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Home My WebLink About01-05-2022 PC Agenda PacketArlene Alen – District 1 LD Richert – District 2 Kevin Coker – District 1 Richard Hull, Chair – District 3 Cynthia Koan – District 1 Chris Llewellyn – District 3 Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3 Lorna Smith – District 2 Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 1 AGENDA JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT Regular Meeting – January 5, 2022 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 COVID-19 NOTICE NO IN-PERSON ATTENDANCE ALLOWED (Per Jefferson County RESOLUTION No. 45-21) You can join this meeting by using the following methods: Zoom Meeting: Meeting ID: 886 7104 7253 Passcode: 894561 https://us02web.zoom.us/j/88671047253?pwd=OU8vTWZGWTVRRGNRVEQ1c2k0WDVadz09 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.”. Participation will be up to the Chair of the meeting Audio-only: For one tap mobile copy and paste: +12532158782,,88671047253#,,,,*894561# Please sign on 5 to 10 minutes before the official start of the meeting to check sound and video quality This video will be closed-captioned enabled for persons with disabilities 5:30PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call 2. Approval of Agenda 3. Approval of Minutes a. July 7,2021 b. July 21, 2021 c. August 18, 2021 d. December 15, 2021 4. Planning Commission Updates a. (10 minutes) 5. DCD Staff and Director Updates (5 minutes) a. Planning Commissioner Retreat Preparation—Joel Peterson. Confirm retreat date and time. Prepare to discuss what has worked well, what could work better, attendance, Zoom review, training, goals for 2022 PUBLIC COMMENT Arlene Alen – District 1 LD Richert – District 2 Kevin Coker – District 1 Richard Hull, Chair – District 3 Cynthia Koan – District 1 Chris Llewellyn – District 3 Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3 Lorna Smith – District 2 Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 2 CONSENT AGENDA No Consent Agenda items this meeting. REGULAR BUSINESS 6. Pre-1971 Lots of Record a. Staff Report—Regulatory Approaches to Legal Lot Determination in Seven Jurisdictions: Pre-1971 Lots and Plats Ordinance 05-1004-21 and Ordinance 06-1011-21. Prepared by Bryan Benjamin b. Presentation by Bryan Benjamin Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) July 7, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation •Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Excused Sircely: Excused Smith: Present Richert: Present Hull: Present Nilssen: Present Llewelyn: Present •Approval of Agenda -Agenda for 7/07/2021 approved. 8 yays; 0 nays; 0 abstentions •Approval of Minutes ▪Minutes for 4/07/2021 approved. 7 yays; 0 nays; 0 abstentions. ▪Minutes for 4/21/2021 were approved7 yays; 0 nays; 0 abstentions. Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Approve April 7, 2021 minutes Smith Richert 7 0 0 2 Approve April 21, 2021 Minutes Smith Alen 7 0 0 3 Adopt Option 3, make geoduck aquaculture applications conditional discretionary Coker Alen 4 2 1 4 Retain “shall” instead of “should” for geoduck monitoring Smith Llewelyn 5 0 2 Observer Comment The Chair opened the floor to public comment. •Marilyn Showalter urged the Planning Commission to require conditional use permits with public hearings for geoduck cultivation. •Jan Wold discussed Hood Canal as a shoreline of state significance and urged the Planning Commission to not allow shellfish farm permits in the sensitive marine areas. She also said that the SMP should require conditional use permits with public hearings for geoduck cultivation in areas that have not previously cultivated geoducks. Regular Business ITEM 03a Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) July 7, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us • DCD Director’s Introduction and Updates ............................................ David Wayne Johnson • Draft SMP Kitsap Code Discussion ...................................................... ..David Wayne Johnson • Deliberations on Draft SMP Periodic Review Revisions.…………………… David Wayne Johnson 7:00 pm Adjournment • The next Planning Commission meeting is scheduled for DATE at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883- 126-605. These meeting minutes were approved this ____________ day of_____, 2022. ____________________________ Richard Hull, Chair Helena Smith DCD Land Use Technician ITEM 03a Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) July 21, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation ▪Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Sircely: Present Smith: Present Richert: Present Hull: Present Nilssen: Present (excused early absence) Llewelyn: Present ▪Approval of Agenda ▪Agenda for 7/21/2021 approved. ▪Planning Commissioner Updates ▪Planning Commissioner Cynthia Koan provided an update on the Housing Committee’s schedule. •DCD Updates ▪David Wayne Johnson updated the Planning Commissioners on DCD staffing, particularly new director Brent Butler. He also introduced new Planning Commission Secretary Helena Smith. ▪David Wayne Johnson shared that DCD staff will attend the San Juan Baptist Church’s Housing Open House. Motions •No motions were filed Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to approve revised document Richert Coker 1 2 Motion to approve revised document Richert Coker 6 0 2 Motion to edit document to Board of County Commissioners informing them of depth of community concern about geoduck aquaculture and suggesting a review of the Kitsap County Code. Document would be reviewed at next Planning Commission meeting Smith Richert 5 0 2 Observer Comment 3 ITEM 03b Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) July 21, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us The Chair opened the floor to public comment. • Sue Corbitt commented on the impact of a geoduck farm near her home. She would support public hearings before granting permits for geoduck farming. • Bruce Case agreed supports public meetings before permitting additional geoduck farms • Steve Ditmar shared how the geoduck farm adjacent to his tidelands impacts his property. He supports public hearings before permitting geoduck farms. • Jan Wold supports more public review of geoduck farming to protect this tideland. • Marilyn Showalter urged the Planning