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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, Interim County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: January 24, 2022
Subject: Professional Services Agreement with Otak, Inc. for Olympic Discovery
Trail- Anderson Lake Connection, County Project No. 18019893
Statement of Issue: Execution of Professional Services Agreement with Otak, Inc. of
Redmond, WA for the engineering services portion of the Olympic Discovery Trail- Anderson
Lake Connection Project.
Analysis/Strategic Goals/Pro's Et Con's: Construction of this project is included in the
officially adopted 2022-2027 Transportation Improvement Program and the 2022 Annual
Construction Program as Item No. 6 in each. This contract provides for professional
engineering and environmental services to design and permit the Olympic Discovery Trail
segment between the Larry Scott Trail and Anderson Lake State Park.
Fiscal Impact/Cost Benefit Analysis: The maximum amount payable under this agreement is
$644,535. This agreement will be paid from a portion of the project funding for the design,
permitting, and construction. The total project funding amount is $5,273,642, composed of
$3,610,720 from WA State Recreation and Conservation Office (RCO) WA Wildlife and
Recreation-Trails grant #20-1745, $200,000 transfer from RCO Recreation Grant #16-2106, and
$1,462,922 projected from American Rescue Plan Appropriations.
Recommendation: Public Works recommends that the Board execute all three (3) originals of
the Professional Services Agreement with Otak, Inc., and return two (2) originals to Public
Works for further processing.
Department Contact: John Fleming P.E., Project Manager, 385-9160.
Reviewed By:
/7/,41‘//(616:,,, f c .
Mark McCaule(,I terim County Adminis . • Date
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
Otak, Inc.
Address
Federal Aid Number
11241 Willows Rd NE, Ste 200, Redmond, WA 98052
-
UBI Number
Federal TIN
600 614 735
91-1324129
Execution Date
Completion Date
12/31 /2026
1099 Form Required
Federal Participation
❑ Yes ❑■ No
Q Yes ❑ No
Project Title
Olympic Discovery Trail- Anderson Lake Connection, County Project 18019893
Description of Work
The Work is to provide the professional services necessary to develop the Plans, Specifications, and
Estimates (PS&E), and obtaining the necessary permits and environmental clearances to construct a
segment of the Olympic Discovery Trail Project approximately three (3) miles in length located from the
south end of the Larry Scott Trail at Milo Curry Road running east and south to Anderson Lake State
Park in Jefferson County, WA.
❑ Yes f !■ No DBE Participation
Maximum Amount Payable: $644,535.00
❑ Yes 0 No MBE Participation
❑ Yes Q No WBE Participation
❑ Yes Q No SBE Participation
Index of Exhibits
Exhibit A
Scope of Work
Exhibit B
DBE Participation
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D
Prime Consultant Cost Computations
Exhibit E
Sub -consultant Cost Computations
Exhibit F
Title VI Assurances
Exhibit G
Certification Documents
Exhibit H
Liability Insurance Increase
Exhibit I
Alleged Consultant Design Error Procedures
Exhibit J
Consultant Claim Procedures
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page I of 34
THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this
AGREEMENT, between the Jefferson County, WA
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1)
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the
required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to
professional registration, if applicable, and has signified a willingness to furnish consulting services to the
AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or
attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services,
labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and
complete the SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A"
attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was
developed utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or
days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the
State ofWashington.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 2 of 34
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit `B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant
Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work.
Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved
with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall
identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files,
prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of
service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others,
acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this
SERVICE, shall be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the
other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth
below:
If to AGENCY: If to CONSULTANT:
Name: John Fleming PE, Project Manager Name: Nico Vanderhorst PE, Sr. Principal -In -Charge
Agency: Jefferson County Dept. of Public Works Agency: Otak, Inc.
Address: 623 Sheridan St. Address: 11241 Willows Rd., Suite 200
City: Port Townsend State: WA Zip: 98368 City: Redmond State: WA Zip: 98052
Email: jfleming@co.jefferson.wa.us Email: nico.vanderhorst@otak.com
Phone: 360-385-9160 Phone: 425-822-4446
Facsimile: 360-385-9234 Facsimile: 503-218-1500
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled "Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 3 of 14
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or
SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete
SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's
direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates
shall be memorialized in a final written acknowledgment between the parties. Such final written
acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
negotiated rates shall be applicable from the approval date, as memorialized in a final written
acknowledgment, to 180 days following the CONSULTANT's fiscal year end (FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such
written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and
"E" will remain in effect for the twelve (12) month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment
between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to
aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications,
the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the
CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and
classifications that will applicable for the twelve (12) month period.
The fee as identified in Exhibits "D" and "E" shall represent a value to be applied throughout the life of the
AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of
the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year
rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These
rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or
conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in
effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during
the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of
the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect
cost rate and/or extension will be considered on a case -by -case basis, and if granted, will be memorialized in
a final written acknowledgment.
The CONSULTANT shall maintain and have accessible support data for verification of the components of
the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The
CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus
fee.
Local Agency A&E Professional Services Agreement Number_
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 4 of 14
A. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the actual cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long
distance telephone, supplies, computer charges, and fees of sub -consultants. Air or train travel will be
reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and
all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of
Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -salary Costs shall
include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT
shall maintain the original supporting documents in their office. Copies of the original supporting documents
shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES
provided under this AGREEMENT.
B. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one
(1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,
"Extra Work." No minimum amount payable is guaranteed under this AGREEMENT.
C. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized
in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates
established in Exhibit "D," including names and classifications of all employees, and billings for all direct
non -salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's
employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the
names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the
time of the interview.
D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the
CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies
the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such
overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund
shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the
AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution
Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin
the appeal process to the AGENCY for audit findings
E.Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for
inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt
of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or
bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in
connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period,
the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is
completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be
performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's
Project Manager.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 5 of 14
VI. Sub -Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and
by this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT
without prior written permission of the AGENCY. No permission for subcontracting shall create, between the
AGENCY and sub -consultant, any contract or any other relationship.
Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E"
attached hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non -salary costs and fee costs for the sub -consultant shall
be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgment between the parties
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall
require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this
AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable
sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a
bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not
paid or agreed to pay any company or person, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent
upon or resulting from the award or making of this contract. For breach or violation of this warrant, the
AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from
this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or
services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of
this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except
regularly retired employees, without written consent of the public employer of such person if he/she will be
working on this AGREEMENT for the CONSULTANT.
Agreement Number:
Local Agency A&E Professional Services Agreement Number _
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 6 of 14
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V §
2000d through 2000d-4a)
• Federal -aid Highway Act of 1973 (23
U.S.C. Chapter 3 § 324)
• Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V §
794)
• Age Discrimination Act of 1975 (42
U.S.C. Chapter 76 § 6101 et. seq.)
■ Civil Rights Restoration Act of 1987 (Public Law
100-259)
• American with Disabilities Act of 1990 (42
U.S.C. Chapter 126 § 12101 et. seq.)
• 23 CFR Part 200
• 49 CFR Part 21
• 49 CFR Part 26
• RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit
"F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached
Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt
by the Regulations or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon
ten (10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to
Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two
(2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the
CONSULTANT, the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing
SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily
completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY
at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES
required and the time which may be required to do so, and other factors which affect the value to the AGENCY
of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of
this section.
If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT's failure
to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be
deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be
reimbursed for actual costs in accordance with the termination for other than default clauses listed previously.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 7 of 14
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any
member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's
supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved
CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this
AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to
renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be
made to the CONSULTANT as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those
rights with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall
be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If
the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted
under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal
action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in
the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The
parties hereto agree that all questions shall be resolved by application of Washington law and that the parties
have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State
of Washington, situated in the county in which the AGENCY is located.
XII. Legal Relations
The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local
laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed
under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws
of the State of Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY
and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or
in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the
CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any
tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall
require a CONSULTANT
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 8 of 14
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold
harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based
solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the
AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tie , or any other
persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims
or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the
CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents,
officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom
the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and
enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's
agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between
CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,
patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the
CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT may be legally liable, in performance of the Work under this
AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs,
information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and
employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or
copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary
information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY'S, their agents',
officers and employees' failure to comply with specific written instructions regarding use provided to STATE
and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub -
consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be
legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its
sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due
notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter
42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under,
this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this
indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial
insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during
contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for
proper construction techniques, job site safety, or any construction contractor's failure to perform its work in
accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Local Agency A&E Professional Services Agreement Number. _ _
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 9 of 14
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with
minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars
($2,000,000.00) in the aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage
for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined
single limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub -
consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations
concerning products and completed operations coverage. This coverage shall be primary coverage and non-
contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the
additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or
subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The
AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14)
days of the execution of this AGREEMENT to:
Name: John Fleming PE, Project Manager
Agency: Jefferson County Dept. of Public Works
Address: 623 Sheridan St.
City: Port Townsend State: WA Zip: 98368
Email: jfleming@co.jefferson.wa.us
Phone: 360-385-9160
Facsimile: 360-385-9234
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the
AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of
the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third
part, and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT
has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action
as is available to it under other provisions of this AGREEMENT, or otherwise in law.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 10 of 14
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this
AGREEMENT in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order,
or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an
equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and
(3) other affected terms and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM,"
under this clause within thirty (30) days from the date of receipt of the written order. However, if the
AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted
before final payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However,
nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable
for this AGREEMENT, shall not be increased or considered to be increased except by specific written
supplement to thisAGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY,
Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in
AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in
AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the
CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address
listed in section III "General Requirements" prior to its performance of any SERVICES under this
AGREEMENT.
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by
the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound
by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes,
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the
parties as a supplement to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting
material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the
terms and conditions thereof.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 11 of 14
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is
exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other
local, state, or federal statutes ("State's Confidential Information"). The "State's Confidential Information"
includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers,
financial profiles credit card information, driver's license numbers, medical data, law enforcement records (or
any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE
and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data,
proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the
project that relates to any of these types of information. The CONSULTANT agrees to hold the State's
Confidential Information in strictest confidence and not to make use of the State's Confidential Information for
any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -
consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,
and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party
without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release
such information or material only to employees, sub -consultants or subcontractors who have signed a
nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized
access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the
AGENCY's option: (1) certify to the AGENCY that the CONSULTANT has destroyed all of the State's
Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii)
take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential
Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for
which the State's Confidential Information was received; who received, maintained, and used the State's
Confidential Information; and the final disposition of the State's Confidential Information. The
CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the
AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in
termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary
damages, or penalties
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials
containing such proprietary and/or confidential information shall be clearly identified and marked as
"Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this
AGREEMENT.
Local Agency A&E Professional Services Agreement Number.
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 12 of 14
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers
confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as
soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is
not meant to include any information which, at the time of its disclosure: (i) is already known to the other party;
(ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for
the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is
generally utilized by unaffiliated third parties engaged in the same business or businesses as the
CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that
such records will be released to the requester unless the CONSULTANT obtains a court order from a court of
competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining
disclosure, the AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure
that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT
notification to the sub -consultant will include the date that such records will be released by the AGENCY to the
requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction
enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or
sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the
CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of
actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -
consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)
years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and
maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all
"documents" pertaining to the SERVICES provided hereunder shall be made available for review at the
CONSULTANT's place of business during normal working hours. If any litigation, claim, or audit is
commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such
documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even
though such litigation, claim, or audit continues past the six (6) year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes,
reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets,
charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations,
computations, summaries, inventories, and writings regarding conferences, conversations or telephone
conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description;
every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an
original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on
the original.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Page 13 of 14
For purposes of this AGREEMENT, "ESP' means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined,
either directly or after translation into a reasonably useable form. EST may include information and/or
documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher,
PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or
databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network
servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones,
laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES
hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is
normally created, viewed, and /or modified
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date" box on page one (1) of this AGREEMENT.
