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STATE OF WASHINGTON
COUNTY OF JEFFERSON
Certain County Officials
for Use of Personal Vehiclesi'
In the Matter of Reimbursement to }
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RESOLUTION NO.21-00
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WHEREAS, the elected Board of County Commissioners as well as the County
Administrator and Deputy County Administrator have official duties and responsibilities which
require the use of a motor vehicle; and, these duties and responsibilities are such that they require
the use of a County owned vehicle or reimbursement to these officials for the use of a private
vehicle; and
WHEREAS, payment of a personal vehicle allowance was originally authorized for each
Commissioner in 1991 (Resolution No. 117-91); and,
WHEREAS, after reviewing this program and in respect to the change in the IRS rate for
mileage, the savings and benefit to the County are based on the following finds of fact:
.. These County officials average in excess of 1,000 miles per month in the
performance of their official duties and responsibilities.
The monthly cost to operate and maintain a County owned vehicle for an
Officials use in 1999 was in excess of $500 per month including
depreciation, fuel, repairs and maintenance.
The IRS rate for mileage reimbursement in 2000 is $.325 per mile.
Reimbursement on a monthly basis at a rate of $325.00 per month is a cost
savings to the County.
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NOw, THEREFORE, BE IT RESOL VED, that based on the foregoing findings of fact, the
County Administrator and Deputy County Administrator as well as each County Commissioner
are each hereby authorized to utilize his/her private automobile for all transportation in the
performance of their official duties for Jefferson County for which payment of $325.00 per
month shall be made by a vouchered expense claims warrant; provided, however, that this
resolution shall not require any current or future persons holding these positions, to use a County
car, at County expense, in lieu of this, or an appropriate reimbursement, if he or she so chooses.
BE IT FURTHER RESOL VED, that this payment shall be in lieu of the use of any County
owned vehicle and shall be full payment for all automobile expenses incurred while on official
County business, except that in any month that an Official receiving this monthly allowance can
document that they traveled over 1,000 miles in their personal car on County business they may
be reimbursed for the miles in excess of 1,000 at the standard IRS rate.
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Resolution No. 2l-rRéimbursement to Certain County Officials for Use of Personal Vehicles
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BE IT FURTHER RESOL VED, that prior to receiving payment, each person authorized to
receive such payment shall provide to the County Auditor a Certificate of Automobile Liability
Insurance in the minimum amount of $ 1 00,p.OQ/$300, 000 and that names Jefferson County as an
additional insured as respects Jefferson CotidtY);iþterest.
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BE IT FINALLY RESOL VED, that iÌÌiS:Rë's6'lution repeals and replaces Resolutions
No.117-91, 21-94, 60-95 and 19-97.
APPROVED AND ADOPTED this /0 ~ day of rJf ~
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
,2000.
Cf¿Y- tJ,L S ¿DC 1+& 5 é--¡ lC-L )
Richard Wojt, Chairman '
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