HomeMy WebLinkAboutBOCC/CA Human Resources Analyst JEFFERSON COUNTY
Job Description
Position: Human Resources Analyst
Department: Commissioners—County Administrator FLSA Exempt-Administrative
Annual Hours worked: 2080 UNION: Exempt(Confidential)
Exempt Salary System Grade: 15 Approved: January 2022C1
1.0 MAJOR FUNCTION AND PURPOSE
1.1 This position provides administrative,technical and analytical support in a variety of areas
including,but not limited to: recruiting and selection,position control and history,workers
compensation, FMLA,training and development,and other complex and sensitive Human
Resources related assignments.This position works from the premise that it exists to provide
service and guidance to the County, elected officials,department heads, supervisors and
employees by providing personnel management support.Work in this position involves the use of
independent judgment and autonomy in analyzing problems and making recommendations on HR
issues. This position requires a mix of functional and technical skills for day to day management
and implementation of the County's HRIS system and application.
2.0 SUPERVISION RECEIVED
2.1 Persons in this position are given significant discretion,within the scope of policy and
regulations, in the performance of their duties;work independently once trained;receive
supervision from the Human Resources Manager.
3.0 SUPERVISION EXERCISED
3.1 This supervise position does not others and works as part of Human Resources team.
4.0 SPECIFIC DUTIES AND RESPONSIBILITIES
4.1 Receive and process personnel action forms for employee status changes including new hires,
promotion, salary steps,termination,etc.Verify eligibility and accuracy of personnel actions and
correct any errors.Monitor and advise departments of personnel action forms needed. Maintain
databases of personnel actions and databases including compensation,benefit and training
records.Maintain systems of monitoring actions required on a periodic basis, such as salary
increases and evaluation.Assist in verifying accuracy and integrity of transactions in
HR/Financial system to ensure proper interface with payroll functions. Correspond closely with
Payroll regarding health benefit enrollments,processing new hires/terminations and related
issues.
4.2 Conduct new employee orientation communicating information pertaining to
medical/dental/vision benefits,deferred compensation,PERS/LEOFF/PSERS requirement,EAP,
County policies,and County, State and Federal Required forms.Enter new employees in financial
system databases for reports, surveys,etc.
4.3 Assist in FMLA documentation,meeting with employees and coordinating with
Departments/Payroll.
4.4 Maintain mandatory training records; enter records into database; communicate with department
heads, supervisors and employees regarding training requirements.
Jefferson County Job Description: Human Resources Analyst
4.5 Assist the HR Manager in administering Drug&Alcohol Testing Program, including the random,
reasonable suspicion,pre-employment and post-accident drug and alcohol process. Coordinate
and facilitate department and employee impacts of positive test results,return to work and last
chance rules. Coordinate Commercial Driver License Drug&Alcohol Program; act as
Designated Employee Representative(DER).
4.6 Assist with administration of recruitment activities including preparation of job announcements,
advertisement and application packages. May assist department heads,elected officials with the
interview process.Interact with the public concerning employment application questions and
recruitment and selection process.
4.7 Assist in the research and review,development and implementation of personnel policies and
procedures,employee relations programs and other employee communications.Update and
maintain HR webpage which may include social media.
4.8 Analyze,research alternatives,propose and recommend improvements to existing human
resource initiatives,policies,procedures,equipment and operating systems.
4.9 Assist with L&I response;communicate with workers,and Departments; gather and report
information. Gather and provide information to HR Manager.
4.10 Assist in resolution of complaints and grievances; investigate and analyze situations and evaluate
information to make recommendations on appropriate course of action.
4.11 Research,prepare and compose letters,reports,notifications and other materials of a confidential
nature.
4.12 Participate in self-directed team process to set work level expectations,goals and objectives.
4.13 Process background checks on candidates for employment.Notify Director and Manager of
background check results.
4.14 Maintain files in accordance with state retention schedules.
4.15 Maintain an environment that is fair, consistent and transparent.
4.16 Performs other duties as directed.
5.0 COMPETENCY: To perform the job successfully,an individual should demonstrate
competence in the following areas:
5.1 Technical Skills— Assesses own strengths and weaknesses; Pursues training and development
opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
5.2 Customer Service—Manages difficult or emotional customer situations; Responds to requests for
serve and assistants.Meets commitments.
5.3 Analytical - Synthesizes complex or diverse information; Collects and researches data.
5.4 Problem Solving —Researches, investigates, analyzes and resolves problems in a logical
manner. Identifies and resolves problems Gathers and analyzes information skillfully; Works
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Jefferson County Job Description: Human Resources Analyst
well in group problem solving situations; Uses reason even when dealing with emotional
topics.