�445 �4 r[ - ) / ) ? )
Signature Otak, Inc Date
Signature Chair, Board of Jefferson County Commissioners Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Approved,gs to trnrm:
J �
Li Date:1114/2022
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
Local Agency A&E Professional Services Agreement Nwnber
Negotiated Hourly Rate Consultant Agreernent Revised 0210112021 Page 14 of 14
Exhibit A
Otak Scope of Work
�12 Il L County Project 18019893
Jefferson County, Washington
Olympic Discovery Trail — Larry Scott Trail to Anderson Lake State Park
Design Engineering (PS&E) and Permitting Services
OTAK Project No. 33425
December 2021
Description of Project:
The purpose of this Scope of Services is to provide the professional services necessary to develop the
Plans, Specifications, and Estimates (PS&E), and obtaining the necessary permits and environmental
clearances to construct a segment of the Olympic Discovery Trail Project approximately three (3) miles in
length located from the south end of the Larry Scott Trail at Milo Curry Road running east and south to
Anderson Lake State Park in Jefferson County. The trail will be part of a coordinated regional system that
will eventually connect the Larry Scott Trail to Discovery Bay as part of the Eaglemount segment of the
Olympic Discovery Trail. The trail will accommodate pedestrians, runners, bicyclists, equestrians, and
other non-motorized/recreational trail users.
The anticipated construction cost is $4.0 million.
1. Project Management and Coordination
1.1. Coordination with Jefferson County
OTAK will coordinate with Jefferson County ("County") on a regular basis to keep the County's project
manager informed about project progress, project issues and schedule. OTAK will assist in scheduling
project related meetings, reviews, and other coordination activities needed to keep the project moving
forward. Regular communication with the County will occur on a weekly basis.
1.2. Preparation of Project Management Plan and Project Schedule
OTAK will prepare a preliminary Project Work Plan prior to the project kickoff meeting. The Project Work
Plan will define project goals and design criteria, communications, deliverables, and quality control
requirements. A project schedule (MS Project) will be developed and maintained as part of the Work
Plan. The project schedule will detail individual work elements of the project scope, and schedule
requirements incorporating both internal and external milestones. The schedule will extend from project
inception through Final PS&E and Bid Advertisement. The Project Work Plan will be updated after the
project kickoff meeting, subject to comments received.
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k:Iprojectl334001334251contract133425 scope of work finalr2.docx
Scope of Work
Continued
Deliverables
• Project Work Plan
■ Project Schedule Updates
1.3. Project Kickoff Meeting
OTAK will attend one (1) project kickoff meeting with County Staff. The kickoff meeting will be used to
introduce all significant project team members, review, and discuss project goals and requirements, and
to review the project schedule. The kickoff meeting will include review of communication requirements,
roles and responsibilities, and the content of upcoming deliverables. Quality control requirements will also
be reviewed.
1.4. Stakeholder/Agency Meetings (Assume 3 meetings)
There are several Stakeholder/Agency groups that may have an interest in this project. Examples include
the City of Port Townsend, Jefferson Transit, Jefferson County PUD, WSDOT, Washington State Parks,
and various permitting agencies. This Task provides time for the preparation for and attendance of up to
three (3) Stakeholder/Agency meetings during the design process.
1.5. Coordination Meetings with County (Assume 8 meetings)
Project coordination meetings with County Staff will occur approximately on a monthly or bi-monthly basis
to review progress, to discuss project related issues, to review schedule, and to discuss current topics.
The project coordination meetings will be held virtually, at OTAK offices, or at the County, depending on
agenda/topics to be covered. It is anticipated that a total of eight (8) design meetings will be held during
the design period. Attendance will generally include OTAK's project manager and project engineer along
with designated County Staff. OTAK will prepare meeting agendas and meeting minutes for distribution to
the project team.
Deliverables
Meeting Agendas and Meeting Minutes
1.6. Subconsultant Management
OTAK will coordinate and review all work provided by its subconsultants. Coordination will include
scheduling of work, scheduling of meetings, and general design oversight. Review will include the internal
review of subconsultant deliverables, and review and processing of monthly subconsultant invoices.
OTAK will be responsible for ensuring that all subconsultants remain on schedule and provide quality
deliverables.
1.7. Project Monitoring and Reporting
Project management will include the coordination of design team members, internal project scheduling,
and the preparation of a monthly progress report and a monthly billing statement. Monthly progress
Jefferson County, Washington 2 of 17
Olympic Discovery Trail OTAK
Scope of Work
Continued
reports will include information on major activities, anticipated actions, and outstanding issues to be
resolved.
Deliverables
• Monthly Progress Reports and Monthly Invoices
2. Data Collection and Review
2.1. Data Collection and Review of Existing Information
OTAK will inventory significant features to be considered in design. This task will also include collection
and review of existing codes, records, maps, reports, and other relevant information from the County.
2.2. Review of Existing Field Conditions
OTAK's project team will conduct a field visit at the start of the project that includes a comprehensive
review of existing field conditions. Existing conditions will be documented and digital photographs will be
taken.
3. Topographic Surveying/Mapping
3.1. Coordination with County and Project Surveyor(s)
The County will provide an existing topographic survey and right-of-way survey of the proposed project
area. The County will utilize survey work provided by 1) Wengler Surveying and Mapping of Port Angeles,
WA, and 2) Van Aller Surveying of Carlsborg, WA, and will provide this data to OTAK. Per Task 3.1 OTAK
will coordinate with the County and the Project Surveyor(s) to establish project needs and limits of
coverage and to provide the direction needed to enable completion of the topographic survey and right-of-
way survey.
3.2. Review of Topographic Surveying/ Mapping
OTAK will review the topographic survey and right-of-way survey provided per Task 3.1 for completeness
and to ensure there is enough information to support the completion of design. Review will include a field
review to verify that existing conditions are represented in the topographic mapping provided. Task 3.1
will also include integration of the provided topographic surveying/mapping into the project basemap and
the establishment of horizontal and vertical control for design.
4. Environmental/Permitting
Permit applications and supporting environmental and regulatory compliance documentation will be
prepared under this task. Federal, state, and local regulatory compliance requirements are included, as
well as underlying deliverables and assumptions for the work.
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Scope of Work
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4.1. General Coordination with Permitting Agencies
OTAK will provide general coordination and design input to support the environmental/permitting effort.
Coordination meetings will be held with the permitting agencies and with Jefferson County to
review/discuss project issues during the design process. Technical design support will be provided per
other Task 4.0 items as described below.
4.2. Environmental Data Collection and Wetland and Stream Delineation Report
(Baseline)
OTAK will conduct field work necessary to collect the data for the preparation of the technical documents
and permit applications for the project. Wetland boundary and stream ordinary high water (OHW)
delineations will be conducted to meet the requirements of Jefferson County's Critical Areas Code
[Jefferson County Code (JCC) 18.221, the Corps of Engineers (the Corps), and Washington State
Department of Ecology (Ecology). Wetland and stream boundaries within the study area will be flagged in
the field and subsequently surveyed and added to the project basemap. Riparian and priority wildlife
habitats will also be assessed.
Jefferson County Code 18.22.710(4)(a)(ii) requires a wetland assessment for any portion of a project
within 300-feet of a regulated wetland. Wetlands and streams boundaries within an approximate 150-foot-
wide corridor centered on the proposed trail alignment (75 feet to each side) will be delineated and
flagged in the field along South Discovery Road and 4 Corners Road. Wetland and stream boundaries for
an additional 100 feet beyond the 150-foot-wide central corridor will be estimated for consistency with the
county code. The entire width of the utility easement trail section will be surveyed for wetland and stream
boundaries, and critical areas within 100 feet outside of the easement will be estimated. From the utility
easement to Anderson Lake State Park, a 150-foot-wide corridor centered on the proposed trail alignment
(75 feet to each side) will be delineated and flagged in the field, and wetland and stream boundaries for
an additional 100 feet beyond the 150-foot-wide central corridor will be estimated for consistency with the
county code.
Data forms documenting the wetland boundaries will be completed. Wetlands will be rated according to
the 2014 Ecology Washington State Wetland Rating System for Western Washington methodology and
classified per JCC 18.22.710(2) (Wetland Rating). Streams will be rated per Washington Department of
Natural Resources criteria for compliance with JCC 18.22.610 (Classification/designation), and buffer
widths for wetlands and streams will be identified.
Assumptions
• The County will acquire rights of entry to areas from Rayonier/Pope Resources (but not Majestic Acres)
prior to field work.
OTAK will provide survey of wetland and stream boundary flags in the field utilizing the survey
allowance. Otak will provide a sketch map to help the survey crew locate the flags.
Deliverables
• Wetland Delineation map
• Draft and Final Wetland and Stream Delineation Report (Electronic pdf and Word format)
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4.3. Critical Areas Report
See NWEC scope of work. The Critical Areas Report will summarize the existing conditions, describe
project impacts to critical areas (e.g., wetlands, streams, and wildlife habitat areas), include the mitigation
sequencing statement, and present the proposed mitigation to offset project impacts. NWEC will lead this
effort, including developing the impacts assessment and the project footprint for permitting with Otak
support. The Critical Areas Report will include a compliance narrative as required per JCC 18.22 Article
IX (Special Reports).
The project will require a mitigation and monitoring plan that addresses no net loss of functions to
wetlands, stream and riparian habitat as required by the County, Ecology, and the USACE. An onsite
restoration plan will be developed to document the mitigation and monitoring that will be necessary. The
plan will include performance standards and monitoring methods to meet County code requirements and
USACE standards. The Critical Areas Report will include the onsite wetland, stream habitat, and buffer
mitigation opportunities on site. Development of the contract plans for this work will be included in the
construction plan set.
Deliverables
• Draft and Final Critical Areas Report (Electronic pdf and Word format)
4.4. NEPA Compliance Documentation
See NWEC scope of work. To comply with NEPA requirements a NEPA Categorical Exclusion
Documentation Form will be prepared per the criteria in WSDOT's LAG Manual. The NEPA Categorical
Exclusion Documentation Form and supporting environmental reports will be submitted to the County as
the Local Agency. The County will submit to WSDOT's Local Programs. Specific technical studies are not
anticipated to be required for this project and are not included in this scope of work, such as: noise study,
hazardous materials survey/report, air quality study, or an Environmental Justice report.
Assumptions
• The project will result in a Documented Categorical Exclusion. Preparation of a NEPA EIS or EA is not
included in this scope.
• Federal funds will not be used for right of way or easement acquisition.
• Federal funds will be used for preliminary engineering, environmental services, and construction.
Deliverables
Draft and Final NEPA Categorical Exclusion Documentation Form, submitted to the County (County will
forward to WSDOT)
4.5. ESA Compliance Documentation (Biological Assessment)
Documentation necessary for compliance with the provisions of the Endangered Species Act (ESA) will
be prepared for the project. A Biological Assessment (BA) will be prepared with the National Marine
Fisheries Services (NMFS) and the US Fish and Wildlife Service (USFWS) for project impacts to ESA -
listed species. Formal consultation with NMFS is not expected to be required for this project because the
impacts are not anticipated to result in an adverse effects determination. It is anticipated that ESA
compliance will be completed as a component of NEPA compliance prior to the application to the Corps
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for a Section 404 permit. The Biological Assessment will include water quality impacts analysis using
WSDOT's Hi -Run model due to the anticipated increase in impervious surfaces from the paved trail. It is
assumed that if a stream crossing is required as part of the project then it will be designed to match the
programmatic biological opinion for stream crossings and habitat restoration. The delayed and cumulative
effects analyses are not expected to assess additional impacts from potential future trail sections.
Assumptions
• Federal funds will be used for preliminary engineering, environmental services, and construction.
