities of the prior quarter. APRIL Incoming Revenue Outgoing Expenses Total MAY Incoming Revenue Outgoing Expenses Total JUNE Incoming Revenue Outgoing Expenses Total Page 12 of 14 Jefferson County Historical Society—Gateway Visitor Center EXHIBIT C 3rd OUARTER Due by October 31s`to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address : Phone Number/Email : STARTING BALANCE ♦ REVENUE THIS _ EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER i THIS QUARTER Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JULY Incoming Revenue Outgoing Expenses Total AUGUST Incoming Revenue Outgoing Expenses Total SEPTEMBER Incoming Revenue Outgoing Expenses Total • • Page 13 of 14 Jefferson County Historical Society—Gateway Visitor Center EXHIBIT C 4t' OUARTER Due by January 31"to afmcknight(a�co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER — THIS QUARTER Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. OCTOBER Incoming Revenue outgoing Expenses Total NOVEMBER Incoming Revenue Outgoing Expenses Total DECEMBER Incoming Revenue Outgoing Expenses Total Page 14 of 14 Jefferson County Historical Society—Gateway Visitor Center