5.5 Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens
and gets clarification; Responds well to questions; Demonstrates group presentation skills;
Participates in meetings.
5.6 Written Communication - Writes clearly and informatively; Edits work for spelling and
grammar;Varies writing style to meet needs; Presents numerical data effectively; Able to read
and interpret written information.
5.7 Teamwork -Exhibits objectivity and openness to others' views; Contributes to building a
positive team spirit.
5.8 Cost Consciousness -Works within approved budget; Conserves organizational resources.
respect and sensitivityfor cultural
5.9 Diversity -Demonstrates knowledge of EEO policy; es
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differences.
5.10 Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works
with integrity and ethically; Upholds organizational values.
5.11 Organizational Support -Follows policies and procedures; Completes administrative tasks
correctly and on time; Supports organization's goals and values.
5.12 Judgment - Supports and explains reasoning for decisions; Includes appropriate people in
decision-making process; Makes timely decisions.
5.13 Decision Making—Applies judgement and discretion in resolving varied and complex human
resources problems and in interpreting policies,contracts and regulations.
5.14 Planning/Organizing- Assigns priority and plans work activities; Uses time efficiently; Plans
for additional resources; Organizes or schedules other people and their tasks; Develops realistic
action plans.
5.15 Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats
others with respect and consideration regardless of their status or position; Accepts responsibility
for own actions; Follows through on commitments.
5.16 Quality -Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Creates high quality work product.
5.17 Productivity and Output —Gathers,analyzes, evaluates and prepares clear and concise reports or
recommendations. Develops,Meets productivity standards; Completes work in timely manner.
5.18 Safety and Security - Observes safety and security procedures; Reports potentially unsafe
conditions;Uses equipment and materials properly.
5.19 Adaptability - Adapts to changes in the work environment; Manages competing demands;
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Jefferson County Job Description: Human Resources Analyst
Changes approach or method to best fit the situation; Able to deal with frequent change, delays,
or unexpected events.
5.20 Attendance/Punctuality- Is consistently at work and on time; Ensures work responsibilities are
covered when absent; Arrives at meetings and appointments on time.
5.21 Dependability -Follows instructions, responds to management direction; Takes responsibility for
own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with
an alternate plan.
6.0 REQUIRED KNOWLEDGE,SKILLS AND ABILITIES
6.1 Knowledge of human resource techniques utilized in employee relations,discipline, investigating
complaints,recruitment,classification,testing,job analysis,wage and salary administration,
record keeping, labor relations and training.
6.2 Ability to understand and consistently apply relevant laws,regulations,resolutions, ordinances,
codes,rules,policies and procedures.
6.3 Accountable for specific project steps, works in team environment and participate in the
annual training program and annual performance evaluation process.
6.4 Proficient and exceptional communication skills, verbal and written, using a high degree of
diplomacy, trust and listening skills.
6.5 Knowledge of personal computer usage and associated programs including word processing,
spreadsheet and scheduling software.
6.6 Knowledge of,and ability to keep aware of,changes to federal laws and personnel case law,RCWs,
WACs, County resolutions, ordinances, polices and records management which may impact
Department,programs, services,and employees.
6.7 Ability to complete assigned tasks within a reasonable period of time and work under pressure
and meet established time lines.
6.8 Ability to establish and maintain cooperative and effective working relationships with other
employees,applicants, County officials,co-workers, union representatives and the general public.
6.9 Ability to maintain confidentiality of sensitive and confidential information.
7.0 MINIMUM QUALIFICATIONS
7.1 Associate's degree(AA)from an accredited college or university with major course work in
human resources,public administration, or related field; and six years related experience;
OR
Bachelor's degree(BA or BS) in human resources,public administration, or related field; and two
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Jefferson County Job Description: Human Resources Analyst
years related experience;
OR
Or equivalent combination of education and experience.
7.2 Ability to successfully attend and complete training necessary for functional skills performance,
maintenance, and improvement.
7.3 Valid Washington State Driver's License with a driving record free of serious or frequent
violations and ability to maintain a valid license.
8.0 WORK ENVIRONMENT
8.1 Work is primarily performed in the office,but also requires driving to meetings.
8.2 While performing the duties of this job the employee is regularly required to talk and hear; stand,
walk, sit,use hands to finger,handle or feel objects,tools or controls. The employee is
occasionally required to reach with hands and arms; climb or balance; and stoop,kneel,crouch,
or crawl.The employee must frequently lift and/or move up to 35 pounds. Specific vision
requirements include: close vision,distance vision, color vision,peripheral vision,depth
perception,night vision,the ability to read small print and the ability to adjust focus.
8.3 The noise level in the work environment is usually moderate.
This job description does not constitute an employment agreement between the employer and employee,
and is subject to change as the needs of the employer and requirements of the job change.
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