Deliverables
• Draft and Final BA submitted to the County for submission to WSDOT
4.6. JARPA and HPA Forms and Drawings
A Joint Aquatic Resources Permit Application (JARPA) will be completed when the project reaches a 60
percent design stage. The JARPA will be used to apply for the Ecology Section 401 certification;
Washington State Department of Fish and Wildlife (WDFW) Hydraulic Project Approval (HPA); and a
Department of the Army (Section 404) permit from the Corps of Engineers. The Consultant will submit the
permit applications to USACE and WDFW and act as the County's agent in securing permit approvals.
Assumptions
■ A Section 404 Individual Permit will not be required and is not included in the scope of services.
• The project will fit under a Nationwide Permit No. 14 for Linear Transportation.
Deliverables
• Draft and Final JARPA Application (form and drawings) and accompanying public notice formatted
(11x17 sheets) drawing set and construction plans for submittal to all relevant regulatory agencies
• HPA Application (after SEPA completion)
4.7. Jefferson County Permit Application
See NWEC scope of work. The project will require compliance with Jefferson County's Critical Areas
Code (JCC 18.22), including Frequently Flooded Areas (JCC 18.22 Article IV), Critical Aquifer Recharge
Areas (JCC 18.22 Article III), Geologically hazardous Areas (JCC 18.22 Article V), Fish and Wildlife
Habitat Conservation Areas (JCC 18.22 Article VI), and Wetlands (JCC 18.22 Article VII). The Consultant
will complete a pre -application conference application request, and will provide the submittal packet,
including project narrative, pre -application conference application, and a conceptual design plan.
After the pre -application conference, the Consultant will prepare Land Use Permit Application. The SEPA
checklist prepared under Task 1.8 will be submitted with the Land Use Application. Other discipline
reports that will be submitted will include the geotechnical report and stormwater management report. The
60% plan set will be submitted for the Land Use Application. The County will assemble and submit the full
submittal package to the Community Development Department.
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Assumptions
• Jefferson County will package and submit the full submittal packet required for County permit
applications.
■ Application fees will be paid by Jefferson County.
• The project is not within Jefferson County Shoreline Management Zone.
• SEPA will be completed prior to applying for HPA.
Deliverables
■ Pre -Application Conference Application Request contents, submitted to the County
• Land Use Application contents, submitted to the County
4.8. Agency Meetings, Permit Facilitation, and County Coordination
See NWEC scope of work. Prior to permit submittals, Otak will support County staff to arrange a meeting,
preferably on -site, with all applicable County, State, and Federal resource, and regulatory agency staff
and WSDOT Local Programs Engineer to assure that they have a solid understanding of the existing and
proposed conditions for the project prior to receiving the JARPA package and NEPA documentation. After
permits are submitted, Otak will coordinate with County staff to respond to comments, provide additional
clarification, and assist with shepherding the permits through the process efficiently.
Assumptions
Two (2) Otak staff members will attend two (2) onsite meetings not to exceed six (6) hours each.
Two (2) Otak members will attend two (2) internal coordination meetings not to exceed three (3) hours
each.
Meetings with WSDOT Local Programs for environmental permitting will only be needed if federal
funds are used for the project.
Deliverables
• Meeting Minutes of On -site Meetings
4.9. SEPA Compliance
See NWEC scope of work. The project will require compliance with the State Environmental Policy Act
(SEPA). Otak will prepare a SEPA checklist for the project, with vicinity map and simple plan view
appropriate for the general public and will submit the checklist to Jefferson County for environmental
review as the lead agency in the SEPA process.
Assumptions
The proposed project will result in a Mitigated Determination of Non -Significance (MDNS).
Preparation of a SEPA EIS is not included in this scope.
The County will prepare the SEPA Threshold Determination and notice.
Deliverables
• Draft and Final SEPA checklist with vicinity map and site plan, submitted to the County
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5. Utility Coordination
5.1. Coordination/Meetings with Utilities (Assume 2 Meetings)
OTAK will begin communications with utility companies (power, water, telecommunications, etc.) shortly
after the notice to proceed, to verify locations of existing facilities and to discuss any potential relocation
requirements, cost, schedule, and recommendations on location of new facilities including new
illumination at road crossings if needed. OTAK will also coordinate with other County departments as
needed to coordinate County utility locations within the project limits. Coordination meetings will occur
throughout the course of the project. It is anticipated that up to two (2) utility coordination meetings will
occur with utilities that are determined to have conflicts or require relocation.
5.2. Coordination/Review and Utility Conflict Resolution
Based on information determined during coordination per Task 5.1, it is anticipated that existing utilities
may need to be relocated to accommodate the proposed project. Once potential conflicts are identified,
OTAK will provide additional engineering to determine if the design can be revised to avoid utility conflict
or to provide guidance to the utility companies on relocation efforts. A Utility Coordination Plan will be
prepared to document the location of all potential utility conflicts.
Deliverables
• Utility Coordination Plan
6. Preliminary and Final Design/Engineering
OTAK will provide preliminary and final design/engineering and perform the technical analysis necessary
to ensure that this segment of the Olympic Discovery Trail meets applicable standards and is in general
conformance with the County provided Olympic Discovery Trail — Eaglemount Design Guidelines (April
26, 2019), the WSDOT Design Manual, and the WSDOT Plans Preparation Manual. OTAK will prepare
the plans, specifications, and construction estimates (PS&E) for the trail construction.
6.1. Design Review Coordination Meetings (Assume 4 meetings)
Design review coordination meetings with County Staff and the design team will occur around key project
delivery milestones to review progress, to discuss project related issues, to review technical design
topics, and to discuss/resolve milestone review comments. It is anticipated that a total of four (4) design
review coordination meetings will be held during the design period.
Deliverables
• Meeting Agendas and Meeting Minutes
6.2. Review and Establish Preliminary Trail Alignment
OTAK will review alignment information provided by the County along with existing topographic mapping
data to provide preliminary alignment analysis. The analysis will include both horizontal layout and vertical
profile. The key focus of this task will be to study the existing grade and topography to make the trail
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accessible for most potential users, while avoiding excessive cuts/fills and retaining walls. The target
maximum longitudinal slope to achieve this accessibility is five (5) percent. Some switchbacks and
grading/retaining walls may be needed to achieve the optimal alignment. The trail profile design will
balance available right-of-way, critical area impacts, constructability, corridor impacts, construction cost,
and aesthetic considerations.
OTAK will develop the preliminary trail alignment utilizing available topographic mapping and other
available existing condition data, but the preferred alignment will need to be further refined based on
actual conditions. OTAK will stake preliminary trail alignments in the field (wherever access is allowed)
and make adjustment based on field observations and balancing of the design considerations described
above.
Deliverables
a Preliminary Alignment Roll plot (Electronic PDF)
6.3. Landscape/Urban Design Opportunities
OTAK will provide landscape architecture/urban design services to supplement the design/engineering
tasks described within the scope of services. The landscape architecture/urban design services will be
focused on trail amenities and restoration of disturbed areas.
OTAK will prepare 60%, 90%, and Final (100%) landscape plans for the proposed trail alignment. Plans
will be prepared to current Jefferson County standards. An anticipated drawing list for the project is
attached as Exhibit A-2 showing the drawings that are anticipated at each level. Plans will be prepared at
a horizontal scale of 1 "=20 feet and a vertical scale of 1 "=5 feet. Details will be prepared at an appropriate
scale to illustrate the level of detail needed for clarity.
Deliverables
60% Plans (Electronic 1107 Inch PDF Format)
90% PSE (Electronic PDF and Word/Excel Format)
• Final (100%) PSE (Electronic PDF/DWG and Word/Excel Format)
6.4. Preparation of 30% Plans
OTAK will prepare 30% level civil design plans for the proposed trail alignment. Plans will be prepared to
current Jefferson County standards. An anticipated drawing list for the project is attached as Exhibit A-2
showing the drawings that are anticipated at the 30% level. Plans will include roadway sections,
horizontal layout, vertical profile, and schematic layout of utility improvements for storm drainage. Plans
will be prepared at a horizontal scale of 1 "=20 feet and a vertical scale of 1 "=5 feet. The 30% civil plans
will be coordinated and submitted to the County for review. Review comments will be addressed and
incorporated into the 60% civil plans.
Deliverables
30% Plans (Electronic 11x17 Inch PDF Format)
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6.5. Preparation of 30% Quantities and Construction Cost Estimate
A Summary of Quantities will be prepared for the bid quantities anticipated at the 30% level of design.
The Summary of Quantities will be used as the basis for the Engineer's Construction Cost Estimate. The
engineering estimates of anticipated construction costs will be prepared using historical unit prices from
similar projects, other current cost data, and recent Jefferson County projects.
Deliverables
• 30% Quantities and Construction Cost Estimate (Electronic PDF and Excel Format including back-up
calculations and lump sum breakdowns)
6.6. Preparation of 60% Plans
OTAK will prepare 60% level civil design plans for the proposed trail alignment. Plans will be prepared to
current Jefferson County standards. An anticipated drawing list for the project is attached as Exhibit A-2
showing the drawings that are anticipated at the 60% level. Plans will include roadway sections,
horizontal layout, vertical profile, and schematic layout of utility improvements for storm drainage and
other utilities to be adjusted. Plans will be prepared at a horizontal scale of V=20 feet and a vertical scale
of V=5 feet. Details will be prepared at an appropriate scale to illustrate the level of detail needed for
clarity. The 60% civil plans will be coordinated and submitted to the County for review. Review comments
will be addressed and incorporated into the 90% civil plans.
Deliverables
■ 60% Plans (Electronic 11x17 Inch PDF Format)
6.7. Preparation of 60% Quantities and Construction Cost Estimate
A Summary of Quantities will be prepared for the bid quantities anticipated at the 60% level of design.
The Summary of Quantities will be used as the basis for the Engineer's Construction Cost Estimate. The
engineering estimates of anticipated construction costs will be prepared using historical unit prices from
similar projects, other current cost data, and recent Jefferson County projects.
Deliverables
• 60% Quantities and Construction Cost Estimate (Electronic PDF and Excel Format including back-up
calculations and lump sum breakdowns)
6.8. Preparation of 60% Outline Specifications
Specifications will be based on the 2022 (or current) edition of the WSDOT Standard Specifications with
the APWA supplement, current amendments, and County requirements. Special Provisions will address
technical work, as well as issues such as inconvenience to the neighborhood and traveling public,
allowable work hours, construction phasing, utility coordination and other items specific to the needs of
the County. The specifications will be prepared to adhere to State and Federal funding requirements. The
60% level specifications will include outline specifications.
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Assumptions
The County will provide a current "front-end" boilerplate that includes the bid proposal and the contract
documents.
• OTAK will prepare Division 1 specifications with input from County.
Deliverables
■ 60% Outline Specifications (Electronic PDF and Word Format)
6.9. Preparation of 90% Plans
OTAK will prepare 90% level civil design plans for the proposed trail alignment. Plans will be prepared to
current Jefferson County standards. An anticipated drawing list for the project is attached as Exhibit A-2
showing the drawings that are anticipated at the 90% level. Plans will include roadway sections,
horizontal layout, vertical profile, and schematic layout of utility improvements for storm drainage and
other utilities to be adjusted. Plans will be prepared at a horizontal scale of 1 "=20 feet and a vertical scale
of 1 "=5 feet. Details will be prepared at an appropriate scale to illustrate the level of detail needed for
clarity. The 90% civil plans will be coordinated and submitted to the County for review. Review comments
will be addressed and incorporated into the Final (100%) civil plans.
Deliverables
• 90% Plans (Electronic 11x17 Inch PDF Format)
6.10. Preparation of 90% Quantities and Construction Cost Estimate
A Summary of Quantities will be prepared for the bid quantities anticipated at the 90% level of design.
The Summary of Quantities will be used as the basis for the Engineer's Construction Cost Estimate. The
engineering estimates of anticipated construction costs will be prepared using historical unit prices from
similar projects, other current cost data, and recent Jefferson County projects.