Commission to adopt stronger geoduck provisions, particularly public hearings for all geoduck conditional use permits. She also requested the Planning Commission change its online meeting format to ease public comment and participation. • Dionne Taylor shared that the Comprehensive Review previously established strong regulation of geoduck farming that complies with state and county regulations. Regular Business ▪ Continued Deliberations on Draft SMP Periodic Review…………...David Wayne Johnson, Amy Summe 7:00 pm Adjournment • The next Planning Commission meeting is scheduled for August 18th, 2021, at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of_____, 2022. ____________________________ Richard Hull, Chair Helena Smith, Secretary ITEM 03b Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) August 18, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation ▪Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Sircely: Present Smith: Present Richert: Present Hull: Excused Nilssen: Present Llewelyn: Present ▪Approval of Agenda ▪Agenda for 8/18/2021 approved. ▪Planning Commissioner Updates ▪Planning Commissioner Cynthia Koan provided an update on the Housing Committee, which meets 9AM on the first and third Wednesdays of the month. New DCD Director Brent Butler will be joining them for their next meeting. •DCD Director Updates ▪DCD Director Brent Butler shared his experience and history with the county. He also outlined goals for the Planning Commission and DCD. Motions •No motions were filed Observer Comment The Chair opened the floor to public comment. •Marilyn Showalter urged the Planning Commission to adopt stronger geoduck provisions, particularly public hearings for all geoduck conditional use permits. •Sue Corbitt seconded Showalter’s comment and also wanted stronger protections for tidelands. •Jan Wold shared her experience with ecological projects and supports Showalter’s suggested revisions to SMP to increase scrutiny and require public hearings before granting geoduck aquaculture conditional use permits. Regular Business ▪Update on Draft SMP PC Deliberations & Work…...David Wayne Johnson, Amy Summe, Lisa Grueter ▪Other topics related to funding and future long-range work…………… David Wayne Johnson ITEM 03c Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) August 18, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 7:00 pm Adjournment •The next Planning Commission meeting is scheduled for September 1, 2021 at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883- 126-605. These meeting minutes were approved this ____________ day of_____, 2022. ____________________________ Richard Hull, Chair Helena Smith, Secretary ITEM 03c Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) December 15, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:32 pm Welcome (chair) and Overview Presentation 1.Call to Order/Roll Call District 1 District 2 District 3 Alen: Unexcused Coker: Unexcused Koan: Excused Sircely: Present Smith: Unexcused Richert: Present Hull: Present Nilssen: Present Llewelyn: Present 2.Approval of Agenda a.AICP Planner Joel Peterson shared a request to postpone Agenda Items 6 and 7 to the next meeting, when Assistant Planner Bryan Benjamin can attend and share detailed updates on the Lot of Record. b.Commissioners discuss agenda change and agree to approve modified agenda. 3.Approval of previous Meeting Minutes a.Commissioner Nilssen requests confirmation that 2020 minutes were approved, Commissioner Hull confirms. b.Minutes for December 1, 2021 were approved. 4 yays; 0 nays; 1 abstentions. 4.Planning Commission Updates a.No Planning Commission Updates 5.DCD Staff and Director Updates a.Planner Joel Peterson—Question to Planning Commission: Which dates work better for a Planning Commission retreat, February 2nd or 16th? Commissioner Nilssen asks if it would be during the usual meeting time. Planner Peterson says ideally it would be the same day but last longer than a usual meeting. Present Commissioners are all able to attend February 2nd if the retreat starts earlier than a meeting but still ends at 7:00 PM. Planner Peterson will bring a full proposal for the retreat to the next meeting. Commissioner Sircely voices support for an in-person retreat in a large space, ideally near some of the projects the Commission reviews. b.Planner Peterson —Update on public outreach and RFP. DCD submitted an RFP for consultant support on the legal lot of record issue to approximately 350 area consultants with a closing date of December 3rd, 2021. DCD received no proposals and is considering a new approach to make a more appealing request. One option would be combining the Board of County Commissioners’ authorized funds of $15,000 with Department of Ecology grants funds in a new RFP and handling the outreach in-house with support from the Planning Commission. The DOE’s ITEM 03d Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) December 15, 2021 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us technical support through the FCAAP and Sea Level rise grants recently awarded to DCD would ensure that the work done is comprehensive in scope and bridges multiple goals. The economic analysis for the Legal Lot of Record issue is complimentary to the technical work consultants will contribute to the FCAAP grant because both projects consider: a.) impacts to lower income communities in subdivisions platted prior to 1971, and b.) participatory planning efforts in the identification of upland areas suitable for development as an alternative to plats within flood hazard areas. Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Approve minutes Richert Sircely 4 0 1 Public Comment The Chair opened the floor to public comment and no one spoke. Regular Business 6. Set dates for 2022 Planning Commission meetings. Usual meeting dates do not conflict with holidays. Extra meeting dates for special projects will be discussed at the next meeting. 6:00 pm Adjournment • The next Planning Commission meeting is scheduled for January 5th, 2022, at 5:30 pm virtually You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. These meeting minutes were approved this ____________ day of_____, 2021. ____________________________ Richard Hull, Chair Helena Smith DCD Land Use Technician ITEM 03d ITEM 06a ITEM 06a ITEM 06a ITEM 06a ITEM 06a ITEM 06a ITEM 06a ITEM 06a