Deliverables
90% Quantities and Construction Cost Estimate (Electronic PDF and Excel Format including back-up
calculations and lump sum breakdowns)
6.11. Preparation of 90% Technical Specifications
Specifications will be based on the 2022 (or current) edition of the WSDOT Standard Specifications with
the APWA supplement, current amendments, and County requirements. Special Provisions will address
technical work, as well as issues such as inconvenience to the neighborhood and traveling public,
allowable work hours, construction phasing, utility coordination and other items specific to the needs of
the County. The specifications will be prepared to adhere to State and Federal funding requirements.
Task 6.11 will provide technical specifications at the 90% level.
Assumptions
The County will provide a current `front-end" boilerplate that includes the bid proposal and the contract
documents.
• OTAK will prepare Division 1 specifications with input from County.
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Continued
Deliverables
• 90% Technical Specifications (Electronic PDF and Word Format)
6.12. QA/QC Review
OTAK will complete quality assurance reviews for all primary deliverables, including 30%, 60%, 90%, and
Final (100%) PS&E. The QA/QC review will follow the requirements defined in the Project Work Plan
(Task 1.2) and be based on Jefferson County requirements and other applicable design standards
defined in the scope of services.
6.13. Preparation of Drainage Report (Preliminary and Final)
Drainage analysis will be conducted utilizing current Jefferson County stormwater management
requirements and utilizing the Washington State Department of Ecology Stormwater Management Manual
for Western Washington (Ecology 2019).
OTAK will provide preliminary hydrologic and hydraulic analysis for the trail project, this analysis will
include the preparation of a HSPF hydrologic model. Specific activities include the following:
• Review of existing drainage features and drainage patterns of the existing trail corridor and adjacent
properties.
• Conduct a field reconnaissance of project area and vicinity including downstream analysis of natural
drainage features.
• Define hydrologic characteristics of the site conditions for the project subbasins such as basin
boundaries, area, land cover, soil types, flow paths and times of concentration.
• Define hydrologic characteristics and complete preliminary hydrologic modeling of historic and
developed conditions.
• Complete a preliminary hydraulic analysis for the trail project to estimate the requirements for flow
control, water quality treatment, and conveyance.
• Review infiltration alternatives for flow control (preferred approach)
OTAK will evaluate the potential incorporation of low impact development (LID) techniques to address
flow control and water quality treatment requirements within the proposed project limits. OTAK will
complete a preliminary design of the drainage features including locations and sizes of storm drainpipes,
infiltration facilities, dispersion systems, and water quality facilities. Drainage calculations will also be
prepared for existing and proposed conveyance. The drainage analysis and calculations will be
summarized in a Preliminary (60%) Drainage Report that will be the basis of design.
OTAK will complete a design level hydrologic and hydraulic analysis for each of the stormwater flow
control and treatment facilities and each conveyance system within the project. OTAK will complete
drainage design of the drainage facilities addressing County review comments from the 60% Drainage
Report. Drainage calculations will also be prepared for existing and proposed conveyance. The drainage
analysis and calculations will be summarized in a Final Drainage Report. The Final Drainage Report will
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Scope of Work
Continued
be finalized based on the 90% trail design, overall areas of impact, and review comments from the
County and/or permitting agencies.
Deliverables
• Preliminary Drainage Report (Electronic PDF and Word Format)
• Final Drainage Report (Electronic PDF and Word Format)
6.14. Preparation of Final (100%) Civil Plans
OTAK will prepare Final (100%) level civil design plans for the proposed trail alignment. Plans will be
prepared to current Jefferson County standards. An anticipated drawing list for the project is attached as
Exhibit A-2 showing the drawings that are anticipated at the Final (100%) level. Plans will include
roadway sections, horizontal layout, vertical profile, and schematic layout of utility improvements for storm
drainage and other utilities to be adjusted. Plans will be prepared at a horizontal scale of 1 "=20 feet and a
vertical scale of 1 "=5 feet. Details will be prepared at an appropriate scale to illustrate the level of detail
needed for clarity. Final (100%) Plans will be stamped/signed by OTAK.
Deliverables
• Final (100%) Plans (Electronic 11x17 Inch PDF/DWG Format)
6.15. Preparation of Final (100%) Quantities and Construction Cost Estimate
A Final (100%) Summary of Quantities will be prepared for the bid quantities anticipated at the 100% level
of design. The Summary of Quantities will be used as the basis for the Engineer's Construction Cost
Estimate. The engineering estimates of anticipated construction costs will be prepared using historical
unit prices from similar projects, other current cost data, and recent Jefferson County projects.
Deliverables
Final (100%) Quantities and Construction Cost Estimate (Electronic PDF and Excel Format including
back-up calculations and lump sum breakdowns)
6.16. Preparation of Final (100%) Technical Specifications
Specifications will be based on the 2022 (or current) edition of the WSDOT Standard Specifications with
the APWA supplement, current amendments, and County requirements. Special Provisions will address
technical work, as well as issues such as inconvenience to the neighborhood and traveling public,
allowable work hours, construction phasing, utility coordination and other items specific to the needs of
the County. The specifications will be prepared to adhere to State and Federal funding requirements.
Task 6.16 will provide technical specifications at the Final (100%) level and be stamped/signed. OTAK
will be responsible for preparing the Project Specific Special Provisions, Amendments, and General
Special Provisions. The County will perform the final assembly of the bid package.
Assumptions
The County will provide a current "front-end" boilerplate that includes the bid proposal and the contract
documents.
• OTAK will prepare Division 1 specifications with input from County.
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Deliverables
• Final (100%) Technical Specifications (Electronic PDF and Word Format) stamped and signed by
OTAK
7. STRUCTURAL DESIGN/ENGINEERING
7.1. Preliminary Review of Structural Design Needs/Requirements
OTAK will provide a preliminary review of structural design needs/requirements based on the preliminary
trail alignment established per Task 6.2. Preliminary review will include documentation of structural design
requirements and codes/standards to be followed. A field visit will be conducted to review site locations
where structural design may be needed.
7.2. Preparation of 30% Bridge/Structure Concepts
OTAK will prepare 30% level bridge/structure plans for the proposed trail alignment. Plans will be
prepared to current Jefferson County standards. An anticipated drawing list for the project is attached as
Exhibit A-2 showing the drawings that are anticipated at the 30% level. Plans will include bridge layout,
retaining wall layout, and preliminary bridge and retaining wall sections. The 30% bridge/structure plans
will be coordinated with the civil plans and submitted to the County for review. The following is a summary
of the structures that are anticipated to be included in the project, based on preliminary discussions with
the County:
Up to four (4) separate retaining walls, with heights between four (4) feet and ten (10) feet.
Up to 500 LF of retaining walls.
One (1) pedestrian bridge with an assumed span length of approximately 40 to 60 feet.
This task includes coordination with the geotechnical engineer regarding boring locations and review of
the results of the geotechnical investigation to establish foundation requirements. If additional structures
are required for the proposed trail alignment the scope of services and budget may be adjusted.
Assumptions
Up to two (2) bridge types and up to two (2) wall types will be considered during concept development.
One (1) recommended bridge and one (1) recommended wall type will be shown in the 30% plans.
Layout for 30% design will be based on LIDAR information. Adjustment to layout based on site survey
information will occur during the 60% design phase.
The 30% design work will be based on LIDAR information and concept -level geotechnical
recommendations. 60% design will be based on site -specific topographic survey and geotechnical
recommendations.
• The bridge superstructure is assumed to be a single -span, contractor -designed, prefabricated bridge.
The bridge design will include foundation design and coordination with bridge manufacturers to obtain
general bridge interface details with the substructure and cost estimates.
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The bridge foundations are assumed to be spread footings or driven piles. Other foundation types,
including drilled shafts, are not included.
The retaining wall types are assumed to be gravity block walls, structural earth walls, geosynthetic
wrap walls, or reinforced concrete walls. Other wall types, including soldier pile walls, tie -back walls,
and soil -nail walls are not included.
The bridge and retaining wall types developed in the 30% design phase will be carried through final
design.
Deliverables
30% Bridge/Structure Plans (Electronic 11 x1 7 Inch PDF Format)
7.3. Preparation of 60% Bridge/Structure Design
OTAK will prepare and submit plans and construction cost estimates for the work for each structure at the
60% design level. The plans will identify all proposed work including layouts, foundation type, dimensions
of structural components, and material type of structural components including bridge decking and
railings. Retaining wall profiles and sections for all structural retaining walls will be provided indicating the
wall type and limits. Conflicts with utilities and other existing or proposed project elements will be
identified. OTAK will prepare a list of specifications that will identify each standard section and include a
brief description of the special provisions required for each item of work. Review comments from Task 7.2
(30% Concepts) will be addressed and incorporated into the 60% bridge/structure plans.
During the 60% design phase, OTAK will perform structural analysis to establish the size and
configuration of structure foundation, substructure, and superstructure components. Retaining wall
embedment below the ground surface will be established based on the soil bearing conditions, slope
stability, and freeze -thaw requirements. Coordination with the geotechnical engineer will be required. Top
of wall conditions will be determined, including railings, copings, trail surfaces, and other items regarding
safety.
Assumptions
60% bridge plans will include layout, general notes, footing/foundation layout, footing/foundation
details, and wing wall details. Details will include geometric requirements and rebar layout scheme.
Detailed rebar diagrams and callouts will be included in the 90% submittal.
60% retaining wall plans will include layout (plan and elevation), wall typical section and details, and
railing details.
Deliverables
60% Bridge/Structure Plans (Electronic 11x17 Inch PDF Format)
60% Outline Specifications (Electronic PDF and Word Format)
60% Quantities and Construction Cost Estimate (Electronic PDF and Excel Format)
7.4. Preparation of 90% Bridge/Structure Design
After County review of the 60% submittal, OTAK will prepare and submit plans, specifications, and a
construction cost estimate for the work for each structure at the 90% design level. Plans will include
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Scope of Work
Continued
details for all portions of the proposed work for each structure such as connection details, reinforcing bar
layouts, accommodation of utilities, and other portions of work. Structural calculations will be performed to
the 90% level.
Complete Special Provisions will be prepared and submitted for each applicable item of work. The
construction cost estimate will be updated to reflect any changes to the design beyond the 60% level and
will include all anticipated bid items to be used in the bid proposal.
Deliverables
• 90% Bridge/Structure Plans (Electronic 11 x1 7 Inch PDF Format)
■ 90% Technical Specifications (Electronic PDF and Word Format)
• 90% Quantities and Construction Cost Estimate (Electronic PDF and Excel Format)
7.5. Preparation of Final (100%) Bridge/Structure Design
After County review of the 90% submittal, OTAK will prepare and submit Final (100%) level
bridge/structure plans, technical specifications, and a construction cost estimate for the work for each
structure. The plans, technical specifications, and construction cost estimates will include all necessary
information and details for construction. Structural calculations will be finalized and submitted. Structural
plans, calculations, and technical specifications will be signed/stamped by OTAK. Plans will be prepared
to current Jefferson County standards. An anticipated drawing list for the project is attached as Exhibit A-
2 showing the drawings that are anticipated at the Final (100%) level.
Deliverables
• Final (100%) Bridge/Structure Plans (Electronic 11x17 Inch PDF/DWG Format)
• Final (100%) Technical Specifications (Electronic PDF and Word Format)
• Final (100%) Quantities and Construction Cost Estimate (Electronic PDF and Excel Format)
8. COMMUNITY INVOLVEMENT
8.1. Provide Support Materials/Graphics for Community Involvement
(Allowance)
OTAK will support the County in the coordination and facilitation of community involvement activities for
the project. OTAK will assist in the preparation of presentation materials including handouts, presentation
graphics, and other appropriate graphics. An allowance has been established for this Task.
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Scope of Work
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Subconsultants
= Aspect — geotechnical engineering (see attached Scope of Services)
■ Transportation Engineers NW — signal/street crossing modifications, lighting (see attached Scope of
Services)
• Northwest Environmental Consultants — environmental permitting (allowance included)
• Loving Engineering (W/DBE) — cost estimating/advisory services (allowance included)
• Van Aller Surveying — topographic surveying and mapping services (allowance included)
Expenses
• Reimbursable for Reproduction of Plans, Specifications, Reports, Etc.
• Mileage/Travel
• Other Misc. Expenses
Design Standards/Requirements
• Jefferson County Standards
• ODT — Eaglemount Design Guidelines
• WSDOT (Standard Plans, Standard Specifications, Plan Preparation Manual, Design Manual, Bridge
Design Manual, and Geotechnical Design Manual)
• AASHTO
■ NACTO
Assumptions
• Design work will begin in January 2022 and be completed by June 2023 (18-months). The target date
for Bid Advertisement is Spring 2023.
• An allowance has been included for topographic surveying and mapping. The County will provide right-
of-way mapping.
• The County will provide cultural resource services.
• The County will provide right-of-way acquisition services.
• The County will lead community involvement/outreach.
• The County will pay for all required permit fees.
■ The preparation of a Stormwater Pollution Prevention Plan (SWPPP) is not included with current
scope.
■ The preparation of a Stormwater General Permit (DOE) is not included with current scope.
• A DNR Forest Practices Permit Application will be jointly prepared by County/OTAK
• Construction support services are not included in this scope of work but may be added later at the
discretion of the County.
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Exhibit A
Scope of Work
Olympic Discovery Trail - Larry Scott Trail to Anderson Park County Project 18019893
Jefferson County
Preliminary Drawing List
No.
30%
60%
90%
Final
Description
Sheets
Plans
Plans
Plans
Plans
Notes
Cover Sheet, Vicinity Map, Index
1
yes
yes
yes
yes
General Notes, Legend
1
yes
yes
yes
yes
Horizontal/Survey Control Plans
16
yes
yes
yes
yes
Double Plan View
TESC and Demolition Plans
16
yes
yes
yes
Double Plan View
TESC and Demolition Details
2
yes
yes
Trail Plan and Profile
32
yes
yes
yes
yes
Trail Details
2
yes
yes
yes
yes
Drainage Details
2
yes
yes
yes
Pedestrian Bridge Plans
10
yes
yes
yes
yes
Wall Plans and Elevations
2
yes
yes
yes
yes
Wall Details
2
yes
yes
Misc. Structural Details
2
yes
yes
Signing and Striping Plans
16
yes
yes
yes
Double Plan View
Signing and Striping Details
2
yes
yes
Signal and Illumination Plans
4
yes
yes
yes
yes
Landscape Plans
16
yes
yes
yes
Double Plan View
Landscape Details
2
yes
yes
Signal Details
4
yes
yes
yes
Miscellaneous Details
2
yes
yes
Total Sheets
134 68 122 134 134
Page 1 of 1
Exhibit A - 1
Olympic Discovery Trail Larry Scott Trail to Anderson Lake State Park Scope of Work
Geotechnical Engineering Scope of Services County Project 18019893
By Aspect Consulting LLC October 1, 2021
The geotechnical engineering investigation will support design and construction of the three mile long
trail alignment from Larry Scott Trail to Anderson Lake State Park. It is assumed that the scope of work
will include evaluations for one pedestrian bridge, one cut or fill retaining wall, stormwater infiltration
feasibility, and site earthwork and trail surfacing. The major scope of work tasks are outlined below.
Site Reconnaissance and Field Investigation: Aspect will evaluate surface conditions along the
project alignment and identify areas where geotechnical explorations shall be completed. Aspect
will then organize a one -day geotechnical exploration program consisting of up to three machine
drilled borings at key locations along the project alignment. The exploration borings will be
advanced with a rubber tracked drill rig advancing hollow stem auger, and disturbed soil samples
will be obtained at 2%:- to 5-foot intervals in accordance with standard penetration test (SPT)
methods. Borings will be drilled by a licensed driller under subcontract to Aspect, and will be logged
by an Aspect geologist. On completion the borings will be backfilled with bentonite chips in
accordance with Washington State Department of Ecology requirements.
Laboratory Testing: Soil samples will be returned to our laboratory for further examination and
visual manual soil classification. Selected samples will be submitted for laboratory testing of index
and engineering properties, such as grain size distribution. The laboratory test data and boring logs
will be finalized and compiled for inclusion in the geotechnical engineering report.
Geotechnical Engineering Analyses: In collaboration with Otak and as plans are advanced, Aspect
will complete geotechnical engineering analyses to inform the bridge, wall, and general trail
earthwork/grading and trail surfacing. Geotechnical engineering evaluations for the new pedestrian
bridge will include bearing capacities and settlements for shallow and deep foundations; lateral
earth pressures on abutments; and seismic considerations. Retaining wall evaluations will include
site preparation requirements, appropriate wall types and design parameters, and permanent cut
and fill slope inclinations. Stormwater evaluations will include a determination of infiltration
feasibility.
Reporting: Aspect will prepare and submit a draft geotechnical engineering report including the
results of the field investigation and laboratory testing, and providing design and construction
recommendations. Aspect will receive and address any review comments provided by Otak and
Jefferson County, and will issue a final geotechnical engineering report. The draft and final reports
will be submitted in sync with major design schedule deliverable milestones, such as 30% and 90%,
respectively.
PS&E support: Aspect will provide input to geotechnical elements of the plans and specs.
Assumptions:
• Boring locations will be accessible to a track -mounted drill rig. Site earthwork or brush
cutting/clearing will not be necessary. Borings will be completed away from active roadway
crossings such that traffic control services will not be necessary.
• Otak will provide a base map to be utilized as a Site and Exploration plan.
• This scope of work will determine stormwater infiltration feasibility. If feasible, determination
of long term design infiltration rate(s) will need to be determined through pilot infiltration
testing (PIT), as a supplemental service.
Page 1 of 1
Exhibit A-2
Scope of Work
County Project 18019893
SCOPE OF SERVICES
Olympic Discovery Trail (ODT)
Jefferson County, WA
Description of Project/Purpose: The Olympic Discovery Trail (ODT) project includes
construction of the first (north) segment of the Trail, beginning at the Larry Scott Trail
connection and extending to Anderson State Park. The trail parallels Four Corners Road and
would include a signalized (RRFB) trail crossing at the SR20/Four Corners Road intersection.
This scope of services includes a traffic analysis and design/construction document
preparation in support of the project improvements.
SCOPE OF WORK
Task 100: Project Management & Meetings
Scope: TENW will conduct site visits and will attend project team/agency coordination meetings.
TENW will coordinate with utilities as necessary in support of the RRFB and lighting improvements.
Five total are assumed for all tasks that follow.
Deliverables:
• Meeting Attendance, Meeting Summary Notes (PDF)
Task 200: Traffic Analysis
Scope: TENW will collect existing traffic counts on one weekday (assumed 1 morning 2-hour
peak period and 1 afternoon 2-hour peak period) and one Saturday (1 2-hour peak period)
including vehicles, pedestrians, and bicycles at the SR 20/Four Corners Rd intersection. We
will evaluate existing level of service (LOS) and intersection operations at the study
intersection for three existing conditions scenarios: 1) weekday AM peak hour, 2) weekday
PM peak hour, and 3) Saturday peak hour.
TENW will also perform an alternatives analysis and make a recommendation for pedestrian
crossing control at two locations: 1) SR20/Four Corners Road intersection crossing, and 2) The
(midblock) trail crossing of Four Corners Rd east of SR20. Evaluation would include
recommended location and crossing type. It is assumed that the SR20/Four Corners Rd
Intersection Trail crossing will utilize a Rectangular Rapid -Flashing Beacon (RRFB) system. The
Four Corners Road midblock crossing east of SR20 is initially assumed to be uncontrolled (i.e.
signage and illumination), but will be evaluated for appropriateness of a pedestrian
activated (RRFB) system.
Deliverable:
Technical Design Memo
Task 300: WSDOT Channelization Plan and Supporting Documentation
Scope: TENW will prepare a Channelization Plan and supporting documentation in support of
the WSDOT Channelization Plan Approval Process for the Trail Crossing of SR20. TENW will also
ID TENW 1 of 4 October 1, 2021
Olympic Discovery Trail (ODT)
participate in coordination meetings with WSDOT Olympic Region staff. It is assumed that
OTAK will lead coordination efforts with WSDOT.
Deliverables (may include some or all of the following)_
• Plan for Approval (PFA) (1 sheet)
• PFA Checklist
• Basis of Design or Summary of Design
• Design Parameter Checklist
• Design Justifications or Deviations
• Autoturn Turning Templates for various design vehicles/movements
• Design Memorandum
• Sight Distance Exhibits (typically prepared by Civil Engineer with support from
TENW)
• Other
Task 400: Construction Document Submittal Preparation (WSDOT)
Scope: TENW will prepare Pedestrian Crossing System and Illumination Construction
Documents consistent with Jefferson County and WSDOT standards and specifications. This
scope of services and associated fee assumes construction document preparation for
30%/60%/90%/l00% PS&E submittal milestones (4 total milestone submittals assumed).
Deliverables:
• Pavement Marking/Signage Plans
• RRFB Signal Plan and Wiring Diagram - SR20/Four Corners Rd Trail Crossing
• RRFB Signal Pole Chart - SR20/Four Corners Rd Trail Crossing
• RRFB Signal Details - SR20/Four Corners Rd Trail Crossing
• Illumination Plans - SR20/Four Corners Rd Trail Crossing and Four Corners Rd
Mid -Block Trail Crossing
• Illumination Memo, Including Photometric Calculations
• Project Specifications - Special Provisions to WSDOT/APWA standard
specifications (Word format)
• Cost Estimate
ASSUMPTIONS & EXCLUSIONS
The following assumptions and exclusions were made in the preparation of this Scope of Services:
1. If the review/permitting agency requires changes not included in the scope of work
described herein, this will require a supplement for additional services.
2. This scope of work does not include preparation for or attendance at hearings/appeals
unless otherwise identified in this contract.
3. All permit/application fees shall be provided by the Client or others. All permits shall be
obtained, and all applications shall be submitted by the Client or others.
4. Participation in meetings and/or conference calls in addition to those listed herein will
require a supplement for additional services.
5. It is assumed that the WSDOT will be the lead review/permitting agency for this project. All
deliverables shall be prepared consistent with WSDOT standards and specifications. If
review/permitting involvement is required from other jurisdictions, it will require a
supplement for additional services.
TENW 2 of 4 October 19, 2021
Olympic Discovery Trail (ODT)
6. Revisions to the report and analysis due to changes in the site plan, including but not
limited to a change in land use type or size, access location(s), or year of opening will
require a supplement for additional services. Caution: Changing site plan and/or land use
types or sizes is significant to our work and could result in a significant increase in cost to
complete scope.
7. Submittal milestone quantities are as noted in each task description. Submittal milestones
in excess of this quantity (including permitting agency submittals, check sets, client review
submittals, etc.) shall be considered additional services, and will be invoiced on a time &
materials basis in addition to the budget provided herein.
8. All permitting agency submittals shall be made by the Client or others. TENW will provide
the Client with PDF copies of all deliverables for use in making required copies.
9. This Scope of Services does not include construction support services. Construction
support services (bid support, pre -construction meeting attendance, submittal review,
response to RFI's, etc.) can be added upon client request.
10. This Scope of Services does not include Record Drawing/As-Built preparation. Record
Drawing/As-Built preparation can be added upon client request.
11. If required, easement and/or right-of-way acquisition coordination shall be provided by
others (typically the civil engineer or the owner). If required, legal descriptions will be
prepared by others (typically the project surveyor).
12. Design deviations, variances, and similar documentation materials are excluded from this
proposal. Should the permitting agency or others require these types of documentation,
it will require a supplement for additional services.
13. A topographic and boundary survey of existing conditions in the area will be provided by
others, including all necessary information for design purposes. The survey will include
existing edges of pavement, roadway centerlines, channelization, sidewalks, driveways,
curbs, utilities (above and below ground), right-of-way, easements, elevations, and all
other elements of a typical complete topographic and boundary survey for both sides of
the road (project side and opposite side). The survey shall include the location of all
existing traffic signal poles & luminaire poles, and fixtures within 200-ft of the project limits.
The topographic and boundary survey shall also meet the minimum requirements
established by the permitting agency.
14. Civil Improvements Plans including sidewalk, curb ramps, drainage, grading, paving, TESC,
etc. shall be provided by others.
15. If required, geotechnical and/or structural recommendations associated with traffic signal
pole & street light pole foundations shall be provided by others.
16. Should adjustments to existing aerial or subsurface utilities be required to accommodate
a new traffic signal and/or street light system, all necessary coordination with utility
providers shall be provided by others (typically the developer/owner or Civil Engineer).
17. If applicable to the permitting agency, TENW will provide the Client with forms necessary
for electrical service application. It is the responsibility of the Client to submit the forms and
to notify the contractor of the power source location for bidding purposes. TENW will
include the power source location on the construction documents ONLY if this information
is forwarded to TENW by the Client once received from the electrical service provider.
18. If required by the permitting agency or others, potholing for signal pole locations, street
light pole locations, or other subsurface conflicts shall be completed by others by contract
with the Client. TENW will provide CAD files to the Client for their use in staking the location
of proposed signal poles, street light poles, and other elements related to TEN W's scope of
work.
19. For all WSDOT Channelization Plans and Plans for Approval (PFA), the project surveyor shall
provide the right-of-way centerline and stationing for all project roads and intersecting
TENW 3 of 4 October 19, 2021
Olympic Discovery Trail (ODT)
roads in the project vicinity, as shown in the archived WSDOT right-of-way plan. The project
surveyor shall also provide all limited access limits and turnback lines, etc.
TEN W 4 of 4 October 19, 2021
}� Northwest
-ter Environmental Consulting, LLC
SCOPE OF SERVICES
For
Olympic Discovery Trail
I. INTRODUCTION
600 N 3611 St., Suite 423
Seattle, Washington 98103
(206) 234-2520
Exhibit A-3
Scope of Work
County Project 18019893
Northwest Environmental Consulting (NWEC) has teamed up with OTAK to provided design
and permitting services for the Olympic Discovery Trail in Jefferson County, Washington.
NWEC is proposing to provide mitigation design and permitting coordination for the new trail.
II. TASKS
Task 1— Critical Areas Report
Encroachment on wetlands and stream buffers from the proposed activity will require
preparation of a Critical Areas Report. This Critical Areas Report will be consistent with
requirements of Jefferson County and will include general information/background; summary of
existing conditions; impact analysis; proposed mitigation, including goals, objectives,
performance standards and dates of completion of the mitigation proposal; and a monitoring,
maintenance, and contingency plan. This effort will include development of a mitigation
strategy to offset impacts from the Trail.
The project will require compliance with Jefferson County's Critical Areas Code QCC 18.22),
including Frequently Flooded Areas QCC 18.22 Article IV), Critical Aquifer Recharge Areas
QCC 18.22 Article III), Geologically hazardous Areas QCC 18.22 Article V), Fish and Wildlife
Habitat Conservation Areas QCC 18.22 Article VI), and Wetlands QCC 18.22 Article VII). The
report may require preparation of sections by OTAK on Geotech and hydraulic issues.
Included in this task is a mitigation feasibility memo that reviews up to 3 locations for feasibility
of completing a mitigation plan to offset impacts to wetlands. These plans will be developed to
a conceptual level.
Deliverables: Draft Critical Areas Report in electronic format.
Up to 5 copies of the Final Critical Areas Report.
Task 2 - Planting Plans
Conceptual Planting Plan
A Conceptual Mitigation Plan will be developed to offset impacts to stream buffers. NWEC will
develop the design to a conceptual level planting plan that includes:
• Conceptual Planting Plan with polygon planting areas representing proposed vegetation.
• A sheet showing planting details.
Once approved, the planting plan will be finalized and incorporated with the Critical Areas
Report. One round of changes may be necessary per County comments. A 30% and final plan
set will be completed. OTAK will complete any grading plans as required for the mitigation site.
Deliverables: Conceptual and final plans
Page 1 of 3
Task 3. NEPA Compliance
NWEC will prepare an Categorical Exclusion (CatEx) following current WSDOT guidance
provided at buns:/lw5dot.wa.Vov/enviroiimetit/tech nlcalhepa-sem/catego rical-
exclusion-1-nocess. Completion of the Environmental Classification System (ESC) will be based
on the following disciplines (but not limited to) with input provided by the Client and design
team and NWEC as needed:
• Wedand Report
• Wedand Mitigation Report
• Biological Evaluation (if Federal nexus)
+ Archeological/Cultural Resource studies
• Geotechnical and engineering documents
• Air and Noise assessment
■ Traffic study
Deliverables:
• Draft ECS for team review (electronic)
+ DRAFT ECS package for WSDOT review (electronic)
• Final ECS package (hard copy)
Task 4 — SEPA
Prepare a draft SEPA checklist for review and comment by the County. Incorporate
comments and prepare a final document for submittal. NWEC will coordinate needed
information with design team such as engineering quantities, traffic, construction
sequencing, etc., to complete the checklist accurately.
Deliverables: Draft (electronic) and Final SEPA checklist
Task 5 — Agency/Project Coordination
NWEC will coordinate meetings in the field or via phone conversations with the Corps of
Engineers, WDFW, Jefferson County and invite interested Tribes into the conversation any
stream or wetland impacts. This task includes time for coordination with the OTAK and
Jefferson on design. A permitting memo and timelines will also be developed.
III. DESIGN AND REVIEW CRITERIA
Changes in any design standards or requirements after work has begun may result in Extra
Work. Any changes in design or standards will be evaluated as they occur for inclusion. It is
the responsibility of NWEC to notify the Client in writing and obtain authorization in
advance of performing any Extra Work.
Page 2 of 3 )If Northwest
a Environmental Consulting, LLC
IV. ASSUMPTIONS
• OTAK will provide all drawings necessary to complete the permit documents
including JARPA drawings and basemaps. If a Corps permit is required, the OTAK
will prepare the drawings in 8.5 X 11 inch format with Corps Title Block that meets
Corps requirements.
• The planting plan will include a plan view with planting construction notes, typical
layout, planting schedule, and legend. A second sheet may be necessary that includes
planting details.
• Any Cultural Resource documents and studies required is not part of this scope of
services
• Critical Areas such as steep slope evaluation are not part of this scope of services.
• OTAK will complete delineation of the OHWM and wetland boundaries in the field
and will prepare the critical areas (wetland and streams) determination report.
Page 3 of 3 )If Northwest
=r Environmental Consulting, LLC
Exhibit B
DBE Participation Plan
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
Autodesk Civil 3D
B. Roadway Design Files
Autodesk Civil 3D
C. Computer Aided Drafting Files
Autodesk Civil 3D
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
D. Specify the Agency's Right to Review Product with the Consultant
Agency will review each deliverable and provide timely, non -contradictory comments to
Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
See Exhibit A- Scope of Materials for deliverables and format.
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agency will provide to Consultant timely and non -contradictory review and comments,
direction, and authorization to proceed as the work progresses.
Agency will provide to Consultant: Google Earth data for preliminary trail alignment and
trail features, AutoCAD surveys and topography of rights of way, trail log of preliminary mile
posts and trail feature descriptions, and documentation of work with WSDOT for crossing
State Route 20 with Rectangular Rapid Flashing Beacons.
Agency will provide cultural resources services, right of way acquisition services, lead
community outreach, pay for all permit fees, prepare stormwater pollution prevention plan,
and prepare construction general stormwater permit. If needed, Agency will jointly prepare
a Forest Practices Application.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
II. Any Other Electronic Files to Be Provided
As needed.
III. Methods to Electronically Exchange Data
Email, County FTP, Drop Box, Liquid Files, Consultant file exchange site, CD-ROM,
USB thumb drive, or SD card.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
A. Agency Software Suite
Microsoft Office Windows 10 Pro, Autodesk AutoCAD Civil 3D 2021, Revu Bluebeam
B. Electronic Messaging System
Agency- Microsoft Outlook
C. File Transfers Format
Microsoft Office Windows (Word documents, Excel worksheets), Autodesk AutoCAD
Civil 3D 2021 (DWG), Revu Bluebeam (PDF)
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
This page intentionally left blank
Olympic Discovery Trail - Larry Scott Trail to Anderson Lake State Park
Hour/Fee Estimate (Version 3)
Otak, Inc.
Otak Project # 33425
Nico Scott Mark/Rob/TP Dave Emily/MR CD/Janah Caleb/EIT Ahmed Curtis Dannh .Leff 7-h.41enh Mar;caa Inn TRn Tcrr TRn
Task
Description
r PICISr
PM Civil
CivilEngineer
X
Civil Engineer
IX
Civil Engineer
VI II
Civil EngirleerlGivii
V
Engineer
IV
-Engineer
Designer II
Engineer
Designer III
Landscape
Architect VI
Landscap
Architect III
Scientist V
Scientist II
Graphic
Specialist
PLS ProjectProfessional
Manager
Land Surveyor
Survey Crew
Chief III
Survey Crew
Chief I
Project
Admin Asst
Total Hours
Total budget by
Task
1.0
IProject Management and Coordination
1.1
Coordination with Jefferson County
30
8
10
48
S10,146
12
Preparation of Project Management Plan and Project Schedule
12
4
4
20
$4 172
1.3
IPrO ect Kickoff Meeting
8
4
4
8
B
4
36
S sbg
1.4
(Stakeholder/A enc Meetings Assume 3 Meetin s
12
4
12
1 8
1
1
2
38
$7,160
1,5
Coordination Meetings with Count Assume 8 Meetings)
24
6
4
18
1 6
6
64
$12,635
1.6
Subconsultant Management
16
B
4
28
$5,820
1.7
Project Monitoring and Reporting
32
4
1
12
48
S10,300
:2.0
Data Collection and Review
2 1
Data Collection and Review of Existing Information
2
4
4
4
8
4
4
4
4
4
42
$6.247
2 2
lieview of Existing Field Conditions
B
B
1 8
8
8
2
42
$8,062
3.0
To o ra hic Surveying/Mapping
3.1
Coordination with County and Project Surve or(s)
2
2
8
4
2
18
$3,124
32
Review of Topographic Surveying/ Mapping
2
2
B
1
8
4
4
28
$4,099
,4.0
Environmental/Permitting
4,1
General Coordination with Permitting Agencies
2
4
4
B
18
53.051
4.2
Environmental Data Collection and Wetland and Stream Delineation Report
2
2
72
124
4
204
$24.579
4.3
Critical Areas Report
8
4
12
51 645
4.4
NEPA Compliance Documentation
q
4
$623
4,5
ESA Compliance Documentation (Biolo ical Assessment)
4
1
32
48
4
BB
$10,833
4.6
.JARPA and HPA Forms and Drawings
2
16
1
4
16
24
62
$7,675
4.7
Jefferson County Permit Application(s)
2
2
B
1
8
20
$3,271
4. B
.Agency Meetin s, Permit Facilitation, and CountX Coordination
2
16
B
1
2
1
28
$4 777
4.9
:SEPA Compliance
2
1
2
$311
•5.0
Utiliti Coordination
5.1
Coordination/Meetings with Utilities JAssume 2 Meetings)
2
24
12
4
2
44
$5.684
5.2
Coordination/Review and Utility Conflict Resolution
2
24
20
4
1
2
52
$6,473
is.0
Preliminary and Final Design/Engineering
6.1
Design Review Coordination Meetings JAssume 4 Meetings)
16
8
B
8
16
B
4
68
$12,935
6.2
Review and Establish Preliminary Trail Alignment
4
32
32
24
24
116
S18,899
6,3
Landscape/Urban Design Plans
2
12 J40
80
4
138
$18,006
6A
Preparation of 30% Plans
6
16
8
80
100
60
270
$33,475
6.5
11.re aration of 30% Quantities and Construction Cost Estimate
2
4
12
12
2
32
$4,428
6.6
Preparation of 60% Plans
6
6
8
100
240
120
480
$53.428
6-7
Preparation of 60% Quantities and Construction Cost Estimate
2
4
12
12
2
4
36
S4,970
6.8
Preparation of 60% Outline Specifications
2
B
4
2
2
18
S2.326
6.9
I're aration of 90 % Plans
6
6
a
100
200
100
420
$47.640
6.10
Preparation of 90 % Quantities and Construction Cost Estimate
2
4
12
12
2
4
36
$4,970
6 11
Preparation of 90 % Technical Specifications
2
8
24
4
2
16
56
$7.570
612
t Review
4
4
8
4
4
2
26
$5.093
6 13
Preparation of Drainage Report(Preliminary and Final
4
16
80
40
8
148
$18.283
6 14
Preparation of Final 100 % Civil Plans
4
72 1
80
40
196
S22,803
6 15
Preparation of Final 100% Quantities and Construction Cost Estimate
2
8
8
2
20
$2,539
6 16
Preparation of Final 100% Technical Specifications
2
2
10
2
2
6
24
$3.317
7.0
Structural Design/Engineering
7.1
Preliminary Review of Structural Design Needs/Requirements
2
8
16
26
$4.030
7.2
Preparation of 30% Bridge/Structure Concepts
2
20
2
2
88
4
2
120
S16,290
7.3
Preparation of 60% Bridge/Structure Design
2
32
2
2
160
4
2
204
$27.367
7 4
Preparation of 90 % Bridge/Structure Design
2
24
2
2
112
4 1
2
148
$19,982
7.5
Preparation of Final 100%) Bridge/Structure Design
2
16
60
4
2 1
84
$11.478
I111.0
Community Involvement
8.1
(Provide Support Materials/Graphics for Community Involvement (Allowance
2
4
8
4
B
2
28
$3.355
Total Hours
232
98
186
72
692
516
790 1
360
112
102
152
200
8
B
1
112
3,640
Billing Rate
$270.00
$222.46
$192.80
$174,29
$142.06
$121.72
$98 71
$91.95
$157.72
$113 61
$155 72
$99 76
$113.37
$205.04
$137.29
$105 52
$17.41
591.Q0
Total Labor Cost
$62,640
521,801
$35.861
$12,549
$98,306
$62,608
$77,981
$33,102
$17,665
$11.588
$23.669
$19,952
$907
$1,640
$10,192
5a90.661
General Expenses - Reproduction. Milea e. Misc.
500
,45
Aspect - pectechnicalengineering-
(S-E EJ
$34,146
Transportation Engineers NW - si nal/street crossinq modifications, li hfin
(see Exhibit E)
$5$533
Northwest Environmental Consultants - environmental perrrWin
(Allowance)
$28,695
Loving En mLerin WIDBE - cost estirrialin advfstl
Allowance J
00.000
External Surveying/Mapping (per County direction)
Allowance)
$2} 000
Project Total
$644,536
k
rn
K:\Project\33400\33425\Co,Lract\33425 Ho-Fees_121021_R3,xlsz 121]0/2021. 5:03 PM
Q
i
Otak, Inc. Cost Information
Breakdown of Billing Rates and Direct Non/abor Rates
Actuals Not To Exceed (ANTE)
DIRECT LABOR COSTS
Exhibit D
Prime Consultant Cost Computations
County Project 18019893
Class IF MW
'ypeSalaryRate
Sr. PIC/Sr. PM Civil
•
Office
■irect
$91.89
Overhead
•
Field: 137.14%
$164.01
Profit
1 12.67
actual 5.51 % $14.10
Max Billing Rate
0: Office
Field Net Mult.
actual $270.00
PIC/Sr. PM Civil
Office
$81.71
$145.83
$24.51
$252.05
Civil Engineer X
Office
$72.12
$128.71
$21.63
$222.46
Civil Engineer IX
Office
$62.50
$111.55
$18.75
$192.80
Civil Engineer VIII
Office
$56.50
$100.84
$16.95
$174.29
Civil Engineer VII
Office
$49.45
$88.26
$14.84
$152.54
Civil Engineer VI
Office
$47.50
$84.78
$14.25
$146.53
Civil Engineer V
Office
$46.05
$82.20
$13.82
$142.06
Civil Engineer IV
Office
$39.46
$70.42
$11.84
$121.72
Civil Engineer III
Office
$34.62
$61.78
$10.38
$106.78
Civil Engineer II
Office
$30.90
$55.15
$9.27
$95.32
Civil Engineer I
Office
$28.00
$49.97
$8.40
$86.37
Engineering Designer VII
Office
$52.88
$94.39
$15.87
$163.14
Engineering Designer VI
Office
$46.00
$82.10
$13.80
$141.90
Engineering Designer V
Office
$39.85
$71.12
$11.95
$122.92
Engineering Designer IV
Office
$37.02
$66.07
$11.11
$114.20
Engineering Designer III
Office
$32.00
$57.11
$9.60
$98.71
Engineering Designer II
Office
$29.81
$53.20
$8.94
$91.95
Engineering Designer I
Office
$25.79
$46.03
$7.74
$79.56
(Engineering Technician VIII
Office
$56.02
$99.99
$16.81
$172.82
(Engineering Technician VII
Office
$47.48
$84.75
$14.24
$146.48
(Engineering Technician VI
Office
$39.64
$70.75
$11.89
$122.28
(Engineering Technician V
Office
$37.72
$67.32
$11.32
$116.36
Engineering Technician IV
Office
$33.00
$58.90
$9.90
$101.80
Engineering Technician III
Office
$27.18
$48.51
$8.15
$83.85
Engineering Technician II
Office
$23.70
$42.30
$7.11
$73.11
Engineering Technician I
Office
$21.63
$38.61
$6.49
$66.72
Sr. PIC/Sr. PM LA/Master Planner
Office
$80.77
$144.16
$24.23
$249.16
IPIC/Sr. PM LA/Master Planner
Office
$69.71
$124.42
$20.91
$215.05
(Landscape Architect VII
Office
$58.33
$104.11
$17.50
$179.94
Landscape Architect VI
Office
$51.13
$91.26
$15.34
$157.72
Landscape Architect V
Office
$45.05
$80.40
$13.51
$138.97
Landscape Architect IV
Office
$40.64
$72.53
$12.19
$125.37
Landscape Architect III
Office
$36.83
$65.73
$11.05
$113.61
Landscape Architect II
Office
$34.62
$61.78
$10.38
$106.78
Landscape Architect I
Office
$30.00
$53.54
$9.00
$92.54
Landscape Technician III
Office
$30.18
$53.86
$9.05
$93.10
Landscape Technician II
Office
$27.47
$49.03
$8.24
$84.74
(Landscape Technician I
Office
$20.60
$36.77
$6.18
$63.55
IPIC/Sr. PM Urban Design
Office
$62.59
$111.71
$18.78
$193.07
Urban Designer V
Office
$57.94
$103.41
$17.38
$178.73
Urban Designer IV
Office
$52.27
$93.30
$15.68
$161.25
Urban Designer III
Office
$44.61
$79.621
$13.38
$137.61
Otak Actuals Not to Exceed (ANTE) Page 1 of 3
Otak, Inc. Cost Information
Breakdown of Billing Rates and Direct Nonlabor Rates
Actuals Not To Exceed (ANTE)
DIRECT LA$,QR CQSU
ClassificationOverhead
Type
Overhead
Max Direct '
•
Salary Rate Field: 137.14%
$39.03 $69.65
Office Net Mult.
30.00% 12.67 Field Net Mult.
$11.71 $120.39
(Urban Designer II
Office
'Urban Designer I
Office
$34.15
$60.96
$10.25
$105.36
IPIC/Sr. PM Planner
Office
$78.44
$140.01
$23.53
$241.99
Sr. PM - Planner 11
Office
$57.39
$102.42
$17.22
$177.03
Sr. PM - Planner I
Office
$52.50
$93.70
$15.75
$161.95
Planner III
Office
$44.57
$79.55
$13.37
$137.48
Planner II
Office
$40.10
$71.57
$12.03
$123.69
Planner I
Office
$31.71
$56.60
$9.51
$97.83
Planner Associate IV
Office
$32.00
$57.11
$9.60
$98.71
Planner Associate I II
Office
$30.00
$53.54
$9.00
$92.54
Planner Associate I I
Office
$28.73
$51.28
$8.62
$88.63
Planner Associate I
Office
$25.00
$44.62
$7.50
$77.12
Sr. GIS Specialist - Planner
Office
$34.15
$60.96
$10.25
$105.36
GIS Specialist - Planner
Office
$32.25
$57.56
$9.68
$99.48
Planning/GIS Intern
Office
$30.00
$53.54
$9.00
$92.54
Sr. Project Director
Office
$80.80
$144.21
$24.24
$249.25
,Analyst IV
Office
$46.07
$82.23
$13.82
$142.12
Analyst III
Office
$38.80
$69.25
$11.64
$119.69
Analyst II
Office
$33.07
$59.02
$9.92
$102.01
Analyst I
Office
$29.62
$52.87
$8.89
$91.37
IPIC/Scientist
Office
$66.52
$118.73
$19.96
$205.21
Scientist VI
Office
$63.56
$113.44
$19.07
$196.07
Scientist V
Office
$50.48
$90.10
$15.14
$155.72
Scientist IV
Office
$43.56
$77.75
$13.07
$134.39
Scientist III
Office
$37.95
$67.73
$11.39
$117.07
Scientist II
Office
$32.34
$57.72
$9.70
$99.76
Scientist I
Office
$25.48
$45.48
$7.64
$78.60
Environmental Specialist
Office
$43.26
$77.21
$12.98
$133.45
PIC/PLS - Sr. Manager
Field
$76.75
$105.26
$23.03
$205.04
Professional Land Surveyor V
Field
$61.90
$84.89
$18.57
$165.36
Professional Land Surveyor IV
Field
$51.39
$70.48
$15.42
$137.29
Professional Land Surveyor III
Field
$48.08
$65.93
$14.42
$128.43
Professional Land Surveyor 11
Field
$41.82
$57.35
$12.55
$111.71
Professional Land Surveyor I
Field
$39.50
$54.17
$11.85
$105.52
Survey Crew Chief III
Field
$39.50
$54.17
$11.85
$105.52
Survey Crew Chief II
Field
$32.72
$44.87
$9.82
$87.41
Survey Crew Chief I
Field
$28.79
$39.48
$8.64
$76.91
Survey Office Technician III
Field
$33.54
$46.00
$10.06
$89.60
;Survey Office Technician 11
Field
$29.00
$39.77
$8.70
$77.47
Survey Office Technician I
Field
$26.00
$35.66
$7.80
$69.46
Survey Field Technician III
Field
$24.38
$33.43
$7.31
$65.13
Survey Field Technician 11
Field
$22.691
$31.12
$6.81
$60.61
Otak Actuals Not to Exceed (ANTE) Page 2 of 3
Otak, Inc. Cost Information
Breakdown of Billing Rates and Direct Nonlabor Rates
Actuals Not To Exceed (ANTE)
DIRECT LABOR COSTS
Classification
Overhead
Type
Direct
Salary Rate
Overhead
Office: 178.48%
Profit
30.00%
Max Billing Rate
3.08 O
Survey Field Technician I
Field
$21.00
$28.80
$6.30
$56.10
Special Services Consultant
Office
$73.82
$131.75
$22.15
$227.72
Project Coordinator
Office
$39.91
$71.24
$11.97
$123.12
Project Administrative Assistant
Office
1 $29.501
$52.651
$8.851
$91.00
Graphics Specialist
I Office
1 $36.751
$65.591
$11.031
$113.37
The Indirect Cost Rate (ICR), profit, and max rate per hour listed above are the maximum rates payable under this Agreement. Rates invoiced
shall be based on the direct salary of the individual employee plus ICR plus profit and shall not exceed the Max Billing Rate for each
Classification listed.
Direct Non -Salary Costs, including subconsultant fees, will be reimbursed at actual cost.
All travel will be invoiced per WSDOT Travel Regulations.
Otak Actuals Not to Exceed (ANTE) Page 3 of 3
Exhibit D
Prime Consultant Cost Comutations
AM. CountDeveloy Project, 18019893
Washington State pment Di, Sion rF fDepartment of Transportation PO Box 47408 Office
Olympia, WA 98504-7408
7345 Linderson Way SW
Tumwater, WA 98501-6504
TTY:1-800-833-6388
www.wsdot.wa.gov
May 26, 2021
Otak, Inc.
808 SW Third Avenue, Suite 800
Portland, OR 97204
Subject: Acceptance FYE 2020 ICR — CPA Report
Dear Justin Monahan:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) based on the "Independent
CPA Report," prepared by D.L. Purvine, CPA, PLC as follows:
• Home Office Rate: 178.48% of direct labor
(rate includes 1.27% Facilities Capital Cost of Money)
• Field Office Rate: 137.14% of direct labor
(rate includes 0.33% Facilities Capital Cost of Money)
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary by
WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on
the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is responsible
for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
con sultantra test wsdot.►va.aov.
iE
gar lK K. JONSON
Contract Services Manager
EKJ: ah
Exhibit E-1
Aspect Sub -consultant Cost Computations
County Project 18019893
Olympic Discovery Trail, from Larry Scott Trail to Anderson Lake State Park
Project Management Plan vI Nov 32021
job Number: 210421 Date Authorized:
Project Manager: Erik Andersen Budget:
Overhead Rate 204.88% Target Completion Date:
Profit 30.00%
Task
Work Element
Labor
Budget
Basis in Hours
Total
Labor
Budget
Other
Direct
Charges
(ODC)
Subs
EOA
ECS
JG
AF
CVS
CH
Principal
Engineer
Project
Engineer
rrolecc i
Engineer
Project
Geologist
CAD
Production
$72,98
$4217
$39.62
$35.16
$38.29
$32.76
$244.38
$14121
,6
1
,Acquire Information
1
In office Review
2
2
$ 754
1
Site Reconnaissance
2
8
2
$ 1,786
$ 150
1
I -Day Field Subsurface Investigation Program
2
12
2
1 2
$ 2,536
$ 150
$ 6,000
1 1
Sample Review and Laboratory Testing
1
3
3
$ 996
$ 2,250
1
Field Logs, Geologic Interpretation, Cross Sections
1
3
3
3
$ 1,380
2
Geotechincal Engineering Analyses
2
New Pedestrian Bridge foundations
4
12
$ 2,570
2
Cut or Fill Retaining Walls
2
6
$ 1,285
2
Site Earthwork and Trail Surfacing
2
4
$ 1,020
2
Seismic Liquefaction Hazards and Code Based Parameters
1
6
$ 1,041
2
Preliminary Assessment of Stormwater Infiltration
1
4
4
$ 1.246
3
Draft and Final Reports, and PS&E Support
3
Draft Report Text
2
12
4
2
$ 2.772
3
Figures and Appendices
2
2
2
$ 741
3
Review Collaboration and Comments
1
3
$ 642
3
Final Report Text
1
2
1
1
$ 748
3
PS&E Support
6
6
$ 2.262
4
IMeetings, Project Management, Contract Administration
4
Participate in up to three 2-hr team meetings
6
$ 1.163
4
Project Management and Contract Administration
LI
12
3
$ 2,655
Total
Task Budget Summary
Task #
1
2
3
4
32.5 103 18 6 7 $ 25.596 $ 300 $ 8.250
Task Title Labor ODC Subs Total
Acquire Information
$ 7.452
$ 300
$ 8.250
$ 16,002
Geotechincal Engineering Analyses
$ 7.161
1$
7,161
Draft and Final Reports, and PS&E Support
$ 7,1651
$ 7.165
Meetings, Project Management, Contract Administration
$ 3,817
1$
3,817
Total Project Budget $ 25,596 $ 300 $ 8,250 $ 34,146
Aspect Consulting, LLC
Page I of I
WJ,ff non County\Olympic Discovery Trail Larry Scott la Anderson Loke\ODT from LST to ALSP
Exhibit E-1
Sub -consultant Cost Computations
A01k County Project 18019893
Washington State Development Division
Department of Transportation POntract Box 47408ces Office
Olympia, WA 98504-7408
7345 Underson Way SW
Tumwater, WA98501-6504
TTY: 1-800-833-6388
www.wsdot.wa.gov
July 7, 2021
Aspect Consulting, LLC
350 Madison Avenue N
Bainbridge Island, WA 98110
Subject: Acceptance FYE 2020 ICR — CPA Report
Dear Trish Klimek:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 204.88% of direct
labor (rate includes 0.25% Facilities Capital Cost of Money) based on the "Independent
CPA Report," prepared by BPM, LLP. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
coiisultan tratesig?,�v sdot.wa.i!ov .
Regards;
�•r
ERIK K. JONSON
Contract Services Manager
EKJ: ah
Exhibit E-2
Sub -consultant Cost Computations
Countv Proiect 18019893
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Sub -consultant
Exhibit E 2
Cost Comautations
� Washington State
'r/ Department of Transportation
June 23, 2021
Jeff Haynie, President
Transportation Engineering Northwest, LLC (TENW)
11400 SE 81" St, Ste 200
Bellevue, WA 98004-6463
Re: Transportation Engineering Northwest, LLC (TENW)
Safe Harbor Indirect Cost Rate Extension
Dear Mr. Haynie:
County Project 18019893
Transportation Building
310 Maple Park Avenue S.E.
P.O. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
Washington State has received approval from our local Federal Highway Administration (FHWA)
Division to continue administering the "safe harbor" indirect cost rate program on engineering and
design related service contracts, as well as for Local Public Agency projects.
We completed our risk assessment for Transportation Engineering Northwest, LLC (TENW) in March
2014. Our assessment was conducted based on the documentation provided by the firm. The reviewed
data included, but was not limited to, a description of the company, basis of accounting, accounting
system and the basis of indirect costs. Based on our review, we found the firm eligible to use the Safe
Harbor rate. TENW opted to use the Safe Harbor rate, rather than provide a FAR -compliant rate.
Based on further review and discussion with the firm, we are issuing an extension of the Safe Harbor
Indirect Cost Rate of 110% of direct labor with a field rate, where applicable, of 80% of direct labor for
TENW.
TENW agreed to improve Internal Controls and timekeeping processes to be able to develop an Indirect
Cost Rate Schedule in the future in accordance with the Federal Acquisition Regulations (FAR), Subpart
31. The WSDOT Internal Audit Office has provided guidance and information related to FARs and the
AASHTO Audit Guide. You may use the Safe Harbor Rate of 110%, or 80% for field office situations,
for agreements entered prior to June 30, 2022. For agreements entered after this date, please contact the
WSDOT Consultant Services Office (CSO) or our office for guidance.
The Safe Harbor Rate will not be subject to audit. Please coordinate with CSO or your Local Programs
contact if you have questions about when to apply the Safe Harbor rate to your agreement.
If you have any questions, please contact Steve McKerney or me at (360)705-7003.
Sincerely,
.57
yS�
Schat�le carve CPA
Y�
Agreement Compliance Audit Manager
cc: Steve McKerney, Director of Internal Audit
Larry Schofield, MS 47323
File
Exhibit F - Title V1 Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of
Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient, STATE, or Federal Highway
Administration (FHWA) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient, the STATE, or the FHWA
as appropriate, and will set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it, the STATE, or the FHWA
may determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient, the STATE, or the FHWA may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit F - Title Vl Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non -Discrimination Authorities:
■ Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low -Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G
Certification Document
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of AGENCY
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
Otak, Inc.
whose address is
11241 Willows Rd NE, Ste 200, Redmond, WA 98052
and that neither the above firm nor I have
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure thisAGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out thisAGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind
for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly
stated (if any); AGENCY, the STATE,
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Otak, Inc.
Consult nt (Firm Name)
✓G�, 1 i� Zvz2
Signature (Authorized Official of Consultant) Date
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G-1(b) Certification of AGENCY
I hereby certify that I am the:
VActing Department of Public Works Director
❑ Other
of the Agency , and Otak, Inc.
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or
consideration of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the STATE,
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT in lving participation of Federal -aid highway funds, and is subject to applicable State and
Federal law§, both, riminal and civil.
a
Signature
lJItJLOZL -
Date
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility
Matters Primary Covered Transactions
1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State anti-trust statues or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; an
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
11. Where the prospective primary participant is unable to certify to any of the statements in this
certification such prospective participant shall attach an explanation to this proposal.
Otak, Inc.
Consul)ant (Firm Name)
�MCVZO'*1 UO VkP�-7
Signature (Authorized Official of Consultant)
1 17 ZvZ2
Date
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation,
renewal, amendment, or modification of Federal contract, grant, loan or cooperativeAGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than
$100,000.00 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier sub -contracts, which exceed
$100,000 and that all such sub -recipients shall certify and disclose accordingly.
Otak, Inc.
Consutant (Firm Name)
".91 01 M
Signature (Authorized Official of Consultant)
�_)/ % /Z-0 z2
Date
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit G-4 Certification of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section of
the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either
actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of Olympic Discovery Trail- Anderson Lake Connection ' are accurate, complete, and current
as of January 6. 2022 **,
This certification includes the cost or pricing data supporting any advance AGREEMENT'S and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm; Otak, Inc,
L,"L'S,
Signature
Date of Execution IJ1 ! 2022
Title
Pa1 V C Je Aqt
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ N/A
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $ N/A
Such insurance coverage shall be evidenced by one of the following methods:
■ Certificate of Insurance
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the
additional professional liability insurance required.
Notes: Cost of added insurance requirements: $ N/A
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit
N/A
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the
resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some
material damage due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the
Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the
potential design error(s). For federally funded projects, the Region Local Programs Engineer should be
informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer
may appoint an agency staff person other than the project manager, who has not been as directly
involved in the project, to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include all decisions and descriptions
of work, photographs, records of labor, materials, and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub -consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced
from the consultant's agreement with the agency for the services on the project in which the design
error took place. The agency is to provide LP, through the Region Local Programs Engineer, a
summary of the settlement for review and to make adjustments, if any, as to how the settlement
affects federal reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Step 5 Forward Documents to Local Programs
For federally funded projects, all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt to
find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to
reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal
participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or
by litigation.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The
following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's
claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is
suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the
consultant's claim(s) that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside of
the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is
the request for consideration of the claim to theAgency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the
additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the
Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through
the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will
need to be from agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo,
including backup documentation to the consultant to either supplement the agreement, or create a new
agreement for the claim. After the request has been approved, the Agency shall write the supplement
and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the
final payment for the agreement is subject to audit. No further action in needed regarding the claim
procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency
Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or
disapprove the claim, or portions thereof, which may include getting Agency Council or Commission
approval (as appropriate to agency dispute resolution procedures). If the project involves federal
participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement
of the claim. If the claim is not eligible for federal participation, payment will need to be from agency
funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and
rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the
claim. Inform the consultant that the final payment for the agreement is subject to audit
Local Agency A&E Professional Services Agreement Number
Negotiated Hourly Rate Consultant Agreement Revised 0210112021